Web Time Entry - EOU Classified Employee Supervisor Training Manual

Web Time Entry (WTE) is the web-based application that collects hours worked and leave information for EOU Classified Employees in Webster. EOU Classified Employees are responsible for entering and submitting their hours worked and leave every pay period. Supervisors are responsible for approving the reported leave. Once the supervisor has approved the hours worked anc leave, they are automatically loaded into the payroll process for payment.

NOTE: Actual Pay Period for EOU Classified Employees is the 1st - the 31st of each month. All Classified Employees must get their timesheets submitted to their supervisor(s), no later than the 5th of the following month. Supervisors must get them submitted to Payroll by the 8th of the following month to ensure they get paid on time at the end of the month.

NOTE: Each Classified Employee must submit their hours each month to report hours work and any leave taken.


#1)  Supervisors will receive email notifications once their student employees submit their timesheets through Webster. To review and approve them, visit my.eou.edu and log into Webster. Please note you must complete this by the 8th of each month.

 

#2)  Click on the [Employee Services] tab and click either the “Time Sheet” link or the “Leave Report” link to approve your employee’s leave. Both links take supervisors to the same location.

#3)  To approve your employee’s leave, select the “Approve or Acknowledge Time” and click [Select].

#4)  Select the pay period you want to review and approve by each position. You may select the sorting order by selecting either the “Status and then by Name” or simply sort “by Name”. Please note that the more departments you supervise, the more options you’ll see in your view as a supervisor. The example listed below shows a director who supervises multiple departments but most of your views won’t be as cluttered.

#5)  All leave reports in the “Pending” section are ready for supervisor review and approval. Any leave reports in the “In Progress” sections means they have started them but haven’t submitted to you yet. Any leave reports in the “Not Started” sections means they either haven’t started it or they won’t be submitting a leave report for your approval.

#6)   Once you select the employee’s name, the information displayed shows the employee’s leave report along with their leave balances that are available to take and any comments they dictated. If you approve the leave report, click [Approve] to forward this timesheet to the EOU Payroll office. Make sure you double-check any holidays, special days,or any other special events to ensure it’s available to be taken before you submit to payroll.

#7) If you need to edit an employee’s leave report, click on [Change Record] for the selected employee, select the hours on the specific day and correct the leave they originally reported. Be sure to select [Comments] to leave a comment on what you changed on the employee’s timesheet. After you've checked the hours and are sure they are correct, click on the [Approve] button to transfer the timesheet to the Payroll office.

#8)  If you (the supervisor) need to delegate a backup to approve timesheets either full time or temporarily, click the [Employee Services] tab, select [Time Sheet] and then [Proxy Set Up] towards the bottom of the screen.

 #9)  From the drop down menu, select the person who you are delegating as your “Proxy” to approve timesheets. Check the box in the [Add] column next to their name and select [Save]. To remove them at any time, check the box in the [Remove] column next to their name and select [Save]. There is no limit to the number of approvers you can add.

 

#11)   If you wish to print your employee’s leave report for the pay period (PDF Format - single page), simply click [Print Timesheet].  Please note this feature will only be available once you employee submits their Leave Report to you.

Example #1: Full Time Classified Employees

Example #2) Part Time Classified Employees