SURRARRER ELEMENTARY POLICIES & PROCEDURES 2016-17
Dr. Raso, Principal
It is with great pride that I welcome you to Surrarrer Elementary School. Our school is a positive learning community in which students strive to do their best academically while exhibiting good citizenship. The purpose of this handout is to outline our expectations at Surrarrer Elementary School. As we proceed through the year, please do not hesitate to call the school with questions or concerns, as well as with positive comments. Communication between school and home is essential for a successful school year. I look forward to working with both you and your child.
With the suport of our staff and community, the goal for our students is to meet their fullest potential in an inclusive environment through appropriate, differentiated instruction that encompasses all children’s learning styles.
Strongsville City Schools’ Student Handbooks are avaliable to all students on our website. Please review the handbook with your child as it contains vital information including the rules, regulations and other points of interest concerning our schools.
Important Phone Numbers:
Attendance Line: 572-7170 (Press 2)
Main Number (Office): 440-572-7170
Clinic Number: 440-268-5919
School Fax: 440-572-7175
School Starts: 9:05 a.m.
P.M. Kindergarten Starts: 12:55 p.m.
School Ends: 3:30 p.m.
Full Day Kindergarten and Grades 1-5: If students come after 10:35 a.m. or leave prior to 2:00 p.m. it is considered to be a ½ day absence.
- Absences: When your child is absent from school, you MUST leave this information on our attendance line (choice number 2 on our main phone number). You may leave a message at any time and also ask for homework if you wish, but please call before 9:15 a.m. For the safety of your child, if we have not received a call from you, we will contact all of the emergency contact numbers you have listed. Please call in afternoon kindergarten absences in the morning.
- Pre-arranged absences: Each student, upon enrollment in the Strongsville City Schools, is required and assumes the responsibility to attend school except where excused by valid excuses (personal illness, illness in the family, death of a relative, emergencies due to absence of parents or guardians, or observance of religious holidays). When a parent or guardian feels it is necessary to initiate an absence from school for a pre-arranged situation, please advise the classroom teacher in advance. If the absence will be for 5 or more days, the parent or guardian must obtain and complete the Strongsville City Schools Pre-Arranged Absence Form from the school office. This assists with the attendance recording and instructional planning. Missed assignments throughout this period of time will be given to the student upon their return to school.
- Homework: If you would like to request homework for your child, please do so on the attendance line when you are calling your child in absent. If we receive a homework request after lunch time, the teacher may not be able to assemble the missed assignments. Homework is only available for pick-up between 3:40 - 4:00 p.m. Please do not ask for it sooner. We will not interrupt a classroom to ask for homework.
- Phone system and voice mail: You may dial an employee directly by dialing 440-268- then their 4-digit extension. You can find a teacher’s extension number on our school website. You can also call our main phone line at 440-572-7170, then enter an extension number, press 2 for the attendance line, or press 0 for the office. During the school day, classroom phone calls will go directly to voice mail.
- School Wide Rules: A school-wide behavior program is in place which rewards students for positive behavior and provides consequences for students making inappropriate choices. Please keep in mind that each grade level/class may develop their own set of rules and procedures that reflect the attached matrix. We have rules/guidelines for school activities and school grounds. In any case, the teacher may address the problem and notify parents if necessary. If a child repeatedly chooses not to follow the guidelines/rules, he/she may be sent to the office for disciplinary action. Serious or dangerous infractions (i.e. fighting, insubordination, etc.) will be reported directly to the office and will result in consequences deemed appropriate by administration.
- Recess/Cafeteria Rules: All recess and cafeteria rules are posted and must be followed. Failure to follow adult directions and posted rules may result in a disciplinary action including restricted lunch hour assignment.
- See the attached rubric titled: Surrarrer School Wide PBIS Matrix
- Cafeteria Rules and Procedures: Refer to matrix. Please note that in the cafeteria we will:
- Use appropriate “level” voices.
- Sit at assigned table.
- Wait for their turn in line.
- Eat food in cafeteria. Any food brought from home and not eaten, including extras bought in the cafeteria (i.e. chips, fruit snack, etc.) may be taken home. For safety reasons, food may not be eaten in halls or taken on the playground.
- Recess Rules and Procedures:
- Once students have left the building, they may re-enter only with permission from a staff member.
- Students are to stay in designated areas.
- Hard balls and other equipment deemed unsafe by administration and/or recess monitors will not be permitted.
- “Piling on” games or other activities deemed “rough” by administration and/or recess monitors will not be permitted.
- Students must line up immediately when the monitors signal the end of recess.
- Students must respectfully obey staff direction. Your child’s safety is our main concern!
