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Policies

and

Procedures Handbook


Table of Contents

Table of Contents        1

Article I. Name        8

Article II. Objective        8

Article III. Affiliations        8

Section 1.        8

Section 2.        8

Article IV. Membership        8

Article V. Officers        8

Section 1.        8

Section 2.        8

Section 3.        8

Article VI. Meetings        8

Article VII. Amendments        8

Article VIII. Official Year        9

Article I. Membership        10

Article 2. Dues        10

Article 3. Districts        10

Section A.        10

Section B.        10

Article 4. Affiliations        10

Section A.        10

Section B.        10

Article 5. Nomination of Officers        10

Section A.        10

Section B.        10

Section C.        10

Section D.        10

Article 6. Election and Term of Office        11

Section A.        11

Section B.        11

Section C.        11

Article 7. Committees        11

Section A.        11

Section B.        11

Section C.        11

Article 8. Publications        11

Section A.        11

Section B.        11

Article 9. Silence        11

Article 10. Quorum        11

Section A.        11

Section B.        11

Section C.        11

Article 11. Amendments        12

KASL Membership        12

Becoming a member of the Kentucky Association of School Librarians        13

Voting Membership        13

Term of Membership        13

Duties of Membership        13

President        15

Prerequisites        15

Term        15

Duties        15

Immediate Past President        17

Term        17

Duties        17

President-Elect        17

Prerequisites        18

Term        18

Duties        18

Secretary        19

Term        19

Duties        19

Treasurer        20

Term        20

Duties        20

Kentucky Department of Education Information Resources Consultant        22

Term        22

Duties        22

Purpose        23

Composition        23

Duties        23

Parliamentarian        24

Term        24

Duties        24

Auditor        25

Term        25

Duties        25

Educational Organizations Liaison        26

Term        26

Purpose        26

Duties        26

Higher Education Representative        27

Term        27

Purpose        27

Duties        27

Historian        28

Term        28

Purpose        28

Duties        28

Public Relations        29

Term        29

Purpose        29

Duties        29

Publications        30

Term        30

Duties        30

Webmaster        31

Term        31

Purpose        31

Duties        31

Committees        32

General Policies        32

Awards Chair        33

Term        33

Purpose        33

Duties        33

Awards        33

Outstanding School Media Librarian        33

KASL Service Award for School Administrators        34

KASL Award of Merit        34

Eleanor W. Simmons Memorial Grant        34

KASL Student Technology Award        34

Donna Hornsby Joint Technology Project Award        34

Outstanding School Library Web Site Award        35

Jesse Stuart Media Award        35

Constitution and Handbook Committee Chair        36

Term        36

Composition of Committee        36

Duties        36

Fall Conference Chair        37

Term        37

Purpose        37

Date and Location        37

Duties        37

Fall Conference Exhibits Chair        38

Term        38

Purpose        38

Duties        38

Finance Committee        39

Term        39

Purpose        39

Composition        39

Duties        39

Intellectual Freedom Chair        40

Term        40

Purpose        40

Composition of Committee        40

Duties        40

Legislative Committee Chair        41

Term        41

Composition        41

Duties        41

Membership Committee Chair        42

Term        42

Composition        42

Duties        42

Mentoring Committee Chair        43

Term        43

Purpose        43

Duties        43

Nonpublic Schools Chair        44

Term        44

Purpose        44

Duties        44

Ad Hoc Committees        45

Definition        45

General Policy        45

Listing of Ad Hoc Committees        45

District Presidents        46

District Leadership Positions        46

Organization        46

Duties        46

Expenses        46

Appendix A: Districts        47

First District        48

Second District        48

Southern District        49

Fourth District        49

Jefferson County District        50

Central District        50

Fifth District        51

Northern District        51

Middle Cumberland District        52

Upper Cumberland District        52

Northeast District        52

Eastern District        53

Southeastern District        53

Appendix B: Regions        53

Appendix C. Past Presidents        55

Appendix D: Awards History        57

Award of Merit        57

Eleanor W. Simmons Memorial Grants        57

Jesse Stuart Media Award        58

Donna Hornsby Joint Technology Award        59

Outstanding Media Librarian        60

Resolutions        61

Service Award for School Administrators        62

Student Technology Award        62

Outstanding School Library Website        63

Barby Hardy Lifetime Achievement Award        63

Appendix E.  Expense Voucher        64

Appendix F. Information for District Presidents        65

Ideas for attracting LMS’ to your district meeting        65

Regional Meeting Programming Ideas        66

District Awards - to do or not to do?        67

Scholarship baskets        68


KASL Policies and Procedures Handbook

Kentucky Association of School Librarians

A Section of the Kentucky Library Association

This policy handbook has been prepared for all officers, committee chairpersons, and district presidents of the Kentucky Association of School Librarians.

The purpose of this policy handbook is to give direction to persons representing this association so they may better understand and carry out the responsibilities and duties of the organization. The policy handbook will describe and explain the duties and responsibilities of each position from the President to the members. The policy handbook may be obtained at the Kentucky Association of School Librarians website http://www.kasl.us/.

This policy handbook should be under continuous revision by the handbook committee and kept up to date with the revisions of the constitution. For inclusion, the policy handbook committee will consider suggestions from each officer, committee chairperson, and member of the board submitted electronically via email or through suggestions on the Google Handbook. By this means, the handbook will always be kept up to date.

Suggestions for changes in the handbook will be reported at the board meetings and if approved by the board, the changes will be made. If, however, there are numerous changes to be made, the policy handbook committee will make all changes in the master policy handbook and submit them for posting on the KASL website. Individuals are responsible for updating their policy handbook sections.

Revised February 1996

Revised August 2002

Revised September 2006

Revised March 2012 (format change)

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised August 2015

Revised November 2017


Constitution

Article I. Name

The name of this organization shall be the Kentucky Association of School Librarians.

Article II. Objective

The purposes of the Kentucky Association of School Librarians are:

To encourage professional growth among its members through offering opportunities for study and for participation in professional activities.

To promote the improvement of school library services in Kentucky and the nation.

To cooperate with other educators and library agencies in improving all types of library services for young people in Kentucky and the nation.

Article III. Affiliations

Section 1.

This Association is a section of the Kentucky Library Association.

Section 2.

This Association is an affiliate of the American Association of School Librarians.

Article IV. Membership

Any person interested in the objective of this Association is eligible for membership upon payment of the annual stated dues.

Article V. Officers

Section 1.

The officers of this association shall be President, Past-President, President-Elect, Secretary, and Treasurer. These officers shall be elected during the annual fall conference meeting.

Section 2.

The Executive Board shall be composed of the officers and the following shall serve as ex-officio: KDE Library Media Consultant and Parliamentarian. They have all the power of the Association in the intervals between meetings of the Board of Directors.

Section 3.

The Board of Directors shall consist of the Executive Board, Committee Chairs, District Presidents, Special and Ad Hoc Committee Chairpersons. Specifically, the board shall meet as frequently as necessary to plan programs for meetings and to transact routine business or any business for the smooth running of the Association.

Article VI. Meetings

The Kentucky Association of School Librarians meets once a year for a business meeting. The Board of Directors will determine the time and place of this meeting.

Article VII. Amendments

Any proposal to amend this Constitution shall be approved by a majority of the Board of Directors and presented in writing to the membership for action at the next regular membership meeting. Amendments to the Constitution require approval by two-thirds of those members present and voting.

Article VIII. Official Year

The Association's fiscal year shall begin November 1 and end October 31 the next year.

Adopted April 1952

Revised October 1982

Revised October 1985

Revised September 1989

Revised May 2000

Revised August 2002

Revised March 2012 (format change)

Revised July 2015 (Moved to Google Doc)

Revised September 2017 (edits)


Bylaws

Article I. Membership

Any person interested in the objectives of the Kentucky School Library Association is eligible for membership upon payment of section dues to the Kentucky Library Association.

Article 2. Dues

The Kentucky Library Association determines the amount of the dues.

Article 3. Districts

Section A.

The Kentucky Association of School Librarians is divided into districts as follows: First, Second, Southern, Fourth, Jefferson, Central, Fifth, Northern, Middle Cumberland, Upper Cumberland, Eastern, Upper Kentucky River, and Southeastern.

Section B.

Each district functions under its own constitution and/or bylaws, no article of which is to conflict with those in the KASL governing documents. No district or individual shall represent or obligate the KASL to any course of action without the expressed approval of the board of directors.

Article 4. Affiliations

Section A.

The Kentucky Association of School Librarians is a section of the Kentucky Library Association. This Association functions under its own Constitution and Bylaws, no article of which is to conflict with any article of the Constitution or Bylaws of the Kentucky Library Association.

Section B.

The Kentucky Association of School Librarians is an affiliate of the American Association of School Librarians.

Article 5. Nomination of Officers

Section A.

The nominating committee shall consist of one member from each of the seven regions.

Section B.

The nominating committee presents a slate of one qualified candidate for the offices of President-Elect, Secretary, and Treasurer. Written acceptance of the nominee must be given to the chairperson of the nominating committee.

Section C.

The nominees for President-Elect shall be selected from the membership in the regions on a rotating basis. When a president-elect cannot be found from the region in rotation, a person is selected from another region. Once a region is passed, the nomination goes to the next region in rotation. If a President-Elect is chosen from a region out of rotation, that region will not be skipped in the normal rotation. Nominations do not go back to the skipped region until it is their turn in rotation.

Section D.

Nominations may be made from the floor at the business meeting held at the annual fall conference.

Article 6. Election and Term of Office

Section A.

The slate of nominees for President-Elect, Secretary, and Treasurer shall be presented at the annual fall conference. Nominations may be made from the floor.

Section B.

The term of office for each shall be one year beginning at the close of the annual joint KLA/KASL conference.

Section C.

The Executive Board fills by appointment all vacancies for the unexpired terms of officers.

Article 7. Committees

Section A.

Standing, special, and/or ad hoc committees may be created or dissolved by the President with the approval of the Board of Directors.

Section B.

The President appoints all committee chairpersons for a term of one year, beginning at the close of the annual joint KLA/KASL conference.

