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Policies

and

Procedures Handbook


Table of Contents

Table of Contents

KASL Policies and Procedures Handbook

KASL Membership

Constitution

Article I. Name

Article II. Objective

Article III. Affiliations

Article IV. Membership

Article V. Officers

Article VI. Meetings

Article VII. Amendments

Article VIII. Official Year

Bylaws

Article I. Membership

Article 2. Dues

Article 3. Districts

Article 4. Affiliations

Article 5. Nomination of Officers

Article 6. Election and Term of Office

Article 7. Committees

Article 8. Publications

Article 9. Silence

Article 10. Quorum

Article 11. Amendments

Officers and Executive Board

  1. President
  2. Immediate Past President
  3. President-Elect
  4. Secretary
  5. Treasurer
  6. Kentucky Department of Education Liaison
  7. Parliamentarian

Board of Directors

Committees

8. Audit

9. Constitution

10. Educational Organizations Liaison

11. Awards Chair

12. Fall Conference Chair

13. Fall Conference Exhibits

14. Fall Conference Local Arrangements

Finance ? ?

16. Higher Education Representative

17. Historian

18. Intellectual Freedom

19. Legislative

20. Membership

21. Mentoring

22. Nominations

23. Non-Public

24. Public Relations

25. Publications

26. Webmaster

Ad Hoc

27. Summer Refresher Chair

28. KY Virtual Library

29. KET 

30. KLA

31. Archives Advisor

32. KBA Liaison

33. Leadership

District Presidents

Appendix A: Districts

34. 1. FIRST DISTRICT:

35. 2. SECOND DISTRICT:

36. 3. Southern  DISTRICT:

37. 4. FOURTH DISTRICT:

39. 5. JEFFERSON COUNTY DISTRICT:

40. 6. CENTRAL DISTRICT:

38. 7. FIFTH DISTRICT:

41. 8. NORTHERN DISTRICT:

42. 9. MIDDLE CUMBERLAND DISTRICT:

43. 10. UPPER CUMBERLAND DISTRICT:

11. NORTH EAST DISTRICT: (Not in existence)

44. 12. EASTERN DISTRICT:

45. Upper KY River

46. Southeastern

Appendix B: Regions

Appendix C. Past Presidents

Appendix D: Awards (?)

Table of Contents

KASL Policies and Procedures Handbook

KASL Membership

Constitution

Article I. Name

Article II. Objective

Article III. Affiliations

Article IV. Membership

Article V. Officers

Article VI. Meetings

Article VII. Amendments

Article VIII. Official Year

Bylaws

Article I. Membership

Article 2. Dues

Article 3. Districts

Article 4. Affiliations

Article 5. Nomination of Officers

Article 6. Election and Term of Office

Article 7. Committees

Article 8. Publications

Article 9. Silence

Article 10. Quorum

Article 11. Amendments

Officers and Executive Board

President

Immediate Past President

President-Elect

Secretary

Treasurer

Kentucky Department of Education Liaison

Board of Directors

Committees

Auditor

Constitution Committee

Awards Chair

Eleanor Simmons Grant

Fall Conference Chair

Finance

Historian

Intellectual Freedom

Jesse Stuart Media Award

Legislative

Webmaster

Membership Committee

Award of Merit

Educational Organizations Liaison

Ad Hoc

District Presidents

Higher Education Representative

Appendix A: Districts

1. First District :

2. Second District:

3. Southern District:

4. Fourth District:

5. Jefferson County District:

6. Central District:

7. Fifth District:

8. Northern District:

9. Middle Cumberland District:

10. Upper Cumberland District:

11. Northeast District:

12. Eastern District:

Appendix B: Regions

Appendix C. Past Presidents

Appendix D: Awards History


KASL Policies and Procedures Handbook

Kentucky Association of School Librarians

A Section of the Kentucky Library Association

This policy handbook has been prepared for all officers, committee chairpersons, and district presidents of the Kentucky Association of School Librarians.

The purpose of this policy handbook is to give direction to persons representing this association so they may better understand and carry out the responsibilities and duties of the organization. The policy handbook will describe and explain the duties and responsibilities of each position from the President to the members. The policy handbook may be obtained at the Kentucky Association of School Librarians website http://www.kysma.org.

This policy handbook should be under continuous revision by the handbook committee and kept up to date with the revisions of the constitution. For inclusion, the policy handbook committee will consider suggestions from each officer, committee chairperson, and member of the board submitted electronically via email or through suggestions on the Google Handbook. By this means, the handbook will always be kept up to date.

Suggestions for changes in the handbook will be reported at the board meetings and if approved by the board, the changes will be made. If, however, there are numerous changes to be made, the policy handbook committee will make all changes in the master policy handbook and submit them for posting on the KASL website. Individuals are responsible for updating their policy handbook sections.

Revised February 1996

Revised August 2002

Revised September 2006

Revised March 2012 (format change)

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised August 2015


KASL Membership

How to Become an Active Member of the Kentucky Association of School Librarians:

Go to the Kentucky Library Association website, www.klaonline.org

Join KLA

Choose KASL as your section

Voting Membership

A member of the Kentucky Library Association (KLA) and Kentucky Association of School Librarians (KASL) who is interested in the improvement of school libraries and pays the stated dues of each, may be an active voting member of KASL.

Term of Membership

Membership term is effective at the time dues are paid to KLA for twelve (12) months. Notice is sent as the term expires.

Duties of Membership

Support and be active in the local school media association.

Support the elected and appointed KASL Board members.

Vote on all issues brought before the KASL membership (elections, etc.).

Revised March 2012 (format change)

Revised July 2015 (Moved to Google Doc)


Constitution

Kentucky Association of School Librarians Constitution

Article I. Name

The name of this organization shall be the Kentucky Association of School Librarians.

Article II. Objective

The purposes of the Kentucky Association of School Librarians are:

To encourage professional growth among its members through offering opportunities for study and for participation in professional activities.

To promote the improvement of school library services in Kentucky and the nation.

To cooperate with other educators and library agencies in improving all types of library services for young people in Kentucky and the nation.

Article III. Affiliations

Section 1.

This Association is a section of the Kentucky Library Association.

Section 2.

This Association is an affiliate of the American Association of School Librarians.

Article IV. Membership

Any person interested in the objective of this Association is eligible for membership upon payment of the annual stated dues.

Article V. Officers

Section 1.

The officers of this association shall be Presidents, Past-President, President-Elect, Secretary, and Treasurer. These officers shall be elected during the annual fall conference meeting.

Section 2.

The Executive Board shall be composed of the officers and the following shall serve as ex-officio: 6. KDE Library Media Consultant and Parliamentarian. They have all the power of the Association in the intervals between meetings of the Board of Directors.

Section 3.

The Board of Directors shall consist of the Executive Board, Committee Chairs, District Presidents, Special and Ad Hoc Committee Chairpersons. Specifically, the board shall meet as frequently as necessary to plan programs for meetings and to transact routine business or any business for the smooth running of the Association.

Article VI. Meetings

The Kentucky Association of School Librarians meets once a year for a business meeting. The Board of Directors will determine the time and place of this meeting.

Article VII. Amendments

Any proposal to amend this Constitution shall be approved by a majority of the Board of Directors and presented in writing to the membership for action at the next regular membership meeting. Amendments to the Constitution require approval by two-thirds of those members present and voting.

Article VIII. Official Year

The Association's fiscal year shall begin November 1 and end October 31 the next year.

Adopted April 1952

Revised October 1982

Revised October 1985

Revised September 1989

Revised May 2000

Revised August 2002

Revised March 2012 (format change)

Revised July 2015 (Moved to Google Doc)


Bylaws

Kentucky Association of School Librarians

Article I. Membership

Any person interested in the objectives of the Kentucky School Library Association is eligible for membership upon payment of section dues to the Kentucky Library Association.

Article 2. Dues

The Kentucky Library Association determines the amount of the dues.

Article 3. Districts

Section A.

The Kentucky Association of School Librarians is divided into districts as follows: First, Second, Southern, Fourth, Jefferson, Central, Fifth, Northern, Middle Cumberland, Upper Cumberland, Eastern, Upper Kentucky River, and Southeastern.

Section B.

Each district functions under its own constitution and/or bylaws, no article of which is to conflict with those in the KASL governing documents. No district or individual shall represent or obligate the KASL to any course of action without the expressed approval of the board of directors.

Article 4. Affiliations

Section A.

The Kentucky Association of School Librarians is a section of the Kentucky Library Association. This Association functions under its own Constitution and Bylaws, no article of which is to conflict with any article of the Constitution or Bylaws of the Kentucky Library Association.

Section B.

The Kentucky Association of School Librarians is an affiliate of the American Association of School Librarians.

Article 5. Nomination of Officers

Section A.

The nominating committee shall consist of one member from each of the seven regions.

Section B.

The nominating committee presents a slate of one qualified candidate for the offices of President-Elect, Secretary, and Treasurer. Written acceptance of the nominee must be given to the chairperson of the nominating committee.

Section C.

The nominees for President-Elect shall be selected from the membership in the regions on a rotating basis. When a president-elect cannot be found from the region in rotation, a person is selected from another region. Once a region is passed, the nomination goes to the next region in rotation. If a President-Elect is chosen from a region out of rotation, that region will not be skipped in the normal rotation. Nominations do not go back to the skipped region until it is their turn in rotation.

Section D.

Nominations may be made from the floor at the business meeting held at the annual fall conference.

Article 6. Election and Term of Office

Section A.

The slate of nominees for President-Elect, Secretary, and Treasurer shall be presented at the annual fall conference. Nominations may be made from the floor.

Section B.

The term of office for each shall be one year beginning at the close of the annual joint KLA/KASL conference.

Section C.

The Executive Board fills by appointment all vacancies for the unexpired terms of officers.

Article 7. Committees

Section A.

Standing, special, and/or ad hoc committees may be created or dissolved by the President with the approval of the Board of Directors.

Section B.

The President appoints all committee chairpersons for a term of one year, beginning at the close of the annual joint KLA/KASL conference.

Section C.

No committee chair or individual member of a committee shall be allowed to represent, engage, or obligate KASL to any course of action without the expressed approval of the Board of Directors.

Article 8. Publications

Section A.

The official publication of the is the Kentucky Association of School Librarians blog and website.

Section B.

Other publications shall be issued upon authorization of the Board of Directors.

Article 9. Silence

Only a moment of silence can be observed at all KASL meetings and functions.

Article 10. Quorum

Section A.

A quorum at the business meeting shall consist of those in attendance.

Section B.

A quorum at the Board of Directors meeting shall be a majority of members in attendance.

Section C.

A quorum for the meetings of the Executive Board shall be a majority of the voting members.

Article 11. Amendments

Any proposal authority for the association is Sturgis' The Standard Code of Parliamentary Procedure, latest edition. The rules contained in the current edition of The Standard Code of Parliamentary Procedure shall govern the Association in all cases to which they are applicable.

Revised August 2002

Revised March 2012 (format change)

Revised July 2015 (Moved to Google Doc)


Officers and Executive Board

1. Officers and Executive Board

1.1. All officers of the Kentucky Association of School Librarians must be active members and are elected for the term specified in Article IV of the constitution of this association.

1.1.1. All officers shall be elected for one-year terms at the annual KLA/KASL joint conference. The term of office for each is one year beginning at the close of the annual meeting.

1.1.2. All officers must be active voting members of KASL.

1.2 All nominees for office must meet the criteria established in Article IV of the association constitution.

1.2.1 The officers, except the President-Elect, shall be elected from each region in rotation in so far as possible. The final determination, however, should not be based on geographic location but on the judgment of the committee as to the person with a background of experience in the professional organization and who has shown the talent and ability for strong leadership and the willingness to serve.

1.3 The responsibility of all officers is to be a part of the governing body of the association.

1.3.1 Each officer is a voting member of the Board of Directors and of the Executive Board.

1.3.2 It shall be the responsibility and duty of each officer to attend each meeting on the Board of Directors. of the Executive Board, and the annual business meetings.

1.4 The Executive Board is made up of all elected officers, the Library Media Program Consultant, Immediate Past-President, and the Parliamentarian.

1.4.1 Responsibilities of the Executive Board:

1.4.1.1 Be the administrative body of the association in the intervals between the meetings of the Board of Directors.

1.4.1.2 Fill by appointment all vacancies for the unexpired terms of officers.

1.4.1.3 Approve special and ad hoc committees appointed to the President, and the same for dissolution of each.

1.4.1.4 Determine the powers and duties of special and ad hoc committees.

1.4.1.5 The Executive Board will adhere to the standard policy as outlined in Sturgis' The Standard Code of Parliamentary Procedure. "A special committee, sometimes called and ad hoc committee, performs some specific task and automatically ceases to exist when its final report is issued. If the organization voices to delegate additional work to a special committee, it continues until the new assignment is completed and another report is submitted." These committees report only to the authority that appointed them.

Revised August 2002

Revised March 2012 (format revision)

Revised November 2010 (name change)

Revised July 2015 (Moved to Google Doc)


President

1.5 President

1.5.1 Requisites:

1.5.1.1 The president of the association shalll be a personal member of the America Library Association (ALA), the American Association of School Librarians (AASL), Kentucky Library Association, and the Kentucky Association of School Librarians.

1.5.2 Term: One year

1.5.3 Duties of the President

1.5.3.1 Serve as KASL's representative in all official capacities and as its spokesman on all established policies.

1.5.3.2 Act as liaison officer between KASL and other official bodies.

1.5.3.3 Delegate authority for action on KASL activities, with the apporival of the Board of Directors

1.5.3.4 Appoint all committee chairpersons and a parliamentarian unless other provisions for their selection are made by the virtue of and office for the term of one year beginning at the close of the annual joint KLA/KASL fall meeting.

1.5.3.5 Appoint committees dealing with special problems and/or interests with the approval of the Executive Board.

1.5.3.6 Suggest names from the KASL membership to serve on ALA, AASL, and KLA committees.

1.5.3.7 Prepare and distribute a calendar of scheduled activities and a copy of the bylaws and handbook sections applicable to each member's position to all members of the Board of Directors at the first Board of Director's meeting.

1.5.3.8 Prepare a list of Board of Director's names, addresses, telephone numbers (home and school), and e-mail addresses to be distributed to the members, KLA officers, and committees at the first board meeting.

1.5.3.9 Arrange for the Membership Chairperson to receive membership printouts from the KLA Executive Secretary.

1.5.3.10 Call, prepare agenda for, and preside at all Executive Board and Board of Director's meetings.

1.5.3.11 Write the Commissioner of Education, requesting professinal days for the joint KLA/KASL Fall Conference for school media librarians.

1.5.3.12 Preside at the KLA/KASL Conference annual membership business meetings.

1.5.3.13 Serve as a voting member of the KLA Board of Directors.

1.5.3.14 Attend the annual ALA Convention and represent KASL at AASL Affiliate Assembly as the State Official Delegate from Kentucky

1.5.3.15 Encourage members in contributing articles to Kentucky Libraries and other professional publications.

1.5.3.16 Assist the Public Relations Chair in publicizing KASL news

1.5.3.17 Assist Historian and committee in gathering archive material.

1.5.3.18 Serve as a voting member of the Finance Committee.

1.5.3.19 Serve as a non-voting member of all other committees

1.5.3.20 Review all minutes and reports.

1.5.3.21 Invite the KLA and SELA Presidents to the Board of Director's meetings.

1.5.3.22 Approve all vouchers for ten dollars ($10.00) or more

1.5.3.23 Direct all Board of Directors to turn in their written annual reports and the KASL committee policy handbook sections.

1.5.3.24 Collect the anual reports, handbook sections, and all records from all committee chairpersons, district presidents, officers, and any other data valuable to the in-coming president. Turn these records over to the new president.

1.5.3.25 Turn copies of the annual reports to the historian.

1.5.3.26 Direct the out-going KASL secretary to send the KLA Executive Secretary the names, addresses, telephone numbers, and e-mail addresses of the new KASL officers immediately following the KASL elections.

1.5.3.27 The order of business for the Board of Directors' Meetings will be at the discretion of the president or as follows:

1.5.3.27.1 Call to order

1.5.3.27.2 Reading of the minutes of the previous meeting

1.5.3.27.3 Treasurer's report

1.5.3.27.4 Old business

1.5.3.27.5 New business

1.5.3.27.6 Reports of officers, chairpersons of each educational district, standing committees, and special committees

1.5.3.27.7 Discussion of reports

1.5.3.27.8 Announcements

1.5.3.27.9 Adjournment

1.5.4 Expenses

1.5.4.1 Expense vouchers must be completed, signed, and submitted to the treasurer before any bills can be paid

1.5.4.2 Receipts or invoices must accompany all vouchers; however, receipts for mileage expenses are not necessary

1.5.4.3 Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA/KASL meeting. This will enable the treasurer to pay all bills and prepare the books for audit.

1.5.4.3.1 If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference

1.5.4.3.2 Invoices/Receipts should be submitted as soon as possible

1.5.4.4 ALA Convention expenses incurred by the KASL President attending the ALA Convention as State Assembly Delegate will be paid up to the amount allocated in the budget. Adjustments may be made at the discretion of the Board of Directors.

1.5.4.5 Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage per car for meetings not held in conjunction with conferences or regular annual meetings such as the fall KLA/KASL joint conference. Room reimbursement for travel of 150 miles or more one-way, is limited to the standard single convention rate or actual cost, whichever is less.

1.5.4.6 Travel expenses are allowed for the President attending special meetings at the rate of KLA mileage and room reimbursement for travel of 150 miles or more one-way at the standard single convention rate or actual cost, whichever is less.

Revised February 2000

Revised August 2002

Revised February 2012

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)


Immediate Past President

1.6 Immediate Past President

1.6.1 Term: One year

1.6.2 Duties of the Immediate Past President

1.6.2.1 To be a voting member of the Board of Directors and of the Executive Board

1.6.2.2 To serve on the Nominating Committee

1.6.2.3 To serve on the Finance Committee

1.6.2.4 To serve on the Policy Handbook Committee

1.6.2.5 To act in an advisory capacity of the association

1.6.2.6 To serve with the President-Elect as counselor to the districts

1.6.2.7 To inform district presidents of their responsibilities regarding KASL

1.6.2.8 To assist in preparation of district programs, if requested

1.6.2.9 To organize and follow-up on KASL district meetings' visitation program

1.6.2.10

1.6.2.11 To request district Presidents send copies of their programs with invitations to attend their meetings

1.6.2.12 To host a Past President's Breakfast (lunch, or dinner) at the fall KLA/KASL joint conference

1.6.2.13 To contact Past Presidents to inform them of writing and phoning campaigns and legistlative concerns so they may act as liaisons for their geographic areas

1.6.2.14 To serve on the Consitution Committee

1.6.3 Expenses

1.6.3.1 Expense vouchers must be completed, signed, and submitted to the treasurer before any bills can be paid.

1.6.3.2 Receipts or invoices must accompany all vouchers; however, receipts for mileage expenses are not necessary

1.6.3.3 Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA/KASL meeting. This will enable the treasurer to pay all bills and prepare the books for audit.

1.6.3.3.1 If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference

1.6.3.3.2 Invoices/Receipts should be submitted as soon as possible

1.6.3.4 Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage per car for meetings not held in conjunction with conferenced or regular annual meetings such as the fall KLA/KASL joint conference. Room reimbursement for travel of 150 miles or more one-way, is limited to the standard single convention rate or actual cost, whichever is less.

Revised February 2000

Revised March 2012

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised August 2015

President-Elect

1.7 President-Elect

1.7.1 Requisites

1.7.1.1 The President-Elect of the association shall be a personal member of the American Library Association (ALA), the American Association of School Librarians (AASL), Kentucky Library Association (KLA), and the Kentucky Association of School Librarians (KASL).

1.7.1.2 The President-Elect shall have served on the KASL Board at least one year.

1.7.2. Term: One year

1.7.3 Duties of the President-Elect:

1.7.3.1 Shall be a member of the Board of Directors and the Executive Board, and attend all meetings

1.7.3.2 Shall act in the capacity of the President in his/her absence.

1.7.3.3 The date and location for the fall conference will be chosen in cooperation with the Kentucky Library Association and all conferences will be held as joint conferenced

1.7.3.3.1 Shall attend KLA/KASL Fall Conference planning meetings with the KASL Fall Conference Coordinator

1.7.3.4 Serve with the Immediate Past President as counselor to the districts by:

1.7.3.4.1 Informing district presidents of their responsibilities regarding KASL

1.7.3.4.2 Assisting in preparation of district programs, it requested

1.7.3.4.3 Organizing and following up on KASL District Meetings' visitation program

1.7.3.4.4 Keeping a file of district officers including their home and school addresses, telephone numbers. and e-mail addresses

1.7.3.4.5 Requesting district presidents send copies of their programs with invitations to attend their meetings

1.7.3.5 Prepare an annual written report, for the last Board of Directors' meeting before the fall KLA/KASL joint conferene

1.7.3.6 Serve on the Constitution Committee

1.7.3.7 Shall serve on the Nominating Committee as a non-voting member

1.7.3.8 Attend KLA Board of Directors' meetings and vote in the absence of the President

1.7.4 Expenses

1.7.4.1 Expense vouchers must be completed, signed, and submitted to the treasurer before any bills can be paid.

1.7.4.2 Receipts or invoices must accompany all vouchers; however, receipts for mileage expenses are not necessary

1.7.4.3 Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA/KASL meeting. This will enable the treasurer to pay all bills and prepare the books for audit.

1.7.4.3.1 If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference.

1.7.4.3.2 Invoices/Receipts should be submitted as soon as possible

1.7.4.4 ALA Convention expenses incurred by the KASL President-Elect attending the annual ALA Conventionas the State Assembly Delegate will be paid up to the amount allocated in the budget. Adjustments may be made at the discretion of the Board of Directors.

1.7.4.5 Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage per car for meetings not held in conjunction with conferenced or regular annual meetings such as the fall KLA/KASL joint conference. Room reimbursement for travel of 150 miles or more one-way, is limited to the standard single convention rate or actual cost, whichever is less.

Revised February 2000

Revised March 2012

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised August 2015


Secretary

1.8 Secretary

1.8.1 Term: One year

1.8.2 Duties of the Secretary

1.8.2.1 Take the minutes of all membership meetings and Board of Directors' meetings. Copies are to be sent to all Board members. Copies of the minutes are to be provided within three (3) weeks after each official meeting.

1.8.2.2 Take minutes of the Executive Board to be read and acted on only in Executive Board meetings

1.8.2.4 Send notices of meetings as requested by the president

1.8.2.5 Write thank-you letters to the chairpersons of the various committees after they have completed working on designated projects.

1.8.2.7 Prepare an annual written report for the last Board of Directors meeting before the fall KLA/KASL joint conference.

1.8.2.8 The out-going secretary will take minutes of the KLA/KASL joint fall conference board meeting. These are to be prepared in a form for filing by the incoming secretary.

1.8.2.9 The out-going secretary sends to the KLA Executive Secretary the names, addresses, telephone numbers, and e-mail addresses of the new officers immediately following the election.

1.8.2.10 Serve as a member of the Finance Committee.

1.8.2.11 Turns over all correspondence of lasting interest to the historian at the end of the current year.

1.8.2.12 To keep a file of district officers including their home and school addresses, telephone numbers, and e-mail addresses

1.8.3 Expenses

1.8.3.1 Expense vouchers must be completed, signed, and submitted to the treasurer before any bills can be paid.

1.8.3.2 Receipts or invoices must accompany all vouchers; however, receipts for mileage expenses are not necessary

1.8.3.3 Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA/KASL meeting. This will enable the treasurer to pay all bills and prepare the books for audit.

1.8.3.3.2 Invoices/Receipts should be submitted as soon as possible

1.8.3.4 Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage per car for meetings not held in conjunction with conferenced or regular annual meetings such as the fall KLA/KASL joint conference. Room reimbursement for travel of 150 miles or more one-way, is limited to the standard single convention rate or actual cost, whichever is less.

Revised February 2000 Revised

March 2012

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised August 2015


Treasurer

1.9 Treasurer

1.9.1 Term: One year

1.9.1.1 The treasurer shall be bondend in accordance with KLA requirements

1.9.2 Duties of the Treasurer

1.9.2.1 Attend and vote at all meetings

1.9.2.2 Receive all monies and give receipts for same

1.9.2.3 Chair the finance committee

1.9.2.3.1 Prepare and submit a proposed budget to the KASL Executive Board before the first scheduled meeting of the new KASL year.

1.9.2.4 The signatures of two KASL board members are required in order to move or withdraw and KASL certificate of deposit

1.9.2.5 Pay all bills within the approved budget and all other bills authorized by the Board of Directors. The President's approval is required for vouchers of ten dollars ($100.00) or more.

1.9.2.6 Submit a written report at each meeting of the Board of Directors and at the annual business meeting of the association.

1.9.2.7 Inform all officers and chairpersons that expense vouchers are to be duplicated from the form in APPENDIX E, KASL Business Forms, and properly processed.

1.9.7.2.1 An expense voucher must be completed, signed, and submitted to the treasurer before any bills can be paid.

1.9.7.2.2 Receipts or invoices must accompany all vouchers; however, receipts for mileage are not necessary.

1.9.2.7.3 Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA/KASL joint meeting. This will enable the treasurer to pay all bills and prepare the books for audit.

1.9.2.7.3.1 If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference.

1.9.2.7.3.2 Invoices/receipts should be submitted as soon as possible

1.9.2.7.4 Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage per car for meetings not held in conjunction with conferences or regular annual meetings such as the fall KLA/KASL joint conference. Room reimbursement for travel of 150 miles or more one-way, is limited to the standard single convention rate or actual cost, whichever is less.

1.9.2.8 Submit a financial statement, together with the treasurer's books, for the annual audit by the Audit Committee as the the last duty of office. Final report should be made and audit completed at the KASL business meeting held during the fall KLA/KASL joint conference

1.9.2.9 Retain financial records for five years. Discard records older than five years.

1.9.2.10 ALA Convention expenses incurred by the KASL President and President-Elect, attending the annual ALA Convention as the State Assembly Delegate will be paid up to the amount allocated in the budget. Adjustments may be made at the discretion of the Board of Directors.

1.9.2.11 Travel expenses are allowed for the President and President-Elect attending special meetings at the KLA mileage rate per car and room reimbursement for travel of 150 miles or more one-way at the standard single convention rate or actual cost, whichever is less.

1.9.3 Expenses

1.9.3.1 Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage per car for meetings not held in conjunction with conferenced or regular annual meetings such as the fall KLA/KASL joint conference. Room reimbursement for travel of 150 miles or more 0ne-way, is limited to the standard single convention rate or actual cost, whichever is less.

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised August 2015


Kentucky Department of Education Liaison

1.10 Kentucky Department of Education Liaison

1.10.1 Term: Tenure in position at the Kentucky Department of Education

1.10.2 Duties

1.10.2.1 Serve as liaison between KASL and the Kentucky Department of Education

1.10.2.2 Provide information and statistics about library programs and trends in Kentucky school libraries

1.0.2.3 Serve as Ex-Officio member of KASL Executive Board

1.0.2.4 Serve as advisor and voting member of the KASL Board of Directors (if a member of KASL)

1.10.3 Expenses

1.10.3.1 Expense vouchers must be completed, signed, and submitted to the treasurer before any bills can be paid.

1.10.3.2 Receipts or invoices must accompany all vouchers; however, receipts for mileage expenses are not necessary

1.10.3.3 Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA/KASL meeting. This will enable the treasurer to pay all bills and prepare the books for audit.

1.10.3.3.1 If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference

1.10.3.3.2 Invoices/Receipts should be submitted as soon as possible

1.10.3.4 Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage per car for meetings not held in conjunction with conferenced or regular annual meetings such as the fall KLA/KASL joint conference. Room reimbursement for travel of 150 miles or more one-way, is limited to the standard single convention rate or actual cost, whichever is less.

Revised March 2012

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised August 2015

 


Board of Directors

2. Board of Directors

2.1. Purpose: The purpose of Board of Directors membership is to be a part of the governing body of the association.

2.2. Composition: The Board of Directors is made up of the Executive Board and Committee Chairs, District Presidents, Special and Ad Hoc Committee Chairpersons.

2.3. Duties:

2.3.1. To meet as frequently as necessary to carry on the business of the association

2.3.2. To approve dates and places for all meetings except those of the Executive Board, upon the President's recommendations.

2.3.3. To approve the time and place for special conferences, programs, and business meetings

2.3.4. To approve all plans of the association

2.3.5. To recommend policies for consideration by the membership at regular meetings

2.3.6. To plan programs for all meetings or delegate this responsibility to a special committee or person

2.3.7. To receive and approve all committee reports.

2.3.8. To take action on proposed publications of the association.

2.3.9. To approve appointments made by the President other than committees dealing with special problems and/or interests These are approved by the Executive Board.

Revised March 2012

Revised July 2015 (Moved to Google Doc)


Committees

2.4. Committees

2.4.1. General Policies:

2.4.1.1. Chairpersons are appointed by the President of the association unless other provisions for their selection shall be voted by a majority of the members assembled.

2.4.1.2. Chairpersons serve a term of one year, beginning at the close of the annual meeting of the fall KLA/KASL joint conference.

2.4.1.3. Chairpersons shall be a voting member of the Board of Directors.

2.4.1.4. Chairpersons should appoint committee members and submit their names to the President

2.4.1.5. The committee's goals for the year should be determined and written guidelines should be made for attaining these goals.

2.4.1.6. The approximate expenses for the committee should be determined and the total amount submitted to the treasurer for inclusion in the budget to be presented to the Board of Directors.

2.4.1.7. Expense vouchers must be given to the treasurer for each and all expenditures.

2.4.1.8. Chairpersons may spend up to the approved budget allotment without Board action,but any amount over this allotment requires further Board action.

2.4.1.9. The chairpersons should obtain KASL letterhead stationary from the secretary for all correspondence.

2.4.1.10. The President should be notified of all committee meetings.

2.4.1.11. The President is to serve as an ex- officio member of all committees.

2.4.1.12. Chairpersons will report to the Board of Directors at each meeting.

2.4.1.13. Chairpersons will submit a written annual report to the association at the last KASL Board Meeting.

2.4.1.14. Chairpersons and committee members must be KLA/KASL members.

2.4.1.15. At the end of their terms, chairpersons shall turn in to the President the KASL committee folder, to be passed to the successor.

2.4.1.16. The chairperson of each committee shall report to the Board of Directors at each KASL board meeting. The form of report (written or oral) will be at the discretion of the president.

Revised March 2012

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)


Auditor

2.5. Auditor

2.5.1. Term: One year (appointed by President)

2.5.2. Duties:

2.5.2.1. To investigate and document all financial matters of the association

2.5.2.2. Verify all receipts and expenditures of the association.

2.5.2.3. Certify all financial reports of the Treasurer.

2.5.2.4. Certify all financial matters in lieu of external audits.

2.5.2.5. To examine and verify at each Board of Directors' meeting all receipts and expenditures of the association between each Board of Directors' meeting

2.5.2.6. To file a Letter of Certification at the end of the Treasurer's term of office stating the status of the treasury of the association

2.5.2.6.1. The final audit will be made by the Auditor and two members of the association appointed by the President.

2.5.2.6.2. The final audit and Letter of Certification will be in the hands of the new treasurer prior to the first Board of Directors' meeting after the Fall Conference.

2.5.3. Expenses:

2.5.3.1. Expense vouchers must be completed, signed, submitted to the treasurer before any bills can be paid.

2.5.3.2 Receipts or invoices must accompany all vouchers; however, receipts for mileage expenses are not necessary.

2.5.3.3. Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA/KASL joint meeting. This will enable the treasurer to pay all bills and prepare the books for audit.

2.5.3.3.1. If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference.

2.5.3.3.2. Invoices/receipts should be submitted as soon as possible.

2.5.3.4. Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage rate per car for meetings not held in conjunction with conferences or regular annual meetings such as the fall KLA/KASL joint conference. Room reimbursement for travel of 150 miles or more one-way, is limited to the standard single convention rate or actual cost, whichever is less.

Revised March 2012

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)


Constitution Committee

2.6. Constitution

2.6.1. Term: One year (appointed by President)

2.6.2. Composition:

2.6.2.1. The immediate past-president and parliamentarian serve as voting members of the committee.

2.6.2.2. The President serves as a non-voting member of the committee.

2.6.2.3. The chairperson appoints additional committee members as needed.

2.6.3. Duties:

2.6.3.1. The committee will revise the constitution as directed by the Board of Directors in conjunction with revisions of the Policy Handbook.

2.6.3.2. Upon completion of the term in office the chairperson will turn in the constitution folder to the President to be passed to the successor of the chair.

2.6.3.3. An annual written report is to be prepared and presented to the Board of Directors.

2.6.4. Expenses:

2.6.4.1. Expense vouchers must be completed, signed, submitted to the treasurer before any bills can be paid.

2.6.4.2. Receipts or invoices must accompany all vouchers; however, receipts for mileage expenses are not necessary.

2.6.4.3. Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA meeting. This will enable the treasurer to pay all bills and prepare the books for audit.

2.6.4.3.1. If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference.

2.6.4.3.2. Invoices/receipts should be submitted as soon as possible.

2.6.4.4. Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage rate per car for meetings not held in conjunction with conferences or regular annual meetings such as the fall KLA/KASL joint conference. Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage per car for meetings not held in conjunction with conferenced or regular annual meetings such as the fall KLA/KASL joint conference. Room reimbursement for travel of 150 miles or more one-way, is limited to the standard single convention rate or actual cost, whichever is less.

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)


Fall Conference Chair

2.8. Fall Conference

2.8.1. TERM: One year (appointed by President)

2.8.2. PURPOSE: The committee will promote professional growth through an annual conference produced by and for librarians and media specialists.

2.8.3. DATE AND LOCATION: The date and location for the fall conference will be chosen two (2) years in advance in cooperation with the Kentucky Library Association and all conferences will be held as joint conferences.

2.8.4. EXPENSES:

2.8.4.1. Vouchers must be completed, signed, and submitted to the treasurer by the

coordinator before bills can be paid.

2.8.4.2. Receipts or invoices must accompany all vouchers; however, receipts for mileage

expenses are not necessary.

2.8.4.3. Any expenses incurred while in office must be submitted for payment at least 10 days

prior to the fall KLA meeting. This will enable treasurer to pay all bills and prepare the books for audit.

2.8.4.3.1. If this deadline cannot be met, a written explanation should accompany a completed

and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference.

2.8.4.3.2. Invoices/receipts should be submitted as soon as possible.

2.8.4.4. Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage rate per car for meetings not held in conjunction with conferences or regular annual meetings such as the fall KLA/KASL joint conference. If the meeting is held 100 or more miles from a member's home, $50.00 per night lodging expense is allowed.

2.8.5 Duties

2.8.5.1. Fall Conference Coordinator:

2.8.5.1.1. To appoint the Chairs for all the sub-committees

2.8.5.1.2. To secure a speaker for the meal function, including a contract for the speaker’s fee and travel expenses, and to make travel arrangements and room accommodations

2.8.5.1.3. To arrange with the publisher for the author’s books to be sold at the workshop Author Gallery position

2.8.5.1.4. To plan the meal function, including selecting a menu and acting as Master of Ceremonies. A moment of silence will replace a prayer at the beginning of the meal.

2.8.5.1.5. To work with and coordinate all the sub-committees

2.8.5.1.6. Compile information for conference program

2.8.5.1.7. An annual written report for the Coordinator and Sub-Committee Chairs is to be prepared and presented to the Board of Directors at the last KASL Board of Directors’ meeting (KLA/KASL Fall Conference).

2.8.5.2. Exhibits and Sales Sub-Committee Chair:

2.8.5.2.1. The coordinator will work with and coordinate this sub-committee

2.8.5.2.2. To obtain contracts with exhibitors who would be of interest to the conference

participants

2.8.5.2.3. To solicit items for door prizes

2.8.5.2.4. To solicit donations for the Author Gallery exhibitors' party

2.8.5.2.10. To submit invoices and receipts to the coordinator at least monthly

2.8.5.2.11. An annual written report, in triplicate, is to be prepared and presented to the Board

of Directors at the last KASL Board of Directors' meeting (KASL Fall Conference).

2.8.5.3. Sessions Sub-Committee Chair:

2.8.5.3.1. The coordinator will work with and coordinate this sub-committee.

2.8.5.3.2. To secure session presenters by soliciting ideas from KASL members.

2.8.5.3.3. To work out session schedule and notify presenters.

2.8.5.3.4. To arrange for any equipment needed for sessions.

2.8.5.3.5. To arrange to have one monitor per session who will introduce session presenters, pass out handouts, keep sessions within time limits, arrange for extra chairs if needed, and handle any problems which may arise during sessions.
2.8.5.3.6. To plan and submit schedule of workshop sessions and present to workshop coordinator

2.8.5.3.7. To submit invoices and receipts to the coordinator at least monthly

2.8.5.3.8. An annual written report, in triplicate, is to be prepared and presented to the Board of Directors at the last KASL Board of Directors' meeting.

Revised August 2002

Revised July 2015 (Moved to Google Doc)


Finance

2.9. FINANCE

2.9.1. TERM: One year

2.9.2. PURPOSE: The purpose of the committee is to prepare a working budget for the association.

2.9.3. COMPOSITION:

2.9.3.1. The chairperson of this committee is the current KASL Treasurer.

2.9.3.2. Members of the committee are the President, President-Elect, Past President, and Past Treasurer.

2.9.4. DUTIES:

2.9.4.1. To prepare a budget for the KASL current year in accordance with the proposed budget presented to the Treasurer at the beginning of the term.

2.9.4.2. Prepare and submit a proposed budget to the KASL Executive Board before the first scheduled meeting of the new KASL year.

2.9.4.3. To prepare an annual written report and present to the Board of Directors at the last KASL Board of Directors' meeting

2.9.5. EXPENSES:

2.9.5.1. Expense vouchers must be completed, signed, and submitted to the treasurer before any bills can be paid.

2.9.5.2. Receipts or invoices must accompany all vouchers; however, receipts for mileage expenses are not necessary.

2.9.5.3. Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA meeting. This will enable the treasurer to pay all bills and prepare the books for audit.

2.9.5.3.1. If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference.

2.9.5.3.2. Invoices/receipts should be submitted as soon as possible.

2.9.5.4. Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' Meeting are allowed at the rate of KLA mileage rate per car for meetings not held in conjunction with workshops or regular annual meetings such as the fall KLA/KASL joint conference. If the meeting is held 100 or more miles from a member's home, $50.00 per night lodging expense is allowed.

Revised July 2015 (Moved to Google Doc)

Revised August 2015


Historian

2.11. HISTORIAN

2.11.1. TERM: One year (appointed by the President)

2.11.2. PURPOSE: The historian will keep an accurate, up-to-date history of the organization.

2.11.3. DUTIES:

2.11.3.1. To maintain the Association’s digitized scrapbook on the KASL website.

2.11.3.2. To attend Board of Directors' meetings

2.11.3.3. To display an annual formal account of the activities of the association for inclusion in the association's scrapbook on the KASL website.(Written account provided by President’s final report to the KASL Board)

2.11.3.4. To write a 10-year cumulative record (beginning 1984) based on the previous annual accounts and add to the KASL/KASL history

2.11.3.5. To display the association's scrapbook at the conferences

2.11.3.6. To collect and file newspaper clippings and other publicity items submitted by members

2.11.3.7. To encourage district level historians to maintain and organize materials related to local associations such as keeping up-to-date scrapbooks and displaying them at district meetings, and placing all pertinent materials in adequate files.

2.11.3.8. To prepare an annual written report to be presented to the Board of Directors at the last KASL Board meeting

2.11.4. EXPENSES:

2.11.4.1. Expense vouchers must be completed, signed, and submitted to the treasurer before any bills can be paid.

2.11.4.2. Receipts or invoices must accompany all vouchers; however, receipts for mileage expenses are not necessary.

2.11.4.3. Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA meeting. This will enable the treasurer to pay any bills and prepare the books for audit.

2.11.4.3.1. If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference.

2.11.4.3.2. Invoices/receipts should be submitted as soon as possible.

2.11.4.4. Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage per car for meetings not held in conjunction with conferences or regular annual meetings such as the fall KLA/KASL joint conference. If the meeting is held 100 or more miles from a member's home, $50.00 per night lodging expense is allowed.

Revised October 18, 2002

Revised July 2015 (Moved to Google Doc)

Revised August 2015


Intellectual Freedom

2.12. INTELLECTUAL FREEDOM

2.12.1. TERM: One year (appointed by the President)

2.12.2. PURPOSE: To make association members aware of the student's right to read and view materials.

2.12.3. COMPOSITION: Committee members will represent elementary schools, middle schools, and high schools from different parts of the state.

2.12.4. DUTIES:

2.12.4.1. To form a base of support for the librarian who needs to consider controversial materials when the curriculum calls for such materials.

2.12.4.2. To be available for consultations and maintain a variety of appropriate literature and bibliographies for the use of those who may need to answer complaints or questions about library holdings.

2.12.4.3. To maintain contact with the American Library Association (ALA), Office of Intellectual Freedom (OIF) as Intellectual Freedom Chair for KASL.

2.12.4.3.1 Contact current ALA OIF program officer with name and email address to be added to the OIF list serve at stateifc@ala.org.

2.12.4.4 To maintain contact with the KLA Intellectual Freedom Subcommittee.

2.12.4.4.1 Contact current KLA Member Services IF Subcommittee Chair with name and email address.  If not yet appointed, contact current KLA Member Services Chairperson.

2.12.4.4.2 Serve as member of the KLA Member Services IF Subcommittee.

2.12.4.5 Report all challenged material in school libraries to ALA OIF for inclusion in the Challenge Database through http://www.ala.org/bbooks/changedmaterials/reporting or through the current OIF Program Officer (A challenge is defined by the ALA as a formal, written complaint, filed with library or school requesting that materials be removed because of content or appropriateness.)

2.12.4.5.1 Reports should include the following information:

2.12.4.5.1.1 Title of challenged material

2.12.4.5.1.2 Role of person initiating challenge (i.e. parent, teacher, administrator, student, concerned citizen, etc).

2.12.4.5.1.3 Nature of objection to the material (i.e. violence, sexually explicit, unsuited/inappropriate for age group/audience, etc).

2.12.4.5.1.4 Specific request of action (i.e. removal of material from library).

2.12.4.5.1.5 Month and Year of formal challenge

2.12.4.5.1.6 Outcome of challenge (i.e. banning/removal of materials from library or retention of materials.

2.12.4.5.1.7 Final deciding entity (i.e. Principal, School Site-Based Decision Making Council, School Board, etc.)

2.12.4.6 Prepare reports of challenged materials in school libraries to be presented to the Board of Directors at each KASL Board meeting.

2.12.4.6.1 Reports should include all information needed for/reported to ALA OIF.

2.12.4.6.2 Reports should include current development of ongoing challenges.

2.12.4.6.3 Share copy of reports presented to KASL Board of Directors with KLA Member Services IF Subcommittee Chair or KLA Member Services Committee Chair.

2.12.5. EXPENSES:

2.12.5.1. Expense vouchers must be completed, signed, and submitted to the treasurer before any bills can be paid.

2.12.5.2. Receipts or invoices must accompany all vouchers; however, receipts for mileage expenses are not necessary.

2.12.5.3. Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA meeting. This will enable the treasurer to pay any bills and prepare the books for audit.

2.12.5.3.1. If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference.

2.12.5.3.2. Invoices/receipts should be submitted as soon as possible.

2.12.5.4. Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage per car for meetings not held in conjunction with conferences or regular annual meetings such as the fall KLA/KASL joint conference. If the meeting is held 100 or more miles from a member's home, $50.00 per night lodging expense is allowed.

Revised July 2015 (Moved to Google Doc)

Revised August 2015



Legislative

2.15. LEGISLATIVE

2.15.1. TERM: One year (appointed by the President)

2.15.2. COMPOSITION: The Legislative Committee is composed of one person from each district, appointed by the district president.

2.15.3. DUTIES:

2.15.3.1. To secure the names, addresses, phone numbers, and email addresses of each district's representative to the KASL Legislative Committee

2.15.3.2. To lead in the development of a legislative agenda or platform for KASL

2.15.3.3. To submit the legislative agenda or platform to the KASL Board for approval

2.15.3.4. To notify membership of KASL legislative agenda or platform through the listserv, email, and other forms of social media; keep members informed of legislative activity and progress throughout the year.

2.15.3.5. To submit the adopted legislative agenda or platform to KLA’s Legislative Committee; it should become a part of KLA agenda.

2.15.3.6. To develop and/or maintain a statewide legislative network for promoting/enacting the KASL and KLA legislative agenda or platform; lead in coordinating statewide efforts

2.15.3.7. To be familiar with the Kentucky Library Association, the American Association of School Librarians, and the American Library Association legislative agendas and platforms; and communicate them to members.

2.15.3.8. To work with above organizations to achieve these objectives

2.15.3.9. To use the KASL representative of KLA's Legislative Committee as a special contact with KLA's legislative activities.

2.15.3.10. To be sure that the ALA WASHINGTON NEWSLETTER is sent to the committee chair (The out-going Legislative Committee Chair should make this name and address change known to the publications chair. The chair should also remind KASL to subscribe to this publication.)

2.15.3.11. To participate in ALA Legislative Day in Washington, D. C. (Ask KASL to include

expenses for this day in the annual budget.)

2.15.3.12. To submit budget requests for any unusual legislative activities planned.

2.15.3.13. To be familiar with the Kentucky Education Association's legislative platform Lead in

defending KASL's positions and in forwarding KASL's interests.

2.15.3.14. To represent KASL at any congressional or state legislative hearings as requested

or needed.

2.15.3.15. To attend KASL Board meetings

2.15.3.16. To prepare reports for each Board meeting and the KASL NEWSLETTER as needed

2.15.3.17. To prepare an annual written report to be presented to the Board of Directors at the last KASL Board meeting

2.15.3.18 To contact Past Presidents to inform them of writing and phoning campaigns and legistlative concerns so they may act as liaisons for their geographic areas

2.15.4. EXPENSES:

2.15.4.1. Expense vouchers must be completed, signed, and submitted to the treasurer before any bills can be paid.

2.15.4.2. Receipts or invoices must accompany all vouchers; however, receipts for mileage expenses are not necessary.

2.15.4.3. Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA meeting. This will enable the treasurer to pay any bills and prepare the books for audit.

2.15.4.3.1. If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference.

2.15.4.3.2. Invoices/receipts should be submitted as soon as possible.

2.15.4.4. Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors meetings are allowed at the KLA mileage rate per car for meetings not held in conjunction with conferences or regular annual meetings such as the fall KLA/KASL joint conference. If the meeting is held 100 or more miles from a member's home, $50.00 per night lodging expense is allowed.

Revised July 2015 (Moved to Google Doc)


Publications


Webmaster

1. TERM: One year (appointed by the President)

2. PURPOSE: The Webmaster will design/update/maintain the official KASL website as needed in order to promote ease of use and access to organizational information.

3. DUTIES:

3.1 Secures/maintains domain subscriptions and hosting agreements with applicable entities;

3.2 Creates, designs and prepares web pages as deemed necessary;

3.3 Develops and maintains intuitive, user-friendly and technically efficient web pages;

3.4 Updates site content and structure in coordination with other KASL board members;

3.5 Enhances user interface;

3.6 Troubleshoots website operation, tracks site usage statistics and monitors performance;

3.7 Learns new tools and methods in an effort to adapt and respond to ever-changing web project needs;

3.8 Designs and prepares elements/graphic images for the web;

3.9 Other related duties as assigned.

4. EXPENSES:

4.1. Expense vouchers must be completed, signed, submitted to the treasurer before any bills can be paid.

4.2. Receipts or invoices must accompany all vouchers; however, receipts for mileage expenses are not necessary.

4.3. Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA/KASL joint meeting. This will enable the treasurer to pay all bills and prepare the books for audit.

4.3.1. If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference.

4.3.2. Invoices/receipts should be submitted as soon as possible.

4.4. Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage rate per car for meetings not held in conjunction with conferences or regular annual meetings such as the fall KLA/KASL joint conference. If the meeting is held 150 or more miles from the member's home, $50.00 per night lodging expense is allowed.

Created December 2015

Membership Committee

2.16. MEMBERSHIP

2.16.1. TERM: One year (appointed by the President)

2.16.2. COMPOSITION:

2.16.2.1. The district presidents will each appoint a member to this committee and inform the chair of the name, address, phone number and e-mail address of that person.

2.16.2.2. The KASL representative on KLA's membership committee will be a special contact with KLA's membership activities.

2.16.3. DUTIES:

2.16.3.1. To recruit membership for the association

2.16.3.2. To keep a copy of the computer printout of the membership sent to the President from the KLA Executive Secretary.

2.16.3.2.1. Members of KASL must join KLA and designate KASL as the section of choice.

2.16.3.2.2. Dues are set by KLA. Membership in KLA is from month joined for one year, renewal in month joined.

2.16.3.2.3. The fiscal year of KASL begins at the close of the KLA Conference.

2.16.3.2.4. Renewal notices are sent out to KASL members who have not renewed by the KLA Executive Secretary. KLA Executive Secretary will also issue membership cards for the next year.

2.16.3.3. To prepare an annual written report for the last KASL Board meeting

2.16.3.4. To insure that the name and address of the chairperson of the Membership Committee is included in each issue of the KASL NEWSLETTER

2.16.4. EXPENSES:

2.16.4.1. Expense vouchers must be completed, signed, and submitted to the treasurer before any bills can be paid.

2.16.4.2. Receipts or invoices must accompany all vouchers; however, receipts for mileage

expenses are not necessary.

2.16.4.3. Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA meeting. This will enable the treasurer to pay any bills and prepare the books for audit.

2.16.4.3.1. If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference.

2.16.4.3.2. Invoices/receipts should be submitted as soon as possible.

2.16.4.4. Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage rate per car for meetings not held in conjunction with conferences or regular annual meetings such as the fall KLA/KASL joint conference. If the meeting is held 100 or more miles from the member's home, $50.00 per night lodging expense is allowed.

Revised July 2015 (Moved to Google Doc)

Revised August 2015



Educational Organizations Liaison

2.23. Educational Organizations Liaison

2.23.1. Term: One year (appointed by the President)

2.23.2. Purpose: To promote and represent the organization of Kentucky Association of School Librarians at other Kentucky association conferences throughout the state.

2.23.3. Duties:

2.23.3.1. To identify the state conferences, workshops, and dates

2.23.3.2. To choose conferences and workshops

2.23.3.3. To apply for space at exhibit display.

2.23.3.4. To plan exhibit display and order or acquire materials for handouts.

2.23.3.5. To set up booth at conference/workshop

2.23.3.6. To provide workers for all conference dates

2.23.3.7. To break down booth after conference

2.23.3.8. To report on the action of the conference to KASL board

2.23.3.9. Chairperson is responsible for the storage of tabletop and materials between conferences.

2.23.4. Expenses:

2.23.4.1. Expense vouchers must be completed, signed, and submitted to the treasurer before any bills can be paid.

2.23.4.2. Receipts or invoices must accompany all vouchers; however, receipts for mileage, and food are not necessary.

2.23.4.3. Any expenses incurred while in office must be submitted for payment within two weeks after the conclusion of the fall KLA/KASL joint meeting. This will enable the treasurer to pay all bills and prepare the books for audit.

2.23.4.3.1. If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference.

2.23.4.3.2. Invoices/receipts should be submitted as soon as possible.

2.23.4.4. Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage rate per car for meetings not held in conjunction with conferences or regular annual meetings such as the fall KLA/KASL joint conference. If the meeting is held 150 or more miles from the member's home, member shall be reimbursed at convention rate.

Revised March 2012

Revised July 2015 (Moved to Google Doc)

Revised August 2015


Ad Hoc

2.25. Ad Hoc and Special Committees

2.25.1. Definition: "A special committee, sometimes called an ad hoc committee, performs some specific task and automatically ceases to exist when its final report is issued. If the organization votes to delegate additional work to a special committee, it continues until the new assignment is completed and another report is submitted…. These committees report only to the authority that appointed them.” The Standard Code of Parliamentary Procedure, Third Edition, New and Revised

2.25.2. General Policy:

2.25.2.1. The President, with the approval of the Executive Board, appoints committees dealing with special problems and/or interests.

2.25.2.2. The President appoints all committee chairpersons for a term of one year, beginning at the close of the annual meeting of KLA/KASL.

2.25.2.3. The chairperson of any special committee will be a voting member of the Board of Directors.

2.25.2.4. Committee plans shall be presented to the Board of Directors for approval.

2.25.2.5. The chairperson shall notify the President of all committee meetings.

2.25.2.6. The powers and programs of these committees shall be evaluated regularly by the Board of Directors.

2.25.2.7. Upon completion of assignment, the ad hoc and/or special committee shall be dissolved by the action of the Board of Directors, or at the end of the annual fall joint meeting of KLA/KASL.

2.25.2.8. At the end of the term, the chairperson shall turn in to the President, the committee folder, to be passed to the successor.

2.25.2.9. The chairperson of each committee shall be responsible for an annual written report to be presented to the Board of Directors at the last KASL Board meeting.

Revised August 2002

Revised March 2012

Revised July 2015 (Moved to Google Doc)


District Presidents

2.26. DISTRICT PRESIDENTS

(GENERAL POLICY AS RELATED TO KASL)

2.26.1. Personnel:

2.26.1.1. Officers of District Associations

2.26.1.1.1. President

2.26.1.1.2. Vice-President or President-Elect

2.26.1.1.3. Secretary

2.26.1.1.4. Treasurer (Secretary/Treasurer could be one person.)

2.26.1.2. The officers will be elected in the spring (April or May) for one or two year terms.

2.26.2. ORGANIZATION:

2.26.2.1. Each district association shall present Constitution and/or Bylaws to the KASL Board of Directors for approval, after these have been approved by the membership of the association involved.

2.26.2.2. No article or section of a district association's Constitution and/or By-Laws shall conflict with any article or section of the KASL Constitution and/or By-Laws.

2.26.2.3. The KASL President-Elect shall be delegated the responsibility of counseling with the district associations.

2.26.2.4. The KASL President-Elect, Past-President and President shall be in charge of organizing the visitation of district meetings by representatives of the KASL Board of Directors.

2.26.3. DUTIES:

2.26.3.1. To encourage membership in KASL and KLA

2.26.3.2. To have all programs and activities conform to the policies of KASL.

2.26.3.3. To implement the objectives of KASL on a district basis

2.26.3.4. To be a member of KLA and KASL

2.26.3.5. To be a voting member of the KASL Board of Directors

2.26.3.6. To attend the KASL Board of Directors' business meetings

2.26.3.7. To send the names of the new officers, with addresses, email addresses, and telephone numbers (home and school) to the KASL President with a copy to the  President-elect, immediately following the election and annual business meeting at the Fall Conference.

2.26.3.8. To direct all other correspondence to the KASL President-Elect with a copy to the KASL President

2.26.3.9. To submit in the spring of each year, to the respective chairpersons, the name/names of candidates from their districts for the KASL Outstanding School Media Librarian Award and The Kentucky Association of School Librarians’ Service Award for School Administrators.

2.26.3.10. To appoint members from the district to serve as members of the following KASL committees:

2.26.3.10.1. Eleanor W. Simmons Memorial Grant

2.26.3.10.2. Legislative Committee

2.26.3.10.3. Membership Committee

2.26.3.10.4. Public Relations Committee

2.26.3.11. To suggest persons from the district for candidates for KASL officers when it is that region's turn to supply KASL President

2.26.3.11.1. Names, addresses, phone numbers (home and school), and e-mail addresses of potential officers should be given to the chairperson of the Nominating committee at the spring KASL Board Meeting.

2.26.3.11.2. A copy of the names, addresses, phone numbers, and email addresses of potential officers should also be given to the KASL President.

2.26.3.12. To appoint a person to act as historian and be delegated the responsibility of keeping an up-to-date scrapbook for the district association.

2.26.3.13. To prepare an annual written report for the last KASL Board meeting

2.26.3.14. To present to the district Nominating Committee the duties of the district officers as listed in the handbook.

2.26.4. EXPENSES:

2.26.4.1. Travel expenses for the district president or the official representative attending KASL Board of Directors' meetings are allowed at rate of KLA mileage rate per car for meetings not held in conjunction with conferences or regular annual meetings such as the fall KLA/KASL joint conference. If the meeting is held 100 or more miles from the member's home, $50.00 per night lodging expense is allowed.

Revised July 2015 (Moved to Google Doc)


Higher Education Representative

2.27 HIGHER EDUCATION REPRESENTATIVE

2.27.1. TERM: One year (Appointed by the President)

2.27.2. PURPOSE: To identify issues relating to the education of school librarians and

current topics/issues of importance to the school library media program.

2.27.3. COMPOSITION: The chairperson shall appoint as many members to this committee as are needed to do the work of the committee.

2.27.4. DUTIES:

2.27.4.1. To distribute to the Board significant information relating to the education of school media librarians and current issues of importance to the LMS program.

2.27.4.2. To review and evaluate projects delegated to the committee by the Executive Board or the President.

2.27.4.3. To plan with the Board to direct and implement needed projects.

2.27.4.4. To prepare an annual written report for the last meeting of the Board of Directors

2.27.5. EXPENSES:

2.27.5.1. Expense vouchers must be complete, signed and submitted to the treasurer before any bills can be paid.

2.27.5.2. Receipts or invoices must accompany all vouchers; however, receipts for mileage expenses are not necessary.

2.27.5.3. Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA meeting. This will enable the treasurer to pay any bills and prepare the books for audit.

2.27.5.3.1. If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference.

2.27.5.3.2. Invoices/receipts should be submitted as soon as possible.

2.27.5.4. Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors’ meetings are allowed at the rate of KLA mileage rate per car for meetings not held in conjunction with conferences or regular annual meetings such as the fall KLA/KASL joint conference. If the meeting is held 100 miles from a member’s home, $50.00 per night lodging expense is allowed.

