Tip - Completing Timesheets

Welcome to Bloomingdale School District! We are happy you are here!

Please read through this document carefully. This outlines the overall steps you will need to complete for completing a Timesheet. As you are an approved employee, you have previously logged into the Employee Portal and will do so as well for any additional forms as well as your timesheets submission. Please note that in order to be paid, you must have all financial documents completed; the Federal W4 as well as the NJ W4. We strongly encourage you to also set up Direct Deposit.

Timesheet Overview

VIDEO 1: Understanding the Timesheet

VIDEO 2: Complete a Timesheet!

Timesheets are used for different purposes. Please choose ONE of the following patterns to follow:

Option 1 - Substitutes, Classroom Coverage, Multi-day Events

• Set up a single timesheet every 2 weeks if you are employed in the same position at the same school. Use different timesheets for different schools. On the two-week timesheet, please add the dates & times you worked.

Please do NOT

• File daily timesheets for the same position at the same school. RATHER, on the two-week timesheet, add multiple WORKDAYS.  
• Do not forget the amount of time worked.
• If you are a substitute you MUST indicate the person you subbed for in the notes.
• Do not fill in days in advance.

Please DO

• Submit your completed timesheet once every two weeks; roughly on the 15th and the 30th.

How to Complete a Timesheet

1. Log into the Staff portal Employee Portal https://portal.schoolfi.net/bloomingdale/
2. Across the top right, you will see several tabs: locate & click on the “Payroll” tab.
3. Click on “Timesheets & Vouchers”
4. Note that you will see the tab called “List.” This is a list of all of your timesheets.

1. Note that if you are a substitute, you will need to set up and complete timesheets for EACH school. In example, if during a pay period of the 1st to the 15th, you work at MBD AND WTB (Examples only!). You will set up a separate timesheet for EACH school. In this example, you would have two: one for MBD and one for WTB for the same pay period.

5. Create the Timesheet:

1. Click on NEW Timesheet.

2. Click on the appropriate Timesheet type.
3. Add the date Range (1st to the 15th, or 16th to the 30th)
4. The position name should already be completed for you.
5. Click on “ADD”
6. Note that at any point you can view an entire list of timesheets by clicking on the “list” tab.

STEP TWO: Adding Work Records to the Timesheet

Now that you have set up the timesheet for the pay period, you must open the time sheet and add work records when you have completed the work. Please do NOT add work records ahead of the time that you actually work.

Each time you have completed the work

• Log into the Employee portal as above. Click on Payroll \ Timesheets & Vouchers. Click on VIEW / FILL Timesheet for the Timesheet that you previously created for the current pay period and school
• Click on ADD RECORD
• DO NOT submit this timesheet until you reach the 15th or 30th of the month.
• You should add multiple records to ONE Timesheet. In example, if you work 5 days between the 1st & the 15th, you will have ONE timesheet, with 5 records in it. Take a look at video 2 for more information.

Complete the Record of Work using the following as an example:

Required:

1. Date of Service
2. Percentage (100% = Full Day, 50% = Half Day)
3. Comment: You MUST add the name of the person you were substituting for.
4. FInally, Click on ADD

STEP THREE: Sign & Submit your timesheet

• You must electronically sign & submit your timesheet on or near to the 15th or 30th of each month. Note that you will need to sign & submit EACH timesheet for EACH school.
• Open each timesheet.
• Click on Sign & Submit. You may return to this screen at any point and view the processing status of your current timesheets as well as any previous timesheets.

Option 2 - Stipend positions, paid once annually

• Complete a single, cumulative timesheet if you are filing for a stipend position. If you are required to specify the days worked, you can add them in the workdays. Check with your supervisor if you are required to complete each day separately. You cannot file the timesheet in advance of the work completion.

Resources

Note that if you have problems completing these forms, you may contact the following:

• Mrs. N Quigley, Payroll & Benefits. nquigley@bpsnj.org for any questions related to your pay or deductions.
• Ms E Horner, Data Coordinator ehorner@bpsnj.org  for any questions related to completing the forms