Policy Manual

The official policies adopted by the Board of Trustees of the Christian County Library

Mission Statement:

Engaging Christian County through expanding access to innovative, community-driven facilities, services, and lifelong education opportunities.

Vision Statement:

Community Engagement

Access and Expansion

Lifelong Educational Opportunities

Innovation

Statement of Purpose:

The Christian County Library serves the informational, cultural, educational and recreational needs of all Christian County residents.  All county residents shall have free and equal access to all library materials, and facilities shall be as accessible and convenient to residents as funding allows.  To fulfill this purpose, the library shall:

Christian County Library Code of Conduct

Christian County Library strives to provide the highest level of service to all library users. In order to foster an environment in which all customers are able to use the library's resources, services and programs as effectively as possible, we require that all customers comply with the following rules of conduct. Christian County Library reserves the right to request that patrons open purses, briefcases, packages and parcels. Violation of any of these rules can result in temporary expulsion, permanent expulsion or arrest.

Persons who fail to observe this code will be asked to leave the building or will be subject to arrest.

Updated August 24, 2015

Library Materials Selection Policy

The Christian County Library provides Christian County citizens circulating and reference materials in a wide variety of formats, subjects, levels of interest and expertise, and viewpoints.  Materials shall include, but not be limited to, books, periodicals, and other print materials; audio and video recordings; images in whatever formats are in current or archival use; and digital materials usable by the general population, such as CD’s, DVDs, internet links, subscription databases, e-books or other technologies as deemed appropriate and current.

            

The Director selects library materials, following policies set by the Library Board.  When possible, decisions on additions should be based upon favorable reviews in major library or publishing periodicals.  Favorable reviews in other publications; suggestions and recommendations from other librarians or staff members; patron requests; and personal examination of materials or local interests may be considered when adding materials to the library collection.  The Director shall make final decisions.

            

Criteria for decisions on library material selection shall include:

Gift books and other materials shall meet the same standards for inclusion in the library collection as materials considered for purchase.  The Director shall decide whether to process, discard, or give to the Friends of the Library for their book sale any gift materials.  No gift materials may be accepted from any donor who does not agree to this policy. See also Gift Policy.

Multiple copies of titles may be purchased to meet high public demand. When short-term high demand is anticipated and paperback editions are available, these cheaper copies will be bought and withdrawn after the high demand ends.

The Director shall designate materials to restrict to reference use or shall require temporary or permanent restricted check-out privileges, due to high demand, reduced availability, short-term currency, being irreplaceable (especially in local interest materials) or need as ready reference source.

Addition of material to the library collection shall not be interpreted as an endorsement by the Christian County Library or its representatives of the beliefs, ideas, theories or policies stated in that material.

Social issues and controversial materials will be handled in a non-biased manner.  The public needs information on these topics.  The library shall provide materials which are well presented, in good taste and represent multiple viewpoints.  Purely sensational materials will not be added to the library collection.

 

Disposal of Surplus Library Materials

            An integral part of collection development is weeding.  Out-of-date materials that have no historical value or subject reference, worn volumes that need to be replaced with the same or a newer edition, and surplus copies which are no longer needed will be withdrawn from the collection.  Weeding of each section of the collection shall include re-evaluation for gaps in coverage or unfilled needs and availability of space.

            Library property (including print and non-print materials, equipment, supplies, and/or any personal property) which, in the judgment of the Director, is no longer necessary or useful for library purposes may be disposed of in the following manner:

 

Censorship

            The Christian County Library accepts and endorses the American Library Association's Library Bill of Rights, and its various interpretations, including the Statement of Intellectual Freedom, Freedom to Read, Freedom to View, Statements on Labeling, and Policy of Confidentiality of Library Records.  These statements are in the library policy appendix.

Requests for censorship of library materials will be handled as follows:

Approved 16 Oct 2000

 

Library Cards

The Christian County Library will issue library cards without charge.  Those applying should live in Christian or adjacent counties or own property in Christian County. Effective January 1, 2015, a fee of $20.00 per household will charged annually for individuals living outside of Christian County and who do not own property in the county. Individuals who meet certain requirements can be deemed exempt by the Director or Assistant Director.

