TERMS OF SERVICE

GHOST DA VINCI’S TERMS OF SERVICE FOR DIGITAL ART COMMISSIONS

Please read thoroughly before commissioning to avoid any confusion or issues.

By commissioning me (Ghost Da Vinci), you are agreeing to the terms and conditions outlined below. These are put in place to protect both the artist and the client.

OVERVIEW

  • These Terms of Service exist to ensure transparency and protect both parties.
  • By default all art commissions done by Ghost Da Vinci are for personal use unless stated otherwise. Commercial use has additional charges, see the Commercial and Licensing Rights section for more details.
  • Breaking or violating any part of this agreement may result in the client being blocked, blacklisted, and permanently refused service in the future.
  • All artworks are digital or in jpeg/png only — no physical products will be shipped. Traditional artworks will be scanned into jpeg format and will be sent in Gmail for highest resolution possible.
  • Please keep in mind my current skill level and what I can/cannot draw (see “What I Will and Will Not Draw”).
  • I will refuse an art commission if: I'm busy with real life matters, the five slots I have are all taken (see wait list).

WHAT I WILL AND WILL NOT DRAW

You can contact me and ask if I allow something specific that is not in the list.

I Can Draw:

  • Original Characters (Furry/Anthros / animal ears / light monster traits included)
  • Mild Gore or Blood
  • Real People / Portraits of People
  • Pairings, Ships, Poly-ships (yaoi, yuri, yumeships, oc×canon, real life couples)
  • Pets/Animals
  • Fanart

I Will Not Draw:

  • Mecha
  • Complex Reptiles and Monsters
  • Heavy gore
  • Non-con
  • Horses and horse like features
  • Hate art, political content
  • AI/NFT-related work
  • Overly complex details and backgrounds
  • Muscular Men (I’m still learning)

PAYMENT & PRICING

Payment Methods:

  • GCash
  • Maya
  • Paypal
  • Wise
  • Kofi (for international clients)

If anyone contacts you pretending to be me with a different number or account, it is a scam. I am not responsible for those transactions.

Down-Payment: A 50% down payment or full payment is required to secure your commission slot. This deposit confirms your commitment and protects both the artist and the client from potential scams.

A sales invoice will be issued for both the down payment and the final payment as proof of transaction. It will be sent through gmail.

The remaining 50% is due once the base colors are completed and approved, and must be settled before the final artwork is submitted.

Clients may also choose to complete the full payment earlier at their convenience. Work beyond the base color stage will only continue once full payment has been received.

Rush Orders: Need it rushed within a specific time frame? There is a +40% of total regular cost of commission rush fee (Commissions less than $30 dollars or ₱500 rush fee charges are different; they are ₱150 or $4) . I will notify you if I can do your rushed work, the normal rush work is 1-2 days minimum for pet artwork and 5 days minimum for other artworks.

Pricing Adjustments: Complexity charges may apply for very detailed outfits, props, or character designs. I will always notify you first before applying any additional costs.

REVISIONS & CHANGES

Sketch Stage: You may request three (5) free revisions during the sketch phase. This is the stage for major changes such as pose, expression, outfit, or overall composition. Please finalize all major details before line art and rendering begins. Once the sketch is approved, I will proceed to the next stage, and further large-scale edits will no longer be free. Anything beyond the 5 free revisions will incur an additional 5% fee per change, depending on complexity.

Line Art Stage: You may have up to two(3) free revisions during this stage. Anything beyond the 3 free revisions will incur an additional 10% fee per change, depending on complexity.

Rendering/Coloring Stage: After the sketch is approved and rendering has started, you are entitled to two (2) free minor revisions (such as lighting adjustments, color tweaks, or small detail fixes). Anything beyond the 2 free revisions will incur an additional 15% fee per change, depending on complexity.

Major Changes or Redos: Requests to completely redo or “start over” after rendering has begun are treated as new commissions, unless otherwise agreed upon.

Post-Completion: Once the final artwork is approved and delivered, only small corrections (e.g., typos, color balance) will be accepted. No major edits will be made after completion.

Artist Responsibility: If a mistake was made on my part (missing details, incorrect design, etc.), I will fix it free of charge, regardless of the revision count.

Client Responsibility:  Please provide clear and specific feedback to prevent confusion and unnecessary revisions. Excessive or unclear revision requests may delay your commission or result in additional fees. For this reason, please provide reference pictures or mood boards.

