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JURASSIC COAST CHALLENGE PARTICIPANT INFORMATION PACK

24th - 26th March 2017


        

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Dear Challenger,

Welcome to the Votwo Jurassic Coast Challenge, for those of you returning to this classic marathon distance event it is great to have you back and for those of you new to the JCC and/or Votwo we are sure this will be an experience of a lifetime.

As I am sure you are aware there are now only a few weeks to go until the start of the Jurassic Coast Challenge 2017. The main purpose of this document is to explain the timings, logistical arrangements and safety points that have all been put in place to ensure smooth and safe running of this event. Your safety is our absolute priority and even if you have taken part in the JCC in previous years it is essential that you read and fully understand this briefing document and that you attend the compulsory daily kit checks and briefings as posted.

We are aiming to get all of you to arrive at the finish line at approximately the same time each day. To this end we would request your full co-operation in adhering to your designated start times and locations.

It is appreciated that there is a lot of detail to understand in the following document. Take your time and read the instructions thoroughly in order to avoid any misunderstandings.

If after reading the details below you have any questions or problems, please email events@votwo.co.uk

I look forward to seeing you at the event HQ.

Ben Mason

Votwo Events Director

Votwo Events & Adventure Ltd                   

Registered in England and Wales No. 5986260                                                                              

Registered address: 3 Hill House, Tehidy Park, Camborne, Cornwall TR14 OTH                                                        

Jurassic Coast Challenge 2017 Participant Information Pack Contents

1. Daily Timings & Event Form

2. Daily Registration & Briefing

3. Transportation

4. Car Parking

5. Event HQ and Facilities

6. Running & Walking Groups

7. Accommodation

8. Food

9. Event Sponsors

10. Course / Route

11. Check Point System

12. Weather

13.  Kit List

14. Actions on a Casualty, Lost, Early Retirement and Late Runner

15. Location information, maps and postcodes

16. Specific notes on the Army ranges

17. National Trust

18. Spectators, Friends & Family

19. Votwo Partner Charities

20. General Notes

Appendix 1. Accommodation Lists

Appendix 2. Day One Group Start List’s

Appendix 3. Checkpoint timings

Appendix 4. Important Numbers

   

1. Daily Timings & Event Form

Day 1

Friday

24th March

G1

G2

Day 2

Saturday

25th March

G1

G2

Day 3

Sunday 26th March

G1

G2

Breakfast Opens

06:45

07:30

Breakfast Opens

06:45

07:30

Breakfast Opens

06:45

07:00

Breakfast Shuts

08:00

09:30

Breakfast Shuts

08:00

09:30

Breakfast Shuts

08:00

09:30

Registration Opens

07:00

08:00

Registration Opens

07:30

08:00

Registration Opens

07:00

08:00

Registration Shuts

08:00

08:45

Registration Shuts

08:00

08:30

Registration Shuts

07:30

08:45

Challenge Briefing

08:00

10:00

Challenge Briefing

08:05

08:45

Challenge Briefing

07:35

08:50

Transport leaves for start point

08:20

10:30

Transport leaves for start point

08:15

08:55

Transport leaves for start point

07:45

09:00

Transport arrives at start point

09:30

11:30

Transport arrives at start point

08:20

09:00

Transport arrives at start point

08:25

09:40

Evening meal starts

18:00

18:00

Evening meal starts

18:00

18:00

Evening meal starts

17:00

17:00

Evening meal finishes

20:30

20:30

Evening meal finishes

20:30

20:30

Evening meal finishes

20:00

20:00

Notes:

Please do not start with group 1 if you are a fast runner.

Group 1 = Walkers        / Joggers                Group 2 = Runners Only                

Day 1 Groups only. There is limited group mini bus capacity due to the long transfer. To avoid confusion and overbooking; a list for groups 1 & 2 for day one is shown in Appendix 2 Day One Group Start Lists. 

Event Form:

All participants are required to fill in this form fully before attending the event - https://votwo.typeform.com/to/LiYQRt

2. Daily Registration & Briefing

Each day you must register your attendance at race registration. See Section 1 Daily Timings for the timings of your group registration.  Arrive in your running/walking kit with your kit bag packed and ready. Wear warm kit over the top of your running kit, you can leave this on the minibus, but not the coach, please give to the marshals at the start to make sure it is at the finish for you if you are on one of the coaches. (See Warmers Kit Note)

Each day challenge registration takes place at the Event HQ, located at Weymouth & Portland Sailing Academy (WPSA) DT5 1SA.  There is a large free car park at this location see Section 3 Transportation for further details.

Registration: Report your name and your mobile number to the registration desk and receive your challenge number, timing chip, Checkpoint timings, Actions on notes and route maps (Not waterproof) will be issued at registration.

Your challenge number will be allocated to you at registration. You will be identified by the same number for all 3 days. Numbers come with 4 safety pins and can be displayed anywhere on your person or equipment. They must be visible at all times, front or back is acceptable.

 

Kit Check: There is a compulsory kit check station (see Section 13 Kit List) for an explanation. For your safety if you do not have the compulsory kit you will not be allowed to start as part of the event.

Daily Mandatory Briefing: Each day a mandatory challenge briefing will take place at the registration at HQ (See Section 1 Daily Timings). This covers important safety information such as route updates, weather forecasts and other safety points.

Medical: Medical staff will be available each morning to dress blisters and look after feet. There is no charge for this service just a request from the medic that you are wearing clean socks! Individuals will have their own strategy for foot care but if you want sound advice please speak to the medics.

IMPORTANT Challenge numbers and timing chips. You will be issued one bib number and one timing chip for the whole challenge. Please fill in the medical information section on the back of your bib number.

At the end of each day You Must hand your number and timing chip in at the finish of each day. You will recollect from challenge registration at the start of each day.

At each Checkpoint you must:

  1. Dib your timing chip in the timing dibber (see Section 11 Checkpoints for full explanation)
  2. Check in with the Checkpoint marshal to record your number and time

At the Finish Point:

  1. Hand in your number and timing chip to the finish marshal

Failure to do these actions will compromise the safety of the event, could lead to disqualification and could lead to lost person procedure being started (see Action on Late/Lost Participant).

Any lost timing chips will be charged at £35 to replace.

3. Transportation

Once you arrive at the event registration Votwo will look after all your required transportation whilst participating in that day. We have a fleet of mini buses and drivers that will provide:

Self Drive - If you wish to self drive from the accommodation to the registration at the HQ there is a large free car park located at the WPSA where you can leave your car.

Arriving by Train: If you are getting to the event by train then please travel to the Weymouth train station. If you require a pick up please email events@votwo.co.uk with the title ‘Special JCC transport request’.  Include details of timings, location, number of people and mobile contact numbers. Cut of time for special transport request will be Tuesday 14th March 2017. Please call the office on 07540 902 612 if you are in any doubt.

Warmers Kit Note: Warm kit worn over your running kit each day will be collected at the start and transported to the finish. Place your warmers kit in an old rucksack or similar bag. The bag must be marked with your name and mobile phone number on the outside, so if you forget it we can get hold of you. The bags will be gathered up from each bus/coach and taken to the finish.

Note. Being collected from the finish points by family or supporters YOU MUST:

a) Check in correctly with the finish marshal

b) Return your timing chip

c) Inform the marshal that you are using your own transport in order that we can manage mini bus transits

4. Car Parking

Car parking is available free of charge at:

  1. The event HQ at Weymouth & Portland Sailing Academy
  2. Accommodation if you have booked with Votwo Events

All car parking tolls at checkpoints, starts and finish points must be paid in full as stipulated on the car park signage.  These car parks are outside the event management and are privately run.