- Lunch/Breakfast: The lunch/breakfast menu will be sent home at the beginning of the month in the Friday folders and is posted on the district website. There is a designated peanut-free table at each lunch session. If a student forgets their lunch, a cheese sandwich lunch will be provided. Calls home and lunch charges are not made, so we encourage you to keep extra money in your account for times lunches are forgotten. Please let your child know about this procedure. Checks for lunch accounts should be made out to Strongsville City Schools. The check should have your child’s name and teacher written on it. A family may write one combined check for all of their children.
- Recess/Lunch Discipline: When a student displays inappropriate behavior, they will be asked to stop, and given a warning. If inappropriate behavior continues, then the student will be given a red pass and/or put on the wall. A referral note will be sent home to keep you informed. Please sign and return this note to school. If this happens 3 times during the month, the student will get an automatic detention with Dr. Raso.
Grades K & 1 11:00 – 11:30 11:30-12:00
Grades 2 & 4 11:30 – 12:00 12:00 - 12:30
Grades 3 & 5 12:00 – 12:30 12:30-1:00
The children will go outside for recess on most days. The only days we will stay in for recess are rainy days, very icy days, or very cold days when the temperature is below 20 degrees and/or the wind chill is below 10 degrees. Students should come dressed for the weather and should plan on having outside recess daily.
- It is our goal as a school that students can have their own style and wear items of their choosing to school. However, there is appropriate dress for school and appropriate dress for home or other events outside of school. The following list highlights some items that students are not allowed to wear to school. However, the principal has the final decision as to the appropriateness of all attire. Thank you for your assistance in following these guidelines:
- No shirts that are designed for use as undergarments.
- No shirts or clothing exposing undergarments.
- No spaghetti straps. Tank top straps must be at least 1” wide.
- No muscle shirts/Racer back shirts
- No sagging of the pants. Undergarments must not be seen.
- No clothing that exhibits inappropriate language, illustrations, violence, drugs/alcohol/tobacco, illegal items or suggestive materials.
- No wallets with chains.
- No excessively short skirts or shorts. Use the fingertip rule. When arms are hanging at your side, shorts or skirts must be as long or longer than where fingertips hang down to sides.
- Hats or other head coverings (except those worn for religious/cultural reasons) or sunglasses may not be worn in the building.
- No flip flops. Shoes must have back-straps and cover toes.
- Shirts must cover midriff.
- In the morning, adult supervision is not provided prior to 8:50 a.m. Students should not arrive at school before this time. The school day officially begins at 9:05 a.m. and ends at 3:30 p.m.
- At dismissal, car riders will be dismissed to the main parking lot (with the basketball hoops) through our South Doors/Door G. Car riders will ONLY be dismissed from here. We will then call the buses over the P.A. system. Only bus riders will exit out the front doors. Walkers will be dismissed with car riders. All walkers to Meadow Wood will exit from the South side door (Door G). Students walking the Jonathan Drive pathway, will come out our North side door (Door C). If you are meeting your child, please meet them outside these exit doors. All students should be picked up no later than 3:30 p.m. No students should use the sidewalks heading to Priem Road if walking. No students should be picked up in the teacher parking lot. If it is necessary for you to pick up your child early or at the end of the day rather than taking the bus home, we ask that you send a note to your child’s classroom teacher with this request. If your child is leaving before the end of the school day, you will need to sign him/her out in the office. Please arrive a few minutes early as we will not call your child down until you arrive. Unless a parent note or phone call is received, all students must follow their regular dismissal procedures.
- Parking is at a premium: We realize that throughout the school day, the regular parking lot may be full to capacity and the playground/blacktop areas may be in use for gym classes or recess. Please do not park on the blacktop between 11:00 and 12:30 p.m. during outside recess. If there are no spots available, we ask that you park along the driveway parallel to the playground/ blacktop areas or in the coned-off areas if provided on the playground/blacktop areas. The bus loading and bus drop off area in front of the school needs to remain clear. Your efforts to help with this are most appreciated by all of us at Surrarrer.
- Transportation and after-school bus changes: If your child is a regular bus rider, but will not be taking the bus, a signed note is required. Regular bus riders will be placed on their bus unless we have a note from home.
- Children cannot ride a bus that is not their assigned bus (i.e. to go home with a friend after school). In special emergency situations, exceptions may be granted through the Transportation Department. A parent must call the Transportation Department for approval at 572-7060, then notify our school office. The school cannot provide approval. Students wishing to ride an alternative bus home may do so only with permission of the transportation department. Notes from home stating that a child can ride home on another bus are not acceptable. Parents must contact the transportation department for approval to ride a different bus. Transportation can be reached at: 572-7060
- At times, buses do not depart from school at the regular time due to transportation scheduling problems, substitute drivers, or inclement weather. We realize your concern when your child does not arrive home at the regularly scheduled time. We will work diligently to update you of any late busses via email.
- Release of students: Students are to only be transported from school by approved individuals. School staff will only release students to those individuals that are listed as an emergency contact and/or those that have been given permission via written documentation by the custodial parent. Identification must be shown at time of pick-up.
