Student Life staff and Park Student Government Association are pleased you have assumed a leadership role at Park University. We applaud your willingness to become involved, and we are here to assist you in your efforts. You have a large amount of responsibility, as well as numerous opportunities for growth and development.
Information in this manual should be utilized to assist you in your leadership responsibilities. We have listed Park University’s policies and procedures for student groups, in addition to helpful ideas, guidelines and important dates for student events.
The Office of Student Leadership & Engagement is located in the Thompson Student Center on the 1st floor across from Pirate Grounds. Other Student Life staff are located on the 2nd floor of the Thompson Student Center. Staff in these offices are available to assist you in planning an event, scheduling space, acquiring funds, promoting an activity, and/or evaluating an event.
The Park Student Government Association, made up of 15 Student Senators, provides funding to certified student organizations each semester, and serves as chairs or members of University committees. The PSGA Office is located in the Academic Underground, across from the Library, and the office phone number is (816)584-6398. Both Student Life Staff and PSGA are here to help – we hope you will stop by or call.
Student Organization Quicklinks
Park University: Vision, Mission and Values
Park University, a pioneering institution of higher learning since 1875, will provide leadership in quality, innovative education for a diversity of learners who will excel in their professional and personal service to the global community.
Park University provides access to a quality higher education experience that prepares a diverse community of learners to think critically, communicate effectively, demonstrate a global perspective and engage in lifelong learning and service to others.
Core Values that Guide Our Actions
Civility and Respect
Student Life Mission Statement
The mission of the Office of Student Life is to establish programs and services to enable students to become successful students, engaged citizens, and committed alumni.
Office of Student Leadership & Engagement Mission Statement
The Office of Student Leadership & Engagement is committed to enhancing the education and development of Park University students by providing leadership opportunities and resources focused on experiential and service oriented learning.
Office of Student Leadership & Engagement Learning Outcomes
Students who participate in Student Leadership & Engagement programs and events will:
Student organization leaders within the Office of Student Leadership & Engagement will:
9:00 AM - 11:00 AM
Pirate Grounds Thompson Commons
12:30 - 1:30 PM
Copley Quad Conference Room 109
9:00 AM - 11:00 AM
Pirate Grounds Thompson Commons
Thompson Commons First Floor
Meet in Thompson First Floor
Other Special Events, Club Meeting Dates, and University Closings are listed on the
Park University Website at www.park.edu/calendars
Student Life Staff
Diana Boyd McElroy Ph.D.
Dean of Students
Jayme Uden, Ed.D.
Associate Dean of Student Life
Director of Food Services
Andrew Davis, M.P.A.
Director for Student Success
Coordinator for Student Engagement
Information Technology Requests
2013-2014 Park Student
Government Association Officers
PSGA Vice President
PSGA Business Manager
Certifying your club is an easy way for us to put the student funding to best use to make sure that each club is active each and every semester. In order to be certified and keep your club in good standing please complete the following steps.
Involvement is a key part of any successful Park University graduate. The requirements for an officer in a student organization are as follows:
In addition to personal expectations, we require that all active organizations, that are certified, have the following things:
Core Activities of an Effective Organization
• Accomplishing its goals and purpose statement or mission.
• Maintaining it internally and externally.
• Developing and changing in ways that improve its effectiveness.
• Facilitating student involvement and learning.
There are eight essential characteristics of a successful organization.
Members Know Each Other Well
This characteristic, which provides a means of team and community building within an organization, is the keystone on which all of the remaining characteristics are built. It must be present and continuously renewed if the organization is to
Function effectively. Some effective ways to accomplish this is include having retreats, creating mentor relationships, and facilitating team-builders. Organizations may also divide up the group into subgroups with four-to-five members so that each week, each subgroup does something together. The subgroups should be changed every few weeks so that different
Members have the opportunity to interact with different members throughout the year.
Members Are Involved in Defining Organizational Goals
The more involved members are in planning group goals, the greater the commitment will be by members in achieving
those goals. Examples of how to accomplish this include asking for input and creating committees. Retreats are a great way to get members involved and engaged in defining the goals.
