OVERVIEW

 

Ultimate Cosplay Championship is a combination of a group cosplay contest and a talent competition with an emphasis on teamwork and creativity. The group must first pass through an audition process before securing a slot in the finals to be held at Cosplay Mania 2017 on September 30-October 1, 2017.

 

REGISTRATION

Contest registration is only available online. The following information must be submitted through a form below:

 

1.             The team leader's real name;

2.             The team's Team Name;

3.             The team leader's working contact details (mobile phone AND email);

4.             The number of members in the team (minimum of 3 and maximum of 11           including assistants and technical director);

5.             The real names of the team members;

6.             The series that the team is cosplaying as (can be more than 1);

7.             A brief description of the background of the team and its members;

 

The information above must be truthful; falsifying any of the information will result in instant disqualification and the team members will not be allowed to join the succeeding year's competition as an additional penalty. All registration information will be kept in the strictest of confidence and other competitors will not be informed whether a particular competitor has entered the contest or not.

 

AUDITION PROCESS

From all the entries submitted online, only a maximum of 10 teams will be allowed to join the audition per leg. Selection of the approved audition participants will be based on how well they managed to complete the forms and how interesting and entertaining their concept was.

Groups approved for audition will then be contacted via e-mail and will be required to submit the following additional items:

1.    A BGM of no less than two (2) minutes and no more than five (5) minutes that will be used for their stage performance;

 

2.    Background visuals for their skit that is either:

 

a.        A single, high-resolution static background (minimum 1024 x 768 pixels, file type JPEG or PNG) that will be shown during their stage performance or;

 

b.        A video for the background (4:3 aspect ratio either 800x600, 1024x768 or 720x480 pixels) with a length of no less than two (2) minutes and no more than (5) minutes in DVD Format.

 

 

AUDITION DATES

Groups can only audition on the following dates and venues:

1) April 29, 2017 SM BF Parañaque

2) May 13, 2017 SM Seaside

3) May 27, 2017 SM Cabanatuan

4) June 10, 2017 SM General Santos

5) June 24, 2017 SM San Jose Del Monte

6) July 8, 2017 SM Bacolod

7) July 22, 2017 SM San Pablo

8) July 30, 2017 SM Megatrade Halls (Anime and Cosplay Expo 2017)

9) August 5, 2017 SM Megacenter Cabanatuan

10) August 19, 2017 SM Naga

11) September 2, 2017 SM City Molino

12) September 16, 2017 SM Baguio

 

The Team Leader will be required to confirm their attendance on the day of the audition before 12:00 NN. They will be provided a contestant number and tag upon confirmation. At this time, they will be required to submit all their materials for testing.

 

ONLINE WILDCARD AUDITIONS

Wildcard Slots will also be available for groups that are unable to attend any of the Live Audition. To submit an online audition, they must fill out an online form located below that must include a video of their performance hosted on either Youtube, Facebook or any video hosting service (must be publicly visible.)

Link to Forms: https://goo.gl/forms/P29heCp6aOYvelF62 

Deadline for online submissions: September 20, 2017

 

TECHNICAL DIRECTOR AND ASSISTANTS

 

The Technical Director of the team will be the only one allowed in the technical booth during the run of the skit. He will be allowed to oversee and provide cues for the technical materials, but will not be allowed to operate any of the equipment.

 

Assistants include the team's stage hands, stage ninjas (or shadows) must be included in the roster of the team and are included in the count of the team's members.

 

Only Assistants are allowed to set-up the stage with stage props before the performance. Assistants are provided a maximum of one (1) minute to set-up the stage with stage props before the performance begins. After the skit, they are also required to clean up all stage props so that the stage can be prepared for the next team of contestants. While setting up or cleaning up, they are required to wear black.

 

GENERAL GUIDELINES

 

1.    Fanservice (ie. yaoi, yuri, etc.) is allowed but should be “General Patronage”. Any kind of extreme kind of fanservice (ie. kissing, PDA, etc.) that is deemed inappropriate for minors are strictly prohibited. Keep in mind that the event is a wholesome and a General Patronage event.

 

2.    Costumes that are too revealing (ie. exposes private parts) are prohibited. Scantily clad and/or sexy costumes are allowed but not encouraged. The organizing team has the right to disqualify any participant on this ground.

 

3.    All kinds of costume props must be handled with utmost care and must not be harmful to his/her fellow contestants, event staff and event attendees. Any kind of sharp and/or bladed objects that will be used as costume props that could cut human flesh are strictly prohibited. Any kind of pyrotechnic equipment/s that will be used as costume props that could render damage to the venue and/or property is strictly prohibited.

 

4.    Event organizers and staff will not be held responsible for damage or injury resulting from mishandling and/or negligence of a contestant in his/her use of props/materials throughout the duration of the event.

 

5.    Contestants under eighteen (18) years of age as of event date must have their parent/s and/or legal guardian/s sign the waiver/image release form to be provided at the registration table.

 

6.    Organizers reserve the right to disqualify any contestant who ignores and/or violates any of the aforementioned guidelines.

 

7.    Registration and participation in this contest constitutes that the contestant gives the right and the authority to the organizers/staff, its sponsors and authorized press media to take pictures and/or videos of registered contestants, teams and its members and will be the sole property of the organizers/staff, its sponsors and authorized press media to be used for future publications and/or advertising promotions.

 

8.    Organizers and its staff and their relatives up to the 2nd degree of affinity or consanguinity are disqualified from participating in the competition. This includes parents, grandparents, children, grandchildren, uncles or aunts, first cousins, nephews or niece and brother or sister.

 

AUDITION PROCESS

 

The audition process will be to determine if the group has shown enough of a performance to be accepted in the Ultimate Cosplay Championship finals at Cosplay Mania 2017. There are some criteria that will influence their decision to let them through or not:

 

1.    Stage Performance & Teamwork: This includes the quality of the performance including sound effects, blocking and story line. This also includes how well the group acted as a team and how they synchronized the performance to include special effects such as slow motion, the illusion of flight, etc.

 

2.    Creativity & Talent Elements: How creative the performance was in integrating the talent of the group which could include choreography, magic effects, combining group members to create larger costumes, etc.

 

3.    Costume Quality: How well the costumes are made including how flexible they were so as to allow movement on-stage. This also includes special effects used in the costume as well as creative improvements that allows for extra impact.

 

4.        Entertainment Value: The emotional impact of the performance whether through humor, amazement and awe or dramatic content. How well the skit managed to impact the audience and how well the skit would be remembered after the performance.

 

​  PASSING THE AUDITION

 

At the end of the performance, the judges will provide a few comments before deciding on whether the group has passed or failed the audition. As long as a majority of the judges decide on letting the group through, they will be provided a slot in the finals at Cosplay Mania 2017.

 

ULTIMATE COSPLAY CHAMPIONSHIP FINALS

 

All entries who passed the auditions must be ready to compete in the Ultimate Cosplay Championship Finals to be held on September 30, 2017. They are required to submit the following no later than September 28, 2017 for review and technical testing:

 

1.    Soundtrack should be in .CDA or .MP3 format;

2.    Technical Script that includes any technical components that will be made available for use of the finalists during their performance (optional);

3.    A video in DVD format no longer than five (5) minutes that will be shown on the elevated video wall positioned behind the stage or a static image if the video is not available;

 

FINALS SKIT GUIDELINES     

All performances are limited to a maximum of five (5) minutes. They are also allowed a maximum of one (1) minute set-up time and one (1) minute clean-up time. There are no restrictions to the amount of stage props that they can use, but they must be set up before the provided set-up time runs out.

Skits involving extreme fan service and lewd, messy or obscene costumes are prohibited. The event is general patronage and any skits must be appropriate for the general audience including minors.

Props that are difficult to clean such as fake blood, confetti poppers, powder are also prohibited. The use of prohibited items will result in disqualification.

All Finalists must be present in the Cosplay Holding Area in full costume by 2:00 PM on September 30, 2017.

FINALS REHEARSAL     

Rehearsals for the Ultimate Cosplay Championship Finals will be at 7:00 AM to 9:00 AM on September 30, 2017. Teams will be required to attend the rehearsals in order to gauge the size of the stage and test all their materials for their performance. This is to ensure the quality of the contest performances as many Japanese and foreign guests will be observing the competition and we want to give them our best possible performance.

 

CRITERIA FOR JUDGING

Finalists will be judged according to the following criteria:

1.    Costume Craftsmanship (30%): The quality of the costumes used for the performance. This includes durability and how the costume contributed to the success of the performance.

2.    Performance (40%): How entertaining, amazing and awe-inspiring the performance was for the viewers. This also includes the skits choreography, style and the effective use of props for the performance.

3.    Creativity (30%): Originality and creativity of the performance and its ability to bring surprise and engagement from the audience. This also includes gimmicks and the use of props and special effects to deliver impact to the performance.

 

SCORE PENALTIES

In addition to the judging scores, penalties will be imposed on the following rule infractions:

1.    Exceeding Time Limit (5% Infraction): For every one (1) minute or fraction thereof that the performance exceeds the time limit of three (3) minutes, a 5% score deduction will be applied. This also applies to set-up and clean-up times.

2.    Unsportsmanlike Conduct (10% Infraction): For actions that are demeaning to the other teams or that incite conflict in the competition or the use of vulgarity on the audience, judges, event staff or other contestants, a 10% score deduction will be applied. If this unsportsmanlike conduct continues, it may result in disqualification and ejection from the venue grounds.

3.    Intentional Violation of Contest Rules (20% Infraction plus 1-Season Suspension): For proven cases of cheating, dishonesty and sabotage, a 20% score deduction will be applied. In addition, the offending contestant will be given a 1-Season Suspension where they will be unable to join the competition for the remainder of the competition as well as the next year's competition.

 

PRIZES

 

1.    Ultimate Cosplay Runner-Up Team: P50,000 in cash and prizes

2.    Ultimate Cosplay Champions: P100,000 in cash and prizes

 

All winners must be present for the awarding ceremony and must be in full costume. If the winner is not present during the awarding ceremony, the next highest scoring competitor will be awarded the prize instead. If there is a compelling reason for the contestant not to be present during the awarding ceremony, they will be required to inform an organizer beforehand and provide a proxy for themselves during the awarding ceremony.

 

Prizes may be subject to change without prior notice.

 

Rules are subject to change and revisions without prior notice.

 

The Ultimate Cosplay Championship Rules and Guidelines is the sole property of Cosplay.ph®  and  Cosplay Philippines®.

 

The guidelines cannot be copied and/or replicated and/or reproduced for any other event and/or contest without the consent and/or permission from its parent owners.