Any individual age 18 or older will be issued a regular adult library card. Patrons age 17 years old or younger will be issued a youth library card. Youth library cards may be restricted from requesting and checking out certain materials. A parent or guardian must acknowledge that the child is obtaining a library card and agree to accept financial responsibility for the care and return of library materials checked out to the child by signing the application. When a youth library card holder turns 18, it is the patron’s responsibility to inform library staff of their age in order to update their account to an adult library card.

Applications for library cards require:

                

Before giving the new patron their library card, a staff member will enter this information and barcode into the consortium’s patron database, taking care not to disturb patron records of other member libraries. Cards may be linked to provide full listing of materials borrowed by one family, school, nursing home, etc.  New patrons are limited to two items at the first use of that card.  The limit is lifted upon return of the two items.  

             

Patrons are required to inform staff of changes in names, addresses or telephone numbers. Staff members will make appropriate corrections in the database. Each database record will be updated at first use of a card following anniversaries of obtaining the card as well as when a card is issued to replace a stolen, lost or unusable card.A charge of one dollar will be made for replacement of cards which have been damaged, lost or destroyed.  When cardholders report their library card stolen, a new card is issued. The patron is not held responsible for material checked out on the stolen card after notifying the library.  The patron will be held responsible for materials checked out on that card prior to notifying the library if they cannot find their card.

Updated January 2015

 

Circulation

            To borrow library materials, patrons shall present library cards at the circulation desk. Picture identification and/or telling staff the number or password they entered on their application may substitute in the absence of library card.  Circulation periods, limits and renewals are:

Approved 27 Oct 2006

 

Confidentiality of Library Records

            The Board of Trustees of the Christian County Library accepts and endorses the Policy on Confidentiality of Library Records of the American Library Association.

            Records of the circulation of individual library materials are generated and maintained solely to protect public property.  These records are not to be used directly or indirectly to identify types of materials used by individual library patrons.  Under no circumstances except as follows, shall the library staff provide to a third party information of the reading habits or information requests of individual library patrons.

            No library records which reveal identity of patron using specific library materials shall be made available to casual members of the public, the press, or any agency of state, federal, or local government, except pursuant to federal, state or local law relating to civil, criminal, or administrative discovery procedures or legislative investigatory power.

            The Board of Trustees and Director shall resist the issuance of enforcement of any such process, order, or subpoena until such time as a proper showing of good cause has been made in a court of competent jurisdiction.  Moreover, any cost incurred by the library in any search through patron records, even under court order, shall be chargeable to the agency demanding such search.

Approved November 28, 2000

 

Open Meetings and Records Policy

Christian County Library will comply with Sections 610.010 to 610.030 RSMo. relating to open meetings, records and votes of governmental bodies. The Christian County Library may close any meeting, record or vote relating to all relevant open meeting exemptions noted in RSMo 610.021 All records which may be deemed closed will be closed until the Board of Trustees of the Christian County Library votes to make them public. Closed meetings shall begin as an open meeting with a vote to go to closed session and end with a vote to return to open session. When decisions are final, if exemptions no longer apply, minutes of closed sessions may by vote become open records.

The Library shall post on a library bulletin board a notice of time, date, place and agenda of each meeting of the Board of Trustees at least 24 hours, exclusive of weekends and holidays, prior to the meeting, with note of appropriate exemption for any closed segment. Each meeting shall be held at a place reasonably accessible to the public and at a time reasonably convenient to the public, unless for good cause such a place or time is impossible or impractical. When it is necessary to hold a meeting on less than 24 hours notice, or at a place that is not reasonably accessible to the public, or at a time that is not reasonably convenient to the public, the nature of the good cause justifying that departure from the normal requirement shall be stated in the minutes.

   

The Director of the Christian Library District is designated as the custodian of all Library records. The Director may designate one or more duly appointed deputies, within set time or responsibility limits. Upon the receipt in writing of a request for a public record, the Custodian shall make available for inspection and copying, all Library records which by law are required to be open (includes all records of the Library except those records which are closed records under Section 610.021 RSMo.) Each request for access to a public record that is required to be an open record shall be acted upon as soon as possible, but in no event later than the end of the third business day following the date the request is received by the custodian of records. If access to the public record is not granted immediately, the Custodian shall give a detailed explanation of the cause for further delay and the place and earliest time and date that the record will be available for inspection. If a request for access is denied, the Custodian shall provide, upon request, a written statement of the grounds for such denial. Such statement shall cite the specific provision of law under which access is denied and shall be furnished to the requester no later than the end of the third business day following the date that the request for the statement is received.