Members Help to Generate Ideas
While it may be quite simple for a few group leaders to produce ideas for special programs, this does little to develop a
sense of ownership and participation among other group members. Involve the entire group in brainstorming ideas and then narrowing those ideas down into goals.
There is a Commitment to Group Decision-Making
People support programs they help to create. Involving the group in decision-making helps to insure a full measure of
group participation and support.
Skills, Resources and Liabilities of the Group and Community Are Identified
Many groups are often rich in natural resources and skills available through members. Likewise, the university campus and surrounding community are a rich source of additional resources. Take advantage of the Office of Campus
Involvement Resource Library, other student organization ideas, and University staff. In addition to this, it might be helpful to do a SWOT (Strengths, Weaknesses, Opportunities, and Threats) analysis.
Systematic Problem Techniques Are Used
Resolve conflicts when they appear. Do not wait for them to fester. For example, if one sees that a problem might erupt at a meeting or an event, attempt to get those people who are arguing away from everyone else and help them to resolve their differences. Stress the importance of compromising. If the organization is unable to resolve issues, consult your organization advisor and the Office of Student Life.
The Group Effectively Communicates its Mission and Projects to its Members and the Community
The timeline with which a group communicates to others outside the group and members inside the group has implications for such important factors as recruitment of members and attendance at functions sponsored by the group. For example, each organization should have a Public Relations (PR) Chairperson to coordinate PR for the organization. PR can be externally via the BG News, press releases, posters, flyers, websites, and marketing e-mails. PR can also be done internally via newsletters, meeting minutes, and social media
The Group Participates in Periodic Evaluation and Assessment
Groups need to become accustomed to routinely evaluating a variety of aspects of group life, ranging from the way meetings are handled to assessing the success of a particular project or program. This might require an outside facilitator. The organization should work with the group’s advisor to determine the most effective means to assess effectiveness.
People and money, these are the two essential pieces of any successful organization. At Park there are three main way Organizations at Park University receive funding: PSGA Club Allocations, PSGA Special Funding Requests, and Donations.
The Park Student Government Association has a budget for Clubs and Organization funding. They are the primary benefactor of organizations at Park University. This is due to the $50 Student Fee that students pay when signing up for classes. The breakdown of the funds is $15 to PSGA, $15 to PSAB, and $20 to the Pirate Fitness Center. 60% of the PSGA total allocation goes to organization allocations and eligible organizations will gain $300 automatically if certified and applied.
Club allocations will be awarded with the intent to provide certified clubs and organizations with initial operating funds. These are funds geared at fundraising, marketing, and involvement opportunities for organizations.
To qualify for the $300 dollar automatic payment you must:
The second option for organizations is the PSGA Special Funding Request. This request has been created for special projects such as large-scale campus events, conferences, or projects. The request of funding can be by any certified club or organization and must include:
Please check out the interactive flowchart below to help gain a greater understanding of the funding process:
The Parkville & Kansas City Community is a great place to seek out donations for your group functions & activities. Here are a few important tips and reminders for fundraising:
Acquiring donations can be a daunting task, but following these steps will help to make the process more cohesive and manageable:
Note: Make sure you maintain a list of businesses to which you have made solicitations for future use.
Please include the following statement in your documentation and share it with your organization members. “Park University makes reasonable accommodations available for persons with disabilities who wish to participate in Student Organization Activities. Please contact Disability Services, at email@example.com, or 816-584-6332, with your request. Please include the requested accommodation and your contact information.”
View the interactive flowchart below (click to engage) to view the material in a different way.
At Park University, all student organization funds must be maintained and disbursed through the Accounting Office. Clubs and organizations are members of the University community and are expected to follow all University policies regarding budgets and purchases. The membership of the organization must approve all expenditures involving organizational funds by a majority vote at official organization meetings. Please see the outline below to learn about financial procedures for student groups.
5. Obtain a copy of Park University’s tax exempt form in the Student Leadership & Engagement Office of from your advisor. If you pay tax on an item – you are personally responsible for the amount of the tax.