CANCELLATIONS & REFUNDS

Cancellation Policy:

You may cancel within 36 hours of ordering the commission. After that, 50% of the total price must still be paid if I have already started working, even if it is just the sketch. No cancellations will be accepted if the artwork is halfway done or fully rendered.

Refund Policy:

Exception:

  • a.) The Artist cannot complete the Commission within the specified time frame and the Client has disagreed for an extended allowance of time, upon which the client shall be refunded in the following percentage of their payment based on degree of completion of the work:
  • a.1.) Seventy-Five (75) Percent Complete - Twenty-Five (25) Percent Refund;
    a.2.) Fifty (50) Percent Complete - Fifty (50) Percent Refund;
    a.3.) Twenty-Five (25) Percent Complete - Seventy-Five (75) Percent Refund;
    a.4.) Zero (0) Percent Complete - Full Refund;
  • Provided, that by the time the Artist reaches out to the Client, the Commission has been accepted AND the Duration Time has begun to run. The absence of one shall render a demand for refund void and the No Refund Policy shall apply.
  • b.) The Artist has offered to refund the Client under the following reasons:
  • b.1.) Delay due to personal circumstances;
    b.2.) Deterioration of amicable communication between the     Client and the Artist;
  •  b.3.) Deterioration of business relations between the Client and the Artist;
  • Provided, that both or either parties have tried to salvage the communication or business relations and that no resolution acceptable to both parties was reached. Provided further, that when no acceptable resolution has been reached, the Artist shall keep the payment as the Client’s Nuisance Fee or for nominal damages.
  • If I personally cannot complete your commission for any reason, you will receive a full refund regardless of progress. Personal reasons may include, but are not limited to, health concerns (physical or mental), family emergencies, unforeseen personal obligations, or circumstances that may affect my ability to deliver the work at the expected quality or within the agreed timeframe. In such cases, I reserve the right to issue a refund without further disclosure of specific details, as these reasons are already covered under this clause.

DEADLINES & TURNAROUND

  • I currently complete approximately one (1) commission per 3-7 days. Depending on the complexity of the art and your position in the queue, your commission may take a minimum of one (1) week and a maximum of two (2) weeks to complete, excluding Saturdays and Sundays.
  • Please keep this timeline in mind before placing your order.
  • Commissions are handled on a first-come, first-served basis. UNLESS, you paid a rush fee.
  • You may request updates (WIPs) at any time.
  • I will inform you of any delays.

COMMUNICATION

  • If I do not receive a response or 50% payment within 7 days, your slot may be cancelled or moved to the bottom of the queue.
  • If the Client is rude, disrespectful, or aggressive, I reserve the right to cancel the commission without refund and permanently block the Client.
  • The following behaviors shall be considered rude, disrespectful, or aggressive conduct, including but not limited to:
  • The use of insults, profanity, or demeaning language directed toward me or my work;
  • Unsolicited harassment, such as repeated messages after being asked to wait or refrain from contacting;
  • Disrespecting artistic boundaries, including forcing changes beyond what was agreed upon or demanding work not included in the commission terms;
  • Aggressive negotiation or coercion, such as threatening chargebacks, defamation, or negative exposure to pressure a response or revision;
  • Any form of discrimination or hate speech based on race, gender, sexuality, religion, or other personal attributes.
  • These rules are in place to maintain a safe, respectful, and professional environment for both the Artist and the Client.
  • Modes of Communication:

✨ For faster responses, Discord, Reddit, or Facebook Messenger DMs are preferred.

Discounts

Some discounts may appear all year round or are seasonal/for specific holidays or events. I usually announce the discount in my socials.

👾10% Discount for students (CODE = S10)

COMMERCIAL AND LICENSING RIGHTS

SKIP THIS IF YOU ARE USING THE ARTWORK FOR PERSONAL USE.

By default, all commissioned artworks by Ghost Da Vinci are for personal use only. If the CLIENT wishes to use the artwork for profit, promotion, or business purposes, a commercial license or rights agreement must be purchased separately. The ARTIST retains all moral and intellectual property rights unless explicitly stated otherwise in writing.

Ownership & Copyright
  • The ARTIST retains full copyright of all artworks.
  • Purchasing commercial or exclusive rights does not transfer ownership.
  • The CLIENT may not claim, resell, or alter the artwork without permission.
  • Full Rights / Copyright Transfer (complete ownership) is available upon request.
  • Fee: +700–1000% of base price.
Commercial Use License
  • Allows use for profit, promotion, or monetized content (e.g., branding, ads, YouTube, events).
  • Small business / indie creator — +200% (Triple the Base Price)
  • For independent creators or small teams using the art for monetized or branding purposes. (e.g., VTuber assets, YouTube banners, self-published book covers, small online shops.)
  • Not for agencies or large-scale brands.
  • Mid-size project — +500% (Six Times the Base Price)
  • For indie studios, small companies, or collaborative events using the art in monetized or promotional materials. (e.g., indie games, small publishers, conventions, crowdfunding, group campaigns.)
  • Major / international campaign — +1000% (Eleven Times the Base Price)
  • For large-scale brands, agencies, or international campaigns that use the artwork in widespread promotional, advertising, or monetized materials. Examples include:
  • Official company branding or global marketing
  • International events, ad campaigns, or merchandise lines
  • Mass-produced or franchised products
Merchandising Rights
  • For products or merchandise featuring the artwork.
  • Small batch (<100 units) — +200%
  • Medium (100–500 units) — +300%
  • Large-scale (500+) — +400–500% or 5–10% royalties
Distribution & Licensing Rights
  • For sublicensing or third-party use (e.g., publishers, partners, collaborators, affiliated brands, or distributors). Fees:
  • +100% — For limited distribution to one (1) third party or a single platform.
  • +150% — For distribution or sublicensing across multiple third parties or platforms under the same project.
  • +200% — For broader commercial distribution, such as retail sales, external publishing, or use by multiple affiliated partners.
  • The Client must clearly disclose where and how the license will be used, including all third parties, publishers, or platforms involved. Any unauthorized redistribution, sublicensing, or use beyond the agreed scope will be considered a breach of contract and may result in revocation of rights and additional charges.
Lifetime License
  • For clients who wish to obtain permanent, transferable, and exclusive rights to distribute or sublicense the artwork across any platform, project, or collaboration, without limitation of time or scope.
  • Fee: — +1000% (Exclusive, Permanent Rights)
  • This includes, but is not limited to:
  • Long-term partnerships or publishing contracts
  • Ongoing brand collaborations or franchises
  • Mass production, merchandising, or international distribution
  • Once a lifetime license is purchased, no renewal or additional licensing fees will apply for that artwork.

Terms:

  • All commercial fees are non-refundable.
  • Unauthorized commercial use = copyright infringement.
  • All rights not explicitly purchased remain with the ARTIST.
  • You may NOT:
  • Claim the artwork as your own
  • Resell or reproduce it for profit without paying the commercial price
  • Feed it to AI or mint it as an NFT

CREDIT

  • Please credit me (Ghost Da Vinci or use my socials) when posting or sharing the artwork.
  • Do not remove my signature or watermark.
  • Cropping for profile icons or layout edits is okay, as long as proper credit is given.

ART COMMISSION GOOGLE FORM AND WAIT LIST

Please go to this google form link or dm me in the listed socials above to start as your response will be recorded and serve as your proof of purchase and will be documented in a Google Spreadsheet.

Link to commissions forms: Ghost Art Commissions

To see how far you are in the waiting list (this encompasses both digital and traditional art), please click the link: GDV Art Commissioner's Wait List

  • Kofi memberships have higher priority, other than that;
  • Commissions are first come first serve.
  • Once I approve of your commission request I will send you a payment link or number depending on your choice of payment style (Kofi users don't need this).
  • It may take a while please be patient, i will send updates of your commission through your preference of communication.
  • The copy of your response from the google form will serve as your receipt, my copy of the collected response will be in a spreadsheet or in kofi to serve as my copy of the receipt and proof of art commission purchase.
  • I will send the artwork commissions through Kofi or email titled as "GDV ART COMMISSIONS – FINISHED" to give you the highest possible resolution of the artwork in jpeg/png format, so please input your email.

DISCLAIMER

I am studying in college, while my schedule is not loaded or packed, I may sometimes have delays in the art commission/s. I will notify you immediately on whether your art that you have commissioned will be delayed by a few days, no extra charges for delayed commissions.

I WILL NOT DO ANY STYLE THAT IS NOT IN MY COMMISSIONS PRICE SHEET. I DRAW IN MY ART STYLES ONLY.

FINAL NOTE

Once the artwork is complete and fully paid for, you are free to use it however you'd like — as long as you don’t break the terms above.

Thank you for respecting my work and for your interest in commissioning me! 💖