            

Fees may include 10 cents per page for paper copies 9” by 14” or smaller, plus an hourly fee for accessing and duplicating time not to exceed the average hourly rate of pay for clerical staff. Fees for providing access to public records maintained on computer files, recording, tapes or disks, videotapes or films, pictures, slides, graphic, illustrations or similar audio or visual items or devices, and for paper copies larger than nine by fourteen inches shall include only the cost of copies, staff time, which shall not exceed the average hourly rate of pay for staff of the public governmental body required for making copies and programming, if necessary, and the cost of the drive or other medium used for the duplication. Fees for maps, blueprints, or plats that require special expertise to duplicate may include the actual rate of compensation for the trained personnel required to duplicate such maps, blueprints or plats. If programming is required beyond the customary and usual level to comply with a request for records or information, the fees for compliance may include the actual costs of such programming.

Adopted 29 April 2008

 

Requests or Holds

Library materials which a patron has requested are to be held at the circulation desk or sent to a patron-specified community or bookmobile location.  Patrons are telephoned once to inform them the material is available. If they have not picked up requests in a week, a second call is made. A maximum of ten days from the time the material becomes available is allowed before the material is passed on to others or returned to shelves or to lending library.  Patron may borrow up to five books  inter-library loan per month without charge.  Patron must pay postage on additional loans during a month. When lending library makes charges such as postage for borrowed microfilm or photocopies of printed pages, requesting patrons shall reimburse the library for charges.

Approved 9 Apr 1987

 

Interlibrary Loan Policy

Christian County Library will place requests for interlibrary loan for materials not owned by library for individual with library accounts who do not owe late fees or charges for lost or damaged materials Collection development staff will decide whether to order for purchase or request on loan each item requested. As libraries do not lend recently published materials, requests will not be submitted for anything published less than six months before the request. Libraries owning items will set their own policies on what may or may not circulate to their own patrons or be eligible for interlibrary loans.  Patrons must pace their own requests rather than asking staff to maintain “want-lists” for them.  All verifiable and eligible requests submitted will be placed and patrons notified of arriving loans as quickly as possible. Prompt pick-up is advised. Due dates set by lending library are not altered by patron’s delayed pick-up. Individuals placing more than five inter-library loan requests within any one-month period will be charged postage on the sixth and additional loans. Any other costs charged Christian County Library by lending library will be passed on to the patron placing the request.  Renewals may be requested. The decision on permitting renewals will be that of the lending library. Lost or damaged loans will be charged by lending library, and Christian County Library will pass charge on to patron.  Christian County Library reserves right to refuse interlibrary loan privileges to individuals who repeatedly fail to pick up interlibrary loan items,

Updated 9 April 1987

 

Late Returns Policy

A staff member will search thoroughly for materials which library records show to be checked out and not returned before sending an overdue notice.  Users will be notified when material is 14 days overdue and 28 days overdue.  At 45 days, a bill for replacement cost plus $1.00 billing cost will be sent.  Failure to receive an overdue notice does not excuse the borrower from responsibility.

            

Anyone who owes $10.00 or more in accumulated overdue fees, postal and replacement costs becomes ineligible for further loans until payment reduces fee owed to under $10.00.

            

Individuals billed for combined late fees, postage and replacement of unreturned library materials over $10.00 may use print reference materials but become ineligible for use of library computers for any purpose other than using the library catalog until payments reduce amount owed to under $10.00.

Updated 2014

 

Audiovisual Materials  Policy

Updated April 2015

 

Fax Policy

The Christian County Library will provide fax services for library materials to our patrons free of charge, providing that: A) We do not pay charges from the lending library, and B) The patron has requested fewer than six fax transactions within the month.  Any cost incurred for either of these reasons shall be paid by the patron.  Patrons shall be notified of this policy prior to any transaction.

The Christian County Library will provide materials by fax to other libraries free of charge, provided that: A) That library does  not normally charge us for fax service, and B) Each request to the library consist of five or fewer pages.  The cost of extra pages or to libraries who normally charge us will be our photocopying and telephone cost.

The Christian County Library will receive faxes to the public on a limited, prior-notice basis. Due to “resell” restrictions on telecommunication services under School and Library Corporations rules for E-rate, toll calls for fax transmission on materials with no connection to the library will not be permitted. The library will maintain and make available a  list of businesses who offer this service to customers.

