Butterflies en Mexico by Mariposa Project
Policies and Procedures
Subject: Voting of the Board of Directors
Effective Date: 2-29-12
Policy Section: Administration
Supersedes Policy and Procedure No:
P & P No: 9
Approved on: 2-29-2012
Approved by: Board
Reviewed: 9-27-12, 9-23-14, 10-04-16
PURPOSE: To clearly identify; 1) the numbers of Mariposa Project (MP) board member votes needed in order to pass a suggested direction of the organization and 2) how votes may be cast.
RESPONSIBLE PERSON (S): Board of Directors
The needed quorum for each vote required will be 2/3 of the members of the organization.
An absentia vote may be given by one board member to another board member when the director or president has been notified. Or, a board member who is not able to be physically present at a board meeting can submit their vote electronically, via email or when available using the provided electronic ballot for a specific proposal.
Votes may be tallied via a call of each person’s name when on a conference call by asking for a “yeh” or “neh” vote.
Votes may be cast via email only when given 2 weeks to respond has been given. A lack of a response to the email will be considered a “yeh” vote.
The director will send all email responses to the Secretary for tallying.
The Secretary will take and record the members attending a vote (either electronically or face-to-face) and record any members who vote in absessia or a vote which is against).
WHO WAS CONSULTED IN THE PREPARATION OF THIS P & P:
ATTACh P & P
AABA P & P
The policy will be reviewed and revised bi-annually.
THINGS THAT NEED COMPLETION PRIOR TO THE P & P BEING IMPLEMENTED: