General Body Meeting

3/19/17

9:00PM, The Class of 1978 Pavilion, 6th Floor Van Pelt

  1. Roll Call
  2. Open Forum
  3. Executive Reports
  1. President’s Report
  1. Administrator Meetings
  1. Business Services
  2. Upcoming: NSO
  1. Council of Undergraduate Deans
  2. DPS Commendation Nominations
  1. Vice-President’s Report
  1. UA Steering
  2. University Council
  1. UA Report
  1. End of Year Schedule
  2. Member of the Week
  1. Treasurer’s Report
  2. Secretary’s Report
  1. Airport Shuttles
  2. Penn Labs
  3. Annual Report
  1. Executive Business
  1. Committee on Undergraduate Assembly Debates Approval Resolution
  2. UA Bylaw Amendment: University Council Flex Seats
  3. UA Bylaw Amendment: Endorsing Statements
  4. GBM Structure Discussion Paper
  1. Budget Committee
  1. Lebanese Club at Penn
  1. Academic Initiatives
  1. New Business
  1. Pass/Fail Resolution
  1. Dining, Sustainability and Facilities
  2. Social Justice
  3. Student Life
  1. Completion Reports
  1. TA Guide
  2. Club Recruitment Guidelines
  1. External Seats
  2. Communications


Executive Reports


President’s Report

  1. Administrator Meetings
  1. Business Services
  1. Last week Cabinet met with administrators from Business Services, including Vice President Marie Witt. We discussed proposals to modify Penn’s campus transportation offerings, how Penn is going to assist students in reaching grocery stores once the Fresh Grocer on 40th and Walnut is shut down, sustainability of food trucks, graduation cap and gown affordability, expanding the Penncard use period for students who choose to take a semester leave, and composting on campus. We also reviewed the Meatless Mondays project and my project with Sam and the Provost’s Office to centralize leave of absence policies and resources on a single webpage.
  1. NSO
  1. Cabinet is meeting with New Student Orientation and Academic Initiatives (NSOAI) on Monday, 3/20, for our last administrator meeting of the session.
  1. Council of Undergraduate Deans
  1. The Council of Undergraduate Deans met this past week to discuss topics raised by the UA and SCUE and to review the interdisciplinarity of the Benjamin Franklin Scholars program. PRISM came as guests to request changes to the Provost’s policy on religious holidays. The Council accepted their suggestion to add additional holidays, including some Hindu/Jain holidays, to the list of dates on which professors are supposed to accommodate students who ask for accommodation. This should help students who celebrate those holidays feel empowered to approach their professors if needed. The Deans did not approve PRISM’s request to change other language about how students who miss class for religious holidays are to be accommodated. We also discussed expanding half-credit course offerings and moving the deadline to declare a class as pass/fail later into the semester.
  1. DPS Commendation Nominations
  1. The Division of Public Safety has reached out to me asking for the UA to solicit nominations for their annual DPS commendation awards. I will be sending out a google form so that students can submit nominations in the all-school tomorrow (3/20). Please circulate! The deadline to nominate is 3/29, and the award ceremony will be 4/5 at 6pm.

Vice-President’s Report

  1. UA Steering
  1. Last week, Steering was cancelled because Huntsman Hall was not operating due to the snow day. Steering has been rescheduled for this Tuesday at 7:30pm in Huntsman room F55. We will be welcoming Ben Bolnick from Penn Wellness and VPUL. If there are any questions any members would like to ask Ben regarding wellness and resources, please let me know.
  1. University Council
  1. The next University Council will be held next Wednesday on March 22nd at Bodek Lounge in Houston Hall. There will be an approval of the minutes, follow up comments or questions on status reports, reports on budgets and plans for the next academic year, and a five-year update on Penn’s action plan for faculty diversity and excellence.

UA Report

  1. EOY Schedule: We still have 2 GBMs this semester, on March 26th and April 2nd. The GBM on April 2nd is entirely dedicated to Communications.
  2. Member of the Week. This week’s member of the week is...

Treasurer’s Report

Secretary’s Report

  1. Airport Shuttles
  1. Thank you everyone who completed both shifts for the airport shuttle. This spring we were able to provide the service to 463 students, compared to the 237 tickets we sold last spring. This spring we made $879.70. While boarding the shuttles, students were asked if they would be in favor of return shuttles from the airport and the vast majority said that a free return shuttle would be appreciated and they would be willing to wait up to 30 minutes for the return shuttle to arrive at the airport. I raised this idea at Cabinet’s meeting with Business Services, and they seemed supportive, but they need to know exact times that students want the shuttles. This is something that the secretary next year can work on. Great job to Jordan, Simon, Elena and Maria-- I had a pleasure working with you on this!
  1. Penn Labs
  1. Penn Labs has been doing a fantastic job this year. I talked to Adam, one of Labs’ co-directors, and we went over the projects on which they are working. They just completed the course cart addition to PennCourseReview so now students will be able to see their schedules while taking into consideration the difficulty of each course. Some of the other projects where significant progress made been made are:
  1. Automation of qualitative comments for PennCourseReview, which is about ⅓ done.
  2. They are continuing work on Penn Mobile.
  3. They are also working on a project that would add more features to PennCourseNotify, including:
  1. Being notified for a course opening up until the add/drop deadline
  2. Being able to watch all sections of a course without having to      add each of them
  3. An opt-in newsletter for courses you should consider if you're      still course-shopping.   It will likely recommend courses for each school based on availability, professor quality and course quality.
  4. We will use the data we get to put a demand feature on PCR that says "this course is in low/med/high demand" so you you know how to rank courses in advanced registration
  1. We also talked about a new project that they are working on: an automated chat box for laundry and dining.
  1. Essentially with this you can message Penn Labs on FB saying "what laundry rooms are open in Harrison" and it would reply "Floors 5, 18, and 26 are all unused" or something similar. It is very similar with dining as well.
  1. Annual Report
  1. Directors should have submitted everything from their committee by now. Some of you are still working on projects and might need to change up the project overviews. If this is the case, please let me know.


Executive Business


Committee on Undergraduate Assembly Debates Approval Resolution

Authored by Dante Miele-Elion, UA-NEC Liaison & Kasey Hutcheson, NEC Vice Chair  for Education

Background:

As per the Fair Practices Code VI.F, “There shall be a Commission on Undergraduate Assembly Debates (CUAD) comprised of the NEC Chair, the NEC Vice Chair for Elections, the NEC Vice Chair for Education, and four other distinguished undergraduate leaders. The Vice Chair for Education shall be the Chairperson of the Commission. The Vice Chair for Education shall appoint the remaining members of the commission. The Vice Chair for Education shall take care to ensure the Commission is appropriately balanced, representative, and neutral. Presidential and Vice Presidential candidates may not serve on the Commission. The appointments shall be made with the advice and consent of UA Steering and the UA.” After publishing an all-school email and advertising through the Student Activities Council list-serv and other outlets, the NEC has selected the following members from the submitted applications:

Enactment:

The Undergraduate Assembly:

  1. Commends the NEC for its selection of a balanced, representative, and neutral Committee on Undergraduate Assembly Debates;
  2. Confirms our consent to nominate the aforementioned slate of CUAD representatives

UA Bylaw Amendment: University Council Flex Seats

Authored by Sola Park

 

Background:

The University Council (UC) is a deliberative and broadly representative forum that exists to “consider the activities of the University, with particular attention to the educational objectives of the University and those matters that affect the common interests of faculty, staff and students”. The UA is allocated 15 seats on the UC to distribute to undergraduate students as it sees fit. These seats are filled by representatives that are nominated by the Nominations and Elections Committee and the Undergraduate Assembly.

As it currently stands, the UA-NEC joint regulations governing the allocation of the University Council seats are inadequate in situations when the UA requires all three flex seats to ensure four school representation and the NEC has more than nine representatives who deserve a seat on the UC. The current bylaws are not explicit in guiding the UA and NEC executive boards to arrive at a fair decision for both parties. This year, I along with members of the UC Flex Seat Working Group, Michael Krone and Eric Tepper, have met with the Nominations Chairs on the NEC to brainstorm ideas to make this flex seat allocation process clearer during the above mentioned situation.

The Working Group has come to an agreement on “trading” the three flex seats with seats on three Trustee Committees. Currently, the NEC appoints four undergraduate students to sit on four Trustee Committees including the Trustee Committee on Budget and Finance, Academic Policy, and Facilities and Campus Planning. With this trade, the UA will appoint UA members to these three aforementioned committees and the NEC will have 12 UC seats to allocate to mis-or underrepresented groups. As more than nine mis-or underrepresented groups apply to UC every year, this switch will adequately meet the demand for more seats on the Council for these groups. Similarly, UA members are well-versed and better equipped to utilize the seats on Trustee Committees than the average undergraduate student as many UA projects deal with these issues. Since the NEC recognizes the UA’s charge to represent all four undergraduate schools, as the UA recognizes the NEC’s charge to appoint mis-or underrepresented groups, the NEC will, to the best of their ability, ensure that all four schools are represented in their appointments. The NEC Nominations chairs have confirmed that they will be able to take into consideration this factor when allocating seats to mis-or underrepresented groups.

Enactment:

The Undergraduate Assembly hereby resolves to:

1) Amend bylaw 26 under “Section II: Officers” to read in the description of “Powers and Responsibilities of the Executive Board”:

Original

26. The Executive Board shall ensure that among the President, Vice president, Speaker, and any other UA members appointed to the University Council, that all four undergraduate schools are represented on UC.

 

Revised

26. The Executive Board shall ensure that among the President, Vice President, Speaker, and other undergraduates appointed to University Council by the NEC, all four undergraduate schools are represented on UC.

 

2) Amend bylaw 55 under “SECTION V: Appointment and Conduct of Student Representatives” to read in the description of “Appointment of Student Representatives”:

 

Original

55. Student representatives on University committees shall be appointed by the following authorities, or vested in certain officers ex officio, in the following cases:

Committee

Appointed By

Trustee Committee on Academic Policy

NEC

Trustee Committee on Budget and Finance

NEC

Trustee Committee on External Affairs

NEC

Trustee Committee on Facilities and Campus Planning

NEC

Trustee Committee on Initiatives

NEC

Trustee Committee on Student Life

UA: the President shall hold this seat

UC Committee on Academic and Related Affairs (2 seats)

(1) NEC, (1) SCUE

UC Committee on Campus and Community Life (2 seats)

(1) NEC, (1) UA

UC Committee on Facilities (2 seats)

(1) NEC, (1) UA

UC Committee on Diversity and Equity (2 seats)

(2) NEC

UC Committee on Open Expression (3 seats)

(2) NEC, (1) UA

UC Committee on Committees (1 seat)

NEC

UC Committee on Honorary Degrees (2 seats)

NEC

University Council (13 seats)

UA: One seat shall be filled by the UA Speaker. The NEC shall allocate up to nine seats to representatives of mis­or underrepresented groups. After the NEC determines which groups to appoint, the NEC and UA Executive Boards will meet to determine the allocation of the remaining seats. All seats allocated to the UA shall be filled by UA members selected by the Executive Board by the first or second meeting after the transition meeting.