9 Feb 1990

 

Photocopy Policy

Beginning January 1, 1978, patrons will copy any materials restricted by copyright law themselves.  The library staff may make assist patrons with photocopying if it does not involve a violation - such as tax forms, items written by the customer and insurance claims.

Adopted 10 Oct 1977

 

Logo Usage Policy

The Christian County Library Logo shall be                                                                                                     

Acceptable fonts are: Techno

The logo may be in color or black and white.

The full logo will have the text and the quarter-round fanned book.

Two mini-logos may be used when appropriate. These may be either the quarter-round fanned book only or the quarter-round fanned book above the initials CCL

The same proportions shall be maintained in all sizes in which the logo is used.

The logo must always be produced or printed from a high quality digital file provided by the library

 

The Christian County Library logo shall be used on all official Christian County Library signage, communication or representation, including but not limited to websites, patron cards, publications, bookmarks, building signage, newsletters, stationery, badges, envelopes, posters and flyers. The logo may be used on specialty or promotional products such as clothing, bags, magnets, pencils, pens, cups, stickers, or balloons. Library administration and public relations will determine whether specific uses are appropriate and acceptable.

 

Budget, scale and usage shall be considered in deciding whether the logo is produced in color or black and white in a particular instance.

 

The Friends of the Christian County Library, The Trustees of the Christian County Library and The Christian County Library Foundation when and if one is begun may use the logo, as appropriate, under , to promote their events and/or describe their activities. Third parties, such as news organizations, may use the logos for promotional purposes. The same specifications and requirements as the library district apply, including approval library administration or public relations personnel, for each usage.

 

Written permission for any use of the logo by any other entity, business or organization is required. Prohibited or restricted uses include but are not limited to:  Implication of endorsement by the organization or its activities;  Commercial uses (placement of the logo on product packaging);  An individual's use of the logo for purposes other than acknowledging membership or participation in our activities;  Combination of the Christian County Library logo with another logo.

Approved August 26, 2011

 

Overdue Charges

To encourage return of and maintain equal access to library materials, charges will be made on materials returned after the due date.  This fee shall be a rate sufficient to recover notification and related library costs.  Payment of this fee shall in no way alter the library's ownership of the material. Destroyed or unreturned library materials shall also be charged a fee not to exceed replacement cost of the material plus the cost of preparing it for public use.

                        

Library materials kept beyond due date incur charges of with a ceiling of $0.10 per day per item, with a maximum charge of $3.00 per item. Charges on inter-library loan materials are collected at our library's rate regardless of lending library’s rate.  The Director shall have full discretion to "forgive" all fines on those days when winter weather makes travel dangerous; in the case of patron emergencies such as serious accident, hospitalization or a death in the family; or in special limited-time occasions as appropriate. The Director is authorized to charge below the ceiling when fair, reasonable, and appropriate.

Updated April 2014

 

Refunds

Overdue fines are refunded only when the charge results from a library error.  The full price of the book is refunded if a book which has been lost and paid for is found and returned to the library in good condition, with the receipt, within six months after payment. No refund will be made for late fees or postage for notices.  After six months, no refund will be made.

Approved 23 May 2000

Lost Materials, Damaged Materials, and Materials Returned Missing Parts:

Patrons who lose or damage an item checked out to them or who fail to return all parts of an item will be responsible for reimbursing the library the current list price for each item lost or damaged, regardless of format.

Lost or Damaged Materials:

Materials Returned Missing Parts:

Updated February 22, 2016

 

Proctoring & Staff Research

PROCTORING – Staff proctoring of exams will be considered. Requests may be refused if space or staff time is insufficient. Those seeking proctoring must request permission and set a mutually acceptable schedule prior to requesting the exam from the education institution. Payment by cash or check must be made prior to beginning the test. Anyone submitting an insufficient check shall promptly reimburse the library for costs and will be ineligible for future proctoring with any payment other than case. The fee shall be the library’s base hourly wage plus one dollar. As of November 2012, that would be $10.00.