Section C.

No committee chair or individual member of a committee shall be allowed to represent, engage, or obligate KASL to any course of action without the expressed approval of the Board of Directors.

Article 8. Publications

Section A.

The official publication of the organization is the Kentucky Association of School Librarians blog and website.

Section B.

Other publications shall be issued upon authorization of the Board of Directors.

Article 9. Silence

Only a moment of silence can be observed at all KASL meetings and functions.

Article 10. Quorum

Section A.

A quorum at the business meeting shall consist of those in attendance.

Section B.

A quorum at the Board of Directors meeting shall be a majority of members in attendance.

Section C.

A quorum for the meetings of the Executive Board shall be a majority of the voting members.

Article 11. Amendments

Any proposal authority for the association is Sturgis' The Standard Code of Parliamentary Procedure, latest edition. The rules contained in the current edition of The Standard Code of Parliamentary Procedure shall govern the Association in all cases to which they are applicable.

Revised August 2002

Revised March 2012 (format change)

Revised July 2015 (Moved to Google Doc)
Revised September 2017 (format change and editing)


KASL Membership

Becoming a member of the Kentucky Association of School Librarians

Go to the Kentucky Library Association website, www.klaonline.org, join the Kentucky Library Association, and choose KASL as your section.

Voting Membership

A member of the Kentucky Library Association (KLA) and Kentucky Association of School Librarians (KASL) who is interested in the improvement of school libraries and pays the stated dues of each, may be an active voting member of KASL.

Term of Membership

Membership term is effective at the time dues are paid to KLA for twelve (12) months. Notice is sent as the term expires.

Duties of Membership

Support and be active in the local school media association.

Support the elected and appointed KASL Board members.

Vote on all issues brought before the KASL membership (elections, etc.).

Revised March 2012 (format change)

Revised July 2015 (Moved to Google Doc)
Revised September 2017


Officers and Executive Board

  1. All officers of the Kentucky Association of School Librarians must be active members and are elected for the term specified in Article IV of the constitution of this association.
  1. All officers shall be elected for one-year terms at the annual KLA/KASL joint conference. The term of office for each is one year beginning at the close of the annual meeting.
  2. All officers must be active voting members of KASL.
  1. All nominees for office must meet the criteria established in Article IV of the association constitution.
  1. The officers shall be elected based upon the judgment of the nominating committee as to the person with a background of experience in the professional organization  and who has shown the talent and ability for strong leadership and the willingness to serve.
  1. The responsibility of all officers is to be a part of the governing body of the association.
  1. Each officer is a voting member of the Board of Directors and of the Executive Board.
  2. It shall be the responsibility and duty of each officer to attend each meeting on the Board of Directors. of the Executive Board, and the annual business meetings.
  1. The Executive Board is made up of all elected officers, the Library Media Program Consultant, Immediate Past-President, and the Parliamentarian.
  2. Serve as the  administrative body of the association in the intervals between the meetings of the Board of Directors.
  3. Fill by appointment all vacancies for the unexpired terms of officers.
  4. Approve special and ad hoc committees appointed to the President, and the same for dissolution of each.
  5. Determine the powers and duties of special and ad hoc committees.
  6. The Executive Board will adhere to the standard policy as outlined in Sturgis' The Standard Code of Parliamentary Procedure. "A special committee, sometimes called an ad hoc committee, performs some specific task and automatically ceases to exist when its final report is issued. If the organization voices to delegate additional work to a special committee, it continues until the new assignment is completed and another report is submitted." These committees report only to the authority that appointed them.

Revised August 2002

Revised March 2012 (format revision)

Revised November 2010 (name change)

Revised July 2015 (Moved to Google Doc)
Revised September 2017

Revised November 2017


President

Prerequisites

The president of the association shall be a personal member of the American Library Association (ALA), the American Association of School Librarians (AASL), Kentucky Library Association, and the Kentucky Association of School Librarians.

Term

One year

Duties

  1. Serve as KASL's representative in all official capacities and as its spokesman on all established policies.
  2. Act as liaison officer between KASL and other official bodies.
  3. Delegate authority for action on KASL activities, with the approval of the Board of Directors
  4. Appoint all committee chairpersons and a parliamentarian unless other provisions for their selection are made by the virtue of and office for the term of one year beginning at the close of the annual joint KLA/KASL fall meeting.
  5. Appoint committees dealing with special problems and/or interests with the approval of the Executive Board.
  6. Suggest names from the KASL membership to serve on ALA, AASL, and KLA committees.
  7. Prepare and distribute a calendar of scheduled activities and a copy of the bylaws and handbook sections applicable to each member's position to all members of the Board of Directors at the first Board of Director's meeting.
  8. Prepare a list of Board of Director's names, addresses, telephone numbers (home and school), and e-mail addresses to be distributed to the members, KLA officers, and committees at the first board meeting.
  9. Arrange for the Membership Chairperson to receive membership printouts from the KLA Executive Secretary.
  10. Call, prepare agenda for, and preside at all Executive Board and Board of Director's meetings.
  11. Preside at the KLA/KASL Conference annual membership business meetings.
  12. Serve as a voting member of the KLA Board of Directors.
  13. Attend the annual ALA Convention and represent KASL at AASL Affiliate Assembly as the State Official Delegate from Kentucky
  14. Encourage members in contributing articles to Kentucky Libraries and other professional publications.
  15. Assist the Public Relations Chair in publicizing KASL news
  16. Assist Historian and committee in gathering archive material.
  17. Serve as a voting member of the Finance Committee.
  18. Serve as a non-voting member of all other committees
  19. Review all minutes and reports.
  20. Approve all vouchers for ten dollars ($10.00) or more
  21. Direct all Board of Directors to turn in their written annual reports and the KASL committee policy handbook sections.
  22. Collect the annual reports, handbook sections, and all records from all committee chairpersons, district presidents, officers, and any other data valuable to the in-coming president. Turn these records over to the new president.
  23. Turn copies of the annual reports to the historian.
  24. Direct the out-going KASL secretary to send the KLA Executive Secretary the names, addresses, telephone numbers, and e-mail addresses of the new KASL officers immediately following the KASL elections.
  25. The order of business for the Board of Directors' Meetings will be at the discretion of the president or as follows:
  1. Call to order
  2. Reading of the minutes of the previous meeting
  3. Treasurer's report
  4. Old business
  5. New business
  6. Reports of officers, chairpersons of each educational district, standing committees, and special committees
  7. Discussion of reports
  8. Announcements
  9. Adjournment

Revised February 2000

Revised August 2002

Revised February 2012

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised September 2017

Revised November 2017


Immediate Past President

Term

One year

Duties

  1. Serve as a voting member of the Board of Directors and of the Executive Board
  2. Chair the Nominating Committee
  3. Serve on the Finance Committee
  4. Serve on the Constitution and Policy Handbook Committee
  5. Act in an advisory capacity of the association
  6. Serve with the President-Elect as counselor to the districts
  7. Inform district presidents of their responsibilities regarding KASL
  8. Assist in preparation of district programs, if requested
  9. Organize and follow-up on KASL district meetings' visitation program
  10. Request district Presidents send copies of their programs with invitations to attend their meetings
  11. Host a Past President's Breakfast (lunch, or dinner) at the fall KLA/KASL joint conference
  12. Contact Past Presidents to inform them of writing and phoning campaigns and legislative concerns so they may act as liaisons for their geographic areas

Revised February 2000

Revised March 2012

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised August 2015
Revised September 2017


President-Elect

Prerequisites

  1. The President-Elect of the association shall be a personal member of the American Library Association (ALA), the American Association of School Librarians (AASL), Kentucky Library Association (KLA), and the Kentucky Association of School Librarians (KASL).
  2. The President-Elect shall have served on the KASL Board as Secretary

Term

One year

Duties

  1. Serve as a member of the Board of Directors and the Executive Board, and attend all meetings
  2. Act in the capacity of the President in his/her absence
  3. Attend KLA/KASL Fall Conference planning meetings with the KASL Fall Conference Coordinator
  4. Serve with the Immediate Past President as counselor to the districts
  5. Inform district presidents of their responsibilities regarding KASL
  6. Assist in preparation of district programs, it requested
  7. Organize and follow up on KASL District Meetings' visitation program
  8. Request for district presidents to send copies of their programs with invitations to attend their meetings
  9. Prepare an annual written report for the last Board of Directors' meeting
  10. Attend the annual ALA Convention and represent KASL at AASL Affiliate Assembly as the State Official Delegate from Kentucky.
  11. Serve on the Constitution and Handbook Committee
  12. Shall serve on the Nominating Committee as a non-voting member
  13. Attend KLA Board of Directors' meetings and vote in the absence of the President

Revised February 2000

Revised March 2012

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised August 2015

Revised September 2017

Revised November 2017


Secretary

Term

One year

Duties

  1. Take the minutes of all membership meetings and Board of Directors' meetings. Copies are to be sent to all Board members. Copies of the minutes are to be provided within three (3) weeks after each official meeting.
  2. Take minutes of the Executive Board to be read and acted on only in Executive Board meetings
  3. Send notices of meetings as requested by the president
  4. Write thank-you letters to the chairpersons of the various committees after they have completed working on designated projects.
  5. Prepare an annual written report for the last Board of Directors meeting before the fall KLA/KASL joint conference.
  6. The outgoing secretary will take minutes of the KLA/KASL joint fall conference board meeting. These are to be prepared in a form for filing by the incoming secretary.
  7. The out-going secretary sends to the KLA Executive Secretary the names, addresses, telephone numbers, and email addresses of the new officers immediately following the election.
  8. Serve as a member of the Finance Committee.
  9. Turn over all correspondence of lasting interest to the historian at the end of the current year.
  10. Keep a file of district officers including their home and school addresses, telephone numbers, and email addresses

