Butterflies en Mexico by Mariposa Project

Policies and Procedures  

Subject: Voting of the Board of Directors

Effective Date: 2-29-12

Policy Section:  Administration

Supersedes Policy and Procedure No:

P & P No: 9

Approved on: 2-29-2012

Approved by: Board

Reviewed: 9-27-12, 9-23-14, 10-04-16

PURPOSE:  To clearly identify; 1)  the numbers of Mariposa Project (MP) board member votes needed in order to pass a suggested direction of the organization and 2) how votes may be cast.

RESPONSIBLE PERSON (S): Board of Directors

PROCEDURE:

The needed quorum for each vote required will be 2/3 of the members of the organization.

An absentia vote may be given by one board member to another board member when the director or president has been notified.  Or, a board member who is not able to be physically present at a board meeting can submit their vote electronically, via email or when available using the provided electronic ballot for a specific proposal.

Votes may be tallied via a call of each person’s name when on a conference call by asking for a “yeh” or “neh” vote.

Votes may be cast via email only when given 2 weeks to respond has been given.  A lack of a response to the email will be considered a “yeh” vote.  

The director will send all email responses to the Secretary for tallying.

The Secretary will take and record the members attending a vote (either electronically or face-to-face) and record any members who vote in absessia or a vote which is against).

WHO WAS CONSULTED IN THE PREPARATION OF THIS P & P:

ATTACh P & P

AABA P & P  

EVALUATION:

The policy will be reviewed and revised bi-annually.

THINGS THAT NEED COMPLETION PRIOR TO THE P & P BEING IMPLEMENTED: