Acceptable Technology Use Guidelines


The following will result in disciplinary action:


The district will provide appropriate adult supervision of Internet use and will monitor, inspect, copy, review and store anything you do with district owned devices or on the district network. No student or staff user should have any expectation of privacy when using the district’s network. The district reserves the right to disclose any electronic messages to law enforcement officials or third parties as appropriate.

Accepted 1/11/2017

Staff and Student Procedures for Acceptable Use of Technology


Electronic Resources

These procedures are written to support the Electronic Resources Policy of the board of directors and to promote positive and effective digital citizenship among students and staff. Digital citizenship represents more than technology literacy: successful, technologically fluent digital citizens live safely and civilly in an increasingly digital world. They recognize that the information posted on the Internet is public and permanent and can have a long-term impact on an individual’s life and career. Expectations for student and staff behavior online are no different than face-to-face interactions.

Use of Personal Electronic Devices

In accordance with all District policies and procedures, staff may use personal electronic devices (e.g. laptops, mobile devices and e-readers) to further the educational and research mission of the District. Students may notuse personal electronic devices on school grounds during the school day (such as laptops, personal Chromebooks and  tablets).  School staff will retain the final authority in deciding on disciplinary action if a student brings in a personal device. The District is not responsible for any lost, stolen or damaged electronic devices.


The Othello School District network includes wired and wireless computers and peripheral equipment, files and storage, e- mail and Internet content (blogs, web sites, web mail, groups, wikis, etc.). The District reserves the right to prioritize the use of, and access to, the network. Access to the network and Internet resources is to be recognized by all users as a privilege, not a right. Users are responsible for the appropriateness and content of material they create, store, transmit, or publish on the network.

All use of the network must support education and research and be consistent with the mission of the District.

All computer and telecommunications equipment comprising of the network and all information created, sent, or received via this equipment is property of the District (excluding individual copyrighted curriculum material). They are to be used to support District purposes in education and research and be consistent with the mission of the District.

Any use of the system must be in conformity with state and federal laws, provider policies and licenses, CIPA Compliant (Children’s Internet Protection Act) and District policies. Use of the system for commercial solicitation, financial gain, or any illegal activity is strictly prohibited. Use of the system for charitable purposes must be approved in advance by the superintendent or designee.

The system constitutes public facilities and may not be used to support or oppose political candidates, ballot measures, or religious issues.

Acceptable network use by District students and staff includes:

Unacceptable network use by Distrit students and staff includes but not limited to:

WARNING: Violation can be prosecuted under RCW 9A.52.110, 9A.52.12, 9A.52.130 and RCW 9A.48.100. Violations constitute a class C Felony and can result in incarceration (jail time) of up to 90 days and/or a $1,000.00 fine.

The District will not be responsible for any damages suffered by any user, including but not limited to, loss of data resulting from delays, on-deliveries, miss-deliveries or service interruptions caused by its own negligence or any other errors or omissions. The District will not be responsible for unauthorized financial obligations resulting from the use of, or access to, the District’s computer network or the Internet.

Internet Safety: Personal Information and Inappropriate Content

Network Security and Privacy

Passwords are the first level of security for a user account. System logins and accounts are to be used only by the authorized owner of the account, for authorized District purposes. Students and staff are responsible for all activity on their account and must not share their account password.

Network User Account Safeguard

Student Data is Strictly Confidential

District staff must maintain the confidentiality of student data in accordance with the Family Education Rights and Privacy Act (FERPA).

No Expectation of Privacy

The District provides the network system, e-mail and Internet access as a tool for education and research in support of the District’s mission. The District reserves the right to monitor, inspect, copy, review and store, without prior notice, information about the content and usage of.

Filtering and Monitoring

Filtering software is used to block or filter access to visual depictions that are obscene and all child pornography in accordance with the Children’s Internet Protection Act (CIPA). Other objectionable material could be filtered. The determination of what constitutes “other objectionable” material is a local decision.

All students and staff will be educated about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms, and cyber bullying awareness and response.

Copyrighted Materials

Downloading, copying, duplicating and distributing software, music, sound files, movies, images or other copyrighted materials without the specific written permission of the copyright owner is generally prohibited. However, the duplication and distribution of materials for educational purposes are permitted when such duplication and distribution fall within the Fair Use Doctrine of the United States Copyright Law (Title 17, USC) and content is cited appropriately.

General Use

Diligent effort must be made to conserve system resources. For example, users should frequently delete unneeded email and unused files. The network is set up to “auto-archive” your emails every 30 days. “Auto archive” means that any email that is over 30 days old will automatically be removed from your "In" box and saved as designated by the Technology Department.

Users will carefully review all e-mail prior to sending it to ensure that the meaning is clear and not subject to misinterpretation. Humor and sarcasm can be easily misinterpreted in an email and should be avoided whenever possible. Use of building and District distribution lists such as OSD staff, OHS staff, etc. must have prior approval from the appropriate administrator.

All computers will have anti-virus software installed. Also, a filtering system will be used on the network. Attempts to circumvent these systems are prohibited. Users should follow District recommendations with regard to the safe keeping of data and e-mail attachments to reduce the risk of spreading viruses (worms, viruses, Trojan horses, etc.), and infecting computers and the network.

Personal use of District systems is authorized within reasonable limits as long as it does not interfere with work duties or conflict with District use. Employees are responsible for exercising good judgment regarding reasonable personal use. In case of doubt, consult your immediate supervisor.

Staff is responsible for granting permission for and supervision of student technology use and enforcement of the "Student Policy for Acceptable Use of Technology".

A signed OSD Staff Email & Network System User Agreement (see next page) must be filed with the District for all employees before use of technology resources will be granted.

From time-to-time, the District will make a determination of whether specific uses of the system are consistent with the regulations stated above. For security and administrative purposes, the District reserves the right for authorized personnel to review system use and file content. The District reserves the right to remove a user account on the system to prevent further unauthorized activity.


In the event of litigation, all computer users are on notice that federal and state civil rules of procedure may allow discovery of all computer hardware and software. This includes but is not limited to computers, laptops, home computers, printers, cell phones, and other electronic equipment that is used to conduct school business.

Modification or Repair of Personally owned Technology Devices or Electronic Property

Othello School District employees are not authorized to perform any repair, configuration or maintenance personally owned technology resources, that are brought to school property or present during school sponsored activities including both software and hardware resources. Schools and departments are prohibited from designating, sponsoring or assigning students to perform any kind of maintenance, repair, configuration or installation services to support personally owned technology devices that are brought to school property or present during school sponsored activities.

Additional Requirements for Students/Staff/Visitors Requesting a Waiver for Personal Electronic Property

Students, staff and visitors requesting to operate their personal electronic devices within the District must obtain written approval by the Building Administrator and Technology Director and abide by the following additional requirements:

Student users must adhere to the following additional guidelines;

Achive and Backup

Backup is made of all District e-mail correspondence for purposes of public disclosure and disaster recovery. Barring power outage or intermittent technical issues, staff and student files are backed up on District servers nightly – Monday through Friday. Refer to the District retention policy for specific records retention requirements.

Disciplinary Action

All users of the District’s electronic resources are required to comply with the District’s policy and procedures. Violation of any of the conditions of use explained in the Electronic Resources Policy or in these procedures could be cause for disciplinary action, including suspension or expulsion from school and suspension or revocation of network and computer access privileges.

Additionally some violations of this policy may result in formal reporting to OSPI and PESB.

Violations of any of these policies may subject employees to disciplinary action up to and including termination.