Regular, punctual attendance allows students to get the most out of their education. Students who miss an inordinate amount of class time due to extended absences or habitual lateness run the risk of falling behind. Even if a student catches up on homework and assignments they missed when they were away, they have still missed out on the majority of the learning process.  When students are absent, they miss:

We ask that all parents ensure that their children are at school on time every day and that they only miss lessons when it is absolutely necessary.

Absences not excused as defined in the previous section, are considered unexcused.

Excusing Absences

Absences are excused via e-mail, by parent or legal guardian.  This is the only means by which absences can be announced/excused; e-mails should be sent to the class/home teacher and the secretary and should include the date and time of the absence.

Absences should be excused in advance.  If this is not possible, absences should be announced to class teachers and the secretary before 8:30am the day of the absence.  If a student is not at school and no email has been received, the class/homeroom teacher will contact the family.

If a family wishes to excuse their child for longer than 5 subsequent school days, a formal request to the division principal needs to be submitted via email. The student will be expected to be caught up upon their return according to an agreement with the class/subject teachers.

Students who are 18 years or older may excuse their own absences.  ISB requires that they follow the same procedures as parents and legal guardians.  An additional requirement is that they cc at least one parent or legal guardian.  If the school feels that a student is abusing the ability to excuse their own absences, the Principal will call for a meeting with the student, the homeroom teacher and the parents/legal guardians to address and resolve the issue.

Recording Absences

Primary and Kindergarten

In Primary and Kindergarten, class teachers are responsible for recording absences in a google form by 8:40 daily. Late arrivals are monitored as a separate category. This allows the school to know that students are coming to school on time and to discover any late coming patterns as soon as possible. Attendance is marked for the whole day. If a primary student leaves before the end of the day, the class teacher is responsible for entering this information in attendance records (via the spreadsheet). Early departures are not marked in kindergarten. 

 

Secondary and High School

In Secondary and High School, attendance is taken in homeroom (8:30 to 8:40) and then at the beginning of each lesson throughout the day. It is important for students to be aware that their attendance is being tracked throughout the day.

Truancy is a threat to student performance and therefore it is essential that there is regular and timely home-school communication.  

Excused vs. Unexcused Absences in ManageBac

Academic probation resulting from unexcused absences

Students whose absences are not excused by their legal guardians are guilty of truancy (see Behaviour Policy section).

Upon the first unexcused missed lesson, the division principal will contact the student's legal guardian to ensure that no further lessons are missed.  Consequences will be imposed as is appropriate.

After a further missed and unexcused lesson, the student must meet his or her legal guardians, the head of ISB and the division Principal.  At this meeting, the student will receive notice that further missed and unexcused lessons will result in their being placed on probation.

If that occurs, a second meeting will take place during which the family will receive a formal document stating that the student is on probation.  This will be signed by the legal guardian(s), a school representative and the student.

Once on probation, the following apply:

For every incident of missing school, the family will receive an email from the division principal indicating that an instance has been logged.  After the 3rd instance, the family will receive a formal letter indicating that they must find alternate arrangements for the education of their child.

Consequences of excessive excused absences

In the event that a student misses more than 20% of school within a term, ISB will not assess the student in the affected subject areas.  If the reasons for the missed lessons are announced and/or discussed prior to the absences adding up (illness, athletic commitments, extended business travel, etc.), then an Individual Study Programme may be drafted.  This Programme will document the reasons why the school deems the reasons for the excessive absences to be acceptable and what alterations or adaptations are necessary in order for the student to continue to develop despite not being at school. 

When a student’s absences become frequent but have not yet reached the 20% limit, the class/homeroom teachers will contact the family to ensure that everyone understands that the student’s learning is at risk.  The aim of the meeting will be to produce a catch-up plan as well as strengthening everyone’s resolve to ensure that the student is at school, on-time every day. 

Students who exhibit a pattern of being ‘strategically absent,’ i.e. who frequently miss days when major assessments are taking place (texts, presentations, submission due dates, etc.), will receive a comment in the subject section of the report indicating that the students needs to be sure to be at school on assessment days.

Illness

We take every attempt to make our school building and environment a safe and healthy place for children by encouraging healthy habits and safe behaviour.   This extends staying home when ill.  Please support us in our efforts and do not send your child to school if they are sick.

Children who are running a fever, have a severe cold or otherwise appear to be too sick to be in school must be kept home. Your child must be fever-free for at least 24 hours before being sent to school without the use of antipyretics (Tylenol, Panadol, Acetaminophen, Ibuprofen, etc.).  Students recovering from severe colds must no longer be sneezing, coughing or otherwise spreading bacteria. Contagious diseases such as pink eye or strep-throat must be under control before your child is admitted back to school.

If a child appears to be sick, she/he will be kept in the conference room which is beside the library. Should the child start to show the onset of symptoms while at school, parents or the emergency contact listed in your child's records will be notified and arrangements will be made for the child to be picked up at school. No child will be given permission to leave school without consent of the parent.

Catching up on school and homework

When a student is absent, we expect them to catch up on their work while away or as soon as possible.

Primary

In case a primary student is absent and his/her state allows them to work at home, we kindly ask the parents/legal guardians to contact the primary teachers who will send an explanatory email with instructions that will help the child catch up.

Secondary and high school students

Unless otherwise arranged, secondary and high school students are responsible for checking their work in ManageBac while they are away, communicating with teachers while they are away being caught up upon their return.  They are also expected to remain in contact with group members if they are working on anything with classmates.  

If a student wishes to request that a deadline be extended, they must approach the subject teacher prior to the deadline and submit the request.  It is entirely up to the subject teacher as to whether they will grant the extension.  If the teacher knows that the student has not been doing the work despite reminders, they may say no.  If the teacher knows that the student has been trying but is overloaded with other work, is dealing with personal issues or has had some kind of genuine difficulty with the work, they may say yes.  The aim of this policy is to make sure that students learn to keep their supervisors informed prior to deadlines. For IB DP students this topic  is discussed in more detail within the IB assessment policy.

Policy update on:

21. 8. 2018 - admin team