PBF Survival Guide

Welcome to Poly Big Fun! These are the things you need to know about the event before you arrive in order to help make the event most enjoyable to you.

Table of contents

Table of contents

Behavior in our community

Event Rules

Lodge and Room Designations

Things to Bring

Fire safety, rhythm drumming, and belly dancing

Fire Safety

Fire Extinguishing

Meals & Food Service

Volunteer Shifts

Descriptions of volunteer shifts:

Event Setup Volunteers:

Kitchen Volunteers:

Fire tasks:

Descriptions of Final Cleanup tasks:

Leads and Contacts

Behavior in our community

 

We are a very friendly, and I would even say very tactile, community. This is not usually a problem, except that we tend to permit a lot of non-consensual contact. We make assumptions about what is permitted based on what we see people around us doing. Again, this is not usually a problem, but it explodes in our faces when we suddenly discover that we have crossed a boundary that we did not know was there.

 

As such, there are some rules concerning boundaries in our community.

 

 

      Why are these rules so extreme? Communities learn in part by discussion, but largely by example. When we begin touching each other without negotiating, new people in the community get the idea that they can touch anyone and that everyone will enjoy it. If only one person enforces a boundary, that person may find himself alone when he raises an objection and everyone around him stares at him strangely. If boundaries are not consistently enforced across the community, some people may conveniently "forget" that a particular person reacts violently to being spanked.

 

If we want a consensual community, we must always work to create an atmosphere of consent.

Event Rules

Review “Behavior in Our Community” before coming to Poly Big Fun. Boundaries, and respecting them, are critically important to the smooth running of our community.

Pirate Tag

Pirate Tag will be coming back this year as everyone loved it in 2008. Pirate Tag allows you to specify your boundaries on a per gender or person basis from talking, to snuggling, all the way to dating. It then assigns random activities to random people ensuring that everyone is comfortable with the level of activities. You always have control on what you're willing to do.

Register for Pirate Tag and upload your photo. (Note: this is a separate site)

You can register Pirate Tag, set your preferences and upload your profile photo all in advance on the piratetag.com site. Once you arrive on site you'll need to login to the piratetag computer so we know that you've arrived and can be included in the game. Starting Friday morning the game will begin to assign you random missions with random people (always respecting your boundries). You don't have to accept the missions, and feel free to do less if you're uncomfortable. Once you've completed a mission (or anytime you'd like), you'll have the options to change your boundries with that person. We encourage you to set a pretty liberal set of default limits as piratetag will ensures things escalate slowly. Even if you're a reserved person, you can still have a lot of fun just talking with people. Please provide any feedback (piratetag is under development) to support@piratetag.com

Lodge and Room Designations

Barracks assignments will be made based on preference selected on your registration page. Remaining spaces will be available on a first-come-first-serve basis upon arrival at the site, but there is no guarantee that there will be a bed available if you have not pre-registered. Check in at the registration table to get your barracks assignment, so that we know that you have arrived and so that you get the latest announcements, then find your room and unload your gear.

 

Things to Bring

Fire safety, rhythm drumming, and belly dancing

The fire circle is uncertain, as Texas is sometimes in a burn ban. The presence of a burn ban will be determined by the park rangers when we arrive. Whether there is a fire or not, we will set lights around the fire circle, and that should provide us with some good ambient lighting for discussions, drumming, and dancing. If there is a fire, the fire must be attended at all times. When the fire gathering is dying down, the fire should be doused by the last few people who are there, before they go to bed.

Everyone is invited to participate in the drumming and the dancing. You are also invited to bring instruments, and they do not necessarily have to be drums, but there will be no power for electric instruments. Note: Outdoor “quiet time” at the camp begins at 10pm. If you want to enjoy drumming around the fire you should plan on being there before 10.

Fire Safety
Fire Extinguishing

Meals & Food Service

All meals are prepared by volunteers. Everyone is expected to help out. All food will be served in the dining hall at designated meal times Everyone is expected to wash their own plates, bowls, cups, and flatware at the end of each meal. Do not throw these away. No plates or eating utensils are disposable as we attempt to keep the event green. Please bring cups back to the kitchen and wash them when you are done with them so they can be reused throughout the event.