5. Event HQ and Facilities

Event HQ is the name for the Votwo administration area at Weymouth & Portland Sailing Academy (WPSA) DT5 1SA. This will be made up of several areas:


6. Running & Walking Groups

On all days there are 2 start group options available for the Jurassic Coastal Challenge. It is up to you to decide which group you will be in, please let us know for day 1 in the form (see link page 1). Please follow instructions in Section 1 Daily Timings for your specific group registration timings.

  1. Walking/Joggers - This group is for participants who will walk the WHOLE route or slow Joggers.
  2. Joggers/Running - This group is for those that will be doing a mix of running and jogging over the course of the day.

 

Please be aware if you start in the walking group on day 2 or 3 but are running you might arrive at check points before the checkpoint staff which will mean your timings will not be recorded and could lead to disqualification.

Day 1 ONLY there are only two groups which will mean groups can be mixed; all checkpoints will be manned early to account for runners from group 1.

7. Accommodation

If you have booked your accommodation through Votwo Events you will find details below.

If you have booked accommodation through Votwo Events please see Appendix 1: Accommodation List; please ensure that your name is listed against one of the sites, if you have booked accommodation and your name is not listed or you have any other queries please contact Votwo on pete@votwo.co.uk or call the office on 07540 902 612.

8. Food

The Weymouth & Portland Sailing Academy will be providing freshly made food. Please note the following points:

9. Event Sponsors

ph_logo

H2pro hydrate is a variable strength electrolyte drink that is becoming more and more popular with pro athletes and ultra distance runners. They will be supplying a mid strength and high strength electrolyte drink at one of the CPs each day. As well as being on hand at the HQ to answer all the questions you might have about hydration and electrolyte replacement. They will be offering a sweat test service at extra cost.

For more info on product and services please visit www.myh2pro.com

10. Course / Route

Course maps can be viewed from the JCC web information page. Paper versions will be issued daily at registration. Also download here…

Day 1 Overview - Click here

Day 2 Overview - Click here

Day 3 Overview - Click here

The route follows the Dorset section of the South West Coastal Path. The path is marked on signs by an Acorn symbol and is a track for the majority of the way, some sections will pass through built up areas but is still marked.

Basic principle ‘keep the sea on your right and the land on your left’ and you will not go far wrong.

The route will have no specific markers relevant to the Jurassic Coast Challenge. This is to ensure that we have the minimum possible impact on what is a beautiful and natural environment along the way. You are expected to navigate the route yourself.

Please follow the route marked on your map. Deviating from the marked route on the map or taking short cuts is not in the spirit of the event and could lead to potential disqualification.

Safety on the South Coast Path - Keep a safe distance from the edge of the cliff at all times. If the ground is loose and slippery and you feel unsure at any time head inland immediately and alert event staff.

The nature of the coast path means on certain sections you will be walking/running close to the edge of the cliff. This represents a ‘significant risk’ and extra care must be taken. If weather and / or visibility deteriorate participants should navigate inland to the nearest obvious road and progress along this until they reach the next checkpoint.

Diversions: Several diversions are in place; these will be covered in the daily briefings and promulgated on the notice board. You must follow the diversions put in place on the coast path even if they are not listed on the course map. If there is a diversion on the ground follow it.

11. Check Point System

The Checkpoint (CP’s) system is essential to your safety in this challenge.

  1. Checkpoint Locations -  Are shown on your issued route maps and listed on your daily timing schedule. You must pass through every checkpoint on the course

  1. Checkpoint Timings -  At registration you are issued checkpoint locations and checkpoint closing times (To be carried with you at all times) see Appendix 3 Checkpoint Timing Sheet. If you are not going to make the checkpoint closing time you will need to action step 3

  1. Action on missed CP or expected late arrival at CP - phone into registration and tell us you will be late. Failure to check into a CP or to notify registration after a certain time will activate our Action on late/lost participant.  This will lead to the Coastguard being contacted to initiate a full search

  1. Action on CP - Dib into the timing station.  Make yourself known to the CP marshals with your challenge number and name. This is a safety point so we can make sure you are on route. Failing to do this would mean not receiving your correct challenge time and could lead to your disqualification

Any rudeness towards checkpoint staff will not be tolerated and could lead to disqualification.

12. Weather

The weather on the coastline can deteriorate  and change very quickly.

 

13.  Kit List

Taking part in the challenge it is compulsory for you to carry the following equipment. This kit will be checked each morning after registration. This kit is compulsory to ensure all participants safety during the event. If you don’t have this kit you will not be allowed to participate in the event.

We will be enforcing the policy of: no kit, no run.

Compulsory kit to be carried in a rucksack or on your person at all times whilst on the course.

  1. Issued maps for that day
  2. Waterproof map case (bag) in an easily accessible place. (Make sure these maps are tied in some way to your kit, one gust of wind and they’re gone!)
  3. Waterproof bags (you can use decent quality ziplock bags for this)
  4. Useful numbers, check point timings, and lost procedure
  5. Whistle
  6. Compass (make sure your compass is attached to you or your kit). Note. A compass on your phone is not acceptable
  7. Waterproof top  
  8. Long trousers or tights
  9. Gloves (waterproofed in plastic freezer bag)
  10. Hat (waterproofed in plastic freezer bag)
  11. Chocolate bar or similar emergency food
  12. Small torch with spare batteries
  13. More than 400ml of water or other drink
  14. A lightweight piece of warm clothing (waterproofed)
  15. A fully charged working mobile phone (waterproofed)
  16. An item of high visibility clothing – this can include high visibility strips on your back pack
  17. A waterproofed note pad and pencil with the following information clearly printed on it: You ICE (In Case of an Emergency) contact and contact number, your name and your mobile number and medical information that medics or rescue staff should be aware of

Buy last minute kit check items at the Trail Outdoor shop (located next to the kit check area!)

14. Actions on a Casualty, Lost, Early Retirement and Late Runner  

 

Actions on Casualty

Minor Casualty - Non life-threatening injury such as cut, abrasion or twisted ankle, able to walk to medical attention at a checkpoint.

Major Casualty -   Require urgent medical attention and will not be able to walk. Injuries such as broken legs, severe bleeding, heart attack etc fall into this category.

  1. Apply any known first aid
  2. Phone the event organiser Ben Mason on 07855 272 414 (have the number pre-entered in to your phone) or if believed an emergency call the emergency services directly 999 or 112. If you have no signal go to point 3
  3. Leave the casualty and head towards nearest checkpoint or last person seen.  Pass information to the next person you see on route and hand them the casualty’s note pad (if possible, should be in their rucksack as per the kit list) with their details and the useful phone numbers. Write your location and nature of the injury, instruct that person to get to the next phone or area of signal and phone Ben Mason and/or the emergency services and give your details

If you become/find a minor casualty:

  1. Continue or assist the casualty to the closest checkpoint (bear in mind this may be backwards on the route) and ask to see the event medic

Actions on Lost

If at any time you become lost follow this procedure:

  1. Stop. If possible make your way back to your last know position on your map
  2. If you cannot find your last know position on the map head south using your compass until you hit the coast path. You should pick up the coast path before you reach the cliff line/beach. Follow the path East and you will be back on route
  3. If you are still lost phone the event director Ben Mason on 07855272414 (or any of the numbers on the contact list) and inform him of your name, race number, approximate location and the last checkpoint you passed through. If you have no phone reception keep moving until you do
  4. If you miss the checkpoint closing times a search will be initiated for you. It is very important that you notify the event director if you think you are going to miss it or you are late. He will then know you are safe and not lost or injured

Actions on deteriorating adverse weather conditions.