UC Steering Committee and full Council (2 seats)

UA: the President and Vice­ President shall hold seats on UC and UC Steering

Social Responsibility Advisory Committee (2 seats)

(1) UA, (1) NEC

Provost Academic Planning and Budget Committee (1 seat)

NEC

SAS Curriculum Committee (2 seats)

(1) NEC, (1) SCUE

SAS Undergraduate Education (2 seats)

(1) NEC, (1) UA

SAS Humanities and Social Science Panel (1 seat)

NEC

SAS Natural Sciences and Mathematics Panel (1 seat)

NEC

SAS Quantitative Data Analysis Requirement Committee (1 seat)

NEC

Alcohol and Other Drug Task Force (3 seats)

(2) NEC, (1) UA

Fraternity and Sorority Advisory Board (1 seat)

NEC

Linback Awards Committee (2 seats)

(1) SCUE, (1) NEC

OSL Student Awards Committee (2 seats)

(1) NEC, (1) UA

Student Health Insurance Advisory Committee (2 seats)

(1) NEC, (1) UA

Committee on Manufacturing Responsibility (1 seat)

UA

Council of Undergraduate Deans (2 seats)

The UA President and SCUE Chair shall hold these seats.

Library Advisory Board (4 seats)

(1) NEC, (1) SCUE, (2) UA

 

Revised

55. Student representatives on University committees shall be appointed by the following authorities, or vested in certain officers ex officio, in the following cases:

Committee

Appointed By

Trustee Committee on Academic Policy

UA

Trustee Committee on Budget and Finance

UA

Trustee Committee on External Affairs

NEC

Trustee Committee on Facilities and Campus Planning

UA

Trustee Committee on Local, National, and Global Engagement

NEC

Trustee Committee on Student Life

UA: the President shall hold this seat

UC Committee on Academic and Related Affairs (2 seats)

(1) NEC, (1) SCUE

UC Committee on Campus and Community Life (2 seats)

(1) NEC, (1) UA

UC Committee on Facilities (2 seats)

(1) NEC, (1) UA

UC Committee on Diversity and Equity (2 seats)

(2) NEC

UC Committee on Open Expression (3 seats)

(2) NEC, (1) UA

UC Committee on Committees (1 seat)

NEC

UC Committee on Honorary Degrees (2 seats)

NEC

UC Steering Committee and full Council (2 seats)

UA: the President and Vice­ President shall hold seats on UC and UC Steering

Social Responsibility Advisory Committee (2 seats)

(1) UA, (1) NEC

Provost Academic Planning and Budget Committee (1 seat)

NEC

SAS Curriculum Committee (2 seats)

(1) NEC, (1) SCUE

SAS Undergraduate Education (2 seats)

(1) NEC, (1) UA

SAS Humanities and Social Science Panel (1 seat)

NEC

SAS Natural Sciences and Mathematics Panel (1 seat)

NEC

SAS Quantitative Data Analysis Requirement Committee (1 seat)

NEC

Alcohol and Other Drug Task Force (3 seats)

(2) NEC, (1) UA

Fraternity and Sorority Advisory Board (1 seat)

NEC

Linback Awards Committee (2 seats)

(1) SCUE, (1) NEC

OSL Student Awards Committee (2 seats)

(1) NEC, (1) UA

Student Health Insurance Advisory Committee (2 seats)

(1) NEC, (1) UA

Committee on Manufacturing Responsibility (1 seat)

UA

Council of Undergraduate Deans (2 seats)

The UA President and SCUE Chair shall hold these seats.

Library Advisory Board (4 seats)

(1) NEC, (1) SCUE, (2) UA

New Bylaw:

56. There are 16 undergraduate representatives on the University Council: the President, the Vice President, the United Minorities Council representative and 13 additional undergraduate representatives. The UA’s seats will be allocated in the following manner:

  1. The UA Speaker holds one UC seat.
  2. The NEC will be granted 12 of the UA’s University Council seats, which they will assign to representatives of mis- or under-represented constituencies.
  3. The NEC is responsible for ensuring that all four undergraduate schools are represented in their appointments. It is the responsibility of the UA Observer on the NEC to ensure that all four schools are represented in the NEC’s seat allocation process. The UA observer’s duties are outlined in the NEC’s Procedure for the Allocation of University Council seats.
  4. If the NEC fails to represent the four undergraduate schools in their appointments, they will request the UA to appoint UA representatives to fill the necessary number of seats to ensure that all four undergraduate schools are represented in UC.
  5. All seats allocated to the UA by the NEC to ensure four-schools-representation shall be filled by elected UA members selected by the Executive Board by the first or second meeting after the transition meeting.
  6. If the NEC is considering a candidate for a UC seat who would represent a constituency consisting solely of all undergraduates in one of the four undergraduate schools and the NEC determines through its process that this student deserves a seat on the UC to represent their constituency, the UA shall have the right to put forth an elected UA member to represent this constituency instead.

UA Bylaw Amendment: Endorsing Statements

Authored by Aimee Knaus & Riad Hamade

 

Background:

UA members are often approached to endorse statements. Despite the nature of these statements it is important that they are discussed openly. The purpose of this bylaw is not to control UA members’ behavior when it comes to signatures, but rather to encourage discussion of statements so that members can make informed decisions. As UA members, we represent a diverse student body and by discussing statements in GBM we are more likely to hear a diverse set of opinions allowing for a more reflective representation in our endorsements. It is our hope that these discussions will allow students to hear a diverse set of voices and opinions.

New Bylaw (to be added to Section I):

Members of the UA, while intentionally acting in their official capacity, shall not directly endorse a statement (i.e. by signing, etc.) without bringing it forth for discussion at a GBM.

GBM Structure Discussion Paper

Authored by Kat McKay

Background

Over the past few weeks the UA has tried out different GBM structures: organizing the meeting by document type, by committee with no director overviews, or by committee with director overviews. At least since the 2013-2014 academic year the UA has organized the GBM the same way that we do now: roll call, open forum, executive reports, and then member documents categorized by committee. This year we added the external seats category. There is no doubt that UA GBMs could be shorter (or longer). How can we modify the way GBMs are structured so that meetings are engaging and substantive? Since this year is almost over I will pass along your input to the next UA President so she or he can take it into account when creating agendas.

Discussion Questions


Budget Committee


Lebanese Conference Contingency Request

Amount requested: $1101.00

Budget committee recommendation: $0.00

 

The Lebanese Club at Penn is requesting $2,037 to help cover the remainder of the Facilities fees for their conference on March 31st and April 1st. The Lebanese Club at Penn has been selected to host the National Lebanese Collegiate Network’s 10th annual conference. The conference gathers Lebanese students and young professionals from across the country and provides attendees with workshops and panels led by leaders from various industries.

 

The National LCN charges ticket for the Convention, which also includes their Annual Banquet that they will hold on April 1st after the on-campus conference. National pays the Club per non-Penn student attending. The Lebanese Club is expecting ~50 Penn students and ~100 non-Penn students. In addition, Penn students can access all speaker events for free, but not the lunch and annual banquet which is not run by National.

 

The mission of the Lebanese Club is to increase students’ exposure to the Lebanese culture, so they collaborated with other campus organizations to encourage non-Lebanese students to attend. For example, they partnered with the Technology Entrepreneurship Club for the Entrepreneurship Panel which is at 2pm on Saturday, and with the Wharton Undergraduate Energy Club for a talk by a Senior Engineer at GE.

 

The costs associated with the event are outlined below.

 

 

Item

Cost

Amount funded

Amount requested

Facilities

Huntsman Hall

Houston Hall

$2,601

$2,103

$498

$1500

SPEC Connaissance - $500

SPEC Fully Planned - $1000

T-Change - TBD

$1,101

 

The Budget Committee considers this event eligible for UA Contingency because it is open to the entire Penn community and the Penn Lebanese Club has clearly applied to every other relevant funding source. Until they hear back from T-Change, though, our recommended funding level is $0.00.


Academic Initiatives


New Business

Pass/Fail Resolution

A resolution to affirm student support for extending the pass/fail declaration deadline.

Authored by Kevin Myers, College Representative and Shawn Srolovitz, SCUE Chair

Background:

 

The pass/fail system is underutilized at Penn. While this system allows students to explore different disciplines and harder courses with less pressure, students frequently do not take advantage of designating courses as pass/fail. With the current deadline for declaring a course as pass/fail at the fifth week of class, many courses do not have a major assessment to allow students to gauge their position in the class before the end of the five-week period. Furthermore, the pass/fail system does not incentivize students to engage in classes taken on a pass/fail basis. Since all passing grades currently receive the same recognition of P on the transcript, there is little extrinsic motivation for students to invest time in a pass/fail class. This inhibits students from learning the class material and can frustrate teachers if students fail to fully engage in class. Finally, many students are unaware of the policies and purpose of the pass/fail system.

At Princeton, students do not declare a course as pass/fail until between week seven and nine of the semester. That is, until this point, all students are in classes for a letter grade. The default of every class will be for a letter grade, thus increasing baseline performance. Later in the semester, students will have the opportunity to decide whether to make a class pass/fail. This would be beneficial in allowing students more time to determine their status in the course to decide whether they want to continue to take the course for a letter grade or as pass/fail.

While we do not intend to endorse this specific policy, the intention of Princeton’s policies matches the needs of Penn students. We support shifting the deadline to any week between week 7 and week 11, depending on the recommendations given by staff, faculty, and administrators. With this change, students would both experience increased incentive to continue to make efforts in classes until the later pass/fail deadline and be able to make more informed academic decisions given the increased time to weigh options.

Enactment:

The UA resolves to:

1.     Request that the Undergraduate Schools amend their pass/fail policies to delay the date by which one is required to declare a class pass fail from the middle of week 5 until at least week 7.


Dining, Sustainability, and Facilities



Social Justice



Student Life


Completion Reports

TA Guide

Authored by Sam Iacobellis and Michael Krone

After collaboration from both the Academic Initiatives and DSF committees, a guide for teaching assistants across the university has been completed. The guide highlights in greater depth the life, both academically and extracurricularly, of students in each of the four undergraduate schools. The guide will be used in order to aid TAs in gauging how better to offer assistance and craft lesson plans to better suit the students they are teaching. The guide was shared with GAPSA, who will be distributing it among graduate students.

Club Recruitment Completion Report

Authored by Michelle Xu, Jay Shah, and Brian Goldstein

As many of you know, one of our projects this year has been to work with the Student Activities Council to improve the club recruitment process, with special attention towards how new students experience club recruitment at Penn.

To get a better understanding of this issue we sent out a survey in an all-school email. This yielded 117 responses and highlighted that the aspects of the club recruitment process that students consider to be the most stressful: interviews, auditions, collection of resumes, and a lack of personalized rejection letters.

After numerous hours of trying to brainstorm solutions, and meeting with SAC, administrators, and members of other groups, we came up with the following guidelines. We met with the former Chairs of Wharton Council, Conner Wen and Irina Shen, to discuss the this proposal and to avoid the the difficulties that they faced after creating guidelines for Wharton Council.

It is our goal that the new club recruitment policies ensure that students become more conscientious of the effects negative recruitment practices can have on students and more aware of our collective responsibility to be better community members of Penn.  The guidelines SAC recently passed include having clubs send out personalized rejection letters, be more transparent about the application process, and prevent any sort of discriminatory language.  We hope to continue and expand on this project next year.

The Student Activities Council will be mandating every club that applies to the Activities Fair this upcoming fall to submit their recruitment guidelines.  Clubs that do not meet the following guidelines that were voted on by SAC at their last Exec meeting will be subject to having their activities fair privileges revoked.

  1. Each organization must list their recruitment processes when applying for the Activities Fair.
  2. Each organization must send out some personalized form of notification about the rejection from the organization.
  3. Organizations are prohibited from collecting resumes for first year students. However, a list of previous activities is permitted.
  4.  Organizations are prohibited from asking brain teasers designed to fluster candidates during interviews.
  5. Organizations must cap rounds of recruiting (interviews or auditions) to 2 rounds per position.
  6. Organizations shall provide example interview or case questions ahead of time.

We believe that this is a very important step in the right direction in addressing the roots of the mental health concerns here at Penn.


External Seats



Minutes


  1. Roll Call
  1. David- NEC chair
  2. Caleb- Vice chair for Nominations
  3. Kasey- Vice chair for Education
  4. Sam-Vice chair for education
  5. Jack- Vice chair for administration and finance
  6. Jonathan-observer
  1. Open Forum
  1. Max- Housing Guide
  1. I am making a housing guide for my last SL project. If you want to help out please let me know.
  1. Elena-NEC
  1. I don't know who can do this. For elections, some schools give everyone the same type of pictures. I don't know if this is something the UA can do or NEC. This would help people better identify who is running  
  1. Elena- By this you know that they are running for that position. They can also change their profile pic.
  1. Taylor- I would just be concerned because you would be taking away creativity
  2. Kasey- I don't think this is something that the UA could do. You could reach out to Allie Rubin.
  1. Natasha-End of year donation
  1. A lot of time you will see people will give away furniture for free especially at the end of the school year. I was thinking of a donation and it will be donated to Refugee donation service. Lemme know if you want to help out!  
  1. Executive Reports
  1. President’s Report
  1. Administrator Meetings
  1. Business Services
  1. We met with Business Services last week. If you have particular questions, you can let me know.
  1. Gabbi- Is it a definite that FroGro is going?
  1. No they do not know. But it would be FRES that would know. We talked about this because we talked about provided shuttle service to the grocery store.
  1. Upcoming: NSO
  1. Cabinet will be meeting. Kevin will be coming and discussing CAPS
  1. Council of Undergraduate Deans
  1. Kat-This was set aside as a student meeting. PRISM- wanted a change in language in how professors deal with students who miss classes. They wanted more equality. The proposal was turned down because they believed that the it would stop their flexibility. The 2nd proposal was to add more holidays. These fall into two categories; one is where professors can’t assign anything on these holidays. The other group is flexible and 3 more holidays were added to this. Pass/Fail: The goal is to prevent students from dropping the course and rather have them take it pass/fail instead. The dean talked about how he saw that one average was B+ and the other was a C+ for pass/fail classes on a bimodal curve. The average student takes 2 pass fail classes during Penn tenure. This resolution will show what the students think. In CAS, they seem very interested in what things are happening now. They would have ideas and take classes for half credit focusing on current events. The change will take time but they seemed interested. We also talked about BFS
  1. Elena- what were the average grades referring to?
  1. Kat-There was a bimodal bell curve and the medians were B+ and C+
  1. Eric- the main thing was adding more holidays that were approved. The other thing was students who miss class-not have them suffer academically
  1. Kat- The other thing the dean's talked about is helping students with professors. Maybe in the fall, SCUE and UA can work together to help students.
  1. DPS Commendation Nominations
  1. Every year UA and GAPSA helps facilitate these awards. Any student can nominate their choice.
  1. Vice-President’s Report
  1. UA Steering        
  1. It was supposed to be last Tuesday, but it will be this Tuesday. We will be having Ben Bolnick there and it will be in Huntsman F55.
  1. University Council
  1. It will be this Wednesday. The biggest thing on the agenda is budget plans and faculty diversity plans
  1. UA Report
  1. End of Year Schedule
  1. We have two more meetings. Both will be benjamin franklin room. The second meeting will be communications so please be there.
  1. Member of the Week
  1. Maria, Elena, Jordan, and Simon!
  1. Treasurer’s Report
  2. Secretary’s Report
  1. Airport Shuttles
  1. I just wanted to say thank you to everyone who came and completed their shifts and especially a big thanks to Jordan, Maria, Elena, and Simon for doing a fantastic job this year. This year we sold 463 tickets as compared to the 237 sold last spring. Students were also in favor of the return shuttle from the airport.
  1. Elena- I just wanted to thank Jay for helping out so much and being just a great leader. He was so patient with me. Thank you!
  2. Eric- Did Business Services talk about whether they would be providing free shuttles next year?
  1. Jay- Yes they will
  1. Simon- Yeah I just wanted to thank everyone for showing up and helping make this great!
  1. Penn Labs
  1. Penn labs has done a lot of projects and I have listed them on the report. The highlight of the past couple weeks was the addition of the coursecart to PennCourseReview so that you can see the difficulty of the courses while making your schedule.
  2. The other projects were the automation of qualitative comments, continuing work on Penn Mobile, adding more features to PennCourseNotify, and a chat box for laundry and dining
  1. Taylor- Is there anyway we can maybe get a legend to tell us what the numbers mean?
  1. Yes I can tell them about that
  1. Naomi- Can you explain why we need the automation of comments?
  1. Jay- So before there was a physical group of students who would receive all the comments and summarize them. We no longer have these students. So now we would have to pay students. The cheaper alternative is the automation of comments.
  1. Annual Report
  1. Everything should be in by now!!
  1. Executive Business
  1. Committee on Undergraduate Assembly Debates Approval Resolution
  1. Kasey- QUAD is happening. The application for this was out for like 2.5 weeks. We advertised through facebook and email. The people we selected were Sean Collins, Anny Hu, Riad Hamade, Carter Coudriet. We tried to pick a very well rounded group of people and i am excited about this!
  2. Kevin- are we approving the process or people?
  3. Eric- A lot of upperclassmen?
  1. This is because it is a lot of seniors that apply
  1. Tunmise- I know like everything on this committee and I know everyone on the committee and its good.
  2. THE RESOLUTION PASSED BY VOTE BY ACCLAMATION
  1. UA Bylaw Amendment: University Council Flex Seats
  1. Riad-The changes to the amendment are written in the report. Some of the trustee committee names were changed.
