Policies and Procedures
Adopted by the
RECAMFT Board of Directors
Table of Contents
POLICY TITLE: EXPENSE REIMBURSEMENT
Policy: RECAMFT members will complete a RECAMFT Check Request Form for reimbursement of all board related expenditures, including those made with the check request card.
Procedure: Download and print the Check Request form, located at the RECAMFT website. Attach the original receipt and submit to the Treasurer.
POLICY TITLE: TRAVEL REIMBURSEMENT
Policy: Board members attending the CAMFT Leadership Conference can make a request for reimbursement to the board for travel and accommodations.
Procedure: Upon receipt of this request the board will vote, on a case by case basis, to approve all or part of these expenses.
POLICY TITLE: HOSPITALITY BUDGET
Policy: The monthly expense for food at RECAMFT general meetings shall not exceed $100. A small variance will be allowed for the purchasing of staples (i.e. Coffee, Tea…).
Procedure: When requesting reimbursement for food served at the general meetings there will be a limit set at $100, with the one exception made for replenishing supplies.
POLICY TITLE: WAIVED FEES FOR CONFERENCE VOLUNTEERS
Policy: Conference volunteers will have fees waived for both admission and CEUs.
Procedure: All conference volunteers, both current members and non-members of RECAMFT, will have admission and CEU fees waived.
POLICY TITLE: CONFERENCE REFUNDS AND CANCELLATIONS
Policy: RECAMFT will refund 50% of the fee for cancellations made at least two weeks prior to the event date.
Procedure: Upon receipt of a request for cancellation which occurs at least two weeks prior to the event date the Conference Chair will request reimbursement for 50% of the fees to the participant.
POLICY TITLE: ANNUAL MEMBERSHIP INVITES
Policy: Three membership invites will be sent annually.
Procedure: During the calendar year three membership invites will be sent. The first invite is sent with the Law & Ethics announcement, followed by a Spring e-blast and a final mailing in August.
POLICY TITLE: E-COMMUNICATION RESPONSE
Policy: Board members should respond to e-communication within 48 hours.
Procedure: Board members should respond to e-communication within 48 hours, except when previous notification of their unavailability has been made to the board.
POLICY TITLE: E-COMMUNICATION VOTING
Policy: When an E-communication vote is requested the subject line will clearly state VOTE REQUESTED.
Procedure: E-communication can be used when a vote is needed outside of a board meeting. The subject line must clearly state in all capitals VOTE REQUESTED. A majority of the directors as identified in the by-laws must vote to constitute a quorum.
POLICY TITLE: E-COMMUNICATION TO MEMBERSHIP
Policy: All E-communication to membership must serve the RECAMFT mission statement.
Procedure: Only website administrators will have access to send e-blast to our membership. All content will be reviewed by the board before sending. Content that does not directly serve our mission statement may be deemed more appropriate for the Yahoo group.
POLICY TITLE: NEWSLETTER ARTICLE CONTENT
Policy: As a chapter and as therapists we are ethically bound to maintain neutrality and non-bias in our newsletter content.
Procedure: Articles submitted to the Newsletter will be reviewed for appropriate content. If a strong partisan slant is detected the article may be either rejected or accepted with the condition it be balanced by an equally strong article expressing the opposing view. This will be voted on by the board in a case by case basis.
POLICY TITLE: CEU RECORD STORAGE
Policy: Program Committee Chairperson will store all necessary CEU information.
Procedure: Program Chair will collect the course sign in sheets from the CEU coordinator and store them with the course syllabus.
POLICY TITLE: PRELICENSED SCHOLARSHIP PROGRAM
Policy: Prelicensed persons who volunteer to assist at two meetings will have their membership fees waived.
Procedure: An prelicensed person who agrees to volunteer to assist with set up and take down at two meetings can request to have their membership fee waived.
POLICY TITLE: PRIORITY ACCESS FOR INTERNS
Policy: Interns will be given priority access to volunteer at conferences.
Procedure: When the Conference Chair is accepting volunteers for conferences they will give priority access to Interns.
POLICY TITLE: APPOINTMENT OF PARLIAMENTARIAN
Policy: President appoints the parliamentarian.
Procedure: The parliamentarian is responsible for ensuring compliance with the bylaws and Robert’s Rules of Order, Revised, at all meetings of the Board of Directors and all official meetings of the chapter. The President usually appoints the President Elect to be Parliamentarian.
POLICY TITLE: PERFORMANCE FEEDBACK NOTIFICATION
Policy: When including a board member’s performance feedback as an agenda item a minimum of 48 hours notification should be given.
Procedure: Any agenda including performance feedback must be sent to all board members at least 48 hours prior to the meeting. The item should be titled under the broad category of “(job title) performance feedback.”
POLICY TITLE: RECAMFT DIVERSITY STATEMENT
Policy: RECAMFT strives to encourage and build diversity knowledge in our community and our membership.
Procedure: The RECAMFT Diversity Statement will be included in all Presenter agreements. The statement reads:
RECAMFT welcomes the participation of therapists of any ethnicity, race, age, sexual orientation, gender identity, socioeconomic background, physical ability, national origin and religious affiliation. We also seek to promote awareness and sensitivity among our membership of the diverse nature of our potential clients here in Sonoma County.
We ask you as a presenter at an upcoming RECAMFT meeting, to please consider how your presentation can further our intentions in this respect. Specifically, RECAMFT requests that you use language that is inclusive of all people, and that in your examples or case studies you do your best to discuss diverse clients. Please also take the time to address how your topic might relate to minority populations in addition to majority populations.
Thank you in advance for your participation in manifesting our collective desire to be as welcoming as possible to all of our members and our clients and prospective clients.
RECAMFT Privacy Protection Statement
On March 27, 2015, the Board of Directors reconsidered the policy of selling
contact information of RECAMFT members to interested outside parties.
It was decided that protecting the privacy of its members was of paramount
importance to RECAMFT. Contact information provided by members to
RECAMFT will remain protected and not available for sale.
In keeping with the mission statement of RECAMFT, member contact information
will continue to be used within the organization to “offer professional networking,
educational activities and events for the membership.” Members can continue to
expect timely notice through newsletter, e-blast, list serve, etc., of current and
upcoming events (unless otherwise requested) from RECAMFT planning