Technology Access and Use Policy

Technology Access and Use Policy

This policy was previously referred to as “The Computing and Electronic Communications Policy.”  Usage concerns the safe and respectful use of technology at Marylhurst. All campus members who use University technology are responsible for knowing and adhering to all the following policies and guidelines.

Overview and purpose

Technology Usage

Acceptable Use

Unacceptable Use

Access

Security

Enforcement

Right To Monitor

University Owned Computers and Software

Related Policies

Storage, Dissemination, Duplication of Copyrighted Materials

Overview and purpose

Marylhurst University is committed to an open learning environment for all Marylhurst community members including students, alumni, faculty, staff, and administration. University technology services are intended to foster open communication, to improve access to information, and to enhance teaching and learning resources. Marylhurst University provides technology services to current employees, students, and some alumni to directly support the educational and institutional goals of the University. The University also provides limited access to library patrons and other university guests. All eligible members and guests who use University technology resources are required to read, accept, and follow the rules and guidelines of this agreement. Use of University technology resources will be considered acceptance of this policy.

Technology Usage

Acceptable Use

Use of technology services, including email, institutional databases, Internet and Web publishing, is provided for the academic mission of the University, including education, student collaboration, and campus administration. Access to University technology services is only granted to employees, students, and alumni as defined by the policies set by the Office of Human Resources and the Registrar.

Unacceptable Use

It is prohibited to use the University’s technology services in ways that:

Examples of prohibited activities include, but are not limited to, the following:

Access

The diversity of information published and available on the Internet includes controversial material. The University’s position is that access to information and interaction on a global scale far outweighs the possibility of encountering material that is inconsistent with the University’s mission and goals.

Therefore, the University assumes no responsibility for monitoring or restricting access to material freely published on the Internet. Parents of legally minor students must understand that Marylhurst University cannot accept responsibility for information not originating at the University.

The University does, however, reserve the right to limit access to its networks, and to limit access to or remove links and material stored or posted on University computers or University Web sites when University policies, contractual obligations, or state or federal laws appear to be violated.

Security

Responsible use of University networked services means that authorized users will maintain the integrity of passwords. Users are responsible for all actions taken with their usernames and passwords.  Users must ensure that their passwords meet the University’s current password complexity requirements.

Enforcement

Violations of Marylhurst University’s policies on computing and electronic communications should be reported to the Directors of Information Technology Services or Office of Human Resources. Violations will generally be treated in the same manner as violations of other University policies as defined in the relevant employee or student handbooks. If violations appear to constitute a criminal offense, as defined by local, state, or federal statutes, the appropriate authorities will be notified.

Any user identified as a security risk, or having a history of violations, may be denied access to network services. 

Right To Monitor

Marylhurst provides technology services to members for conducting University business, including communication and educational activities. Users should be aware that the University reserves the right to monitor, retain and retrieve network traffic, messages or documents on University technology services and equipment for the purposes of user statistics, service improvements, user support, security audits, usage policy compliance, and employee job performance reviews.

University Owned Computers and Software

Marylhurst University Information Technology Services must purchase all University computers and any software for use on university-owned computers. 

All Purchase Orders for software must be signed by a budget officer from Information Technology Services. The purchasing department must provide a copy of any software license to Information Technology Services.

Marylhurst University members are not permitted to install their own personal copies of any software onto Marylhurst University machines nor are they permitted to copy software from Marylhurst University computers and install it on home or any other computers. 

Marylhurst University members learning of any misuse of software within the University shall notify the University President or Office of Human Resources. According to U.S. Copyright law, unauthorized reproduction of software is a against the law. Any Marylhurst University member who knowingly makes, acquires, or uses unauthorized copies of computer software licensed to Marylhurst University or who places or uses unauthorized software on Marylhurst University premises or equipment shall be subject to disciplinary action up to and including termination.

Related Campus Policies

Storage, Dissemination, Duplication of Copyrighted Materials

Use of any copyrighted material, whether text, digital image, audio, or video, with the University technology services, is subject to all restrictions imposed by the copyright law. Individual users will be held accountable for violating copyright restrictions or Marylhurst University Copyright Policy. For more information, refer to the Marylhurst University Copyright Policy. Copyright policy is maintained by the Shoen Library

FERPA

The purpose of Marylhurst’s FERPA policy is to document the university's interpretation of and responsibilities under the act and to describe the circumstances under which the university may disclose student education records. FERPA policy is maintained by the Registrar.

Email Listervs and Groups

At Marylhurst University, sharing valuable and relevant information with fellow staff, faculty and students is an important element to our functionality as a community. But before you click “send” on that next all-staff email, please check the guidelines for using listservs and groups appropriately. Email guidelines are maintained by University Communications.