  2. Sola- University COuncil- There are 16 seats. There is one permanent seat to UMC. We keep 9 seats. There are 3 seats that are called flex seats and there have problems in the past about decided what is fair. This year Sam, Caleb, and I along with Eric and Krone we met biweekly to come up with a solution. We would looking at the 3 trustee seats and exchanging them for the 3 flex seats. We believe that this is a really good compromise. One of the bylaws essentially states that the President, VP will ensure that all 4 schools will be represented among the 12 seats that are there. If they are not able to fill all 4 seats then the UA will get one.
  1. Naomi- Do you think we should pass this and why?
  1. Sola-I think one of the problems that we have had is that we were voted by students from our schools. However we have also talked about UC and we saw that there weren't as many issues that focused on the individual schools.
  2. Krone- The President and Vice President are elected by everyone.
  1. Sam S- To NEC: If we pass this, I really hope that it does pass from your end. What do you see as possible problems so we can address them now?
  1. Sam (NEC)- I am really confused because this is not what we discussed I have a problem with the way c, d, e are written. The NEC are not compelled to appoint people from all 4 schools.
  2. Sam (NEC)- The way I represent all for schools. I interpret it as the way Krone said
  3. Kat- The university council says nothing about mis or underrepresented groups. However it does say that all 4 schools are represented. We are compromising on that. If we say that president and vice president represent everyone then we wouldn't need seats.
  4. Riad- From a process point of view, there is nothing wrong with passing it this week and amending it next week.
  5. Kevin- Who loses out?
  1. Kat- they rank 12 first. If all 4 schools are represented then nothing changes. If all of them are represented, then UA would selected one seat
  1. Kasey- The reason that we hesitate is that students from all 4 schools apply. We use criteria a-j to appoint. We would never sacrifice the quality of the representative. That is where we run into the issue. We don't just want to take an engineer just because there needs to be one
  2. Eric- I was part of the working group. Just saying that someone is from another school is not enough. I think they should put in the bylaws and state that these members should partake in the UA as AM or maybe in Dean's Advisory Board. I think what Kasey was saying is that I mean the point of the bylaw is that the UA. I think it does make sense to table it. But if we pass it the text will go to the NEC and they will have the text to debate about. If we don't then they would just debate the concept.
  3. Riad- We need to really decide what we want today.
  4. Calvary- I do understand your view but usually what is on the agenda deals with underrepresented students.
  1. Kat- I just want to mention that 2x this year school specifics was brought up
  1. Tunmise- I have sat on UC for past 2 years. I think we should reconcile. I think this is a compromise but I do not think that they should be picking representatives based on school. Kat, I do want to disagree with you because the two topics that were brought up were primarily driven from the administrative side.
  2. Kat- That is almost like saying that Chair of the faculty senate is representing all 4 schools.
  3. Sola- We don't want to lose all undergraduate voice
  4. David- I do think that these conversations are very important. I think we heard a breadth of opinion and everyone in the working group. In terms what I got from your question, was that you can look to f. When i read that, the discussing that can come up is whether the President of SNAP can represent nusing students better or the nursing representative
  5. Riad- I do agree with David in that it can be hard to pinpoint what is an under-representative. I would also be uncomfortable to know that there is not a single engineer on the board when the body represents everyone include graduate students.
  6. Naomi- I was not on the working committee but the UC bylaws states all 4 school representation, so why are you not concerned about that.
  1. David- we have not evolved to represent underrepresented. We have always been like that. This position has just been reaffirmed by the administration. They want to see more but not at the expense of schools. They would want people to wear both hats.
  2. Kat- First, do we think that students are in clubs can represent their club and their school. Before, we said no to this. What we are putting forward is that the person who is representing the club can representing the group. The other thing is ownership of flex seats. In the past the NEC perceived it as no one owns them while the UA believed they owned them. Seats 10, 11, 12 have been labelled as conditional. What we are doing in the bylaw is changing the ownership to NEC, and if they don't fill the schools then we get back a seat. The other thing is trustee seats. Depending on what we want, to push the trustee seat can be very powerful. Eric did a great job. The only time you hear about this is when I or Eric brought it up. The UA is a lot better at bringing back conversations to the UA.
  1. Sam NEC- I do agree with the sentiment that Kat brought. I would ask in return that you trust us. I don't want to be compelled in taking school into consideration if there is no students.
  2. Riad- how can you have no students from some of the schools. I do think that this would play against
  3. Sola- With this trade, I am uncomfortable that all 4 schools might not be represented.
  4. Kat- we can work on the language but we can play our strengths. We are not making it conditional because we w
  5. Jay- NEC Sam- You said that you don’t want to feel compelled in selected a representative based on school, but it doesn't have to be that way because if this is the case then the UA can do it. Can you explain the logic here?
  1. Sam - I think that there are a lot of ways to make this better and this is not the best way.
  1. Nile- I do think that we use this exchange to help us. I did not say anything of Wharton and Engineering. So I do think that the idea of wearing 2 hats is where we have to go.
  2. PRO/CON
  1. Sam S- It looks like we will pass it and NEC will not pass it. How will NEC unsure that we hear everyone’s voices on the NEC?
  1. David- If you guys pass this tonight, then we can have an actual discussion. I think it will be more helpful. We will most likely have amendments and talk about it. Can I guarantee pass or fail? No. We can discuss it next week and bring it back next week. I think that we can be expecting to talk about this next week.
  1. Elena- So UA is giving up 3 seats that would represent school for trustee seats?
  1. Riad- There are 3 trustee seats that the NEC appoints. If this passes, then UA members will be on these seats. Currently we have President, VP, and Speaker, and 3 additional seats. We have to ensure that between these 6 people all schools are represented. If all the schools are represented with less than 6 people, then we can give those seats to the NEC. With this change we would give the 3 seats to NEC and have them repres
  1. Sam- I am a little frustrated that it is not equal because we can’t hear any of their thoughts. Just like FPC, we never had comments from them. I do look forward to the thoughts that come from the conversation. I do think we should pass this because we spend so much time talking about this.
  2. Krone- i do this that they best course of action so that we do have something tangible to talk about. This clarifies the intent, but if the language is not there then we still have the opportunity to work on that.
  3. Natasha- I hope that you can get comments
  1. THIS PASSES WITH A VOTE OF 26-0-0
  1. UA Bylaw Amendment Endorsing
  1. Aimee
  2. Tepper: is there a better way to define a statement?
  1. Aimee- things where people sign on count as a statement- issue may be the time sensitive nature
  1. Gabby- Do you have to bring it up to the entire UA body? It seems a bit too much maybe have education on what it means- maybe telling the communications director
  1. I don’t know an exact number of that the UA members sign- she hopes that people will be willing to talk- just whoever wants to endorse- education could be helpful- wants to encourage discussion
  1. Calvary- we aren’t a monolith and just feel like how he was presenting about how people disagree with his ability to sign things- we all think differently