Revised February 2000

Revised March 2012

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised August 2015

Revised September 2017

Revised November 2017


Treasurer

Term

One year

The treasurer shall be bonded in accordance with KLA requirements

Duties

  1. Attend and vote at all meetings
  2. Receive all monies and give receipts for same
  3. Chair the finance committee
  4. Prepare and submit a proposed budget to the KASL Executive Board before the first scheduled meeting of the new KASL year.
  5. The signatures of two KASL board members are required in order to move or withdraw an KASL certificate of deposit
  6. Pay all bills within the approved budget and all other bills authorized by the Board of Directors. The President's approval is required for vouchers of ten dollars ($100.00) or more.
  7. Submit a written report at each meeting of the Board of Directors and at the annual business meeting of the association.
  8. Inform all officers and chairpersons that expense vouchers are to be duplicated from the form in APPENDIX E, KASL Business Forms, and properly processed.
  9. An expense voucher must be completed, signed, and submitted to the treasurer before any bills can be paid.
  10. Receipts or invoices must accompany all vouchers; however, receipts for mileage are not necessary.
  11. Any expenses incurred while in office must be submitted for payment at least 10 days prior to the fall KLA/KASL joint meeting. This will enable the treasurer to pay all bills and prepare the books for audit.
  12. If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer prior to the fall KLA/KASL joint conference.
  13. Invoices/receipts should be submitted as soon as possible
  14. Travel expenses for members of the Board of Directors and appointees attending KASL Board of Directors' meetings are allowed at the rate of KLA mileage per car for meetings not held in conjunction with conferences or regular annual meetings such as the fall KLA/KASL joint conference. Room reimbursement for travel of 150 miles or more one-way, is limited to the standard single convention rate or actual cost, whichever is less.
  15. Submit a financial statement, together with the treasurer's books, for the annual audit by the Audit Committee as the the last duty of office. Final report should be made and audit completed at the KASL business meeting held during the fall KLA/KASL joint conference
  16. Retain financial records for five years. Discard records older than five years.
  17. ALA Convention expenses incurred by the KASL President and President-Elect, attending the annual ALA Convention as the Affiliate Assembly Delegate will be paid up to the amount allocated in the budget. Adjustments may be made at the discretion of the Board of Directors.
  18. Travel expenses are allowed for the President and President-Elect attending special meetings at the KLA mileage rate per car and room reimbursement for travel of 150 miles or more one-way at the standard single convention rate or actual cost, whichever is less.

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised August 2015

Revised September 2017


Kentucky Department of Education Information Resources Consultant

Term

Tenure in position at the Kentucky Department of Education

Duties

  1. Serve as liaison between KASL and the Kentucky Department of Education
  2. Provide information and statistics about library programs and trends in Kentucky school libraries
  3. Serve as Ex-Officio member of KASL Executive Board
  4. Serve as advisor and voting member of the KASL Board of Directors

Revised March 2012

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised August 2015

Revised September 2017

Revised November 2017


Board of Directors

Purpose

The purpose of Board of Directors membership is to be a part of the governing body of the association.

Composition

The Board of Directors is made up of the Executive Board, Committee Chairs, District Presidents, and Special and Ad Hoc Committee Chairpersons.

Duties

  1. Meet as frequently as necessary to carry on the business of the association
  2. Approve dates and places for all meetings except those of the Executive Board, upon the President's recommendations.
  3. Approve the time and place for special conferences, programs, and business meetings
  4. Approve all plans of the association
  5. Recommend policies for consideration by the membership at regular meetings
  6. Plan programs for all meetings or delegate this responsibility to a special committee or person
  7. Receive and approve all committee reports.
  8. Take action on proposed publications of the association.
  9. Approve appointments made by the President other than committees dealing with special problems and/or interests These are approved by the Executive Board.

Revised March 2012

Revised July 2015 (Moved to Google Doc)

Revised September 2017


Parliamentarian

Term

One year (appointed by President)

Duties

  1. Attend all business meetings of the Board of Directors and the Executive Board.
  2. Make sure that all procedures of the association, the Board of Directors, and the Executive Board are constitutional.
  3. Serve as a member of the Constitution & Handbook Committee.
  4. Make sure that all recommendations made for the policy handbook and the constitution or by-laws are in order.             

Created September 2017

Revised November 2017


Auditor

Term

One year (appointed by President)

Duties

  1. Investigate and document all financial matters of the association
  2. Verify all receipts and expenditures of the association.
  3. Certify all financial reports of the Treasurer.
  4. Certify all financial matters in lieu of external audits.
  5. Examine and verify at each Board of Directors' meeting all receipts and expenditures of the association between each Board of Directors' meeting
  6. File a Letter of Certification at the end of the Treasurer's term of office stating the status of the treasury of the association
  7. The final audit will be made by the Auditor and two members of the association appointed by the President.
  8. The final audit and Letter of Certification will be in the hands of the new treasurer prior to the first Board of Directors' meeting after the Fall Conference.

Revised March 2012

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised September 2017


Educational Organizations Liaison

Term

One year (appointed by President)

Purpose

To promote and represent the organization of Kentucky Association of School Librarians at other Kentucky association conferences throughout the state.

Duties

  1. Identify the state conferences, workshops, and dates
  2. Choose conferences and workshops
  3. Apply for space at exhibit display.
  4. Plan exhibit display and order or acquire materials for handouts.
  5. Set up booth at conference/workshop
  6. Provide workers for all conference dates
  7. Break down booth after conference
  8. Report on the action of the conference to KASL board
  9. Chairperson is responsible for the storage of tabletop and materials between conferences.

Revised March 2012

Revised July 2015 (Moved to Google Doc)

Revised August 2015

Revised September 2017

Revised November 2017


Higher Education Representative

Term

One year (appointed by President)

Purpose

Identify issues relating to the education of school librarians and current topics/issues of importance to the school library media program.

Duties

  1. Distribute to the Board significant information relating to the education of school media librarians and current issues of importance to the LMS program.
  2. Review and evaluate projects delegated to the committee by the Executive Board or the President.
  3. Plan with the Board to direct and implement needed projects.
  4. Prepare an annual written report for the last meeting of the Board of Directors

Added: August 25, 2001

Revised July 2015 (Moved to Google Doc)

Revised September 2017

Revised November 2017


Historian

Term

One year (appointed by President)

Purpose

The historian will keep an accurate, up-to-date history of the organization.

Duties

  1. Maintain the Association’s digitized scrapbook on the KASL website.
  2. Attend Board of Directors' meetings
  3. Display an annual formal account of the activities of the association for inclusion in the association's scrapbook on the KASL website. (Written account provided by President’s final report to the KASL Board)
  4. Write a 10-year cumulative record (beginning 1984) based on the previous annual accounts and add to the KASL/KASL history
  5. Display the association's scrapbook at the conferences
  6. Collect and file newspaper clippings and other publicity items submitted by members
  7. Encourage districts to maintain and organize materials related to local associations such as keeping up-to-date scrapbooks and displaying them at district meetings, and placing all pertinent materials in adequate files.
  8. Prepare an annual written report to be presented to the Board of Directors at the last KASL Board meeting

Revised October 18, 2002

Revised July 2015 (Moved to Google Doc)

Revised August 2015

Revised September 2017

Revised November 2017


Public Relations

Term

One year (appointed by President)

Purpose

To positively promote the organization and its members whenever possible.

Duties

  1. Responsible for helping to maintain the KASL Twitter account and feed
  2. Contribute to the KASL Facebook page
  3. Upon the completion of Summer Refresher, email the school principals of librarians who presented celebrating this achievement.
  4. Contact principals and superintendents throughout the year whose librarians have made the news for accomplishments.

Revised September 2017

Revised November 2017


Publications

Term

One year (appointed by President)

Duties

  1. Maintain the KASL blog, http://www.kaslblog.com/ or equivalent.
  2. Write posts for the KASL blog.
  3. Recruit KASL members to write posts for the KASL blog, and manage their accounts.
  4. Share BLOG posts via social media, i.e. listserv, Twitter, Facebook, etc.
  5. Organizing and maintaining official KASL logo and KASL publication materials.

Revised November 2017


Webmaster

Term

One year (appointed by President)

Purpose

The Webmaster will design/update/maintain the official KASL website as needed in order to promote ease of use and access to organizational information.

Duties

  1. Secure/maintain domain subscriptions and hosting agreements with applicable entities;
  2. Create, design and prepare web pages as deemed necessary;
  3. Develop and maintain intuitive, user-friendly and technically efficient web pages;
  4. Update site content and structure in coordination with other KASL board members;
  5. Enhance user interface;
  6. Troubleshoot website operation, tracks site usage statistics and monitors performance;
  7. Learn new tools and methods in an effort to adapt and respond to ever-changing web project needs;
  8. Design and prepares elements/graphic images for the web;
  9. Other related duties as assigned.

Created December 2015

Revised September 2017

Revised November 2017


Committees

General Policies

  1. Chairpersons are appointed by the President of the association unless other provisions for their selection shall be voted by a majority of the members assembled.
  2. Chairpersons serve a term of one year, beginning at the close of the annual meeting of the fall KLA/KASL joint conference.
  3. Chairpersons shall be a voting member of the Board of Directors.
  4. Chairpersons should appoint committee members and submit their names to the President
  5. The committee's goals for the year should be determined and written guidelines should be made for attaining these goals.
  6. The approximate expenses for the committee should be determined and the total amount submitted to the treasurer for inclusion in the budget to be presented to the Board of Directors.
  7. Expense vouchers must be given to the treasurer for each and all expenditures.
  8. Chairpersons may spend up to the approved budget allotment without Board action,but any amount over this allotment requires further Board action.
  9. The chairpersons should obtain KASL letterhead stationary from the secretary for all correspondence.
  10. The President should be notified of all committee meetings.
  11. The President is to serve as an ex- officio member of all committees.
  12. Chairpersons will report to the Board of Directors at each meeting.
  13. Chairpersons will submit a written annual report to the association at the last KASL Board Meeting.
  14. Chairpersons and committee members must be KLA/KASL members.
  15. At the end of their terms, chairpersons shall turn in to the President the KASL committee folder, to be passed to the successor.
  16. The chairperson of each committee shall report to the Board of Directors at each KASL board meeting. The form of report (written or oral) will be at the discretion of the president.

