Student Activities & Athletic Manual

The South Shelby



Activities and Athletics








Cross Country

Environmental Club





Flag Line



Junior Booster Club

National Honor Society

Parking Permit Holders

Pom Pons

Scholar Bowl

School Musical



Student Council


Table of Contents

Extra Curricular Activities Philosophy……………………………… 1

Coaches/Sponsors…………………………………………………… 2

Extra Curricular Responsibilities……………………….…………… 3

Clarence Cannon Conference Expectations………………………… 6

Activity Standards – Academics……………………………………….page 7

Activity Standards – Citizenship………………………………………page 9

Lettering Requirements………………………………………………page 10

Random Drug Testing Policy……………………………………… 11

School Attendance……………………………………………………page 16

Transportation……………………………………………………… 16

Insurance/Physical Exams……………………………………………page 16

Parent/Coach Communication……………………………………… 16

Participant’s Contract……………………………………………… 20

Random Student Drug Testing Consent Form……………………….page 21

Dual Participation Guidelines……………………………………… 22

Dual Participation Agreement Form…………………………………page 22


Eligibility to participate in extracurricular activities is a privilege that is granted to students of South Shelby by the Shelby County R-IV School District and the Missouri State High School Activities Association (MSHSAA).  Certain standards must be attained and maintained in order for a student to gain and retain this privilege.

Activity sponsors and the administration of South Shelby have the right to enforce MSHSAA Citizenship standards (Article VII, Section 2) in any and all student extracurricular activities.  These include: student council, AFS, FFA, FCCLA, scholar bowl, band, choir, football, basketball, track, softball, baseball, golf, cheerleading, pompon, flag line, JBC, NHS, FBLA, school musical, and any other school event outside of the regular school day.

PHILOSOPHY: Extra curricular activities shall supplement South Shelby’s curricular program.  They should provide experiences for students that result in those learning outcomes, which contribute toward the development of good citizenship.  Emphasis shall be upon teaching through school activities.

PARTICIPATION IN ATHLETICS: Students may participate in one athletic sport at a time.  This affects fall season sports of softball, football, cross country and cheerleading; winter sports of basketball, cheerleading and pompons; and spring sports of baseball, track and golf.


MSHSAA: All rules and regulations contained in the Missouri State High School Activity Association Handbook will be adhered to.  Coaches are to see that their participants are made aware of these as they relate to the activity, which they sponsor.

As approved by the Shelby County R-IV Board of Education, these guidelines will become our foundation for student success.

Mr. Tim Maddex


Mr. Deacon Windsor

High School Principal

Mr. Caleb Van Dyke

Middle School Principal

Mr. Rob Wilt

High School Activities Director

Mr. Kevin Mitchell

Middle School Activities Director


Andy Roth                Head Football

Aaron Smoot                Asst. Football

Kevin Mitchell        MS Basketball

Michaele Moore        MS Basketball

Michaele Moore        Boys Track

Taylor O’Laughlin        Girls Track

Erin Gill                Football Cheerleading

Marcie Johnson        Basketball Cheerleading

Erin Gill                Scholar Bowl

Luke O’Laughlin        Head Softball

Taylor O’Laughlin        Asst. Softball

Deb Trivette                Student Council

Lisa Stevenson         Science Club

Holly Klusmeyer        Intramural Director

Lisa Stevenson         Archery Club


Rob Wilt                Head Football

Zack Grassley                Asst. Football

Curt Bowen                Asst. Football

Philip Dunkle                Head Boys Basketball

Kevin Mitchell        Asst. Boys Basketball

Luke O’Laughlin        Head Girls Basketball

Taylor O’Laughlin        Asst. Girls Basketball

Philip Dunkle                Head Track

Aaron Smoot                Asst. Track

        Kathy Gerrish                Cross Country

David Hays                Golf

Brian Fohey                Head Baseball

Justin Hagedorn        Asst. Baseball

Angie Resa                Head Softball

Mike Caldwell                Asst. Softball

Melissa Ratliff                AFS

Teresa Thrasher        NHS

Megan Mudd                Student Council

Katelyn Gibson        Var. Football Cheerleading

Megan Mudd                JV Football Cheerleading

Adrienne Hamlin        Var. Basketball Cheerleading

Ann Neubauer                Scholar Bowl

Tim Hercules                Flag Line, Jazz/Pep Band

Tim Hercules                MS/HS Musical

                        Musical Assistant

Tim Larrick                FFA Sponsor

Allie Foster                FFA Sponsor

Dee Kirby                FCCLA Sponsor

Luke O’Laughlin        FBLA Sponsor


It is the responsibility of the participant to display good sportsmanship at all times. Because players are admired and respected, they exert a great deal of influence over the actions and behavior of the spectators and their fellow students. Desirable behavior for the participants would be to:

1. Treat opponents with the respect that is due them as guests and fellow human beings.

2. Shake hands with opponents and wish them good luck before the contest.

3. Exercise self-control at all times, accepting decisions and abiding by them.

4. Respect the officials’ judgments and interpretations of the rules. Never argue, or make comments or gestures indicating a dislike for a decision.

5. Do not communicate with the officials regarding clarification of the ruling. This is a function of the captain.

6. Accept both victory and defeat with pride and compassion, being neither boastful nor bitter.

7. Congratulate the opponents in a sincere manner following either victory or defeat.

8. Accept seriously the responsibility and privilege of representing the school and community.



Students’ habits and reactions as spectators determine the quality of sportsmanship, which reflects upon the reputation of their school. Therefore, it is recommended that they:

1. Know and demonstrate the fundamentals of sportsmanship.

2. Respect, cooperate, and respond enthusiastically to cheerleaders.

3. Censor fellow students whose behavior is unbecoming.

4. Respect the property of the school and the authority of the school officials.

5. Show respect for an injured player when the player is removed from the contest.

6. Do not applaud errors or penalties inflicted upon opponents.

7. Do not heckle, jeer, or distract members of the opposing team.

8. Never criticize the players, participants, sponsor/advisors or coaches for the loss of a game or competition.

9. Respect the judgment and strategy of the coach.

10. Avoid profane language and obnoxious behavior.

CLARENCE CANNON CONFERENCE EXPECTATIONS:  The Administration, Staff, and Students of the Clarence Cannon Conference are striving to improve sportsmanship.  Each school will be rated at each conference game by the opposing school.  This rating will include the actions of players, coaches, spectators, cheerleaders, and announcers.


  1. Applause during introduction of players, coaches, and officials.
  2. Players shaking hands with opponent who fouled out while both sets of fans recognize player’s performance with applause.
  3. Accept all decisions of officials.
  4. Cheerleaders lead fans in positive yells in a positive manner.
  5. Handshakes between participants and coaches at end of contest, regardless of outcome.
  6. Treat competition as a game, not a war.
  7. Coaches/players search out opposing participants to recognize them for outstanding performance or coaching.
  8. Applause at end of contest for performances of all participants.
  9. Everyone showing concern for an injured player, regardless of team.
  10.  Encourage surrounding people to display only sportsmanlike conduct.



  1. Yelling or waving arms during opponent’s free throw attempt.
  2. Disrespectful or derogatory yells, chants, songs, or gestures.
  3. Booing or heckling an official’s decision.
  4. Criticizing officials in any way; displays of temper with an official’s call.
  5. Yells that antagonize opponents.
  6. Refusing to shake hands or give recognition for good performances.
  7. Blaming loss of game on officials, coaches, or participants.
  8. Laughing or name-calling to distract an opponent.
  9. Use of profanity or displays of anger that draw attention away from the game.
  10.   Doing own yells instead of following lead of cheerleaders.
  11.   Continuous standing is prohibited.
  12.   Negative organized cheering is prohibited.
  13.   Noisemakers are prohibited.
  14.   Stomping on the bleachers is prohibited.



1.  Activities governed by MSHSAA require that student in grades 9-12 be currently enrolled in courses that offer 3.0 units of credit (6 classes) or 70% of the maximum credits which could be earned, whichever is greater.  They must have earned 3.0 units of credit the preceding semester.  When students enter the ninth grade they are eligible to participate provided they have not failed more than two scheduled courses the preceding year.  Students in special education who are making standard progress towards graduation will be eligible to participate.

2.  All students wishing to represent South Shelby in extracurricular activities will be expected to comply with the following requirements, rules and regulations.  This includes all activities sponsored by Shelby County R-IV Schools.

        The following academic requirements are established to describe minimum standards used to determine eligibility for extracurricular participation.  All students must continually meet expectations of their classes; demonstrate responsibility, positive attitude, and good citizenship in order to participate in extra-curricular activities.

 Quarter Grades High School

  1. A student receiving 1 failing grade or below 2.0 GPA will be placed on limited participation for 10 school days;
  1. If a student’s grades are not 2.0 or he/she is still failing that course after 10 school days, the student will remain on limited participation until mid-quarter/quarter.
  2. If mid-quarter grades are not 2.0 or he/she is still failing that course, suspension from activities will continue until the end of the mid-quarter/quarter.
  1. A student receiving 2 or more F's:
  1. Will be suspended from activities for 10 school days.
  2. If those grades are not passing after 10 days, suspension from activities continues to mid-quarter/quarter.
  3. If those grades are not passing by mid-quarter, suspension from activities continues until mid-quarter/quarter.

****Any student who has an F during a grading period will not be allowed to participate in any activity during school hours taking them out of the classroom setting and/or off campus.

Quarter Grades Middle School

  1. A student receiving 1 failing grade or below 2.0 GPA will be placed on limited participation for 10 school days;
  1. If a student’s grades are not 2.0 or he/she is still failing that course after 10 school days, the student will remain on limited participation until mid-quarter/quarter.
  2. If mid-quarter grades are not 2.0 or he/she is still failing that course, suspension from activities will continue until the end of the mid-quarter/quarter.
  1. A student receiving 2 or more F's:
  1. Will be suspended from activities for the next quarter. (This is a direct result of MSHSAA’s new guidelines.)

Mid-Quarter Grades High School and Middle School

  1. One F and student will be placed on probation for 10 school days, and if not passing in that time period they will be placed on limited participation status.
  2. Two F’s or more, limited participation for 10 school days, if grades are still not passing they will be suspended until the end of quarter.

Fourth Quarter Grades High School:  will carry over to 1st quarter next year.  A student may attend summer school in order to repeat failed coursework.  Upon successful completion he/she may regain full eligibility if he/she is still in compliance with MSHSAA.  If he/she is not, the situation may warrant a limited participation status.

Fourth Quarter Grades Middle School:  will carry over to 1st quarter next year.   If you are going into 8th grade the Middle School rule applies.  ie:  if you receive 1 failing grade or below 2.0 GPA you will be placed on limited participation for 10 school days.  If you receive 2 or more failing grades you will be suspended from activities for the 1st quarter of the next school year.  If a student is going into 7th grade or 9th grade this rule does not apply.

Classification Explanations:


  1. Students who represent South Shelby in extracurricular activities must be creditable citizens and judged so by the proper school authority that certifies a list of students for competition.  Those students whose character or conduct is such as to reflect discredit upon himself or herself or South Shelby are not considered creditable citizens.
  2. Students convicted of or pleading guilty to a felony will not be allowed to attend or participate in any school activity for one calendar year (365 days).  
  3. All students are expected to refrain from the use or possession of alcohol or drugs in any form, except prescription drugs.  If a student is observed by a member of the faculty or law official violating this rule, he/she will be held responsible and appropriate action will be taken.  The disciplinary action will include but is not limited to the following:
  1. First Offense:  A student will be placed on limited participation for a period of 20 school days. The 20 days begin on the date the Student was issued a citation and or when the AD and Administration feels is appropriate.  The student must attend practice sessions, team functions and sit with the team during contests (student will not be allowed to be in uniform). The student will not be allowed to attend or participate in any other school activity during this time.  This includes, but is not limited to other athletic events, school dances, school plays, etc.    
  2. Second Offense:  A student will not be allowed to attend or participate in any school activity for one calendar year (365 days).  
  3. Third Offense:  A student will lose participation privileges in activities for the rest of their high school career.  
  4. Tobacco Violations First Offense:  A student will be placed on limited participation for 3-5 days.  See Tobacco Board Policy that also includes e-cigs.
  5. Tobacco Violation Subsequent Offense:  A student will be placed on limited participation for 5-10 days.
  1. Students who have out-of-school suspension will be unable to practice or participate in a contest for the duration of the suspension. 24hr rule
  2. Students who have in-school suspension will be able to practice but not participate in a contest for the duration of the suspension. 24 hr rule
  3. Students serving detention after school will miss practice for the scheduled detention time.  Students will serve the detention first.
  4. Enforcement of citizenship standards can include suspension of a student's right to participate in any or all activities, depending on the severity and type of infraction.
  5. Students who have been involved in an incident that might result in their suspension from an activity will be placed on administrative leave until the issue is resolved. Leave cannot exceed what the normal suspension would be.
  6. Guidelines for each extra-curricular activity may differ due to specialized requirements of the activity and/or the sponsors.  Students are expected to follow the standards set for each activity and be positive members of that activity.  Students who do not follow the activity guidelines or who are not contributing to the activity may forfeit their right to participate in that activity.  Coaches and sponsors will inform their groups of their expectations in writing. 
  7. Activities occurring outside the normal school day, which are curricular, in the sense that they are an extension of a class, are not subject to the above standards.
  1. Example:  Band concerts are an extension of the classroom, and students are expected to attend.


In order for students to earn a South Shelby Letter, the following criteria will be used:

*  Lettering is up to the coach’s discretion.  Coaches will inform students of lettering procedures and requirements.  

If athlete letters in 3 sports in the same school year, the athlete will receive an additional letter.


STUDENTS                                                                Policy 2642 RIV


Random Student Drug Testing


Alcohol and drug abuse are serious problems.  Schools, including the Shelby County R-IV School District, are not immune.  Even students involved in extra-curricular activities are increasingly using alcohol and are experimenting with “street drugs” such as marijuana and cocaine.

The educational program and drug-testing program described in these materials is part of an overall physical conditioning program at Shelby County R-IV.  The goal is not to levy discipline, but rather to aid in discovery and prevention and help with possible drug-related problems.  The key component of this program is opening the lines of communication between students and parents about the serious matter of drug usage and abuse and to offer support for those that may need it.

We believe that students at Shelby County R-IV need to have assistance in dealing with the peer pressure associated with drugs and alcohol.  This process will help give them another way to say “NO” to those things.

The program is mandatory to all students’ grades 7-12 participating in MSHSAA sponsored and/or other activities.  These include athletics and extracurricular activities (softball, football, football and basketball cheerleaders, basketball, pompons, baseball, track, golf, cross country, flag line, music, band, FFA, FCCLA, FBLA, AFS, FTA, Student Council, National Honor Society, Junior Booster Club, Environmental Club, Campus Bowl, and parking permit holders).

A student using drugs is a danger to him/herself as well as other students.  All students in the Shelby County R-IV District who choose to participate in a covered activity are entitled to do so in a drug free environment.

The program does not affect other policies and practices of the school in dealing with drugs or alcohol use or possession where reasonable suspicion is obtained by means other than the mandatory and random sampling discussed here.  All students involved in the covered activities will be included in the random pool for testing throughout the school year.  Once a student’s name enters the testing pool, they will be in the pool the remainder of the school year and subject to random testing.


Consistent consequences for a non-negative test shall be suspension from participation in covered activities for a period of 20 school days from when the test results were determined.  The student will also need to attend one (1) drug counseling session (refer to first offense).  A mandatory test must be taken by the student on the next random screening date or sooner.  This will be at the expense of the student and parent/guardian.  This test must show a decrease in the level detected in the urine and be administered within 20 days of the original positive test.  The lab testing facility must be pre-approved by the school district, must be a SAMSHA certified lab, and the test must include the substances tested for in the school testing program.  The student must attend practice sessions, team functions and sit with and participate with fellow participants during activities until a second test has verified that the levels are decreasing.  This is to ensure the student is no longer using the drugs and is safe to continue with practice in the covered activity.  After the student presents a non-negative test for illegal substances, he or she will be subject to non-random testing at the request of the administration.  The student may be tested in this manner for 365 calendar days beginning from the date of the first non-negative result.  Testing procedures will remain identical to the random testing procedures.  A second non-negative test during the school year, mandatory or random, will result in the student being ineligible to participate in all covered activities for 365 calendar days and until the student tests negative.  A third non-negative result is permanent loss of covered activities for his/her high school career.

Drug Counseling and Assistance

Drug counseling and assistance programs will be required by the school district for any student with a non-negative test under this policy.  Failure to meet this requirement will result in dismissal from the covered activity for the remainder of the season or school year.  In addition, the student will not be allowed to participate in any activity until this requirement has been met.  If requested by the parent/guardian, assistance in obtaining help for the student will be provided by the school counselors.  Any assistance otherwise or enrollment into any other drug counseling sessions will be the responsibility of the student and parent/guardian.  The school district will not request or accept any information regarding the treatment of students participating in a drug counseling program, other than enrollment in or completion of an approved program.

First Offense:        All students with a non-negative test shall be required at the individual’s expense to undergo a one (1) session screening.  Students must follow guidelines set forth by counselor’s request.  The screening is to provide guidance for the student, parents, coaches, and school officials to determine if additional intervention such as counseling or treatment shall be considered.  The counselor, with the legal consent of the parent and/or student is to provide a written report of the screening to the school.

Second Offense:        All students involved in a second non-negative test are expected to undergo appropriate counseling and treatment for said problem.  This is to be done at the individual’s expense.  If the student completes the school-approved program, the consequences will be reduced to 180 days.

July 8, 2008

STUDENTS                                                        Regulation 2642 RIV


Random Student Drug Testing

Procedures and Guidelines

Each school year, prior to a student’s participation in a specified activity, each participating student and a parent/guardian will be invited to attend a drug awareness session.  At the session, each student and parent/guardian shall receive information regarding the District’s drug testing policy and its procedures.  During each session students and parents/guardians will have the opportunity to ask questions they have regarding the program.

At the conclusion of the session, the student shall take home the drug testing policy and have it signed by both the student and a parent/guardian.  This procedure and consent form contains the procedures for mandatory and random testing.  It provides that the student must sign the consent form to be eligible to participate in covered activities at Shelby County R-IV.

A student who has signed the consent form and whose parent/guardian has signed the consent form may refuse to be randomly tested, but if he or she chooses to do so, he or she will immediately be suspended from participating in covered activities for 365 calendar days.  The student will need to produce a negative test prior to being eligible to practice or participate after the 365 calendar day suspension has been served.

Participating students will be randomly tested, by a contracted company, once they become a part of any covered activity.  A random selection of pool members, not to exceed 65 percent of total pool, will be chosen each time a test is given.  Once a student enters the testing pool, they will be eligible for random testing until the end of the school year.  All students and their parent(s)/guardian(s) must sign a consent form annually for their student to participate in any covered activity.  For random testing, each student will be assigned a number that will be maintained in the school office.  Students who wish to drop out of the drug pool must have their parent/guardian come to the school and meet with the activities director.  The parent/guardian must sign a release form stating that they no longer wish to participate in the drug pool.  Once a student is dropped from the drug pool they are immediately suspended from any covered activity and are no longer allowed back into the pool for the remainder of the academic year in which the student withdrew.  The student must, at their expense, produce a negative test result by a school-approved testing agency before they will be admitted back into the pool at the beginning of the next school year.

Privacy and Confidentiality

The testing method to be administered will be urinalysis.  Appropriate steps will be taken to respect the privacy of students while at the same time preventing falsification of the testing.  Upon receiving a notice from the administration that the student has been selected for a random drug test, the student will then go to an assigned area and wait until it is their turn to produce a specimen.

Prior to being called by the test administrator, the student will be given an identification number by a school official.  When called by the test administrator, the student will proceed to the testing site.  The student will present the identification number to the test administrator, who will record that number on the test recording form.  The test administrator will then ask the student to remove hats and outer garments (if any) and place the contents of the pockets on the testing table.  The student will be allowed to return any non-containers to their person.  The student will then be asked to select a collection cup.  The test administrator will accompany the student to the restroom, where the student will be instructed to place the collection cup on a ledge or counter and then wash their hands.  The test administrator will have placed blue dye into each toilet in the restroom and have taped off all but one sink, prior to the student testing or as the student is washing.  When the student finishes drying their hands, the test administrator will instruct the student to open the collection cup and empty the contents, step into a pre-selected stall and void into the collection cup.  The student will also be asked not to flush any toilet or use any faucet.  The test administrator will then step out of the restroom, or behind the restroom outer wall (if there are no outer doors to the restroom), until the student completes the void and comes out of the stall, and places the collection cup on a pre-arranged flat surface.

When the test administrator re-enters the restroom, he will take the collection cup and determine if there is sufficient amount of specimen to test, that the specimen has an appropriate temperature, and that there is no foreign color or odor to the specimen (if any of the above takes place, the test administrator will reject the specimen and collect a second specimen).  If the specimen is acceptable for testing, the student will be asked to again wash their hands and then stand by the entrance of the restroom (keeping the specimen in their sight).  The test administrator will then open a screening test device and place it in the specimen.  When the test administrator completes the screening process, the student will be permitted to leave the test area, unless the initial screen indicates the presence of a drug included on the school testing agenda.

If the screening test indicates a non-negative screen, the verification process will be implemented.  Also, a negative specimen may periodically be selected to go through the verification process for internal quality control purposes of the collection company.

The test results will remain confidential and will only be released to the student, his/her parent(s) or guardian(s), and approved school officials.  If the student has a non-negative test, the administration will not use or reveal a non-negative test result as a reason to search the student’s locker, purse, backpack, or other area in which the student keeps his or her personal effects.  Test results will not be turned over to the police or authorities without a court order and the administration will not disclose test results without a court order for purposes of a criminal investigation.  Non-negative test results may; however, affect a student’s A+ status.

Verification of Sample

If a specimen is non-negative, then testing procedures shall be conducted according to procedures designed to ensure integrity of specimens and the chain of custody of specimens.  The test administrator will pour the specimen given by the student into a specimen vial(s).  The test administrator will pour approximately 30 ml. into the first vial.  If there is a sufficient amount of specimen, a second vial of approximately 15 ml. will be poured out.  The remaining specimen, if any, will be discarded and the test administrator will complete the chain of custody according to proper collection procedures.  The specimen will then be shipped to a SAMSHA certified laboratory for a second screening.  If the second screening is non-negative, then a confirmation analysis will be conducted using gas chromatography/mass spectrometry (GC/MS).  The results of the confirmation test will be released to the designated school official, who will then contact the parent(s)/legal guardian(s) of the student, and the student, to arrange a meeting to discuss the test results.

Disclosure of Other Medications

Upon confirmation by a SAMSHA certified laboratory of a non-negative specimen, the parent/guardian of the student will be asked to bring any prescription medications the student is currently taking to a meeting with the designated school official.  The official will then verify with either the school nurse or the test administrator (or the company representative or a Medical Review Officer) as to the validity of the medication producing the non-negative result.  If the medication produces a legitimate medical reason for the presence of the drug, the results will be deemed as negative.  If there is no legitimate or acceptable medical explanation, the non-negative result will remain.  Proof of medication can be given through the presentation of a prescription bottle or through physician verification.

Shelby County R-IV will be testing for:

The Shelby County R-IV School District will be using a 4-panel and 12-panel with K-2 Urine Drug Screen.  Marijuana (THC), Cocaine, Amphetamines (and Methamphetamines), and Opiates, will compose the 4-panel test.

Starting with the 2012-2013 school year, Shelby Co. R-IV will also be testing for mind altering and synthetic drugs, as approved by the Board of Education.

Financial Hardship

No student will be denied participation in any covered activity due to the inability to pay for drug testing.  Each hardship case will be reviewed by the school district administration.

July 8, 2008

July 11, 2012


TRANSPORTATION:  All participants must ride the mode of transportation as provided by the school to and from an activity. A student's parents/guardians may choose to take him/her home after a game by either signing that student out at the game or signing the student out prior to the date of the contest in the principal's office.  Parents may give permission for their student to ride home with another adult for the entire sport season by contacting the Principal's office and filling out a consent form.  The adult he/she leaving with must still sign out the student at each activity.

INSURANCE & PHYSICAL EXAMS:  Each student participating in athletics is required to obtain a physician’s certificate stating that he or she is physically able to participate in competition. Students shall not be permitted to practice or compete until they have verified that they have basic athletic insurance coverage.  This is for cheerleading and athletics. Each sponsor or coach may include more specific rules and regulations for the activity he/she sponsors.  The rules are to be approved by the building administrator.



Both parenting and coaching are extremely difficult vocations. By establishing an understanding of each position, we are better able to accept the actions of the other and provide greater benefits to students. As parents, when your student becomes involved in our program, you have a right to understand what expectations are placed on your student. This begins with clear communication from your student’s coach.


1. Philosophy of the coach.

2. Expectations the coach has for your student as well as all the players on the squad.

3. Location and times of practices and contests.

4. Team requirements, i.e. fees, special equipment, off-season conditioning.

5. Procedure should your student be inured during participation.

6. Discipline that result in the denial of your student’s participation.

As students become involved in the programs at South Shelby, they will experience some of the most rewarding moments in their lives. It is important to understand that there also may be times when things do not go the way you or your student wishes. At these times discussion with the coach is encouraged.  This should be done after the student has first discussed his/her concerns with the coach.


1. Concerns expressed directly to the coach.

2. Notification of any schedule conflicts well in advance.

3. Specific concern in regard to a coach’s philosophy and/or expectations.


1. The physical well being of your student.

2. Ways to help your student improve.

3. Concerns about your student’s behavior.

It is very difficult to accept your student not playing as much as you may hope. Coaches are professional. They make judgment decisions based on what they believe to be the best for all students involved. As you have seen from the list above, certain things can be and should be discussed with your student’s coach. Other things, such as those listed next, must be left to the discretion of the coach.


1. Pressure to increase playing time.

2. Team strategy.

3. Play calling.

4. Other student-athletes/participants.

There are situations that may require a conference between the coach and the parent. These are to be encouraged. It is important that both parties involved have a clear understanding of the other’s position. When these conferences are necessary, the following procedures should be followed to help promote a resolution to the issue of concern.

1. Call to set up an appointment with the coach.

2. Please do not attempt to confront a coach before, during, or after a contest or practice. A parent should not enter a team locker room before or after a contest or practice unless his/her student has been injured.  These can be emotional times for both the parent and the coach. Meetings of this nature usually do not promote resolution.  If you need to set up a conference, please wait until the following day to do so.  




What a parent is to do if the meeting with the coach did not provide a satisfactory resolution:

1. Call and set up an appointment with the Activities Director and coach to discuss the situation.

2. At this meeting the appropriate step can be determined.

Note:  Failure to follow the appropriate steps of communication could result in a meeting with the administration and possible suspension from attending South Shelby activities.  



The chain of command should be followed when addressing issues/concerns:

  1. Student – Sponsor/Coach
  2. Parent – Sponsor/Coach
  3. Parent – Activities Director
  4. Parent – Principal
  5. Parent – Superintendent
  6. Parent – School Board


Student – Bring concerns to the sponsor/coach first

Parent – Encourage student to speak with sponsor/coach.  Follow chain of command.

Sponsor/Coach – Communicate with student regarding expectations, philosophy, and ways to improve.  Listen.

Activities Director – Listen to concerns, express appropriate chain of command, and communicate with all parties.

Principal – Listen to concerns, express appropriate chain of command, communicate with all parties, and take appropriate action.

Superintendent – Listen to concerns, express appropriate chain of command, communicate with all parties, and take appropriate action.

School Board – Listen to concerns and ensure appropriate chain of command has been followed.  Review decision.  


Since research indicates a student involved in co-curricular activities has a greater chance of success during adulthood, these programs have been established. Many of the character traits required to be successful participants are exactly those that will promote a successful life after high school. We hope the information provided within this handbook makes both your student and your experience with South Shelby Activities a positive one.  


___________________________________________                __________________

PARTICIPANT’S NAME (PRINT)                                 SCHOOL YEAR

Any student who represents South Shelby in interscholastic competition will be required to sign the following contract and deliver it to the Athletic Director before participating in any interscholastic event.

I, along with my parents have read and understand all of the South Shelby policies in the activity handbook. I will abide by those guidelines established in this manual and by those set down by the Missouri State High School Activities Association.


I also recognize that by violating these guidelines, I will seriously endanger my eligibility as a representative of South Shelby. It is a privilege to represent my school and I will make decisions accordingly.

Prior to participating in any practice or tryout sessions for any interscholastic sport, each athlete must:

1.  Successfully pass a physical examination by a physician and a copy of the physical must be on file in the office of the Activities Director. A physical exam is valid if issued on or after Feb. 1 of the previous school year.

2.   Provide proof of personal health insurance.

  1. Return activities contract signed by both the student and parent(s).

_________________________________________                ________________________

Signature of Participant                                         Date

_________________________________________                ________________________

Signature of Parent/Guardian                                         Date

STUDENTS                                                                Form 2642 RIV


Random Student Drug Testing

 (Consent Form)

I have read the program materials regarding the Shelby County R-IV School District drug testing program and/or I have attended an information session on __________________________ (date).

I hereby give consent for my student to participate in the drug testing program at Shelby County R-IV.

Student Name  (please print)  ____________________________________________    

Student Signature  _____________________________________________________

Parent/Guardian Signature  ______________________________________________

Today’s Date  ___________________________________

Forms must be completely filled out before a student can participate in any covered activity.




To be used to determine practice schedules or game participation by the dual sport athlete.

1.  Primary sport practice takes precedence over secondary sport practice.

2.  The athlete is not allowed to leave the primary sport practice to attend secondary sport practice without prior approval of the primary sport coach.

3.  Primary sport contests takes precedence over secondary sport practice or contests. The athlete cannot leave the primary sport contest to attend secondary sport contest unless both coaches have agreed beforehand.  The athlete would be responsible for obtaining transportation from one event to the other in case travel is involved.  If the athlete leaves one event to attend another, the parent/guardian must be present to sign the athlete out and the parent/guardian will be responsible for transporting the athlete to the other contest. The athlete should not transport themselves or get transportation from anyone other than their parents. Unusual circumstances will be addressed by the athletic director or principal.

4.  A secondary sport contest will take precedence over a primary sport practice. Also a secondary sport will take precedence over a primary sport if the secondary sport is competing in a contest that is considered a postseason event and the primary sport is competing in a regular season event. IF agreed upon by both Coaches.

5.  An athlete is not required to attend a secondary sport practice on the day of a primary sport contest, but is required to attend part or all of the primary sport practice, if possible, on the day of a secondary sport contest.

6.  There will be no punishment for the athlete by either sport for missing practice/competition for the other sport if proper procedures are followed.  If there is not a direct conflict of practice of the primary sport the athlete is required to attend the secondary sport practice.  If missing practice for either sport results in the student-athlete not being proficient enough to perform up to the team and coach standards, then participation in games may be reduced or removed up to the coach’s discretion and with approval from the athletic director.

7.  If at any time the athlete does not get approval for the above mentioned items they will/can be disciplined by the primary sport coach. During the discipline period the athlete will not be allowed to participate in any practice/competitions for the secondary sport.

8.  Any disciplinary action taken for policy violations handed down by the athletic department will apply to both sports.

9.  If an athlete decides to try dual sports they will not be allowed to quit a primary sport and just participate in their secondary sport without prior approval from the athletic director and both coaches.



Student:___________________________________________________ Date:______________

As a student at South Shelby High School, it is my request to be an active participant in the sports of___________________________________&__________________________________.    

I understand that this has been agreed upon by my coaches and my parents/guardians. It has also been approved by the South Shelby High School Athletic Director.

The following is a list of criteria included in this option:  

1.  In situations where there is a game/meet/practice in both sports scheduled on the same day, I have decided that I will participate in ________________________________________________________.

                                                (Primary Sport)

2.  I understand that scheduling will result in conflicts between events in both sports.

3.  If there is a conflict between practices in one sport versus competition in the other sport, the competition has priority.

4.  I agree not to switch the primary sport during the course of the season.  If one sport becomes a better situation for the team or for me personally, I will still adhere to my decision as stated in #1 above.

5.  Academics are the first priority.  This request will only be considered if the applicant is in good academic standing at the time.

6.  This decision is mine and has been agreed to by all of the respective parties.                                         

Additional Note: Issues could arise that may not be addressed in the above statements. Either coach involved has the right to call a meeting to present and resolve issues.

Student:________________________________________ Date:______________________

Parent/Guardian:_________________________________ Date:______________________

Parent/Guardian:_________________________________ Date:______________________

Primary Coach:___________________________________ Date:______________________

Secondary Coach:_________________________________ Date:______________________

Athletic Director:_________________________________ Date:______________________

Reminder: Coaches are to communicate with each other and the student and parents in regard to practice and contests while insuring that the student does not face undue pressure.