RESEARCHING, PHOTOCOPYING OR MAKING ELECTRONIC COPIES  - Genealogy of other requests requiring more than fifteen minutes of staff time to locate, copy and provide information shall be charged. The rate per hour or additional portion of an hour shall be one dollar more than the library’s base hourly wage. As of November 2012, that would be $10.00. This is in addition to costs of copies and shipping. As the length of time required cannot be known prior to the service, a minimum fee for one hour shall be provided with the request. The remainder of the fee shall be paid when the costs are known. Failure to pay fee makes that user ineligible for future staff-provided search and copies. No fee, except for physical copies, applies to individuals or others finding and copying information themselves.

Adopted 14 Dec 2012

 

Other Charges

                A minimum of $10.00 to a maximum of $25.00 will be charged for use of the meeting room. The Director is authorized to waive the regular charge for governmental or non-profit use. A $50 cleaning and condition deposit is required, refundable upon returning the room to pre-use condition.

Approved 23 May 2000

 

Restricted Internet Privileges Due to Charges and Fees

Individuals billed for combined late fees, postage and replacement of unreturned library materials over $25.00 may use print reference materials but become ineligible for use of library computers for any purpose other than using the library catalog. Individuals whose accounts have been submitted to the collection agency may not use library computers until the balance on their account is paid in full.

Updated April 28, 2014

Display and Distribution of Non-Library Materials

 The library provides bulletin boards inside the library for posting  announcements of a general nature for events or activities of public interest to a substantial number of  persons in the community. The entryway bulletin board is reserved for library information only.  Announcements of a strictly personal or commercial nature will not be posted on public boards.  To allow fair access in the limited space to all public organizations, multiple items from a single organization may be limited to the most recent item or layered together, and size limitations may be imposed. Flyers, brochures, pamphlets, etc., accepted for distribution in library must meet the same criteria.

                        

The library provides exhibit space for display of locally-created arts and crafts, community projects or for collections of items of general interest.  Display cases and other areas are subject to the above criteria and are assigned on a first-come first-served basis.

                        

Only non-partisan petitions pertaining to general community improvement are permitted in the library.

Approved 23 May 2000

Cooperative Undertakings

The library shall cooperate with other agencies and institutions including government, educational, cultural, vocational, recreational, and civic groups to better serve the public.  Through cooperation, the library will provide inter-library loan service to provide patrons with materials not owned by this library.  Staff training, group purchasing and other endeavors of mutual benefit will be considered for cooperative efforts. All cooperatives, including new options which become available, will be subject to periodic review.

 

Public School Policy

The Christian County Library will cooperate with county schools to supplement the schools' own library services, primarily through bookmobile service.  The library cannot, however, supply textbooks for classroom use.  The schools shall be financially responsible for library materials in their possession.

 

Public Relations

The Christian County Library will conduct a forceful public relations and public information program in accordance with board policies.

Professional Associations

Each trustee and full-time staff member of the Christian County Library shall join the Missouri Library Association.  The Director and at least one board member shall belong to the American Library Association.  All required dues will be paid from library funds.  The entire board shall have the opportunity to attend the annual meetings and workshops of the Missouri Library  Association.  This participation will serve as additional education in trusteeship and in the trends in library operations and management.

Cooperation Policies Last Reviewed and Approved 23 May 2000

Christian County Library Volunteer Policy

Christian County Library welcomes volunteers from the community in order to:

  1. Implement programs and services that further its goals and objectives.
  2. Establish a pool of volunteers to assist with large projects, to be on-call for volunteer tasks occurring on an intermittent basis, or to provide regular on-going assistance.
  3. Create a strong link with the community by developing a group of citizens who, through their volunteer work, become knowledgeable about the Library's services and needs.
  4. Support fundraising activities sponsored by the Library Foundation.
  5. Provide an opportunity for individuals to meet a community service work requirement set by an outside agency.  All requests to perform community service will be considered on a case by case basis, subject to this policy.  

A "volunteer" is anyone who chooses to perform services for the Library without compensation or expectation of compensation and who performs volunteer services at the direction of the Library staff.  A volunteer is not an employee of the Library.

Recruitment for volunteer positions, volunteer screening and placement is the responsibility of the Assistant Director and other supervisory staff as assigned by the Director or Assistant Director.  Volunteers will be required to fill out and submit a volunteer application to the library and meet with the Assistant Director or other supervisory staff before they will be considered for a volunteer position. The Library cannot guarantee the placement of any person seeking to volunteer with the Library.