Revised March 2012

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised September 2017


Awards Chair

Term

One year (appointed by President)

Purpose

The purpose of the Awards Chair is to manage the awards given by KASL.  

Duties

To obtain all awards and plaques for the awards recipients at the KASL Summer Refresher.

  1. Obtain all awards and plaques for the awards recipients at the KASL Summer Refresher.
  2. Encourage and accept award applications and nominations throughout the year until April 15.
  3. Accept applications and nominations for the current year.  Those applicants wishing to re-apply, must re-submit their applications or nominations.
  4. Submissions must be made by KASL members.
  5. Previous award winners must wait 3 years before being resubmitted for a previously won award.
  6. Ensure that all nominees are KASL members and that they are eligible for the award.
  7. Seek KASL members to volunteer on the selection committees for each award. Each of the awards committee should be made of 3 to 5 unbiased KASL members from across the state.
  8. Distribute the nominations and rubrics to the selection committees
  9. Set deadline for KASL awards selection committees to submit their decision to the KASL Awards Chair
  10. Notify the KASL executive board of the winners and the winners (or the family members).
  11. Order awards to be presented.
  12. Present the awards to the winners at the KASL awards ceremony.
  13. Complete and submit expense vouchers to the Treasurer for Awards expenses.  KASL provides the following to award winners that attend the ceremony: 2 tickets (3 for the student technology award), reimbursement for their mileage/garage fees, and reimbursement for one night hotel stay if they must travel more than 150 miles to attend the awards ceremony.
  14. Awards Chair submits a media release to the KASL President to announce the winners.
  15. Write Resolutions, as needed.

Awards

Outstanding School Media Librarian

Purpose: To recognize the school media librarian who has made outstanding contributions to the profession on local, district and state levels.

Eligibility: Any Kentucky school media librarian or school may submit the name of a library media specialist who meets the following:

1.) Bachelors degree and 19 hours of Library Science

2.) At least 5 years of school library service

3.) Active member of KLA-KASL

4.) Has given unselfishly of his or her time and effort for the advancement of school libraries in Kentucky on both local and state levels

5.) Active in community life

6.) Personality that commands respect from other librarians, school personnel and the public.

AWARD: a plaque to be given to the recipient at Summer Refresher Awards Ceremony

KASL Service Award for School Administrators

Purpose: To recognize and honor the administrators who have made worthy contributions to the operation of effective school library media services and to stimulate planning, implementing, and support of the library services in the school.

AWARD: a plaque to be given to the recipient at Summer Refresher Awards Ceremony

KASL Award of Merit

Purpose: To honor those who through individual leadership have advocated effective school library media services in meaningful educational partners.

To recognize the responsible and influential role of those other than local school building administrators in developing successful school library media programs. To stimulate planning, implementing and support of the school library services which are essential to a meaningful educational program.

Eligibility: State, county, or district school superintendents, assistant superintendents, directors of curricula and/or instruction, school supervisors, state education department personnel, teachers, parents, school board members, supportive citizens and organizations.

AWARD: a plaque to be given to the recipient at Summer Refresher Awards Ceremony

Eleanor W. Simmons Memorial Grant

Purpose: To encourage participation in the field of library science

Eligibility: Individuals who are involved with a Kentucky school library.  They must be a current member of KASL and a practicing librarian. Individuals who desire professional training in the area of school librarianship. School librarians or student organizations who desire to institute a pilot program within their school's library.

AWARD: Two certificates and grants will be awarded, if applications warrant, of up to $500.00 each.

KASL Student Technology Award

Purpose: To recognize an outstanding Kentucky school student (grades K-12) who has demonstrated leadership through technology activities coordinated with the school curriculum.

Award: A certificate and $100.00 will be presented at the Summer Refresher Awards Ceremony; three tickets will be provided so that the student can bring two guests with him or her.

Donna Hornsby Joint Technology Project Award

Purpose: To promote the use of technology in the library media center by teachers and students; to increase cooperative planning among library media specialists and teachers; and to enhance the acquisition of information skills.

Award: A certificate and a check for $400.00 to be used jointly by the library media specialist(s) and teacher(s) applicants awarded at the Summer Refresher Awards Ceremony.

Outstanding School Library Web Site Award

Purpose: To recognize an outstanding school library media web site. School media specialist must be a KASL member.

Award: a framed certificate to be given to the recipient at Summer Refresher Awards Ceremony

Jesse Stuart Media Award

Purpose: To recognize development of media relating to Kentucky.

Contact: a plaque to be given to the recipient at Summer Refresher Awards Ceremony

Revised September 2017

Revised November 2017


Constitution and Handbook Committee Chair

Term

One year (appointed by President)

Composition of Committee

  1. The immediate past-president and parliamentarian serve as voting members of the committee.
  2. The President serves as a non-voting member of the committee.
  3. The chairperson appoints additional committee members as needed.

Duties

  1. Revise the constitution as directed by the Board of Directors in conjunction with revisions of the Policy Handbook.
  2. Upon completion of the term in office the chairperson will turn in the constitution folder to the President to be passed to the successor of the chair.
  3. An annual written report is to be prepared and presented to the Board of Directors.

Revised November 2012 (name change)

Revised July 2015 (Moved to Google Doc)

Revised September 2017

Revised November 2017


Fall Conference Chair

Term

One year (appointed by President)

Purpose

The committee will promote professional growth through an annual conference produced by and for librarians and media specialists.

Date and Location

The date and location for the fall conference will be chosen two (2) years in advance in cooperation with the Kentucky Library Association and all conferences will be held as joint conferences.

Duties

  1. Fall Conference Coordinator:
  2. To appoint the Chairs for all the sub-committees
  3. To secure a speaker for the meal function, including a contract for the speaker’s fee and travel expenses, and to make travel arrangements and room accommodations
  4. To work with and coordinate all the sub-committees
  5. Compile information for conference program
  6. An annual written report for the Coordinator and Sub-Committee Chairs is to be prepared and presented to the Board of Directors at the last KASL Board of Directors’ meeting (KLA/KASL Fall Conference).
  7. Secure session presenters by soliciting ideas from KASL members.
  8. Work out session schedule and notify presenters.
  9. Arrange for any equipment needed for sessions.
  10. Arrange to have one monitor per session who will introduce session presenters, pass out handouts, keep sessions within time limits, arrange for extra chairs if needed, and handle any problems which may arise during sessions.
  11. Plan and submit schedule of workshop sessions and present to workshop coordinator
  12. Submit invoices and receipts to the coordinator at least monthly
  13. An annual written report is to be prepared and presented to the Board of Directors at the last KASL Board of Directors' meeting.

Revised August 2002

Revised July 2015 (Moved to Google Doc)

Revised September 2017,November 2017


Fall Conference Exhibits Chair

Term

One year (appointed by President)

Purpose

The committee will promote professional growth through an annual conference produced by and for librarians and media specialists.

Duties

  1. Obtain Contracts with exhibitors who would be of interest to the conference participants
  2. Solicit items for door prizes
  3. Solicit donations for the Author Gallery exhibitors' party
  4. Submit invoices and receipts to the coordinator at least monthly
  5. An annual written report is to be prepared and presented to the Board of Directors at the last KASL Board of Directors' meeting.

Revised November 2017


Finance Committee

Term

One year

Purpose

The purpose of the committee is to prepare a working budget for the association.

Composition

  1. The chairperson of this committee is the current KASL Treasurer.
  2. Members of the committee are the President, President-Elect, Past President, and Past Treasurer.

Duties

  1. Prepare a budget for the KASL current year in accordance with the proposed budget presented to the Treasurer at the beginning of the term.
  2. Prepare and submit a proposed budget to the KASL Executive Board before the first scheduled meeting of the new KASL year.
  3. To prepare an annual written report and present to the Board of Directors at the last KASL Board of Directors' meeting

Revised July 2015 (Moved to Google Doc)

Revised August 2015

Revised September 2017


Intellectual Freedom Chair

Term

One year (appointed by the President)

Purpose

To make association members aware of the student's right to read and view materials.

Composition of Committee

Committee members will represent elementary schools, middle schools, and high schools from different parts of the state.

Duties

  1. Form a base of support for the librarian who needs to consider controversial materials when the curriculum calls for such materials.
  2. Be available for consultations and maintain a variety of appropriate literature and bibliographies for the use of those who may need to answer complaints or questions about library holdings.
  3. Maintain contact with the American Library Association (ALA), Office of Intellectual Freedom (OIF) as Intellectual Freedom Chair for KASL.
  1. Contact current ALA OIF program officer with name and email address to be added to the OIF list serve at stateifc@ala.org.
  1. Maintain contact with the KLA Intellectual Freedom Subcommittee.
  1. Contact current KLA Member Services IF Subcommittee Chair with name and email address.  If not yet appointed, contact current KLA Member Services Chairperson.
  2. Serve as member of the KLA Member Services IF Subcommittee.
  1. Report all challenged material in school libraries to ALA OIF for inclusion in the Challenge Database through http://www.ala.org/bbooks/changedmaterials/reporting or through the current OIF Program Officer (A challenge is defined by the ALA as a formal, written complaint, filed with library or school requesting that materials be removed because of content or appropriateness.)
  1. Reports should include the following information:
  1. Title of challenged material
  2. Role of person initiating challenge (i.e. parent, teacher, administrator, student, concerned citizen, etc).
  3. Nature of objection to the material (i.e. violence, sexually explicit, unsuited/inappropriate for age group/audience, etc).
  4. Specific request of action (i.e. removal of material from library).
  5. Month and Year of formal challenge
  6. Outcome of challenge (i.e. banning/removal of materials from library or retention of materials.
  7. Final deciding entity (i.e. Principal, School Site-Based Decision Making Council, School Board, etc.)
  1. Prepare reports of challenged materials in school libraries to be presented to the Board of Directors at each KASL Board meeting.
  1. Reports should include all information needed for/reported to ALA OIF.
  2. Reports should include current development of ongoing challenges.
  3. Share copy of reports presented to KASL Board of Directors with KLA Member Services IF Subcommittee Chair or KLA Member Services Committee Chair.

Revised July 2015 (Moved to Google Doc)

Revised August 2015

Revised September 2017

Revised November 2017

Legislative Committee Chair

Term

One year (appointed by the President)

Composition

The Legislative Committee is composed of one person from each district, appointed by the district president.

Duties

  1. Secure the names, addresses, phone numbers, and email addresses of each district's representative to the KASL Legislative Committee
  2. Lead in the development of a legislative agenda or platform for KASL
  3. Submit the legislative agenda or platform to the KASL Board for approval
  4. Notify membership of KASL legislative agenda or platform through the listserv, email, and other forms of social media; keep members informed of legislative activity and progress throughout the year.
  5. Submit the adopted legislative agenda or platform to KLA’s Legislative Committee; it should become a part of KLA agenda.
  6. Develop and/or maintain a statewide legislative network for promoting/enacting the KASL and KLA legislative agenda or platform; lead in coordinating statewide efforts
  7. Be familiar with the Kentucky Library Association, the American Association of School Librarians, and the American Library Association legislative agendas and platforms; and communicate them to members.
  8. Work with above organizations to achieve these objectives
  9. Use the KASL representative of KLA's Legislative Committee as a special contact with KLA's legislative activities.
  10. Ensure that the ALA WASHINGTON NEWSLETTER is sent to the committee chair (The out-going Legislative Committee Chair should make this name and address change known to the publications chair. The chair should also remind KASL to subscribe to this publication.)
  11. Participate in ALA Legislative Day in Washington, D. C. (Ask KASL to include expenses for this day in the annual budget.)
  12. Submit budget requests for any unusual legislative activities planned.
  13. Be familiar with the Kentucky Education Association's legislative platform Lead in defending KASL's positions and in forwarding KASL's interests.
  14. Represent KASL at any congressional or state legislative hearings as requested or needed.
  15. Attend KASL Board meetings
  16. Prepare reports for each Board meeting and the KASL NEWSLETTER as needed
  17. Prepare an annual written report to be presented to the Board of Directors at the last KASL Board meeting
  18. Contact Past Presidents to inform them of writing and phoning campaigns and legislative concerns so they may act as liaisons for their geographic areas

Revised November 2017

Membership Committee Chair

Term

One year (appointed by the President)

Composition

  1. The district presidents will each appoint a member to this committee and inform the chair of the name, address, phone number and e-mail address of that person.
  2. The KASL representative on KLA's membership committee will be a special contact with KLA's membership activities.

Duties

  1. Recruit membership for the association
  2. Keep a copy of the computer printout of the membership sent to the President from the KLA Executive Secretary.
  3. Members of KASL must join KLA and designate KASL as the section of choice.
  4. Dues are set by KLA. Membership in KLA is from month joined for one year, renewal in month joined.
  5. The fiscal year of KASL begins at the close of the KLA Conference.
  6. Renewal notices are sent out to KASL members who have not renewed by the KLA Executive Secretary. KLA Executive Secretary will also issue membership cards for the next year.
  7. Prepare an annual written report for the last KASL Board meeting
  8. Ensure that the name and address of the chairperson of the Membership Committee is included in each issue of the KASL NEWSLETTER

Revised July 2015 (Moved to Google Doc)

Revised August 2015

Revised September 2016


Mentoring Committee Chair

Term

One year (appointed by President)

Purpose

The committee will promote professional growth through the creation, supervision, and evaluation of mentoring relationship.

Duties

  1. Attend Board of Directors’ meetings.
  2. Prepare a written report for each Board of Directors’ meeting.
  3. Develop plans for support of current members.
  4. Promote the mentoring program broadly to the organization’s membership.
  5. Notify the mentors (first) of whom their mentee will be.
  6. Communicate via email and social networks to support mentor relationships.
  7. Conclude the mentoring relationship at the end of the year with a formal certificate letting both parties know the obligation is completed.
  8. Review and revise KASL mentoring systems.
  9. Prepare an annual written report to be presented to the Board of Directors at the last KASL Board meeting.       

Created September 2017

Revised November 2017


Nonpublic Schools Chair

Term

One year (appointed by President)

Purpose

Represent nonpublic school librarians

Duties

  1. Maintain a listing of nonpublic school libraries and the librarians serving each
  2. Act as a liaison between the nonpublic school libraries and the board
  3. Disseminate information from the organization to the nonpublic libraries

Created September 2017

Revised November 2017


Ad Hoc Committees

Definition

"A special committee, sometimes called an ad hoc committee, performs some specific task and automatically ceases to exist when its final report is issued. If the organization votes to delegate additional work to a special committee, it continues until the new assignment is completed and another report is submitted…. These committees report only to the authority that appointed them.” The Standard Code of Parliamentary Procedure, Third Edition, New and Revised

General Policy

  1. The President, with the approval of the Executive Board, appoints committees dealing with special problems and/or interests.
  2. The President appoints all committee chairpersons for a term of one year, beginning at the close of the annual meeting of KLA/KASL.
  3. The chairperson of any special committee will be a voting member of the Board of Directors.
  4. Committee plans shall be presented to the Board of Directors for approval.
  5. The chairperson shall notify the President of all committee meetings.
  6. The powers and programs of these committees shall be evaluated regularly by the Board of Directors.
  7. Upon completion of assignment, the ad hoc and/or special committee shall be dissolved by the action of the Board of Directors, or at the end of the annual fall joint meeting of KLA/KASL.
  8. At the end of the term, the chairperson shall turn in to the President, the committee folder, to be passed to the successor.
  9. The chairperson of each committee shall be responsible for an annual written report to be presented to the Board of Directors at the last KASL Board meeting.

Listing of Ad Hoc Committees

Revised August 2002

Revised March 2012

Revised July 2015 (Moved to Google Doc)

Revised September 2017

Revised November 2017


District Presidents

District Leadership Positions

  1. President
  2. Vice-President or President-Elect
  3. Secretary
  4. Treasurer
  5. Treasurer (Secretary/Treasurer could be one person.)
  6. The officers will be elected in the Spring for one or two year terms according to the By-laws of the respective Districts.

Organization

  1. Each district association shall present Constitution and/or Bylaws to the KASL Board of Directors for approval, after these have been approved by the membership of the association involved.
  2. No article or section of a district association's Constitution and/or By-Laws shall conflict with any article or section of the KASL Constitution and/or By-Laws.
  3. The KASL President-Elect shall be delegated the responsibility of counseling with the district associations.
  4. The KASL President-Elect, Past-President and President shall be in charge of organizing the visitation of district meetings by representatives of the KASL Board of Directors.

Duties

  1. Encourage membership in KASL and KLA
  2. Have all programs and activities conform to the policies of KASL.
  3. Implement the objectives of KASL on a district basis
  4. Be an active member of KLA and KASL
  5. Be a voting member of the KASL Board of Directors
  6. Attend the KASL Board of Directors' business meetings
  7. Provide the following information to the KASL Board in District President Report
  1. Names and contact information of officers
  2. Future meeting dates
  3. Information about meetings held
  1. Submit the name/names of candidates from their districts for the KASL Outstanding School Media Librarian Award and The Kentucky Association of School Librarians’ Service Award for School Administrators.
  2. Appoint members from the district to serve as members of the following KASL committees:
  1. Eleanor W. Simmons Memorial Grant
  2. Legislative Committee
  3. Membership Committee
  4. Public Relations Committee
  1. Appoint a person to act as historian and be delegated the responsibility of keeping an up-to-date scrapbook for the district association.
  2. Prepare an annual written report for the last KASL Board meeting

Revised July 2015 (Moved to Google Doc)

Revised September 2017 and November 2017

Expenses

  1. Expense vouchers must be completed, signed, and submitted to the treasurer before any bills can be paid
  2. Receipts or invoices must accompany all vouchers; however, receipts for mileage are not necessary
  3. Any expenses incurred while in office must be submitted at least 10 days prior to the final board meeting.  This will enable the treasurer to pay any bills and prepare the books for audit.
  4. If this deadline cannot be met, a written explanation should accompany a completed and signed voucher and should be submitted to the treasurer to the final board meeting of the year.  
  5. Invoices/receipts should be submitted as soon as possible
  6. Travel expenses for members of the Board of Directors and appointees attending KASL Board of Director’s meetings are allowed at the rate of KLA mileage rate per car for meetings not held in conjunction with conferences or regular annual meeting such as the fall KLA/KASL joint conference.  Room reimbursement for travel of 150 miles or more one-way is limited to the standard single convention rate or actual cost, whichever is less.


Appendix A: Districts

The following is a list of districts and the counties included in each. Also included are the independent school systems and the colleges and universities.

First District

Ballard County

Caldwell County

Calloway County

Murray Independent

Murray State University

Carlisle County

Crittenden County

Fulton County

Fulton Independent

Graves County

Mayfield Independent

Hickman County

Livingston County

Lyon County

Marshall County

McCracken County

Paducah Independent

Paducah Community College

Trigg County

Second District

Brescia College

Christian County

Daviess County

Dawson Springs Independent

Ft. Campbell Independent

Hancock County

Henderson Community College

Henderson County

Hopkins County

Hopkinsville Community College

Kentucky Wesleyan College

Madisonville Community College

McLean County

Owensboro Independent

Owensboro Catholic Schools

Providence Independent

Union County

Webster County

Southern District

Allen County

Barren County

Bowling Green Independent

Butler County

Caverna Independent

Cumberland County

Edmondson County

Glasgow Independent

Logan County

Metcalfe County

Monroe County

Muhlenberg County

Ohio County

Russellville Independent

Simpson County

Todd County

Warren County

Western Kentucky University

Fourth District

Bardstown Independent

Breckinridge County

Campbellsville College

Campbellsville Independent

Cloverport Independent

Elizabethtown Community College

Elizabethtown Independent

Fort Knox Community Schools

Grayson County

Green County

Hardin County

Hart County

LaRue County

Marion County

Meade County

Nelson County

Saint Catharine College

Taylor County

Washington County

West Point Independent

Jefferson County District

Anchorage Independent

Bellarmine College

Jefferson Community College

Jefferson County

Spalding College

University of Louisville

Central District

Asbury College

Berea College

Berea Independent

Bourbon County

Boyle County

Burgin Independent

Centre College

Clark County

Danville Independent

Eastern Kentucky University

Estill County

Fayette County

Frankfort Independent

Franklin County

Garrard County

Georgetown College

Harrison County

Harrodsburg Independent

Jackson County

Jessamine County

Kentucky State University

Lee County

Lexington Community College

Lexington Technical Institute

Lincoln County

Madison County

Mercer County

Midway College

Montgomery County

Nicholas County

Paris Independent

Powell County

Rockcastle County

Scott County

State Department of Education

Transylvania University

University of Kentucky

Woodford County

Fifth District

Anderson County

Bullitt County

Carroll County

Eminence Independent

Henry County

Oldham County

Owen County

Shelby County

Spencer County

Trimble County

Northern District

Augusta Independent

Beechwood Independent

Bellevue Independent

Boone County

Bracken County

Campbell County

Covington Independent

Dayton Independent

Erlanger-Elsmere Independent

Ft. Thomas Independent

Gallatin County

Grant County

Kenton County

Ludlow Independent

Mason County

Maysville Community College

Maysville Independent

Newport Independent

Northern Kentucky University

Pendleton County

Robertson County

Silver Grove Independent

Southgate Independent

Thomas More College

Walton Verona Independent

Williamstown Independent

Middle Cumberland District

Adair County

Casey County

Clinton County

Lindsey Wilson College

McCreary County

Monticello Independent

Pulaski County

Russell County

Science Hill Independent

Somerset Independent

Somerset Community College

Wayne County

Upper Cumberland District

Barbourville Independent

Bell County

Clay County

Corbin Independent

Cumberland College

East Bernstadt Independent

Harlan County

Harlan Independent

Knox County

Laurel County

Middlesboro Independent

Pineville Independent

Southeast Community College

Sue Bennett College

Union College

Whitley County

Williamsburg Independent

Northeast District

Ashland Community College

Ashland Independent

Bath County

Boyd County

Carter County

Elliott County

Fairview Independent

Fleming County

Greenup County

Lawrence County

Lewis County

Mason County

Morehead State University

Raceland Independent

Rowan County

Russell Independent

Eastern District

Alice Lloyd College

Breathitt County

Hazard Community College

Hazard Independent

Jackson Independent

Jenkins Independent

Knott County

Lees Junior College

Leslie County

Letcher County

Owsley County

Perry County

Wolfe County

Southeastern District

 Floyd County

Johnson County

Magoffin County

Martin County

Menifee County

Morgan County

Paintsville Ind

Pike County

Pikeville Community College

Pikeville Ind.

Prestonsburg Community College

Revised July 2015 (Moved to Google Doc)


Appendix B: Regions

REGION A:

First District

Second District

REGION B:

Southern District

Fourth District

REGION C:

Jefferson County District

REGION D:

Central District

REGION E:

Fifth District

Northern District

REGION F:

Middle Cumberland District

Upper Cumberland District

REGION G:

Southeastern District

Eastern District

Upper Kentucky River District

Revised February 2000

Revised July 2015 (Moved to Google Doc)

Revised September 2017


Appendix C. Past Presidents

Kentucky Association of School Librarians

1952-53:  Catherine Barnett

1953:               Carolyn Whitenack, Mercer or Jefferson County? (President of AASL) (b. 1916- d. 1984)

1953-54:  Doris Howerton

1954-55:  Thelma Sloan, DuPont Manual Training HS, Jefferson County

1955-56:  Ruby Trower, Lafayette HS, Fayette County

1956-57:  Mrs. Harry Wood Paxton

1957-58:  Eloise Balz, Indian Hill HS, Cincinnati, OH

1958-59:  Ruth Bentley, London

1959-60:  Anne Underwood

1960-61:  Alma Hill, Elizabethtown

1961-62:  Mary Webster, Lloyd Memorial HS, Erlanger

1962-63:  Robin Fain, Jessamine County HS, Nicholasville  (d. 2013)

1963-64:  Numia Lee Fouts, Russell Independent Schools

1964-65:  Jimadean Ireland

1965-66:  Eleanor Simmons, Jefferson County

1966-67:  Tressa D. Collins, Maysville

1967-68:  Lois Gregory, Crittenden County HS  (d. 2003)

1968-69:  Clarice Williams, Henry Clay HS, Fayette County  (d. 2007)

1969-70:  Zada Parsley, Bracken County HS, Brooksville

1970-71:  Irene Proctor, Fort Campbell Elementary

1971-72:  Ann Franklin, Jefferson County

1972-73:  Mildred Gill, Franklin County

Kentucky School Media Association

1973-74:  Louise C. Bedford, Instructional Media Coordinator, Montgomery County Schools, Mt. Sterling

1974-75:  James A. Norsworthy, Jr., Greathouse Elementary School, Jefferson County

1975-76:  Gerald D. Snodgrass, Ockerman School, Boone County (b. 1932-d. 2013)

1976-77:  Marilyn Hamilton

1977-78:  Mary Faye Carr, North Hardin HS

1978-79:  Ollie Bissmeyer, Assistant Professor, College of Education, University of Kentucky (d. 2011)

1979-80:  Janet Sue Tackett, Lowe Elementary, Jefferson County

1980-81:  Patricia J. Mize

1981-82:  James R. Connor, Laurel County

1982-83:  Jean Ross, Marshall County HS

1983-84:  Jacqueline Van Willigen, Fayette County

1984-85:  Linda Perkins, Kenwood Elementary, Jefferson County

1985-86:  Helen Smith

1986-87:  Jeannie Pridgen

1987-88:  Maude Teegarden, St. Patrick

1988-89:  Candace Wilson, Russell County MS

1989-90:  Sandra Douglas, Warren County

1990-91:  Connie McElwain, Marshall County High School

1991-92:  Neata Wiley, Russell County High School

1992-93:  Sally Livington, Jefferson County

1993-94:  Jackie White, Mercer County/KDE

1994-95:  Donna Hornsby, Beechwood Elem/High School, Beechwood Independent (d. ??)

1995-96:  Earlene Arnold

1996-97:  Margarette Morris, Belfry HS, Pike County

1997-98:  Terri Gipson (Grief), Heath High School, McCracken County (AASL President, 2014-2015)

1998-99:  Emmalee Hill (Hoover), Twenhofel Middle School, Kenton County

1999-2000:  Susan Melcher, Jefferson County

2000-01:  Dr. Christine McIntosh, Bernheim Middle School, Bullitt County

2001-02:  Margaret Roberts, Scott County High School

2002-03:  Tammy Rich, Adair County Middle School

2003-04:  Crystal Smallwood, Dorton Elementary, Pike County

2004-05:  Lisa Hughes, Heath High School, McCracken County

2005-06:  Angie Hawkins, South Heights Elementary, Henderson County

2006-07:  Darlah Carman Zweifel, Meade County High School

2007-08:  Evie Topcik, Louisville

2008-09:  Fred Tilsley, Sand Gap Elementary, Jackson County

2009-10:  Melissa Gardner, Kenton Elementary, Kenton County

2010-11:  Brenda Metzger, Lone Oak High, McCracken County

2011-12:  Tara Griffith, W.R. McNeill Elementary, Bowling-Green Independent

Kentucky Association of School Librarians

2012-13:  Adele Koch, St. Patrick Elementary, Archdiocese of Louisville

2013-14:  Janet Wells, Rockcastle County High School

2014-15:  Lisa Hughes, Lone Oak Intermediate School, McCracken County

2015-16:  James Allen, Eminence Independent Schools

2016-17:  Renee Hale, Drakes Creek Middle School, Warren County

2017-18:  Amanda Hurley, Henry Clay High School, Fayette County (current president)


Appendix D: Awards History

Award of Merit

1994:  Bruce England, English Teacher, Nelson County Schools

1995:  Heidi Glasscock, Oldham County School Board

1996:  Joleta Hamilton, Director of Media Services, Hardin County Schools

1997:  Jackie White, Library Media Program Consultant, Kentucky Department of Education

1998:  James M. Davis, Superintendent, Knox County Schools

1999:  Vicki Fields, District Technology Coordinator, Kenton County Schools

2000:  Barbara White Colter, Representative, Kentucky House of Representatives

2001:  George Kirk, Superintendent, Bath County Schools

2002:  Diane Culbertson (Goodwin), Library, Media, and Technology Consultant,   Kentucky Department of Education

2003:  Barby Hardy, Supervisor, Fayette County

2004:  Paul Lanata, Media Services, Jefferson County

2005:  Terry M. Whicker, Director of Educational Technology, Fayette County

2006:  Dr. Barbara Wick,

2007:  Melissa Gardner, Technology Resource Teacher, Kenton County Schools

2008:  Sharyon Shartzer, Assistant Superintendent, Grayson County

2009:  Thomas G. Floyd, Superintendent, Madison County

2010:  Harrie Buecker, Superintendent, Franklin County

2011:  Jason Adkins, Grant Writer, OVEC

2012:  Kathy Mansfield, Library and Textbooks Consultant, Kentucky Department of Education

2013:  Jennifer Davis, Director of Curriculum and Instruction, Bowling Green Independent Schools

2014:  Not Awarded

2015:  Kathy Mansfield, Program Consultant, Kentucky Department of Education

2016:  Carl Wells, McCracken County, District Technology Coordinator

2017:  Dr. Cynthia Houston, Western Kentucky University

 

 

Eleanor W. Simmons Memorial Grants

1993 Christine McIntosh

1994 Robyn S. Baxter and Rhonda N. Durham

1995 Neata Wiley and Sandra Jull

1997 Melanie R. Bishop and Carolyn K. Reid

1998 Candita D. Wilson and Dr. Ann M. Riedling

1999 Kathy Jones and Rita Koontz

2000 Carolyn Reid and Jill Davis

2001 Tracie Dreyer-Haynes and Joan Frazure

2002 Lisa Ann Johnston Winfrey and Beth Jones/Julie Webb

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014  not awarded

2015  Jennifer Prall, Tates Creek High School, Fayette County and Dee Dee Webb, Jody Richards Elementary School, Warren County

2016 Joanie Alexander, WKU Library Media Education Program; Lee Ann Sharon, Warren East Middle School

2017 Felicia White and Sam Northern

Jesse Stuart Media Award

1973:  “The Kentucky Story” and “Kentucky Waterways.” Sound filmstrips   produced by Dorothy Harrison and Ann Franklin of Jefferson County

1974:  Kentucky:  A Pictorial History.  University of Kentucky Press

1975:  Six original Folklife Programs.  Media Resources about Kentucky and Folklife at Western Kentucky University

1976:  Kentucky Bicentennial Bookshelf.  University of Kentucky Press

1977:  “Frankfort:  Kentucky’s State Capital.” Louisville Courier-Journal

1978:  Atlas of Kentucky. University of Kentucky Press

1979:  Literary Map of Kentucky.

1980:  Shanty Boat by Harlan Hubbard

1981:  The Works of Jesse Stuart

1982:  (tie)Robert Powell and Lillie Chaffen

1983:  The Works of Rebecca Caudill

1984:  Dr. Thomas D. Clark

1985:  KET’s “Kentucky Story”

1986:  

1987:  “Know Kentucky.”  Videotape/filmstrip/sound.  NIMCO:  Bill Jones, Producer; Jeannie Pridgen, Author

1988:  “Kentucky Explorer” and “Kentucky Reader.”  Published and edited by Charles Hayes

1989:  Kentucky Imprints

1990:  

1991:  

1992:  George Ella Lyon, Kentucky Author

1993:  Kentucky Encyclopedia.  John E. Kleber, Editor

1994:  “Borderline.”  Ron Schildknecht, producer, director, editor

1995:  Kentucky Humanities Council, “New Books for New Readers”

1996:  Life Science/Nature Series.  Scott Shupe, Commonwealth Production Company

1997:  Electronic Field Trips.  Liz Hobson, Kentucky Educational Television

1998:  “Kentucky Women.”  Edited by Eugenia K. Potter

1999:  Mary Hamilton, Storyteller

2000:  Tom Owen, “Main Street in Louisville”

2001:  (no award given)

2002:  Frank X. Walker, Consulting Producer, and Jean Donahue and Fred    Johnson, Producers, Coal Black Voices (A media working group documentary)

2003:  Gerald McDaniel, “Aindreas the Messenger.” Book from Van Meter Publishing

2004:  Enid Wohlstein.  Kentucky Virtual Library (KYVL).

2005:  

2006:

2007:

2008:  Charlie Heaton and Tom Bickel, Kentucky Educational Television (KET)

2009:

2010:  

2011:  Heather Henson, Children’s Book Author

2012:  Silas House, author of Clay’s Quilt

2013:  Leigh Anne Florence, “Woody” Books

2014:  No Award Given

2015:  Robert Powell, author and illustrator, “It Happened Today! In Kentucky History” and “My Kentucky Sketchbook”

2016:  2016 Kentucky Afield Radio, Charlie Baglan, “Make Believe Animals in Early Childhood Learning.”

2017:


Donna Hornsby Joint Technology Award

1994 Mary Faye Carr and Susan Cross, Media Specialists, Janet Wilhelm and Teri Feeback, Teachers, North Hardin High School Radcliff, KY

1995 Lee Goodeman, Media Specialist, Anita Tichenor and Leo Dolan, Teachers Holmes High School Covington, KY

1997 Mary Faye Carr, Lin Linder, and Susan Cross, Media Specialists and Donna Cohen,Teacher, North Hardin High School Radcliff, KY

1998 Neata Wiley, Media Specialist Jennifer Kelley, Teacher, Russellville High School, Russellville, KY

1999 Alice Rector, Media Specialist Bruce Haggerty, Teacher, James T. Alton Middle School, Vine Grove, KY

2000 Dr. Christine McIntosh, Media Specialist, Debra Hatfield, Teacher Bernheim Middle School, Shepherdsville, KY

2001 Jackie Stovall, Media Specialist, Jana Beth Francis and Patty Phillips, teachers, Whitesville Elementary School, Daviess County

2002 Robin Baxter, Media Specialist Kathy Jones and Kathy Welch, teachers, Nelson County High School, Nelson County Public Schools

2003 Melissa Gardner, Media Specialist, Woodland Middle, School Kenton County Public Schools

2004

2005

2006

2007 

2008 Emily Northcutt, Librarian & Leigh Ann Scott, Teacher - LeGrande Elementary, Horse Cave, KY - “ERP - The Electronic Reading Project”

2009

2010

2011

2012  Latisha Cardwell, Librarian & Cody Donaldson and Kyllie Doughty, Teachers - Butler County Middle School - “Natural Disaster Research Project”

2013  Tara Griffith, Librarian & Elizabeth Riggs, Teacher - W.R. McNeill Elementary School - “Earthquake Preparedness for All”

2014  Latisha Cardwell, Librarian & Pam Fazel, Teacher - Butler County Middle School - “Zooburst Animal Habitats & Adaptations”

2015  Emily Northcutt, Librarian & Annette Jones, Teacher - LeGrande Elementary, Horse Cave, KY -  “History Comes Alive! — Causes of the Civil War”

2016 Renee Hale, Librarian and Matt Kresslein

2017 Amanda Hurley and Felica White


Outstanding Media Librarian

1964:  Ann Franklin, Jefferson County

1965:  Alma Hill, Elizabethtown

1966:  Ruby Trower, Lafayette High School, Fayette County

1967:  Robin Fain, Jessamine County High School

1968:  Ruth S. Bentley, London

1969:  Teresa Collins, Maysville

1970:  Rebecca Bingham, Director of Library Services, Louisville Public Schools

1971:  Laura K. Martin, Frankfort

1972:  James Norsworthy, Greathouse Elementary School, Jefferson County

1973:  Zada Parsely, Bracken County High School

1974:  Louise C. Bedford, Instructional Media Coordinator,Montgomery County Schools

1975:  Rose F. Green, Jefferson County

1976:  Rose Marie Gabbard, Lee County High School

1977:  Mildred Gill, Franklin County High School

1978:  Thelma Estes, Fort Knox Dependent School

1979:  Annie Connors, Allen County

1980:  Ruby Smith, Barren County

1981:  Martha Peddicord, Bracken County High School

1982:  Janet Sue Tackett, Lowe Elementary School, Jefferson County

1983:  Alicia Bowman, __________________________

1984:  Jean Ross, Marshall County High School

1985:  Olive Jeanette Williamson, Meece Middle School, Somerset Independent

1986:  Ann Durbin, Thomas Jefferson Middle School, Jefferson County

1987:  Susie Keene, George F. Johnson Middle School

1988:  Linda Perkins, Kenwood Elementary School, Jefferson County

1989:  Barbara Thomson, Wilder Elementary School, Jefferson County

1990:  Becky Stephens, G.C. Burkhead Elementary, Hardin County

1991:  Donna Hornsby, Beechwood Elementary/High School, Beechwood Ind.

1992:  Kathy Bowling:  Anchorage Independent Schools

1993:  Joyce Hahn, Southern Elementary School, Fayette County

1994:  Barbara Alexander, Male High School, Jefferson County

1995:  Margarette Morris, Belfry High School, Pike County

1996:  Karen McCuiston, Heath Elementary, McCracken County

1997:  Dr. Christine McIntosh, Bernheim Middle School, Bullitt County

1998:  Pat Collins, Lexington Traditional Magnet School, Fayette County

1999:  Margaret Roberts, Scott County High School

2000:  Emmalee Hill (Hoover), Twenhofel Middle School, Kenton County

2001:  Terri Kirk (Grief), Heath High School, McCracken County

2002:  Candance Wilson, Russell County Middle School

2003:  Amber Tongate, Tates Creek High School, Fayette County

2004:  Angie Hawkins, South Heights Elementary, Henderson County

2005:  Janet Wells, Rockcastle County High School

2006:  Denise Newbolt, Kenton Elementary, Kenton County

2007:  Sherry Deatrick, Southern Leadership Academy, Jefferson County

2008:  Alecia Marcum, William H. Natcher Elementary, Warren County

2009:  Laura Younkin, Ballard High School, Jefferson County

2010:  Mary Mattingly Elliott, South Green Elementary, Glasgow Independent

2011:  Cindy McNary-Atchinson, Greathouse/Shyrock Traditional Elementary School, Jefferson County

2012:  Marion Napier, Warren Central High School, Warren County

2013:  Melissa Gardner, Kenton Elementary, Kenton County

2014:  Janet Wells, Rockcastle County High School

2015:  Amanda Hurley, Henry Clay High School, Fayette County

2016: Heidi Neltner, Johnson Elementary, Fort Thomas

2017:  Avonda Noe, Madison Southern High School, Madison County

Resolutions

1985:  Celeste Moore

1986:  

1987:

1988:

1989:  

1990:

1991:  Robert Penn Warren, Kentucky Author; Jeanette W. Murdock,  and Dr. John H. Brock, Kentucky Superintendent of Instruction

1992:  Mildred H. Gill; Rebecca T. Bingham,Past AASL President; and Jean J. Ross

1993:  Judy Cooper, State Library Consultant and Joy Terhune, Professor of Library Science, University of Kentucky

1994:  Rose Gabbard, Retired Librarian, Lee County HS, and Past KSMA President and Helen Smith, Past KSMA President

1995:  George Benson, KET, and Millie Gwaltney

1996:  Susie Horne Keene

1997:  Barbara Price and Joyce Twyman,

1998:  Tom Vittitow,  Linda Perkins

1999:  Donna Hornsby (posthumously), Librarian at Beechwood Elementary and

                High Schools, and Sally Livingston, Jefferson County

2000:  Carolyn Hammond

2001:  Diane Culbertson (Goodwin), Library, Media, and Technology Consultant;

                Carolyn Nichols; Neata Wiley, Retired Librarian, Russellville High School; and Connie McElwain,              Retired Librarian, Marshall County High School

2002:  

2003:

2004:

2005:

2006:

2007:  Dr. Christine McIntosh, Retired Librarian and Past KSMA President

2008:  Jackie White, Past KSMA President, and KDE Library Consultant

Service Award for School Administrators

1988:  Gary S. Tatum, Kenwood Elementary School, Jefferson County

1989:  

1990:

1991:

1992:

1993:

1994:  Michael W. Tolliver, Principal, Simon Kenton High School, Kenton County

1995:  David Eakles, Principal, Lost River Elementary School, Warren County

1996:  Mike Hurt, Principal, Auburn Elementary School, Logan County

1997:  Ron Schneider, Principal, Twenhofel Middle School, Kenton County

1998:  Gregory Figgs, Principal, Scott County High School

1999:  Bill J. Bond, Principal, Heath High School, McCracken County

2000:  Bob Bright, Principal, Marion Middle School

2001:  (no award presented)

2002:  Rob Carroll, Principal, South Heights Elementary School, Henderson County

2003:  David Caldwell, Principal, Fulton County Middle School

2004:  Alysia T. Wedding, Principal, Hearn Elementary, Franklin County

2005:  _______________________________________________

2006:  Tom Waithen, _________________________________

2007:  Kathy Embry Goff, ________________________________________

2008:  Kim Banta, Principal, Dixie Heights High School, Kenton County

2009:  Frank Brazzell (deceased), Hickman County

2010:  Tammie Franks, Principal, Harrison Elementary School, Fayette County

2011:  Joshua Porter, __________________________________________

2012:  Beth Mather, ___________________________________________

2013:  Keith Thomas Faust, Principal, Woodfill Elementary, Fort Thomas Independent

2014:  Greg Quenon, Principal, Henry Clay High School, Fayette County

2015:  Stephen Tyra, Bowen Elementary School, Jefferson County

2016  Kimberly Young, Westridge Elementary School, Franklin, KY

2017 Dan Zoeller, Trinity High School

Student Technology Award

1995:  Matthew Canty, Ohio County High School

1996:  Robert Jason Smith, Butler Traditional High School, Jefferson County

1997:  Rachel Hay, Bernheim Middle School, Bullitt County (Dr. Christine McIntosh, Librarian)

1998:  Scott Cranfill, Jesse Clark Middle School, Fayette County

1999:  Edward Winslow, Lexington Traditional Magnet School, Fayette County

2000:  John Carrithers, South Oldham Middle School

2001:  Greg Felts, Lone Oak High School, McCracken County (Brenda Metzger, Librarian)

2002:  Bobby Collins, Graves County High School (Lynda Hiles, Librarian)

2003:  Scottie Beth Fleming, Scottsville-Allen County High School

2004:  Chris Sanders, Graves County High School (Lynda Hiles, Librarian)

2005:

2006:  Coty Howard, Rockcastle County High School (Janet Wells, Librarian)

2007:  Wesley Durham, Rockcastle County High School (Janet Wells, Librarian)

2008:  Shelby Jones, Fulton Independent

2009:  (tie) Danny Barnes, Rockcastle County High School (Janet Wells, Librarian)

                Dakota Vincent, Cumberland County High School

2010:  Cole Murray,

2011:  Keeli Sims,

2012:  Shehane Netthisinghe, Bowling Green High School

2013:  Christine McGaughey, Westridge Elementary, Franklin County (Jessica Holmes, Librarian)

2014:  Ngoc Nguyen, Warren Elementary School, Warren County (Renee Hale, Librarian)

2015:  Don Allen Slaughter, Elkhorn Middle School, Franklin County

                (Kate Osterloh, Librarian)

2016:  Morton McIntyre, Bondurant Middle School (Librarian--Jessica Holmes)

2017:  William Andy Walker, Rockcastle County High School

                (Janet Wells, Librarian)

Outstanding School Library Website

2008:  Beth Jones (Librarian) and Kim Hall (STC), Shelby County High School

2009:  Karen Falkenstine, Assumption High School, Archdiocese of Louisville

2010:  Sally Horowitz, Northside Elementary School, Woodford County

2011:  Melissa Gardner, Kenton Elementary School, Kenton County

2012:  Carrrie Wilkerson, North Hancock Elementary School, Hancock County

2013:  Kathy Mansfield, Heritage Elementary School, Shelby County

2014:  Jessica Holmes, Westridge Elementary School, Franklin County

2015:  Rachel Burgin, Henry County High School

2016 Dee Dee Web, Jody Richards Elementary

2017 Sam Northern, Simpson Elementary

Barby Hardy Lifetime Achievement Award

2012:  Barby Hardy, (deceased), Fayette County Media Services

2013:  Terri Grief, McCracken County High School

2014:  Diane Goodwin, (Librarian PL Dunbar, Fayette County; State Library Consultant, KDE; Media Services & Public Relations, Danville Independent Schools; Library Services Coordinator, OVEC Educational Cooperative)

2015:  Janet Wells, Rockcastle County High School

2016 Becky Nelson

2017 Melissa Gardner, Campbell County Middle School, Campbell County

Revised November 2015

Revised September 2017


Appendix E.  Expense Voucher

expense.png

Appendix F. Information for District Presidents

Ideas for attracting LMS’ to your district meeting

 Regional Meeting Programming Ideas

District Awards - to do or not to do?

Some districts award regional awards. Below are the Central district KASL (CKASL) committees we have set up. Essentially they are the KASL awards, and we just select a person in our region as the CKASL winner. The district leadership then forwards all the nominations to the state level too. As for rubrics, we generally take the KASL rubric and just change submission deadlines, contact information, and add the region name in front of it. This has gone a long way in celebrating the successes that happen in our region. Often times these individuals get noted at the state level too. Another perk is that it gets our regional members active in the award process too. In CKASL, librarians must be members in order to serve on a committee.

Typically at the fall meeting each year, we have sign up sheets that have the committee names on them (and often the purpose) and allow librarians to sign up to serve on the various committees. We do tell people if they serve on an award committee, they aren’t eligible to win the award. J During the fall months, we have committee members review the award and the rubric and make any tweaks they want to. Then, during the early spring semester months, we have the committee members promote the award, seek nominations and eventually judge them. In CKASL we design certificates and print them out for the award winners and present them at the Spring meeting.

 

CKASL Outstanding LMS Committee

Purpose: To recognize the school media librarian who has made outstanding contributions to the profession on local, district and state levels. Winner will be sent to the state level.

 

CKASL Scholarship Committee

Purpose: To encourage and support persons from the state of Kentucky who wish to become certified as School Library Media Specialists.

 

Barby Hardy Lifetime Achievement Nominating Committee

Purpose: To seek applicants in the Central district eligible for the state award given to an individual who has given continuous, sustained support to the school library profession throughout his/her lifetime. The committee would nominate individuals for the state award with the required paperwork.

 

CKASL Service Award for School Administrators Committee

Purpose: To recognize and honor the administrators who have made worthy contributions to the operation of effective school library media services and to stimulate planning, implementing, and support of the library services in the school. Winner will be sent to the state level.

 

CKASL Award of Merit Committee

Purpose: To honor those who through individual leadership have advocated effective school library media services in meaningful educational partners. Winner will be sent to the state level.

Eleanor W. Simmons Memorial Grant Nominating Committee  

Purpose: To seek applicant(s) in the Central district eligible for the state award that encourages participation in the field of library science. The committee would nominate them for the state award with the required paperwork.

 

CKASL Student Technology Award

Purpose: To recognize an outstanding Kentucky school student (grades K-12) who has demonstrated leadership through technology activities coordinated with the school curriculum. Winner will be sent to the state level.

 

Donna Hornsby Join Technology Project Nominating Committee  

Purpose: To seek applicant(s) from the Central district who promote the use of technology in the library media center by teachers and students; to increase cooperative planning among library media specialists and teachers; and to enhance the acquisition of information skills. The committee would nominate them for the state award with the required paperwork.

 

Jesse Stuart Media Award Nominating Committee

Purpose: To recognize development of media relating to Kentucky. The committee would nominate them for the state award with the required paperwork.

CKASL Outstanding School Library Website Committee

Purpose: To recognize an outstanding school library media web site. School media specialist must be a KASL member. The committee would nominate them for the state award with the required paperwork.

 

One last thing: CKASL also created a committee and an award solely for the regional members. This took a couple years to write up the plan, design the application and rubric and get it passed by the organization but it is well worth it! Dues used to be $5 for the CKASL membership but now it is $10 per year and $5 automatically gets set aside for the PD scholarship. Often times schools don’t have money to send librarians to Summer Refresher, Fall Conference, YALSA Conferences AASL or ALA conferences so this is available to help off-set those costs.  If you like this idea, I can send you the application and rubric we created for it too. This past spring we gave out 2 awards – Felica White got her AASL conference registration paid for and Amber Tongate got her YALSA conference registration paid for.

CKASL PD Scholarship Committee

Purpose: To fund professional development opportunities for CKASL members who would not otherwise have the financial support to attend workshops, conferences, or other professional development. Winner(s) of these scholarships would then pass along what they learn to CKASL members at the next meeting and/or via the CKASL website.

Scholarship baskets

Q. What is a scholarship basket?

  1. It is a collection of items, usually relating to a central theme, that will be auctioned off in a silent auction at the Summer Refresher Conference for librarians, vendors or other guests to bid on..

Q. Who creates the basket and who buys it?

  1. Usually the president or treasurer of the regional organization spearheads the scholarship basket creation. Members are asked to purchase items relating to the basket’s theme and bring it to the next meeting or provide monetary donations for someone else to shop for items for the basket.  Anyone may bid on the baskets and the winner is the person who has bid the highest amount at the auction. Payment must be given to KASL prior to taking the basket home at the end of the conference.

Q. When is the silent auction:

  1. Beginning in the Summer of 2018, the silent auction will be held ONCE a year, at KASL’s Summer Refresher.

Q. What goes in a scholarship basket?

  1. Doesn’t have to be a basket...just something contained that we can include in the KASL Silent auction

Scholarship “basket” ideas:

Q. Why does KASL hold a silent auction

  1. The money goes toward KASL scholarships so anything and everything helps.