Your organization’s adviser or a Student Life staff member will ave access to a Park University Purchase Card. These are the credit cards of the University and are helpful on online purchases and purchases of large amounts. Purchase orders may need to be completed depending on the size of the purchase.
All receipts submitted for reimbursement must be itemized or have an official statement from the company attached listing the specific items purchased. Also, the original purchase must have been pre-approved by the club membership and Advisor.
New Organizations are essential to the Universities functioning and involvement opportunities. We welcome the opportunity to formulate new organizations. Here are some of the requirements needed to form a new student organization.
Doris Howell Leadership Awards Banquet– April , 9, 2012 6:00pm PDL
Nominations will be due on March 2nd, 2012 for these leadership awards. Individual
student leaders, organizations and advisors are all recognized for the outstanding work
and contributions that are made to the Park community throughout the year.
These requirements are the same as our expectations. They are:
How can I obtain and retain members?
Create goals and objectives for the event (How it fits into the organizations purpose)
Inform advisor regarding event
Secure funding for an event from Student Senate
Check room availability and request space with Ben Zibers Ben.Zibers@park.edu
Fill out online calendar submission form
Delegate these tasks to org members or committee-who is in charge of what?
Schedule organization members to work event
Begin communication with performer (if needed)
Arrangements for Catering with Kathleen Robey.
Request electronics from with firstname.lastname@example.org
CC your advisor
Notify Campus Safety Dispatch@park.edu
Design, print, and pick-up fliers Camille.Lloyd@park.edu
Post fliers approved at the Student Life Office, Thompson 2nd Floor.
Wear name tags to identify yourself as part of the organization
Welcome people to your event
Be on time (which means early)
Stay after to help clean or tear down
Here is a sample checklist:
Park U Program Planning Checklist
Check for available dates.
Sum of all program expenses
Money currently available
Assess skills of group members.
Will outside help be needed?
Preparation Tasks Facility Reservations Food/Catering
Request for Purchase Form
Equipment Requirements/ AV
Set-Up/Decorations Transportation Lodging
PARK UNIVERSITY Web Events Calendar
Assist Last Minute Problems
Close Out Financial Records
Evaluation of Program
Thank You Notes
Now that you have your room reserved it's time to start advertising. Events can be added to the Park University Calendar by the following website http://www.park.edu/calendar/submit.html. The submission form can also be found on the Park University Home page here: Submitting your event puts your event front and center on the Park University Home Page. All you need to do is fill out the form below and we do the rest.
Park University welcomes the ability for students to market to a wide and diverse audience. Here are some tools that you mind find helpful in the quest to effectively market events.
Lets get the hard stuff out of the way first.
First and foremost is the issue of copyrights and contracts. You cannot legally show and distribute copyright films or images on Park University campus without buying a license. Organizations cannot print anything (fliers, apparel, etc.) with copyrighted images, slogans or logos. One alternative to copyright images is the creative commons library try searching the creative commons library (http://search.creativecommons.org/). This includes all Park logos. These can be used with the Permission of the Office of Communication.
In terms of Contracts, DO NOT SIGN ANYTHING! The office of Student Leadership and Engagement will assist you with any contracts or vendor requests. Contracts are legally binding documents that require the signature of the University’s Vice President of Finance and Administration.
Creating and posting advertisements are an attractive, easy way to get the attention of those walking around campus. All posters must be submitted, approved and stamped by the Student Life Office, and will be displayed within three business days. If you would like to distribute the posters yourself, you may get them stamped by Student Life and take them for distribution. Postings are essential to two main purposes:
1. To publicize events the group is sponsoring
2. To promote student participation in group event or University events.
These Posters and signs MUST INCLUDE the sponsoring group or person(s), a contact phone number, and dates and time of the event, if applicable. Any posters or signs not following these guidelines may not be approved.
Here are some helpful hints in making successful posters.
Not all marketing is policy and procedures, the essence of marketing is getting the attention of the campus population. This often takes some creativity and new ideas. Here are some creative marketing suggestions: