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Emerson College Quidditch Constitution

Founded: 2008

Drafted: 2011

Redrafted: 21 May, 2013

Ratified:

Preamble -

 

We, the founding members of Emerson College Quidditch, in order to establish an intramural quidditch league, represent our league members interests, facilitate fair gameplay, and promote and protect the rights of our league members do hereby establish this Constitution for the Intramural League of Emerson College Quidditch.

Article I -         Name

Section 1: The name of this Organization shall be Emerson College Quidditch, hereafter referred to as ECQ.

Article II -         Purpose

Section 1: To provide all Emerson College and other college students in the greater Boston area with the opportunity to play quidditch on a team in a well-organized and fun intramural sports league.

Section 2: To encourage peers to assume leadership roles within the organization and to apply skills learned in the classroom.

Section 3: To teach and enhance players’ abilities so that they may participate on tournament teams that compete internationally as members of the International Quidditch Association and USQ.

Article III -         League Membership

Section 1: All current Emerson College and other college students in the greater Boston area registered in degree-granting undergraduate and graduate programs are eligible to participate as a league member of Emerson College Quidditch for that entire academic year.

Section 1a: An active league member is: a member on an Intramural League team, and/or is a member in any of the Administrative or Gameplay Divisions, while also being a person that actively contributes to fulfilling the purpose of ECQ as stated in Article II.

Section 1b: A member not contributing to the league as stated above in Article III Section 1a, shall be considered an inactive league member and shall lose all privileges of being a league member until such a time that they contact their Intramural League team captain or director of Administrative or Gameplay Divisions describing their interest to be actively involved.

Section 1c: League members include, but are not limited to, team members, department directors, executive board members, and department/division members.

Section 2: Students will not be denied league membership to ECQ based on major, race, color, national or ethnic origin, age, sex, gender, sexual orientation, physical or mental handicap, physical ability, socioeconomic status, military affiliation, academic or social standing, or religious affiliation.

Section 3: ECQ is open to all college students interested in playing quidditch or contributing their skills to the administration as well as organization and execution of various ECQ events.

Section 4: All active league members are welcome and encouraged to attend General Meetings and league games. League members will be notified of other events, such as ‘social activities,’ elections, or other relevant events as they occur.

Article IV -         Organization Structure and ECQ Executive Board

Section 1: The Commissioner is a moderator who oversees the League and Gameplay Division as well as the Executive Board, hereafter referred to as the E-Board. The Commissioner creates the season schedule for the Intramural League as well as serves as the primary liaison to officials, advisors, and other figures outside of the organization. They are responsible for setting the agenda for General and E-Board Meetings, acting as the final resolution for conflict and issues concerning the organization, and assisting other members of the E-Board with Intramural League management and other projects.

Section 2: The Vice President assists the Commissioner in any and all ways, attending all meetings with the Commissioner. They are responsible for working with other divisions to ensure that teams have practice time and space, as well as time and space for outdoor organization-wide events (such as Intramural League games). This may include obtaining permits for field space near and around Emerson College. It is the Vice President’s responsibility to act as the Commissioner during his/her absence, assist in day-to-day logistical workings of the organization, and assist other members of the E-Board with Intramural League management and other projects.

Section 3: The organization is divided into two parts. There is a Gameplay Division and an Administrative Division.

Section 4: The Administrative Division is made up of the Treasurer, Logistics Coordinator, Sales/Marketing Director, Communications Director, and Media Director.

Section 5: The Gameplay Division is made up of Team Captains, Gameplay Director, and Equipment Manager.

Section 6: All ECQ executive members are entitled to a vote on all ECQ matters and policy changes as seen in Article X.

Section 7: Each officer shall be elected for one season (one academic year), but may be re-elected for multiple terms. This season starts and ends on May 1st of each year.

Section 8: The E-Board hierarchy, which is required for certain voting procedures and responsibilities, are as followed: Commissioner, Vice President, Logistics Coordinator, Treasurer, Gameplay Director, Communications Director, Media Director, Sales/Marketing Director, Equipment Manager.

Article V -         The Administrative Division

Section 1: The Treasurer manages all monetary concerns by creating annual budgets and expecting incomes while also documenting all expenses. The treasurer approves all purchases, coordinates efforts between the Gameplay Division and Administrative Board in order to ensure the organization has the necessary funds for various projects, events, and gameplay. The Treasurer assists the Sales/Marketing Director in fundraising efforts while also assisting other members of the E-Board with Intramural League management and other projects. The Treasurer must get all paperwork signed by the Commissioner.

Section 2: The Logistics Coordinator is responsible for taking and managing minutes at E-Board meetings, organizing logistical paperwork, setting up meetings and reserving meeting space on campus, compiling and maintaining a league membership binder with all necessary paperwork, maintaining and updating contact information for all league members, and assisting other members of the E-Board and organization with Intramural League management and other projects.

Section 3: The Sales/Marketing Director oversees and manages all marketing efforts, which include promotions/events, advertising, and social media. To effectively raise awareness of ECQ with Emerson College and the Boston area, the Sales/Marketing Director also collaborates with the other divisions.

Section 4: The Communications Director oversees and manages all communication efforts produced by the organization. This may include organizing newsletters and organization-wide emails, helping answer questions from outside press interested in learning about quidditch and ECQ, and assisting other members of the E-Board and organization with Intramural League management and other projects. The Communications Director works with the Media Director to compile content for newsletters, social media, and the website. The Communications Director is also responsible for putting together a team that writes articles on all Intramural League games, as well as other events.

Section 5: The Media Director oversees and manages all photo and video aspects of the organization. This may include organizing photographers and videographers to document Intramural League gameplay, editing photos and videos, and putting together promotional material. The Media Director works with the Communications Director, the Social Media Manager, and the Webmaster to supply photo and video material when necessary.

Section 5a: The Social Media Manager and Webmaster are non-voting positions with a standing invitation to attend E-Board meetings. They are responsible for managing all social media (Facebook page, Twitter, and Tumblr) and website, respectively. They are positions that are assigned by the current Commissioner or Media Director for convenience in the same manner as detailed in Article XIII Section 8. Since they are non-voting positions, they may be assigned to either current E-Board members or other League Members of ECQ.

Article VI -         Gameplay Division

Section 1: The Intramural Captains are the leaders of the individual Intramural League teams which are as follows: Boylston Berserkers, Faneuil Falcons, Jamaica Plains Jaguars, Old North Outlaws, Park Street Pulverizers, and South End Slothbears. Intramural League teams have a near equivalent number of players. For every team there must be two captains. Intramural Captains will draft their team at the beginning of the season, organize practices, educate player league members on the game of quidditch, and lead their teams in sportsmanlike gameplay against other Intramural League teams.

Section 1a: Should league membership increase to a level in which the existing teams cannot accommodate the current number of players in the league, it is up to the discretion of the Commissioner to approach E-Board prior to the end-of-season elections and call for a quorum regarding the establishment of a new team. Should the vote pass the following will occur.

Section 1a, Subsection a: The Commissioner will call for nominations to fill the newly created captain positions. The E-Board will then vote from the nominations for two captains to lead the newly created team.

Section 1a, Subsection b: Once two new captains have been appointed they will determine an appropriate team name and colors and propose it to the Commissioner for approval by Quorum.

Section 1b: The Commissioner is in charge of organizing and facilitating the draft in reference to Appendix I (Emerson College Quidditch Combine and Draft Handbook).

Section 1c: Should a team be unable to field 7 players (in accordance with Article VIII Section 3 and Article IX Section 4) and still have a captain on the sideline (in accordance with Article VI Section 1), the team will be allowed to play with no captains on the sideline so long as no other players are on the sidelines.

Section 1d: Should a captain, or both captains, be missing at the start of their teams game, a new captain(s) must be appointed for the duration of the game.

Section 2: The Gameplay Director manages all gameplay matters which includes scheduling games and practice times, organizing refs and snitches, overseeing training of refs and snitches, and overseeing equipment with help from the Equipment Manager. They are also responsible for ensuring that players are knowledgeable of gameplay rules and conduct. The Gameplay Director is responsible for reviewing Appendix II (Emerson College Quidditch Rulebook) each season and proposing changes for the E-Board to vote upon.

Section 3: The Equipment Manager ensures that all equipment is accounted for and functioning, that equipment is out on the field for Intramural League games and other events, and makes requests to the Treasurer and Commissioner for additional equipment purchases. The Equipment Manager is also responsible for fixing broken equipment, or finding someone capable of fixing broken equipment, in a timely fashion as to not hinder practices and Intramural League games.

Section 3a: The recommended method of checking and maintenance of equipment is as followed: The Equipment Manager should check equipment upon its return and note any problems. Captains should likewise check equipment before returning it to the Equipment Manager. If equipment is damaged or is not functioning properly, the Equipment Manager should take detailed note in order to keep track of when the damaged occurred.

Section 3b: If equipment is found to be damaged or is not functioning properly, whichever individual(s) or team(s) last found using the equipment before damage occurred will be asked to finance any necessary repairs. This does not mean that they are responsible for fixing the equipment themselves; only that they are financially responsible.

Article VII -         Combine

Section 1: All Emerson College and other students in the greater Boston area are entitled to tryout at the Combine for the Intramural League teams.

Section 2: The Intramural League Combine will take place at the beginning of the Prima and a blind draft will take place at the beginning of the Ultima in which interested players will be asked to identify which position they would like to play.

Section 3: If students are unable to attend the combine for Intramural League teams, a blind draft will be implemented in addition.

Section 4: As ECQ is an all-inclusive organization, all students who wish to participate on a team will be put on an Intramural League team in accordance with Article III Section 2.

Article VIII -        Intramural League Season and General Gameplay Information

Section 1: During each semester, known as the Prima in the fall and the Ultima in the spring, Intramural League teams will be provided the opportunity to play scheduled matches against each other. Each team will have the opportunity to play the other teams in Intramural League at least once during both the Prima and Ultima. Together the Prima and Ultima are known as a season.

Section 2: The schedule for both the full season will be created by the Commissioner (as detailed in Article IV Section 1).

Section 3: Teams are required to have at least seven players present at the start of their games in order to field a full team. If a team does not have at least seven players, they forfeit their match.

Section 4: Teams will play in matches that are composed of at least two games, and no more than three. The winner of a match will be the team with two game wins. This match win will go towards the team’s ranking for the season.

Section 5: Teams are expected to contribute a number of players to referee other teams’ matches, regardless of when the other teams’ matches are. The number of players required of each team will be determined by the Gameplay Director at the beginning of the season, and this number will not change for the duration of the season.

Section 6: The rules regarding gameplay can be found in Appendix II.

Article IX -        Griffith Cup

Section 1: At the end of the Ultima a single-day tournament will be held. This single-day tournament will be known as the Griffith Cup and is for all Intramural League teams.

Section 2: Prior to the actual Griffith Cup, a bracket will be put together based upon the Intramural League standings of the season.

Section 2a: The season standings will be determined first by overall win/loss percentage of the teams during the season.

Section 2b: Should teams win/loss percentage be tied, their rank will then be determined based on head-to-head win/losses against equally ranked teams, with the head-to-head winner being ultimately ranked higher. Should teams still be tied after considering head-to-head win/losses their ranking will be determined by higher head-to-head point differential, followed by overall non-adjusted point differential, and finally number of snitch grabs in the season.

Section 2c: Ultimately, if their is no clear better team based on Article IX Section 2b:  the rankings of tied teams will be determined by draft order of the previous season (determined by Article III Section 2: of the supplemental Combine and Draft Handbook).

 

Section 2d: The bracket will be organized with teams being seeded according to final season standings (Article IX Section 2a-c). The 5th seeded team playing the 4th seeded team, and the 3rd seeded team playing the 6th seeded team. After the winner from those matches has been determined (based on Article IX Section 3), the winner of the match between the 4th and 5th seeded teams will move on to play the number 1 seeded team, and the winner of the match between the 3rd and 6th seeded teams will move on to play the number 2 seeded team. After those matches are finished the two remaining no-loss teams will play a head-to-head match to determine the winner of the Griffith Cup.

Section 3: All teams will have the opportunity to play at least two games. Teams will play matches based on the best two-out-of-three games. The team that wins the match will advance in the bracket accordingly.

Section 4: Teams are required to have at least seven players present at the start of their games in order to field a full team. If a team does not have at least seven players, they forfeit their match and do not advance in the bracket.

Section 5: Teams are expected to contribute a number of players to referee other teams’ matches regardless of when the other teams’ matches are, as per Article VIII Section 5. These players must be comfortable with refereeing.

Section 6: The team who wins the Griffith Cup will have their team name and captains names engraved on the trophy and will have possession of the trophy until the next griffith cup.

Article X -         Executive Board Voting Procedures - Amendments and Policy Changes

Section 1: Amendments are written changes to the Constitution of Emerson College Quidditch that aim to add, alter, remove, or clarify portions of the existing Constitution. Amendments can be proposed by any league member of ECQ via a Call to Vote, Article XI. Once voted upon by the E-Board, should is pass, the amendment will move to be voted upon in a General Election for all league members to vote on. Should the Amendment receive a simple majority of ballots cast it will written into the constitution.

Section 2: All issues within the organization regarding appeals, constitutional amendments and ratification, policy decisions, a change in daily functions, and any manner affecting the the league needs to be voted upon via a quorum and have no less than two-thirds approval by the ECQ E-Board to pass unless otherwise stated in the constitution.

Section 2a: Each E-Board member is entitled to one vote and each Intramural League team has one vote, meaning that the captains of each Intramural League team must come to the same decision or abstain from the vote.

Section 3: Bylaws are a secondary rule adopted by Emerson College Quidditch in order to clarify or expand on operations.

Article XI -         Appeals and Calls to Vote

Section 1: All ECQ league members are entitled to appeal any decisions or rulings at any time by submitting an appeal to any/all members of the E-Board. Any league member may also submit a Call to Vote to discuss issues of impeachment or other E-Board functions not voted on during General Elections.

Section 2: Such rulings include, but are not limited to: suspension of games, penalties, Intramural League team ranking, rules changes, additional administrative departments, team player trades, Constitutional amendments, impeachments, etc.

Section 3: After the members of the E-Board have reviewed the appeal or Call to Vote, it is brought in front of the E-Board for a vote, the final decision cannot be appealed a second time that season.

Section 4: If an appeal is brought to the E-Board, the voting procedures will be treated in the same manner as detailed in Article X Section 2.

Section 5: When a player wishes to be traded and is granted an appeal, at the conclusion of the next draft, their current team will offer to trade said player to any team in the league. Following offers from other teams the team whom the player is currently on will deliberate and decide on a leading offer, once the leading offer is announced teams will have another chance to counteroffer, followed by a final deliberation before an offer is either accepted or the trade is declined.

Section 5a: Any appeal regarding a league member changing Intramural League teams requires that any/all teams directly involved in the trade must unanimously agree.

Section 5b: Upon any league member leaving a team, compensation must be provided from the team they are joining to the team whom they are leaving. This compensation will be provided at the time of the draft and could include any new player(s) or current players so long as they also appealed to change teams.

Section 6: Should a Call to Vote be issued to discuss impeachment, the party for whom the Call to Vote was ordered will be allowed to either fight the charge or resign.

Article XII -         Quorums and Executive Board Meetings

Section 1: E-Board meetings are to be held once weekly at the discretion and availability of E-Board members.

Section 1a: E-board meetings are open to the general public, unless a motion has been passed to close the meeting.

Section 2: A quorum shall be necessary to vote on any decision regarding the league, including but not limited to: appeals, amendments, impeachment, rules and policy changes.

Section 3: A quorum consists of all members of E-Board. They are as follows: the Commissioner, Vice President, Logistics Coordinator, Treasure, Gameplay Director, Communications Director, Media Director, Sales/Marketing Director, Equipment Manager, and at least one captain from all Intramural League teams. A quorum can be held during a weekly E-Board meeting or at another convenient time.

Section 3a: If not all members are present at a quorum, a two-thirds vote will still occur. If an absent member’s vote would affect the outcome of the two-thirds vote, then their vote will be asked of them and subsequently applied to the voted-upon issue at the next E-Board meeting.

        

Article XIII -         General Meetings and General Elections

Section 1: ECQ General Election will occur once a season at the end of the Ultima during an assigned General Meeting.

Section 1a: If, for whatever reason, a member leaves his/her position mid-season (i.e. due to graduation, Los Angeles or Kasteel Well program, resignation, etc.) or if a position opens up during the season, then the Commissioner will call for a General Meeting to host a mid-season election to fill the open positions for the remainder of the season. Depending on the open positions, either the entire organization or individual teams will vote on the candidates.

Section 2: All active league members of the organization are entitled to vote in General Elections. All candidates or ballot issues voted upon during General Elections must win by a simple majority from ballots cast.

Section 2a: Attendance of League Members at General Elections is mandatory for their vote to be eligible. No league member can vote in the place of another league member that is not present at the General Election.

Section 3: If; however, a league member is absent from the General Election, such league member may vote via absentee ballot one week prior to elections at the Commissioner’s discretion.

Section 4: When voting for Intramural League team captains, only the individual Intramural League teams may vote for their corresponding captain (e.g. only a Boylston Berserkers team member can vote for the Boylston Berserkers captain). If a team member is interested in running for the position of captain they must run for the position individually; two team members cannot run on the ballot as a co-captain pairing.

Section 5: All positions are for a one-season term, lasting a given academic year, and not overlapping into another academic year. If a E-Board member desires to serve longer, such E-Board member must re-run for his/her position.

Section 6: It is the role of the Commissioner and the Vice President to collect submitted ballots, tally up the results, and announce the winner during the election.

Section 7: Only the Commissioner and the Vice President are allowed to see submitted election ballots. If either Commissioner or Vice President is running or re-running for a position, the role is passed down to the next E-Board member present following the hierarchy detailed in Article IV Section 8.

Section 7a: Should a member of the E-Board complain of a conflict of interest regarding the Commissioner or Vice President tallying votes they will also be allowed to tally the result.

Section 7b: Should a discrepancy exist between any tally all the votes for said position will be recounted; should a discrepancy still exist a re-vote will be called and all members of the E-Board present will openly tally the votes amongst themselves.

Section 8: Should an executive position remain unfulfilled after elections, or a team completely lacks a captain, due to lack of candidates running, the Commissioner will be responsible for selecting an individual who he/she feels could properly fulfill the roles and responsibilities of said position. If the selected person accepts nomination for the position, the Commissioner will then propose the selection to the E-Board for a vote via two-thirds. Should the E-Board reject such selection, the process will repeat until the position is filled. 

Section 8a: Should one of the captaining positions remain unfulfilled after elections the team missing a captain is responsible for appointing a second captain before their first game, at which time the Commissioner will be notified of the team’s decision.

Section 9: Should a candidate run unopposed for a position during an election, any objections to their appointment will be asked for during the election. Should no objections to the candidate’s appointment be received, the candidate will be appointed to their position.

Section 9a: Should an objection be received, the Commissioner will ask the league members present at the election for any nominations to the position. If no nominations are received, the unopposed candidate will be appointed to their position.

Section 9b: Should any nominations be received upon the Commissioner’s asking, the nominated parties will be asked if they accept the nomination. If they accept the nomination the position will then be voted upon in accordance with Article XIII. If the nominated party does not accept the nomination the unopposed candidate will be appointed to their position.

Section 10: Should an elected position result in a tie(s) the votes will be re-tallied, should a tie(s) still exist a re-vote will be called. Should after this point a tie(s) still exist it is up to the members of E-Board to vote by simple majority on who will fill the position.

Article XIV -         Executive Board Qualifications

Section 1: In order to qualify to run for Commissioner or Vice President, the league member must have served on the E-Board for at least half of the season.

Section 2: In order to qualify to run for all remaining positions on the E-Board, league members must have been an active league member of ECQ for at least half of the season.

Section 3: In order to run for Intramural League captain the team member must have played on the particular team for at least half of the season.

Section 4: In order to run for a position as Intramural League captain for a newly created team, such league member must have played on any existing team for one season.

Section 5: No E-Board member can serve as two roles (e.g. Intramural League captain and Sales/Marketing Director) as it would interfere with the two-thirds voting procedures and would diminish objectivity.

Section 6: All league members interested in running must submit a two-hundred and fifty word statement expressing why they are running, as well as prepare a short speech to be presented at the elections. Interested league members are asked to familiarize themselves with the responsibilities of each position as detailed in the Constitution.

Section 6a: If a league member is participating in an exchange program and would like to run for a position, they must submit a video in addition to their two-hundred and fifty word statement that will be played during the elections in lieu of a speech. The video will be submitted to the Commissioner at a predetermined time.

Section 7: No Executive Board or captaining position can be passed down or handed to a league member from another league member.

Emerson College Quidditch Constitution - Page