Minutes of Con or Bust, Inc. Board Meeting Held March 19, 2017
A meeting of the Board of Directors of Con or Bust, Inc., a New York State Corporation, was held on March 19, 2017 via video conference.
Absent: Tanya DePass.
Quorum present: Yes.
Others present: None.
Meeting called to order at 3:25 p.m. Eastern by Kate Nepveu.
Election of Directors: Mark Oshiro was re-elected to a three-year term as Director and as President, by the votes of a majority of those Directors whose terms had not expired (Kate Nepveu and Diana Pho).
The Board thanked Zen Cho, outgoing Director, for her service.
The Board unanimously voted to adopt the draft annual report prepared by Kate Nepveu, which is now final and publicly viewable.
Kate Nepveu updated the Board on Con or Bust’s tax status and its annual required filings. The application for exemption from New York State Corporation Franchise Taxes was filed March 14, 2017. IRS Form 990-N was e-filed on March 14, 2017. New York form CHAR500 was e-filed on March 17, 2017.
The Board unanimously agreed to modify the procedures by which requests for assistance are approved. Board review will now be conducted before offers of assistance are made, rather than before funds are disbursed.
The Board unanimously agreed to have future renewals of two WordPress-related expenses transferred to Con or Bust’s accounts, from Kate Nepveu’s personal accounts: licenses for Akismet (comment spam reducer) and for Gravity Forms (backbone of auction submission process).
Kate Nepveu advised the Board of progress on the 2017 auction, which includes a number of back-end changes that should make WordPress emails more likely to be delivered and should improve auction administration.
The Board unanimously agreed on an improved method of distributing Con or Bust’s login information among Directors.
Kate Nepveu advised the Board that she is strongly considering not running for re-election when her current term as Director expires in spring 2019, which will be her ten-year anniversary of running the day-to-day operations of Con or Bust. Any decision will be announced before the spring 2018 election, allowing for a full year’s transition if necessary. The Board agreed that regardless, additional candidates for next year’s election are desirable and potential candidates should be identified and encouraged, to continue improving Con or Bust’s institutional stability and bring new perspectives to the Board.
Meeting adjourned at 3:52 p.m. Minutes submitted by Kate Nepveu, Secretary/Treasurer on March 23, 2017, after Board review and approval.