The menu for the weekend will be made available beforehand. It is your responsibility to check the menu ahead of time to ensure that your dietary needs will be met and to make alternate arrangements IN ADVANCE if you feel the menu does not meet your needs. We attempt to cater to meat-eaters, omnivores, vegetarians, vegans, quasi-kosher, and gluten free folks. We attempt to make reasonable accommodations for folks with significant food allergies as well. These food restrictions can be marked on your registration page, the earlier you register the more time we have to take your restrictions into consideration. Since we prepare a large portion of the food in advance of the event any late registration food restrictions may not be taken into consideration due to time restrictions. Should you have additional questions please contact the appropriate staff members to make arrangements. Otherwise, please be aware of any special desires or needs you may have and plan ahead.

The kitchen staff will not provide snacks. A table will be set aside for non-perishable snacks that people bring, but we cannot feasibly provide snacks that will satisfy everyone. So bring what you would want to enjoy between meals.

Volunteer Shifts

This event is run totally by volunteers and depends on all participants for its success. By the time the event starts, several of us have spent many evenings and weekends planning and preparing for this event. During registration, each participant was asked to choose 2 volunteer shifts and a final cleanup activity. We ask each adult participant to wash and dry their own dishes and utensils after each meal in addition to your volunteer shift. Children’s dishes and utensils are the responsibility of their parents.

We expect that you show up for your assigned shifts on time to keep the event running smoothly. Schedules of volunteer shifts will be posted during the event in the dining hall if you are unsure of what you registered for.

Descriptions of volunteer shifts:

Event Setup Volunteers:
Kitchen Volunteers:
Fire tasks:

Descriptions of Final Cleanup tasks:

Each person is responsible for packing up their bedding and personal belongings. All personal items should be removed from the barracks no later than 11am Sunday morning.

Tasks:

Payment Instructions

The primary payment method is paypal from the registration page.

If you need to pay via cash or check please give your registration fees to David( or That years PBF coordinator) at 1st Wednesday (Central Market) or 2nd Thursday (Whole Foods)..  Please make checks payable to "Sam Waring" and include your "Family Name" on the Memo line. You will receive email confirmation when your payment is received.

You may also mail your payment to:  

Poly Big Fun

Attn: David

12320 Split Rail Pkwy

Austin, TX 78750

Leads and Contacts

The PBF coordinator serves as leadership and is ultimately responsible for the event at large, from site reservation to pack out after the event. The PBF coordinator encourages and supports the team of co-coordinators in all their efforts to make this event as meaningful as possible to all attendees.

The gear coordinator is responsible for ensuring that: all PBF gear arrives on site for the event, gear is inventoried post event, and gear is properly returned to storage after the event and safely kept during non-usage periods.

Financial services serves as the treasury for PBF and maintains all financial records.

The workshop coordinator is responsible for the PBF event schedule onsite. The workshop coordinator determines the placement of all workshops, meals, and entertainment during the event. The workshop coordinator is responsible for the solicitation and communication of and with those who would like to participate as workshop facilitators or discussion mediators.

The kitchen coordinator is responsible for menu planning for the event as well as pre-event meal purchasing, preparation, and onsite coordination of meals. The kitchen coordinator supervises kitchen crew volunteers in pre and post meal preparations. The kitchen coordinator is often a thankless job that is absolutely one of the most critical for PBF. We have great respect for those who have gone before us as kitchen coordinators.

Tech services and registration is responsible for PBF’s web presence and also registration services. These kind people donate their time year round to continually build and enhance our abilities to efficiently utilize technology. Any questions regarding your registration for an event should be forwarded to Tech services.

The onsite volunteer coordinator is the individual who ensures that volunteer like things are getting done. If attendees need to rearrange their volunteer schedules onsite this is the person to see. The volunteer coordinator is responsible for rounding up more help should it be necessary.