  1. Deteriorating weather conditions mean that one of the following apply:
  1. You are finding hard to see the coast path due to poor visibility
  2. You are in danger of becoming hypothermic
  3. You are in danger of being blown over
  4. You feel unsafe.
  1. If you are in close proximity to the cliff edge head inland immediately until you reach a road. Use your spare kit in rucksack to keep warm and hydrated
  2. Identify the road on your map and make your way to the closest checkpoint. Remember that if you are going to be late for the checkpoint you must let the event director know. Use your mobile phone
  3. Report in at the checkpoint do not leave the event until you have reported to the event staff and hand in your timing chip and bib number
  4. Transport will wait at the checkpoint and act as shelter until you are taken back to the HQ
  5. Staff will be accounting for all runners using bib numbers and timing chips
  6. In the event the challenge has to be postponed due to the weather a briefing will be held at HQ once all participants are accounted for

Actions on early retirement

Inform any staff on the list of contact numbers if you feel that you cannot complete the route and want to retire at any checkpoint. We will arrange to pick you up from that checkpoint. Do not under any circumstances leave the challenge without informing a member of the event staff. A search will be initiated if you miss checkpoints and we cannot contact you. We can then only assume you are lost or injured on route.

Actions on late/lost participant (this is what the Votwo team will be doing if you are late)

  1. Runners are briefed to phone race HQ if they are going to be late for a check point
  2. Last man sweeper is informed and asked for the location of ‘last man’
  3. If lost runner is not last man then race HQ will call runner on mobile number
  4. If no response staff from last previous known checkpoint will search along the route towards next check point. Staff from the ‘late checkpoint’ will search back along the route until they meet other checkpoint staff
  5. If no runner found then coast guard is called and informed of details
  6. It is anticipated that this process will take no longer than 1 hour after the lost runner is late for the check point

15. Location information, maps and postcodes

EVENT HQ: Weymouth & Portland Sailing Academy, Osprey Quay, Portland, Dorset, DT5 1SA

Weymouth and Portland National Sailing Academy - Google Maps.jpg


16. Specific notes on the Army ranges

Between Lulworth Cove and Kimmeridge Bay the Army has a live-firing range. This is open to the public only at certain times and is not a public right-of-way. When the Range walks are closed a detour along roads is necessary.  The ranges are open to the public on Sunday 26th March 2017.

About 70,000 high explosive shells are fired each year on the ranges which means that the Army must search the path thoroughly before opening it. It is absolutely essential to follow these rules:

Information about the range walks can be obtained from the Range Control Office (0900-1630 hrs Mon-Fri and during the weekends when the ranges walks are closed) Tel: 01929 462721 ext 4819/4859; or from the Guardroom at any time, Tel: 01929 462721 ext 4824.

JCC Route nationaltrustlogo

17. National Trust

The National Trust protects and conserves huge stretches of coastline ensuring they look as they do today. The landscape forms an integral part of the Jurassic Coast Challenge and Votwo Events is working together with the National Trust to broaden participants knowledge of the vital work the National

Trust does to protect and conserve this unique environment.

18. Spectators, Friends & Family

The Jurassic Coast Challenge is an exhilarating and inspiring ultra distance endurance event, which many of you will wish to share with supporters, friends and family. Whilst welcome supports, friends and family around the event we ask participants to highlight the following information:

1. The HQ and registration area is prioritized for participants and event staff, however supporters and family members will be welcome to visit and join Challengers for meals as long as they are pre booked

2. The Votwo event transport is for participants only (although we may be able to accommodate one or two people moving between checkpoints)

3. If supporters are making their way to start and check points, please do not disrupt Votwo event vehicle convoys, and please do not arrive on mass at Checkpoints or Car Parks

4. If supporters park in any of the National Trust or other Car Parks you will be responsible for any charges incurred and must follow all regulations. Votwo will not be held responsible for your actions

5. Please ask all supporters to respect the Countryside Code at all times in order that we can have a minimal impact of the environment.

6. Please do not visit the following check points in vehicles. There is no room for any more vehicle movements at these locations.

Day 1. CP 3. Langton Herring

Day 3. CP 2. St Albans Head

Day 3. CP 3. Percival Head

Supporters Instruction Reference Finish Area

1.The Finish Area at the Shell Bay Car Park is managed by the National Trust, all supporters and their vehicles will be expected to adhere to the rules and regulations of parking

2. Please do not arrive at the Car Park on mass as parking availability will be restricted

3. If you are collecting a participant from the finish area you will need to adhere to the parking regulations and you should be aware of other moving vehicles at all times  

20. General Notes

A notice board will be placed outside Challenge Registration. Please make sure you read any notices posted here as, after the daily briefings, this is how we will communicate any information to you. Please pass any details on that are promulgated on this notice board.

Blisters

Consider taping your feet up before the day starts. This way you can avoid the blisters before they happen. A good pair of worn in multi terrain running shoes is recommended for those running and a good pair of worn in walking boots is recommended for walkers. The Votwo Medics will be on hand in the morning at Challenge Registration to help out with any hot spots or blisters. If you do get blisters please see the medics for advice rather than trying to treat them yourselves and getting them infected. Their best advice will be to air them, allow them to internally drain overnight and then potentially have them drawn by the medics the following day.

Photos will be taken throughout the event by Charles Whitton Photography http://www.charleswhittonphotography.com so if you see him out on the challenge make sure you give him a wave and smile.  These will be uploaded to www.votwo.co.uk website.

These will be displayed on the notice board and large TV screen at the end of each day. They will show your split times between each checkpoint and your overall time. Depending on the internet signal at each CP live results will be displayed here http://www.votwo.co.uk/live-results

Full times will also be published on the www.votwo.co.uk web site after the Challenge. We hide it under ‘results’ on the events and adventure pages along with an event report.

Votwo will be running an event clothing store with the much sort after event Hoodies £35. New luxury zip hoodie £42.50, Event branded padded jackets £55, Event branded gillets £50. New challenge jogging bottoms £30, Votwo jogging bottoms £30 and much more. Pre event orders can be taken by email to pete@votwo.co.uk.    

Votwo are committed to returning the routes and surrounding areas to the state they were in prior to the event. Please respect the environment, follow the Countryside Code at all times and pick up any litter. Participants who drop litter will have their numbers recorded and issued with time a penalty or even disqualification. If you see any event litter on the course please pick it up even if it isn’t yours!

Participant Instructions Reference Finish Area Shell Bay Car Park

All Challengers should be aware of the following safety guidelines and processing information for the finish area of the JCC Challenge at the National Trust Shell Bay Car Park

1. Challengers should be aware that the finish area is located in the National Trust Managed Car Park, which is both a public venue and part of a designated SSI area. Please be aware of and respect other users, moving vehicles and the environment

2. You should move directly and safely to the designated finish area this will be marked clearly by Votwo finish banners and a Votwo tent. Here your finish will be recorded and you will receive refreshments and any required medical support. You will also be able to collect your ‘warm clothing’ bags and wait on a static vehicle for finish transport to take you back to the event HQ  

3. For your safety please remain in the immediate proximity of the finish area until your transport arrives. Votwo staff will allocate you to the first available mini bus and when full it will depart for the HQ

4. If you are arranging your own transport from the finish please inform the Votwo finish staff and please read and follow the instructions below for spectators and supporters

 

Congratulations for reading this far down the document, don’t forget to fill in your event form (see link on page 1).

Enjoy your challenge!

Ben Mason

Votwo Events Director


APPENDIX 1 – Accommodation Lists

If you have booked official event accommodation please check that your name or group is listed below. Any problems contact pete@votwo.co.uk ASAP!

http://bit.ly/2ksGVoj

Appendix 2. Event List with Day 1 Groups

http://bit.ly/2kP2P8A

Appendix 3. Checkpoint Timings

http://bit.ly/2mNoqzh

Appendix 4. Important Numbers

Challenge Director: Ben Mason - 07855 272 414

Registration: Stephanie Olliff  – 07706 554 624

Check point and accommodation coordinator: Peter Mason - 07855 500149

Votwo Medic: Helen  - 07475 694994