Added: August 25, 2001

Revised July 2015 (Moved to Google Doc)


Appendix A: Districts

The following is a list of districts and the counties included in each. Also included are the independent school systems and the colleges and universities.

1. First District :

Ballard County

Caldwell County

Calloway County

Murray Independent

Murray State University

Carlisle County

Crittenden County

Fulton County

Fulton Independent

Graves County

Mayfield Independent

Hickman County

Livingston County

Lyon County

Marshall County

McCracken County

Paducah Independent

Paducah Community College

Trigg County

2. Second District:

Brescia College

Christian County

Daviess County

Dawson Springs Independent

Ft. Campbell Independent

Hancock County

Henderson Community College

Henderson County

Hopkins County

Hopkinsville Community College

Kentucky Wesleyan College

Madisonville Community College

McLean County

Owensboro Independent

Owensboro Catholic Schools

Providence Independent

Union County

Webster County

3. Southern District: 

Allen County

Barren County

Bowling Green Independent

Butler County

Caverna Independent

Cumberland County

Edmondson County

Glasgow Independent

Logan County

Metcalfe County

Monroe County

Muhlenberg County

Ohio County

Russellville Independent

Simpson County

Todd County

Warren County

Western Kentucky University

4. Fourth District:

Bardstown Independent

Breckinridge County

Campbellsville College

Campbellsville Independent

Cloverport Independent

Elizabethtown Community College

Elizabethtown Independent

Fort Knox Community Schools

Grayson County

Green County

Hardin County

Hart County

LaRue County

Marion County

Meade County

Nelson County

Saint Catharine College

Taylor County

Washington County

West Point Independent

5. Jefferson County District:

Anchorage Independent

Bellarmine College

Jefferson Community College

Jefferson County

Spalding College

University of Louisville

6. Central District:

Asbury College

Berea College

Berea Independent

Bourbon County

Boyle County

Burgin Independent

Centre College

Clark County

Danville Independent

Eastern Kentucky University

Estill County

Fayette County

Frankfort Independent

Franklin County

Garrard County

Georgetown College

Harrison County

Harrodsburg Independent

Jackson County

Jessamine County

Kentucky State University

Lee County

Lexington Community College

Lexington Technical Institute

Lincoln County

Madison County

Mercer County

Midway College

Montgomery County

Nicholas County

Paris Independent

Powell County

Rockcastle County

Scott County

State Department of Education

Transylvania University

University of Kentucky

Woodford County

7. Fifth District:

Anderson County

Bullitt County

Carroll County

Eminence Independent

Henry County

Oldham County

Owen County

Shelby County

Spencer County

Trimble County

8. Northern District:

Augusta Independent

Beechwood Independent

Bellevue Independent

Boone County

Bracken County

Campbell County

Covington Independent

Dayton Independent

Erlanger-Elsmere Independent

Ft. Thomas Independent

Gallatin County

Grant County

Kenton County

Ludlow Independent

Mason County

Maysville Community College

Maysville Independent

Newport Independent

Northern Kentucky University

Pendleton County

Robertson County

Silver Grove Independent

Southgate Independent

Thomas More College

Walton Verona Independent

Williamstown Independent

9. Middle Cumberland District:

Adair County

Casey County

Clinton County

Lindsey Wilson College

McCreary County

Monticello Independent

Pulaski County

Russell County

Science Hill Independent

Somerset Independent

Somerset Community College

Wayne County

10. Upper Cumberland District:

Barbourville Independent

Bell County

Clay County

Corbin Independent

Cumberland College

East Bernstadt Independent

Harlan County

Harlan Independent

Knox County

Laurel County

Middlesboro Independent

Pineville Independent

Southeast Community College

Sue Bennett College

Union College

Whitley County

Williamsburg Independent

11. Northeast District:

Ashland Community College

Ashland Independent

Bath County

Boyd County

Carter County

Elliott County

Fairview Independent

Fleming County

Greenup County

Lawrence County

Lewis County

Mason County

Morehead State University

Raceland Independent

Rowan County

Russell Independent

12. Eastern District:

Alice Lloyd College

Breathitt County

Hazard Community College

Hazard Independent

Jackson Independent

Jenkins Independent

Knot County

Lees Junior College

Leslie County

Letcher County

Owsley County

Perry County

Wolfe County

13. SOUTHEASTERN DISTRICT :

 

Floyd County

Johnson County

Magoffin County

Martin County

Menifee County

Morgan County

Paintsville Ind

Pike County

Pikeville Community College

Pikeville Ind.

Prestonsburg Community College

Revised July 2015 (Moved to Google Doc)


Appendix B: Regions

APPENDIX B:

REGIONS

REGION A:

First District

Second District

REGION B:

Southern District

Fourth District

REGION C:

Jefferson County District

REGION D:

Central District

REGION E:

Fifth District

Northern District

REGION F:

Middle Cumberland District

Upper Cumberland District

REGION G:

Southeastern District

Eastern District

Upper Kentucky River District

Revised February 2000

Revised July 2015 (Moved to Google Doc)


Appendix C. Past Presidents

Appendix C. Past Presidents of the Kentucky Association of School Librarians 

Catherine Barnett 1952-53

Carolyn Whitenack 1953

Doris Howerton 1953-54

Thelma Sloan 1954-55

Ruby Trower 1955-56

Mrs. Harry Wood Paxton 1956-57

Eloise Balz 1957-58

Ruth Bentley 1958-59

Anne Underwood 1959-60

Alma Hill 1960-61

Mary Webster 1961-62

Robin Fain 1962-63

Numia Lee Fouts 1963-64

Jimadean Ireland 1964-65

Eleanor Simmons 1965-66

Tressa D. Collins 1966-67

Lois Gregory 1967-68

Clarice Williams 1968-69

Zada Parsley 1969-70

Irene Proctor 1970-71

Ann Franklin 1971-72

Mildred Gill 1972-73

Louise C. Bedford 1973-74

James A. Norsworthy, Jr. 1974-75

Gerald D. Snodgrass 1975-76

Marilyn Hamilton 1976-77

Mary Faye Carr 1977-78

Ollie Bissmeyer 1978-79

Janet Sue Tackett 1979-80

Patricia J. Mize 1980-81

James R. Conner 1981-82

Jean Ross 1982-83

Jaccqueline Van Willigen 1983-84

Linda Perkins 1984-85

Helen Smith 1985-86

Jeannie Pridgen 1986-87

Maude Teegarden 1987-88

Candace Wilson 1988-89

Sandra Douglas 1989-90

Connie McElwain 1990-91

Neata Wiley 1991-92

Sally Livingston 1992-93

Jackie White 1993-94

Donna Hornsby 1994-95

Earlene Arnold Vance 1995-96

Margarette Morris 1996-97

Terri Gipson 1997-98

Emmalee Hill 1998-99

Susan Melcher 1999-2000

Christine McIntosh 2000-01

Margaret Roberts 2001-02

Tammy Rich 2002-03

Crystal Smallwood 2003-04

Lisa Hughes 2004-05

Angie Hawkins 2005-06

Darlah Carman Zweifel 2006-07

Evie Topcik 2007-08

Fred Tilsley 2008-09

Melissa Gardner 2009-10

Brenda Metzger 2010-11

Tara Griffith 2011-12

Adele Koch 2012-13

Janet Wells 2013-14

Lisa Hughes 2014-15

James Allen 2015-16

Renee Hale 2016-17


Appendix D: Awards History

Appendix D: KASL Award Recipients

Award of Merit

1994 Bruce England, Nelson County Schools, English Teacher

1995 Heidi Glasscock,Oldham County School Board, School Board Member

1996 Joleta Hamilton, Hardin County Schools, Director of Media Services

1997 Jackie White Kentucky, Department of Education,Library Media Program Consultant

1998 James M. Davis, Knox County Schools, Superintendent

1999 Vicki Fields, Kenton County Schools, District Technology Coordinator

2000 Barbara White Colter, House of Representatives, Representative

2001 George Kirk, Bath County Schools, Superintendent

2002 Diane Culbertson, Kentucky Department of Education, Library, Media, and Technology Consultant

2003 Barby Hardy, Fayette County Schools, Supervisor

2004

2005

2006

2007

2008

2009

2010

2011  __?___, OVEC, Grant Writer

2012  Kathy Mansfield, Kentucky Department of Education, Program Consultant

2013 Jennifer Davis, Bowling Green Independent Schools, Director of Curriculum & Instruction

2014  not awarded

2015  Kathy Mansfield, Kentucky Department of Education, Program Consultant

2016

Eleanor W. Simmons Memorial Grants

1993 Christine McIntosh

1994 Robyn S. Baxter and Rhonda N. Durham

1995 Neata Wiley and Sandra Jull

1997 Melanie R. Bishop and Carolyn K. Reid

1998 Candita D. Wilson and Dr. Ann M. Riedling

1999 Kathy Jones and Rita Koontz

2000 Carolyn Reid and Jill Davis

2001 Tracie Dreyer-Haynes and Joan Frazure

2002 Lisa Ann Johnston Winfrey and Beth Jones/Julie Webb

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014  not awarded

2015  Jennifer Prall, Tates Creek High School, Fayette County and Dee Dee Webb, Jody Richards Elementary School, Warren County

2016

Jesse Stuart Media Award

1973 "The Kentucky Story" and "Kentucky Waterways." Sound filmstrips produced by Dorothy Harrison and Ann Franklin of Jefferson County.

1974 KENTUCKY: A PICTORIAL HISTORY University of Kentucky Press

1975 Six original Folklife Programs Media Resources about Kentucky and Folklife Western Kentucky University

1976 Kentucky Bicentennial Bookshop University of Kentucky Press

1977 "Frankfort: Kentucky's State Capitol" Courier Journal

1978 ATLAS OF KENTUCKY University of Kentucky Press

1979 Literary Map of Kentucky

1980 SHANTY BOAT by Harlan Hubbard

1981 The Works of Jesse Stuart

1982 Co-Winners: Robert Powell and Lillie Chaffen

1983 The Works of Rebecca Caudill

1984 Dr. Thomas D. Clark

1985 KET's "Kentucky 's Story”

1987 "Know Kentucky" (videotape; filmstrip/sound) NIMCO: Bill Jones, Producer; Jeannie Pridgen, Author

1988 "Kentucky Explorer" and "Kentucky Reader" Published and edited by Charles Hayes

1989 Kentucky Imprints

1992 George Ella Lyon Kentucky Author

1993 KENTUCKY ENCYCLOPEDIA John E. Kleber, editor

1994 "Borderline" Ron Schildknecht, producer, director, editor

1995 Kentucky Humanities Council "New Books for New Readers"

1996 Life Science / Nature Series Scott Shupe Commonwealth Production Company

1997 Electronic Field Trips, Liz Hobson, Kentucky Educational Television

1998 "Kentucky Women" edited by Eugenia K. Potter

1999 Mary Hamilton, storyteller

2000 Tom Owen “Main Street in Louisville”

2001 No Award

2002 Frank X. Walker, Consulting Producer; Jean Donahue and Fred Johnson, Producers “Coal Black Voices: A Media Working Group Documentary

2003 Gerald McDaniel Andreas the Messenger

2004

2005

2006

2007

2008

2009

2010

2011

2012 Silas House ? ?

2013 Leigh Anne Florence, “The Woody Books”

2014 not awarded

2015 Robert Powell, It Happened Today! In Kentucky History and My Kentucky Sketchbook; www.gofundme.com/lup6kw 

2016

Donna Hornsby Joint Technology Award

1994 Mary Faye Carr and Susan Cross, Media Specialists, Janet Wilhelm and Teri Feeback, Teachers, North Hardin High School Radcliff, KY

1995 Lee Goodeman, Media Specialist, Anita Tichenor and Leo Dolan, Teachers Holmes High School Covington, KY

1997 Mary Faye Carr, Lin Linder, and Susan Cross, Media Specialists and Donna Cohen,Teacher, North Hardin High School Radcliff, KY

1998 Neata Wiley, Media Specialist Jennifer Kelley, Teacher, Russellville High School, Russellville, KY

1999 Alice Rector, Media Specialist Bruce Haggerty, Teacher, James T. Alton Middle School, Vine Grove, KY

2000 Dr. Christine McIntosh, Media Specialist, Debra Hatfield, Teacher Bernheim Middle School, Shepherdsville, KY

2001 Jackie Stovall, Media Specialist, Jana Beth Francis and Patty Phillips, teachers, Whitesville Elementary School, Daviess County

2002 Robin Baxter, Media Specialist Kathy Jones and Kathy Welch, teachers, Nelson County High School, Nelson County Public Schools

2003 Melissa Gardner, Media Specialist, Woodland Middle, School Kenton County Public Schools

2004

2005

2006

2007 

2008 Emily Northcutt, Librarian & Leigh Ann Scott, Teacher - LeGrande Elementary, Horse Cave, KY - “ERP - The Electronic Reading Project”

2009

2010

2011

2012  Latisha Cardwell, Librarian & Cody Donaldson and Kyllie Doughty, Teachers - Butler County Middle School - “Natural Disaster Research Project”

2013  Tara Griffith, Librarian & Elizabeth Riggs, Teacher - W.R. McNeill Elementary School - “Earthquake Preparedness for All”

2014  Latisha Cardwell, Librarian & Pam Fazel, Teacher - Butler County Middle School - “Zooburst Animal Habitats & Adaptations”

2015  Emily Northcutt, Librarian & Annette Jones, Teacher - LeGrande Elementary, Horse Cave, KY -  “History Comes Alive! — Causes of the Civil War”

Outstanding Media Librarian

1964 Ann Franklin, Jefferson County

1965 Alma Hill, Elizabethtown

1966 Ruby Trower, Fayette County

1967 Robin Fain, Nicholasville

1968 Ruth S. Bentley, London

1969 Teresa Collins, Maysville

1970 Rebecca Bingham, Jefferson County

1971 Laura K. Martin, Frankfort

1972 James Norsworthy, Louisville

1973 Zada Parsley, Brooksville

1974 Louise C. Bedford, Mt. Sterling

1975 Rosa F. Green, Jefferson County

1976 Rose Marie Gabbard, Lee County High School

1977 Mildred Gill Franklin, County High School

1978 Thelma Estes, Ft. Knox Dependent School

1979 Annie Connors, Allen County

1980 Ruby Smith, Barren County

1981 Martha Peddicord, Bracken County High School

1982 Janet Sue Tackett, Jefferson County

1983 Alicia Bowman (no city, district, or school?)

1984 Jean Ross, Marshall County High School, Marshall County

1985 Olive Jeanette, Williamson Somerset Meece Middle School, Somerset Independent

1986 Ann Durbin, Thomas Jefferson Middle School, Jefferson County

1987 Susie Keene, George F. Johnson Elementary School, Virgie, KY

1988 Linda Perkins, Kenwood Elementary School, Jefferson County

1989 Barbara Thomson, Wilder Elementary School, Jefferson County

1990 Becky Stephens, G.C. Burkhead Elementary School, Hardin County

1991 Donna Hornsby, Beechwood Elementary/High School, Beechwood Independent

1992 Kathy Bowling, Anchorage Schools

1993 Joyce Hahn, Southern Elementary School, Fayette County

1994 Barbara Alexander, Male High School, Jefferson County

1995 Margarette Morris, Belfry High School, Pike County

1996 Karen McCuiston, Heath Elementary, McCracken County

1997 Christine McIntosh, Bernheim Middle School, Bullitt County

1998 Pat Collins, Lexington Traditional Magnet School, Fayette County

1999 Margaret Roberts, Scott County High School, Scott County

2000 Emmalee Hill, Twenhofel Middle School, Kenton County

2001 Terri Grief, Heath High School, McCracken County

2002 Candace “Candy” Wilson, Russell County Middle School, Russell County

2003 Amber Tongate, Tates Creek High School, Fayette County

2004

2005

2006

2007

2008

2009

2010

2011

2012 Marion Napier, Warren Central High School, Warren County

2013 Melissa Gardner, Kenton Elementary, Kenton County

2014 Janet Wells, Rockcastle County High School, Rockcastle County

2015 Amanda Hurley, Henry Clay High School, Fayette County

2016

Revised October 2002

RESOLUTIONS

1985 Celeste Moore

1991 Robert Penn Warren, Jeannette Murdoch, Dr. John H. Brock

1992 Mildred L. Gill, Rebecca T. Bingham, Jean J. Ross

1993 Judy Cooper, Joy Terhune

1994 Rose Gabbard, Helen Smith

1995 George Benson, Millie Gwaltney

1996 Susie Home Keene

1997 Barbara Price, Joyce Twyman

1998 Tom Vittitow, Linda Perkins

1999 Donna Hornsby (posthumously), Sally Livingston

2000 Carolyn Hammond

2001 Diane Culbertson, Carolyn Nichols, Neata Wiley, Connie McElwain

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012  Dr. Robert C. Smith, Western Kentucky University

2013  Bill Jett, Perma-Bound Books

2014 

2015

SERVICE AWARD FOR SCHOOL ADMINISTRATORS

1998 Gary S. Tatum, Kenwood Elementary School, Jefferson County

1994 Michael W. Tolliver, Principal Simon Kenton High School, Kenton County

1995 David Eakles, Principal, Lost River Elementary School, Warren County

1996 Mike Hurt, Principal, Auburn Elementary School, Logan County

1997 Ron Schneider, Principal, Twenhofel Middle School, Kenton County

1998 Gregory Figgs, Principal, Scott County High School

1999 Bill J. Bond, Principal, Heath High School, McCracken County

2000 Bob Bright, Principal, Marian Middle School, Bullitt County

2001 No award given

2002 Rob Carroll, South Heights Elementary School, Henderson County

2003

2004

2005

2006

2007

2008 

2009

2010

2011

2012

2013 Keith Thomas Faust, Samuel Woodfill Elementary

2014 Greg Quenon, Henry Clay High School, Fayette County

2015 Stephen Tyra, recently retired Bowen Elementary School, Jefferson County

2016

STUDENT TECHNOLOGY AWARD

1995 Matthew Canty, Ohio County High School

1996 Robert Jason Smith, Butler Traditional School, Jefferson County

1997 Rachel Hay, Bernheim Middle School, Bullitt County

1998 Scott Cranfill, Jessie Clark Middle School

1999 Edward Winslow, Lexington Traditional Magnet School, Fayette County School

2000 John Carrithers, South Oldham Middle School, Oldham County

2001 Greg Felts, Lone Oak High School, McCracken County

2002 Bobby Collins, Graves County High School, Graves County

2003 Scottie Beth Fleming, Scottsville Allen County High School

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012 Shehan, Bowling Green High School

2013 Christine McGaughey, Westridge Elementary School

2014 Ngoc Nguyen, Warren Elementary (Librarian--Renee Hale)

2015 Don Allen Slaughter, Elkhorn Middle School (Librarian—Kate Osterloh), Franklin County

2016 

Outstanding School Library Website

2012 Carrie Wilkerson

2013 Kathy Mansfield, Heritage Elementary, Shelby County

2014 Westridge Elementary, Franklin County (Librarian--Jessica Holmes)

2015 Rachel Burgin, Henry County High School, Henry County http://mrsburgin.wordpress.com/  http://www.henry.kyschools.us/olc/teacher.aspx?s=11 

Barby Hardy Lifetime Achievement Award

2012  Barby Hardy (posthumously)

2013  Terri Grief, McCracken County High School, McCracken County

2014  Diane Goodwin, OVEC, Fayette County

2015  Janet Wells, Rockcastle County High School, Rockcastle County

2016

Revised November 2015

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