Volunteers are selected based on their qualifications in relation to the needs of the Library.  Volunteers are subject to the same rules of conduct and ethics as Library staff, including but not limited to its policies forbidding harassment, discrimination or workplace violence or threats of violence.  A volunteer must be at least 14 years of age to donate service to the Library. Younger volunteers may be considered if they are volunteering with and under the supervision of a parent or guardian. Those under the age of 18 must have permission from a parent or guardian to perform volunteer services, and such volunteer services shall comply with applicable law. The Library reserves the right to obtain consent to perform background checks on volunteers.

Volunteers who are performing court-ordered community service must be registered with and have all volunteer hours scheduled through CASP (Community Alternative Sentencing Program) or similar program. The library will not verify court-ordered community service hours for a volunteer except through CASP.

The Friends of the Library group coordinates certain volunteer activities for the library, including but not limited to the sorting of materials donated to the library. Friends of the Library members who volunteer for these activities will be selected and scheduled by the Friends of the Library.

Employees of the library may not volunteer to perform on an uncompensated basis any service they are employed to perform.

Volunteers will not receive training in the Library's circulation system nor will they be allowed access to the patron database.  Volunteers will not be allowed access to non-public areas when not volunteering.  Individuals volunteering for the Library under the auspices of any other unit (e.g. scouts, churches, community organizations, etc.) may identify themselves with the unit, but may not promote it (other than wearing the uniform of the unit as applicable) while performing volunteer services in the Library.

Nothing in this policy or in the volunteer's service to the Library shall create a contract or employment relationship between the volunteer and the Library.  Both the volunteer and the Library have the right to end the volunteer's association with the Library at any time.  Christian County Library does not provide any medical, health, or worker's compensation benefits for any volunteer, and volunteers do not accrue, earn or become entitled by reason of performing volunteer service for the Library to any benefits afforded by the Library to its staff.

 

Smoking Policy

Smoking is not permitted in the library or on library property.

Food and Drink Policy

Meals or uncovered drinks are not allowed in the main portion of the library. Patrons can have covered drinks and snack-like food items in the library. Christian County Library staff reserve the right to ask any person to relocate or dispose of any consumable item at any time. The meeting room has specific regulations regarding food and drink. Please refer to Meeting Room Policy for more information.

Updated February 24, 2014

 Weapons Policy

In accordance with Chapter 571 Paragraph 030, section 8 Missouri Revised Statutes, individuals are prohibited from carrying weapons into the library, except for those law enforcement and military officials specifically mentioned as being exempt from this law.

Approved 20 Mar 2001

 

Emergency Procedures

Staff should be acquainted with the following procedures:

 

Medical Emergencies

For patron medical emergency at the library, staff shall:

Staff member.  If staff member is injured or becomes ill, other employees shall:

 

Fire

 

Tornado

When threatening weather conditions exist, staff shall monitor a local radio station to learn whether a tornado watch (conditions right for a tornado) or warning (tornado sighted) have been issued.

In the event of a tornado warning, staff should:

Meeting Room Policy

        Christian County Library’s meeting room may be used for library sponsored or co-sponsored groups and events, non-profit organizations, or local groups under the following board-adopted guidelines:

The Christian County Library Board of Trustees neither approves of nor disapproves of content, topics, subject matter or points of view of individuals or groups using the room.

I have read and accept the terms of the Meeting Room Policy.

_____________________________________________________________________________

Signature                           Printed Name                                          Date

Desired Meeting Room Date & Time:_______________________________________________________________________

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

For after hour meeting room reservation issues, call 417-209-7126.

Restricted Internet Privileges Due to Charges and Fees

Individuals billed for combined late fees, postage and replacement of unreturned library materials over $25.00 may use print reference materials but become ineligible for use of library computers for any purpose other than using the library catalog. Individuals whose accounts have been submitted to the collection agency may not use library computers until the balance on their account is paid in full.

Updated April 28, 2014 

Internet Acceptable Use Policy

READ BEFORE LOGGING ON TO INTERNET

Adopted September 26, 2008

 

Christian County Library Wireless Access Services Policy

Adopted 29 September 2006

 

Hours of Operation

The library will be open the following times;

Monday - Thursday              8:30 a.m. - 8:00 p.m.

Friday - Saturday                   8:30 a.m. - 5:00 p.m.