- Crossing guards and walkers: Students walking to and from school will be assisted by adult crossing guards. Students walking must go directly home after school and not remain on school property to visit or play. It is important that our students - your children - get home safely and “check in” at home before they begin their after school activities. We appreciate your cooperation in communicating this to your children.
- Security system and building safety: We welcome the many parents, visitors and volunteers that continue to help us. This partnership provides our students and school with much needed support. We welcome your involvement and interest in our school. However, there are certain policies and procedures that must be in place to provide a safe and secure learning environment. For the safety and welfare of our students, our employees and our visitors, we use the district procedure of asking visitors to report to the office when arriving at any school building and obtain a vistor id sticker. When entering the school lobby, please press the buzzer located to your left. Walk over to the door. We can see you on our camera and will release the door latch allowing you to enter and report to the office. You must present your driver’s license and get a vistor sticker. These stickers must be worn throughout your visit. At the end of you visit, you must check out at the office. ALL VISITORS MUST CHECK IN AND OUT IN THE OFFICE. ALL VISITORS MUST WEAR A VISITOR STICKER WHILE IN THE BUILDING.
- Forgotten items and impromptu visits: If you need to talk or meet with a teacher before or after school, you must schedule an appointment with that teacher in advance. The teachers need the time before and after school to prepare for the school day.
- We know everyone forgets lunch or homework once in a while; however, we want the students to accept the responsibility for being prepared and organized. Your help with this is appreciated and we thank you in advance for your support. To enhance learning for your child, we try very hard to keep classroom interruptions to a minimum. For this reason, necessary forgotten items should be dropped at the office. The item will be placed in the teacher’s mailbox. The items will be picked up by the teacher during lunchtime. With regard to birthday treats, please prearrange a time with your child’s classroom teacher or we will gladly deliver the treats for you. Please make all necessary arrangements with your child before they go to school in the morning. Delivering messages to students during the school day will be limited to emergencies.
After school hours and building accessibility: As a school, we are continually working to keep our schools safe and secure. Your help with these areas is appreciated. For safety reasons, the main entrance doors will be locked at 4:00 p.m. Should your child forget an item at school, access to the building will not be possible after this time. We have discussed with students the importance of leaving with all their necessary materials at dismissal time.
- School grounds and building use: Except by special authorization or for officially sanctioned school activities, school grounds close at dusk. During school hours, ALL VISITORS must report to the main office to complete the sign in procedure. Your cooperation is appreciated with this matter.
- Friday folders and school information: In an effort to save paper and time, we have a “one per family” folder system. We have a special color-coded plastic envelope for each of our families. Every Friday it will be filled with flyers, school information, etc. and sent home with the youngest or only child in the family. Please return the empty folder to school on Monday so it can be reused. Please check our website/FB page or email blast for information about important events as well as a monthly calendar of events.
- Pass System: This online system will allow you to access your child’s grades and other information online. Your log-in information stays the same each year. Please make sure to update all important contact information online as this is what is used by the school/district to communicate information with you.
- Medication: State Law (O.R.C. 3313.713) requires school districts to adopt a policy governing the administration of medication to students while in attendance at school. COMPLETED PERMISSION FORMS signed by a physician must be on file in the school office together with the medication in the container in which it was dispensed by the physician or pharmacist before the medication can be given by our school nurse. Over-the-counter medication must be in the container in which it was purchased and must have been authorized by the physician as shown on the completed forms. If you have any questions about this, please contact our School Nurse at 440-268-5919. Additional permission forms are available in the school office.
- Special needs or interests: If you have a special situation or concern that the office should be aware of, please communicate it to us. We are very interested in knowing you and your child. Any information relating to the care and assistance of your children is important. Please stop in to let us know if you have any special needs.
Birthday announcements: As a school, we announce student birthdays over the P.A. system during morning announcements. The students may also receive a special pencil in recognition of their birthday. If you do not wish your child to participate in this, please notify the school office. We will accommodate your wishes.
- Disclosure of Directory Information: The following personally identifiable student information shall be designated as Directory Information and may be disclosed to any party, subject to limitations of subsections below:
Student’s name, address, telephone listing, date and place of birth, school attendance, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and most recent education institution attended by the student.
Directory information shall not be disclosed to persons or groups for use in a profit-making plan or activity, or when release of such information would not be in the best interest of the student or the district. PTA officials, including room mothers, may receive names, addresses, and telephone numbers of students and their parents/guardians. Parents, guardians or students age 18 or older have the right to refuse to permit the disclosure of any or all of the categories designated above, provided, however, that such information shall be released to law enforcement officers who indicate that they are conducting an investigation of a student who is or may be a “missing child”.
Request for limiting or denying designation and disclosure shall be in writing and must be received by the Director of Pupil Services no later than ten (10) days following the annual publication of the existence of these procedures, or not later than ten (10) days following the enrollment of a student in the Strongsville City School District.