The Constitution of Jones College

Last revised Monday, October 10th, 2016

Article I. Foundation        

Article II. Membership        

Article III. The Executive        

Article IV. The Cabinet        

Article V. The Court        

Article VI. The Master(s) and the Associates        

Article VII. Amendments and College-Wide Votes        

Article VIII. Requirements for Office        

Article IX. Unamendable Amendments        


Article I. Foundation

  1. Name

  1. The name of the College is the Mary Gibbs Jones College of Rice University.

  2. Mary Gibbs Jones College of Rice University shall provide and maintain an atmosphere that will promote the social and intellectual growth of its individual members. The College shall encourage responsible and cooperative participation in all spheres of community activity.

Article II. Membership

  1. College membership shall be determined from the entering undergraduate and graduate students of Rice University by the Masters of the colleges
  2. Membership, once determined, shall not be subject to change except by the Masters acting in concert, according to the policies of the University.


Article III. The Executive

  1. The Executive Cabinet
  1. The Executive Cabinet shall:
  1. Consist of the executive officers described in Section 2 of Article III and the Chief Justice of the Jones College Court.
  1. Meetings of the Executive Cabinet shall:
  1. Be held at the discretion of the President or upon the request of three (3) members of the Executive Cabinet.
  2. Hold a closed executive session upon the consent of a majority of the Executive Cabinet.
  1. All members of the Executive Cabinet shall have voting power, except

for the Historian

  1. Executive Officers
  1. The powers of the Chief Executive shall be vested in a President, who shall:
  1. Preside over all official meetings of the College and Cabinet
  2. Act as the official representative of the College at all University, Student Association, and College functions or designate a proxy to attend such functions in an official capacity.
  3. Call meetings of the College and Executive Cabinet, as he or she deems necessary.
  4. Appoint the officials prescribed in By-Law Article V.
  5. Have the authority to sign checks and disburse funds from the Jones College account at the discretion of the Cabinet.
  1. The Cabinet shall include an Internal Vice President, who shall:
  1. Assume the duties of the President in the absence of the President.
  2. Act as an advisor to College committees and Coordinators, assisting in the facilitation of their activities.
  3. Encourage College members to volunteer for projects of the College.
  4. Appoint the officials prescribed in By-Law Article V.
  5. Coordinate all Jones College talent shows.
  6. Coordinate the annual Jones College Spring Awards Night in conjunction with the External Vice President.
  7. Coordinate the annual Mary Gibbs Jones Birthday Bash in conjunction with the External Vice President.
  8. Shall coordinate opportunities for First Year Service Points, maintain a record of the First Year Service Points for all members of the college, and communicate this record to the Room Assignment Coordinator(s) when necessary.
  9. Shall appoint ad hoc committees at his or her discretion to evaluate or formulate programs and policies of the College.
  10. Facilitate members of First North and First South’s affiliations to one of the seven floors.
  1. The Cabinet shall include an External Vice President, who shall:
  1. Represent the views and opinions of the College Associates to the College and Cabinet.
  2. Appoint the officials prescribed in By-Law Article V.
  3. Manage Jones spaces, specifically the Commons, Private Dining Room, and Multi-purpose room by communication any space requests to Cabinet.
  4. Compile and maintain an alumni list-serv from each graduating class.
  5. Coordinate alumni programs and activities.
  6. Assist the College Masters in the selection of new College Associates, in consideration of the recommendations of the College.
  7. Coordinate bi-annual Associates’ Nights, study breaks, and all other interactions with the College Associates.
  8. Coordinate the Mary Gibbs Jones Birthday Bash in conjunction with the Internal Vice President.
  9. Coordinate the Spring Awards Night in conjunction with the Internal Vice President.
  10. Appoint and chair a committee for the search for candidates for the positions of College Master(s) and Resident Associate(s) when a vacancy in the positions occurs.
  11. Appoint and chair the Committee of Associates and Alumni (CAA), which shall assist the External Vice President in the fulfillment of his or her duties.
  1. The Cabinet shall include a Treasurer, who shall:
  1. Maintain the financial records of the College for the year including his or her term and the two preceding years.
  2. With the president, prepare and present to the Cabinet the College budget at the beginning of the fall and spring semesters and at the conclusion of the academic year. This must be presented by the fourth week of the fall semester and approved by the full Cabinet.
  3. Have the authority to sign checks and disburse funds from the Jones College account at the discretion of the Cabinet.
  1. The Cabinet shall include a Secretary, who shall:
  1. Keep and publish the minutes of all Cabinet and College meetings.
  2. Distribute the minutes of Cabinet to members of Jones College.
  3. Keep copies of the minutes for all meetings in the current year.
  4. Be responsible for all correspondence of the College and Cabinet.
  1. The Cabinet shall include a Historian, who shall:
  1. Maintain the records of the College.
  2. Maintain the Jones College Digital Picture Archive.
  3. Document all official Jones College events.
  4. Serve as the representative of the College to all historical and archival meetings at the University.
  5. Deliver, at minimum, the following items to the Woodson Research Center at Rice University, for preservation in the University’s archives:
  1. A copy of all minutes from the College Cabinet meetings from the preceding year.
  2. A portfolio of photographs which represents events held by the College in the preceding year.
  3. Other relevant articles which represent the culture of the College in the preceding year, such as t-shirts, event programs, etc.

Article IV. The Cabinet

  1. Membership
  1. The legislative powers of Jones College shall be vested in a Cabinet that consists of the Executive Officers, Floor Representatives, the Jones Student Association Senator, the Chief of Staff, and the Jones College Parliamentarian.  The Jones Student Association Senator, Parliamentarian, Chief of Staff, and the Historian are non-voting members of the Cabinet.
  1. Powers and Duties
  1. The Cabinet serves to regulate and legislate upon all College policies and activities.
  2. The Cabinet shall convene on a regular basis at meetings called by the President, the College Masters, or upon the written request of five members of the Cabinet.
  3. The Cabinet regulates the disbursal of College funds acquired from member fees paid through tuition, matching and ambiance funds, and fundraising activities subject to the following rules:
  1. The Cabinet shall consider and at its discretion approve the budget proposed by the Executive Cabinet.
  2. The approved budget shall allocate funds among anticipated committee, College, and executive expenses.
  3. Any amount of money may be designated by the Cabinet as unbudgeted and included in the General Fund.
  4. Approval of the budget requires a two-thirds majority of the Full Cabinet by the sixth week of class.
  5. No expenditures shall be made without the expressed consent or awareness of the President or Treasurer. The President or Treasurer must be notified via e-mail at least 24 hours in advance.
  6. Moneys allocated for specific expenditures in the approved budget may be spent for the specified purpose without further approval from Cabinet.
  7. Any expenditure of moneys previously designated as unbudgeted requires the approval of a simple majority of the Cabinet.
  8. Any expenditure of moneys for purposes previously unallocated for in the budget requires the approval of at least two-thirds of the Cabinet.
  9. Subparagraphs vi. and vii. may be disregarded in the following circumstances:
  1. An expenditure of less than $75 requiring immediate payment for a purpose not previously budgeted for may be approved by the President or Treasurer.
  2. Expenditures demanded by the Rice University Department of Housing and Dining for maintenance or repair of College facilities may be made with the approval of President and Treasurer with no regard to the budget.
  3. Any such case of the two above special expenditures shall be reported to Cabinet at the next meeting and the Cabinet shall adjust the budget if necessary.


Article V. The Court

  1. Officers of the Court
  1. The Court shall be led by a Chief Justice, who shall:
  1. Help to ensure compliance with the Rice University Alcohol Policy and Code of Student Conduct.
  2. Investigate alleged infractions against standing University and College regulations.
  3. Preside over all Court cases, hearings, and other Court functions.
  4. Approve the security policy of private gatherings and ensure compliance with the policy.
  5. Be present during Orientation Week to instruct new College members in the Alcohol Policy, Code of Student Conduct, and the Jones College Court as well as to enforce housing guidelines.
  1. The Court shall include Associate Justices, who shall:
  1. Be representative of the entire college culture and living situations, including multiple floors and off-campus.
  2. Be present and take part in all Court cases and hearings.
  3. Assist in any of the duties of the Chief Justice at the request of the Chief Justice.
  1. Powers and Duties of the Court
  1. The Court shall be vested with the following powers and duties:
  1. To try all college infractions, as defined by the Rice University Code of Student Conduct, which occur within Jones College or at a Jones College function.
  2. To impose sanctions consistent with the prescriptions of the Rice University Code of Student Conduct.
  3. To refer cases to Student Judicial Programs when the offense in question is deemed more serious than a college infraction.
  4. To resolve disputes between members of the College when requested by said members or by the College Masters.  Any such hearing shall be conducted by the Chief Justice in a manner consistent with the Code of Judicial Procedure.
  5. To try all impeachment cases of the Jones College Cabinet.
  6. To operate within the prescriptions of the Rice University Code of Student Conduct.

Article VI. The Master(s) and the Associates

  1. The Master(s) shall:
  1. Be the highest-ranking faculty associate.
  2. Be a member of the Committee of Masters.
  3. Act as an advisor to the members of the College.
  4. Be available to members for consultation.
  5. Have binding veto power over decisions of Cabinet
  6. Exercise the disciplinary powers as enumerated in the Rice University Code of Judicial Procedures.
  7. Make the final decision in the choice of new associates.
  1. Faculty and University Associates shall:
  1. Be regarded as affiliates of the College
  2. Be faculty or staff members of Rice University in good standing.
  3. Promote and further the objectives of the College by advising members of the College on matters of relevant interest.
  4. Advise College members on academic matters and be available for consultation.
  1. Resident Associates shall:
  1. Act as Faculty or University Associates who live in the College.
  1. Community Associates shall:
  1. Be regarded as affiliates of the College.
  2. Be chosen at the discretion of the Master(s) upon recommendations by the External Vice President and members of the College

Article VII. Amendments and College-Wide Votes

  1. The Constitution may be amended by a two-thirds approval of the non-abstaining members of Cabinet, contingent upon advising members of the College through the use of floor reps.
  2. The By-Laws of the Constitution may be amended by a two-thirds approval of the non-abstaining members of Cabinet, contingent upon advising members of the College through the use of floor reps.
  3. Two-thirds of the members of Cabinet constitute a quorum, and Cabinet can only convene if a quorum is present.
  4. If a member of Cabinet cannot attend Cabinet, they must designate a proxy and make the name of that proxy known to the Parliamentarian prior to the start of Cabinet.
  5. In the case that a voting member of Cabinet does not attend Cabinet and does not send a proxy on their behalf, their vote shall be cast as abstaining to vote.
  6. College-wide votes
  1. College-wide votes may be held as a means to propose or rescind acts of legislation, amendments to the Constitution, amendments to the By-Laws, or as a poll of College opinion.
  2. The Cabinet has the authority to call for College-wide votes upon the request of one-third of Cabinet members.
  3. Two-thirds of the members of the Cabinet constitute the quorum.
  4. College-wide votes may also be instigated by submitting a petition to the Cabinet that has been signed by one-third of the total College membership.
  5. Voting members of Cabinet must be notified at least 24 hours prior to the vote.
  6. The results of the vote shall be announced on the Cabinet Minutes that will be sent to the entire College via the listserv.


Article VIII. Requirements for Office

  1. Only members of the College may hold elected or appointed positions.
  2. Executive Officers must agree to abide by the spirit and letter of this Constitution and acknowledge that a failure to do so constitutes a breach of trust with the Master(s), Associates, and members past and present of Jones College.
  3. No member on disciplinary or academic probation may hold an elected or appointed position.
  4. The President, Internal Vice President, and External Vice President may not hold any other College or elected blanket-tax organization position during their term.
  5. The President and Chief Justice must live on campus during the academic year following their election.
  1. Each elected position must be held by one person, except for the following:
  1. The office of Secretary may be held by a maximum of two (2) people.
  2. The office of Historian may be held by a maximum of two (2) people.
  3. The office of Orientation Week Coordinator must be held by three (3) people.
  4. The office of Social Coordinator may be held by a maximum of three (3) people.
  5. The office of Room Assignment Coordinator may be held by a maximum of two (2) people.
  6. The office of Beer Bike and Chug Team captains may be held by a maximum of six (6) people, two (2) per sex for bike teams, and one (1) per sex for the chug team.
  7. Each Executive Officer may hold only one (1) Cabinet position.
  8. Floor Representatives must live on or be associated, through the first floor of the North building or first floor of the South building, with the floor they represent.
  9. Associate Justices must not be in their first semester at Jones College and at least five (5) must live on campus during the majority of their term while serving.
  10. If, for any reason, an elected or appointed official fails to meet the requirements for his or her office, the individual will be allowed to make a case for themselves prior to a vote by the Executive Cabinet on their membership status.
  11. No members of the college who are graduating within the upcoming term may run for any position.
  12. Any student wishing to run to run for either the position of Jones President or Chief Justice must have been a Member for at least three (3) semesters.

Article IX. Unamendable Amendments

  1. This amendment to the Jones College Constitution is unamendable and may never be altered or deleted from the Constitution by any act of the Jones College Cabinet.
  2. The President’s theme song shall be “Squealer” by AC/DC and must be played twice per academic year during a Cabinet meeting.
  3. The President of Jones College shall possess a Goofy Hat, in the same tradition as the original Sunday Go-to-Dinner Hat.  This hat must be worn twice per semester at a Cabinet gathering, and shall be the symbol of authority for the Jones College President.  The Internal Vice President may don the hat only at the expressed consent of the President, and no other member of the College may wear the hat during the President’s tenure.
  4. Presidential Hair Amendment: The newly elected President must fashion his/her hair in a wild manner, and is subject to approval by the outgoing Cabinet.