Adopted May 26, 2014

 

Closing Policy

Christian County Library will attempt to keep the Ozark and Clever locations open during weather-related or unexpected events. However, there may be times when adjusted hours of operation or closing of one or both locations might be necessary to ensure safety of staff and patrons.

If the Ozark School R-VI District is closed the Ozark location of Christian County Library will delay opening until 10:00 a.m. If conditions are deemed too dangerous, the Director or designated alternate may close one or both locations of Christian County Library for the day.

The hours of operation for the Clever Library do not constitute delayed opening. However, if the Clever School R-V  District is closed, the Clever Library will have abbreviated hours of 3:00-6:00 p.m. If conditions are not favorable the Director or designated alternate, may further shorten the hours of operation or close the Clever Library for the day.

If weather-related or unexpected event occurs on a Saturday, it will be the Director or designated alternate who decides if there will be abbreviated hours of operation or if one or both libraries will be remain closed for the day.

The public will be notified if one or both locations close early or do not open for the day via the Christian County Library website, signage, Facebook, local news media outlets, and telephone announcements.

Updated January 2014

 

Legal Holidays

Library will be closed to allow staff to observe the following holidays:

New Year’s Day

Martin Luther King, Jr. Day

President’s Day

Memorial Day

Independence Day

Labor Day

Veteran’s Day

Thanksgiving Day

Christmas Eve

Christmas Day

New Year’s Eve- Early closing at 5:00 p.m.

The library may be closed on other days designated by the Board of Trustees, or for special circumstances or emergencies.  When the holiday falls on Sunday, the library will be closed on Monday.

When a holiday falls on a day a full-time employee is not regularly scheduled to work they will receive earned time in the amount of 8 hours to be taken off at a different time.

Updated April 2015

Donations Policy

The Christian County Library welcomes and encourages gifts and donations to support its current operations and future development. The library accepts gifts of money, property, print and non-print materials, and bequests which are consistent with the library's mission statement.

In addition to gifts made directly to Christian County Library, gifts are accepted by the Christian VHSCounty Library Foundation, Friends of the Christian County Library, and Friends of the Clever Public Library. The donor will determine whether a donation is being given to which of these three organizations. The primary function of these support organizations is to provide financial support to Christian County Library. The Christian County Library Foundation receives monetary gifts, bequests, endowment funds and other gifts, and conducts fundraising campaigns to support library projects. The two Friends of the Library undertakes a variety of activities, including book sales, to raise funds and support the library.

General Guidelines:

Books and Non-Print Material Guidelines:

Updated June 2014

 Conflict of Interest Policy

A RESOLUTION OF THE CHRISTIAN COUNTY LIBRARY DISTRICT, CHRISTIAN COUNTY, MISSOURI; TO ESTABLISH A PROCEDURE TO DISCLOSE POTENTIAL CONFLICTS OF INTEREST AND SUBSTANTIAL INTERESTS FOR CERTAIN OFFICIALS;

 

BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE CHRISTIAN COUNTY LIBRARY DISTRICT, CHRISTIAN COUNTY, MISSOURI, AS FOLLOWS:

 

Section 1. Declaration of Policy. The proper and ethical operation of the Christian County Library District requires that officials and employees be independent, impartial and responsible to the people; that decisions and public policy be made in the proper channels of the governmental structure; that public office not be used for personal gain; and that the public have confidence in the integrity of the District’s operation. In recognition of these goals, there is hereby established a policy for disclosure by certain officials and employees of private financial or other interests in matters affecting the District.

Section 2. Conflicts of Interest. Members of the Board of Trustees having a substantial personal or private interest, as defined by state law, in any policy, or decision made by the Board shall disclose within the Board minutes the nature of the member’s interest and shall be disqualified from voting on any matters relating to this interest.

Section 3. Disclosure Reports. The following information shall be included as a public record of the District:

Each transaction in excess of five hundred dollars ($500) during the calendar year between a Trustee or Director, including any persons related within the first degree by consanguinity or affinity to such persons, and the Library District, excluding compensation received as an employee, or payment of any fine, tax, fee, or penalty due the District. This shall include the dates and identities of the parties to the transactions.

Each transaction in excess of five hundred dollars ($500) during the calendar year between any business entity in which such individuals have a substantial interest and the District excluding any payment of tax, fee or penalty due to the District or payment for providing utility service to the District. This shall include the dates and identities of the parties in the transactions.