  1. Aimee- it’ll help discussions
  2. Cal- why can’t it be a personal thing?
  3. Aimee- it can be- intentional UA members are looking out to see who disagrees with it- more concise
  1. Kat- thought a lot about the proposal- I was thinking about how to put it into context-members must tell the speaker and the speaker put its in the speaker report- no burden on the students
  1. Aimee- that makes sense
  2. Kat- Good way to organize it
  1. Samara- the language is vague- lots of issues for if things are their statements or not
  1. Aimee- tried to make it more specific- the official capacity has weight and people will be more careful
  1. Kat - should clarify what official UA capacity means- Eric Tepper, PRISM can sign anything but Eric Tepper, SAS rep can go
  2. Natasha-  what are examples of UA members signing things in official capacity
  1. Riad- PIPAC, Sola’s thing
  1. Dante- What’s the consequence?
  1. Riad- its supposed to be trusting the members to accept the bylaws
  1. Naomi- what’s the point of that you’re elected as a UA representative
  2. Tunmise- I agree with the specific circumstance- having a very honest and frank conversation with current leadership- she agrees we should be more diligent about having the conversation, but it does get to be difficult in that everyone should present their ideas- be more frank about the amendment- could be detrimental to some groups
  1. Aimee- Pipac statement came out a month ago, historically a lot of UA members sign it, and a lot of - SJP came to me and they have an issue with it in anticipation and don’t know when [the statement] is supposed to [be published] and don’t have context for how to fight the PIPAC leadership statement and this hasn’t been discussed and she is trying to give SJP a voice because they’re students we’re representing and trying to make this a longer term impact of representing SJP’s voice and this will continue and she would like for this to be a more formal process
  1. Kat- want to take ownership that she didn’t have time to help with the wording- proposing an amendment “member of the UA who have been approached by Penn student groups in their official UA capacity.. Must inform the UA speaker of the statement.. The speaker will include the statement at the next GBM” shouldn’t apply when candidates are running around as UA members- gives student groups the opportunity to come out in public to have the conversation
  2. Cal- what the function of the UA is politically- Class Board can get booted and can’t use class board as leverage- are you allowed to do it?
  1. Riad/Kat- Class board does sign it- the UA can sign against the immigration ban- approached by Penn student groups need to propose it
  1. Gabby- what if there is a time constraint?
  1. Riad- leave up to speaker discretion what they want to do with it? Would mention at the GBM and maybe communicate by email
  1. Natasha- if it was through the speakers report- you could bring in people-
  1. Riad- the speaker is a neutral force in the body and allows them to make informed decisions
  1. Nile- how would it be enforced?
  1. Riad- if its a bylaw you must respect it
  1. Nile- suggestion- this should be included in education
  2. Pro- Tunmise- the changes Kat made that they are specific enough- this itself is important to informing these conversations- this can be a good space to have these conversations- Riad interpreted it wouldn’t be a problem during the election- an amendment she’s happy with  
  3. Con- Samara- certain people’s voices will be affected and people will be likely to bring it to the speaker’s attention- it doesn’t seem to be something that the UA should be a conversation to be- some people’s voice won’t be heard
  1. Aimee- people’s voices won’t be heard- allow people’s voices that won’t be heard
  2. Samara- I’m not one to scream my political views and don’t feel comfortable doing that- quieter and less outspoken about things and would be affected by it- it is important to encourage discussion and liked Gabby’s discussion and should be brought up- worried that it all must be brought up in GBM
  3. Aimee- no one in GBM needs to know you brought it up-
  4. Kat- the speaker must identify themselves to the speaker- members of the UA must do it- should be private to protect people from having
  1. Justin- this is a good amendment- brings the person hidden and is educative and not compelling- the PIPAC statement wasn’t brought up in Open Forum - how do we resolve the time sensitive amendment?
  1. Riad- time sensitive should be in email- people should respect your time
  2. Kat- this rule does not say you have to sign something- it can be something that is discussed- the statement may already by on FB- you can sign it or not sign it without the UA having talked about it
  3. Justin- if I were a group I would do it before
  4. Riad- for encouraging discussion- this could be communicated during education about why this is good- when we had to send out the statement about the immigration ban
  1. Kevin- when we talked to the DP- is that formalized? Would statements like that fall under this new rule?
  1. Kat- comm thing is informalized and wouldn’t apply to DP and wouldn’t force you to tell the DP
  1. Brian- 1. As elected members we’re supposed to represent our constituencies we should be doing the research and speaking to our constituents---Not be putting the burden on the UA body and should stay with us . 2. There are still some issues about the amended amendment that was created in the next 20 minutes should be presented next week.
  1. Aimee- she knows that this is something that hasn’t happened before
  2. Riad- I’m against not discussing- we should not throw this outside of GBM- we need to discuss it here
  1. Natasha- responsibility of UA members to discuss and should have everyone look at both sides and don’t want people to feel pressured- something like this needs to be put into place so that the next session knows that this is important
  2. Dante- really understands where this is coming from- the way it is written now gives the discretion to bring up what should be on the agenda - this is an over politicalization of the UA body and that’s not what we’re doing here
  1. Aimee- political nature- if you’re approached by student groups this should be different
  1. Kat- I CARE ABOUT FREE SPEECH- I would not want to limit free speech -important to protect minority political thought- the speaker allows them to remain anonymous- as far of politicizing the UA- I have been approached to sign things- concern about politicization of the UA- not worried in practice
  2. Riad- about the speaker stuff - he won’t have too much power- whenever anyone on exec speaks about
  3. Kat- you could be pro-signing etc. Is it fair for the leadership to have that power behind closed doors- Kat signed it as a freshman but had she asked the UA president he would’ve said to sign it
  4. Naomi- it should be in open forum we have that already
  5. Calvary- he doesn’t think it is a waste of time because it says UA on the signature- it is all of our business to discuss it- talking about the nuance of the issue
  6. Taylor- I’m disappointed that the amendment was brought up the first place- it was you disliking a certain statement in terms of hoping you can convince people to not do this before you sign- strongly against it- reporting requirement- there is no space for that and I don’t have to report it and it is not our job as a body and it is not this space and not the job of the speaker to decide if this is in the speaker- the space exists and if you are a freshman who wants to talk about you can and shouldn’t be in the bylaws
  1. Aimee - her hope is that PIPAC can ask people to sign the statement and then the speaker will be in the notes and that is not in the notes and we have SJP and PIPAC on campus- people outside of this room will or will not discuss and these things need to be more public- it is not about me - it is me being offended on how UA members are approached by PIPAC- SJP does not know when the conversation is happening
  2. Taylor- this is the only statement we can think of and is targeted as a specific group on campus- I am disappointed that you are trying to implement something
  1. Kat        - can represent the other groups- the resolution is be broadly applied

THIS AMENDMENTS FAILS BY A VOTE OF 9-11-3

  1. GBM Structure Discussion Paper - TABLED
  1. Budget Committee
  1. Lebanese Club at Penn - TABLED
  1. Academic Initiatives
  1. New Business
  1. Pass/Fail Resolution - TABLED
  1. Dining, Sustainability and Facilities
  2. Social Justice
  3. Student Life
  1. Completion Reports
  1. TA Guide
  1. Kat- Collab between AI and SL- Krone put it together- it is a good guide-
  2. Gabbi- Can we see it?
  3. Kat- Krone will send it out
  1. Club Recruitment Guidelines
  1. Michelle- Completion report from UA- passed 6 rules asked clubs to get these guidelines and they won’t be allowed in the activities fair and then reaching out to the 10 umbrella groups that SAC recognizes
  1. Brian- not the specific words?
  1. Natasha- what’s the difference between a resume
  2. Michelle- the word resume was like what is this and what should we do with it- kind of want let every first year student have a less stressful feeling
  3. Kevin- I would suggest changing wording from personalized to individually address- I’m not sure what a brain teaser is- He has to play something that he can’t and concerned about a brain teaser- a resume is not ok, but a list of activities of skills and should address skirting that         
  4. Michelle- we don’t expect club- the brain teasers because they don’t have any correlation with how you think or how you would perform in the club and added that because SAC thought it was important- for that the list of skills is essentially the resume- the list of activities is very different
  5. Sam- Is this no longer in UA’s jurisdiction
  1. Michelle- this is now a SAC project to carry out- Michelle wanted to elevate SAC and the recognition has a certain amount of weight- to Michelle Sac is not just a funding board and wants to see them partner more
  1. External Seats
  2. Communications