The Director shall be both the chief administrative officer and the chief financial officer and also shall disclose by May 1 for the previous calendar year the following information:

Section 4. Filing of Reports. The recording secretary of the Board of Trustees shall file a copy of this policy within ten days of adoption. The disclosure reports required for 2009 shall be filed no later than May 1, 2010 with the Missouri Ethics Commission and the Library District; reports due May 1, 2010 and later years shall be filed with the state ethics commission and shall cover the preceding calendar year.

Such reports will be made available at the District’s administrative offices, for public inspection and copying during normal business hours. Reports shall be retained by the Library District for five years.

The Financial Disclosure Statement for Political Subdivisions, developed by the Missouri Ethics Commission’s office shall be appended to this policy and used for reporting annual activities.

New incumbents hired as Director shall file the statement within thirty days of such appointment or employment.

Officials and Trustees may supplement their financial interest statement to report additional interests acquired after December 31of the covered year until the date of filing of the financial interest statement.

Section 5. Definitions

First degree of consanguinity or affinity includes father, mother, spouse, son or daughter by virtue of a blood relationship or marriage.

Substantial interest is ownership by the individual, his or her parents or spouse, or dependent children, either singularly or collectively of ten percent of more of any business entity or an interest having a value of ten thousand dollars ($10,000) or more, or the receipt of a salary, gratuity, or other compensation of five thousand dollars ($5,000) or more from any individual, partnership, organization, or association within any calendar year.

Section 6. Force and Effect

This policy shall be in full force and effect from and after the date of its passage and approval and shall remain in effect until amended or repealed by the Board of Trustees.

Last Adopted and Approved 26 Jul 2013                                                

 

This is a true and accurate copy

 

_________________________________________________________        

Ken Barthelette, President , Board of Trustees, Christian County Library

 

 

___________________________________________________________        

Charles Heldenbrand, Treasurer,  Board of Trustees, Christian County Library

 

 

___________________________________________________________        

Mabel G. Phillips, Director, Board of Trustees, Christian County Library - WITNESS

 

 Public Comment Policy

Individuals or groups wishing to address the Christian County Library Board of Trustees are asked to complete an Agenda Request Form. They may fill out the form and submit online; send the completed form to the Christian County Library, Public Comment, 1005 N. 4th Ave, Ozark, MO 65721; call the Director at 417-581-2432 or email at golmstead@christiancountylibrary.org.

The Christian County Library Board holds monthly meetings. The deadline for such requests is close of the business day exactly one calendar week prior to the meeting of the Christian County Library Board of Trustees.

Individuals or groups may address any matter for which they have made an agenda request by stepping before the Board of Trustees. When possible, a lectern will be provided. After recognition by the President of the Library Board of Trustees, state name, address and group affiliation (if appropriate). Anyone refusing to identify themselves will be prohibited from addressing the Board of Trustees. Individual and group names are recorded for the Library Board of Trustees meeting minutes.

Individuals or groups may speak one (1) time per issue or item for a maximum of three (3) minutes. If at any time individuals or groups appearing before the Library Board of Trustees interrupt the meeting, exceed the time limitations, or become abusive in language or behavior, the individual group  will be asked to cease to address the board. Anyone continuing abusive language or behavior will be asked to leave the library.

Individuals or groups wishing to address the Board of Trustees will be heard in the order in which requests are received unless the chair rules otherwise.

Updated April 28, 2014

______________________________________________________________________

 

AGENDA REQUEST FORM -  CHRISTIAN COUNTY LIBRARY DISTRICT

1005 N 4th Ave, Ozark, MO 65721    417 581-2432   christiancountylibrary.org

 

The Christian County Library Board holds monthly meetings.Individuals or groups may address any item on the agenda or introduce a new item to the agenda before the board of Trustees. The deadline for such requests is close of the business day exactly one calendar week prior to the meeting of the Christian County Library Board of Trustees.

 

Fill out this web-form and hit submit. May also write the required information and mail or deliver to the library or call the library Director at 417 581-2432

 

Meeting Date I Wish to  Attend _________________________________________

 

Name ____________________________________________________________

 

Group Represented (If appropriate)______________________________________

 

Address ___________________________________________________________

 

Telephone _______________  E-mail____________________________________

 

Topic I Wish to Address_______________________________________________