Open.Media Workflow

Quick Start Guide

1.  Set up your YouTube LIVE event (note: you’ll need the URL to paste into OMP Session).

2.  Have your PDF agenda available.

3.  Create a SESSION in the OMP. Retrieve URL of upcoming meeting from YouTube.

4.  Save.

5.  Go to AGENDA MANAGER tab and get ready to go live.

6.  Go LIVE!

a. Start streaming at 5 minutes before the official start time in encoder and YouTube.

b. click the apply to live broadcast button and start the timer in OMP agenda manager.

7.  Add AGENDA CUE POINTS during live show.

8.  Stop Broadcasting!

a.  Reset the timer in the OMP. Stop streaming to YouTube and turn off the encoder.

9.  Clean up AGENDA CUE POINTS, as needed.

Set Up a YouTube Live Event

Each YouTube event contains a URL needed for creating OMP events. YouTube events can be set up in advance or on the day of your meeting.

Once a YouTube Live event begins streaming, don’t stop it or you will need to create a new event and call it Part 2 of 2.

  1. In a separate browser window, go to and log in to your YouTube Account.

  1. Once logged in, click the icon in the top right area and select Creator Studio.

  1. On the left side of the page, click Live Streaming and then select Events.

320 GB Mac HD:Users:macuser:Desktop:Events.png

  1. Next, in the top right area, click New live event.

Basic info:

Create a new event   YouTube.png

Advanced settings:

(If you are unable to check this box, you must set up a Google AdSense account.)


  1. Click Create event. The Ingestion Settings page appears.

Ingestion Settings:

Screen Shot 2016-05-17 at 10.38.43 AM.png

Your YouTube event has been successfully created. You will next need to get the YouTube URL to plug into the ‘web video’ portion of the OMP. (These steps are explained on the next page)

Fire up the OMP

320 GB Mac HD:Users:macuser:Desktop:Login.png

Creating a New Session

Click the “Add Session” button available on your dashboard or by clicking sessions on your left menu

a.  Now you will fill in the rest of the information relevant to this Session:

Getting Ready for Agenda Management


  1. The next step is saving your SESSION in the OMP and getting ready to go live. Scroll to the bottom of your SESSION page. Click Save.

b.  You will be taken to the View tab (this is an adminsitrative view, not seen by the public)

Preview your page – if you need to make any changes, go to the Edit tab.

c.  Once you’re ready to proceed, click on the Agenda Manager tab.

320 GB Mac HD:Users:macuser:Desktop:Agenda Manager.png

Check the ‘Apply to live broadcast’ box!!

You must check this to ensure the system will make the live button active on the homepage once you start streaming – you can do it any time before you want to go live.  

Note: the SESSION will not be live until you hit START TIMER. Approximately 10 minutes before the start of the meeting, as close to when you start the YouTube live event, hit START TIMER… the timer will begin counting up, and the button will change to instead display RESET TIMER.

Screen Shot 2016-09-29 at 7.29.38 PM.pngScreen Shot 2016-09-29 at 7.29.45 PM.png


a.  About 10 minutes before the meeting start time, start streaming in your encoder, then start streaming your YouTube LIVE event. You want to start the timer on the OMP as close to the same time as you start the timer in YouTube. Note that if you do end up out of sync you can use the cuepoints tab to shift all agenda items by a specific # of seconds.

b. Once you have begun streaming in your encoder, go to the Live Control Room in your YouTube Live event. The ‘Preview’ button will now be illuminated. Click ‘Preview’. A pop-up window will appear, click OK.

c. Once YouTube has previewed the stream, the ‘Start Streaming’ button will be illuminated.

Click ‘Start Streaming’ to begin your stream. Another popup window will open, click OK.

YouTube will begin the stream, and a counter will begin counting up displaying that you are LIVE. As soon as the timer begins in YouTube, start the timer in your OMP. (Don’t forget to click the ‘Apply to Live Broadcast’ box!!

d. On your public OMP page, the live button will be activated, taking visitors directly to the live meeting in progress.

Screen Shot 2016-09-26 at 9.43.59 AM.png

e. If you forgot to start your encoder, you will see a screen like the one below.

The two signs on this page that your encoder is not on are circled (We are not yet receiving data from your encoder….) (Stream Status: NO DATA)

OMP_Beta_Workflow   Google Docs.png

Adding Agenda Cue Points 

Once your show is live, you will begin adding AGENDA CUE POINTS. This will add the cue points that viewers can use to jump to specific agenda items, once the archive is public. (Agenda Cue Points do not appear on the LIVE broadcast).

a.  To add an AGENDA CUE POINT from the left column, click the +ADD button next to it.

This will add the AGENDA CUE POINT to the RECORDED column on the right.

:Screen Shot 2013-06-24 at 2.49.25 PM.png

b.    You also have the ability to add a new item that wasn’t included in the agenda.

Simply type the new addition into the ‘Add an Agenda Item’ box.

Screen Shot 2016-09-26 at 11.28.59 AM.png

Then you can either click Add to Pending, which will add it into the pending column and will be available to +Add at your leisure. Or you can click Add to Recorded which will add it to the column on the right and will correspond with the timer of the live video.

c.  To edit an AGENDA CUE POINT it must be in the RECORDED column.

:Screen Shot 2013-06-24 at 2.51.28 PM.png

Click the edit button, which will expand both the content field, as well as the time field.

:Screen Shot 2013-06-24 at 2.52.25 PM.png

Make the changes needed, then click save.

:Screen Shot 2013-06-24 at 2.53.25 PM.png

Ending Live Broadcast

a.  Once your live SHOW is over, you will need to hit RESET TIMER in the OMP system.

Screen Shot 2016-09-26 at 9.42.21 AM.png

When you see the pop up message asking if you are sure you want to reset the timer, click OK.

:Screen Shot 2013-06-24 at 3.38.01 PM.png

The timer will reset, and the button will revert to START TIMER.

Screen Shot 2016-09-30 at 11.26.46 AM.png

This will also deactivate the LIVE button on your homepage.

Screen Shot 2016-09-26 at 9.46.10 AM.png

b.  Once you have stopped your timer in the OMP, you can stop the stream in the YouTube.

A pop up menu will open, click OK.

c. Next, stop streaming in your encoder. You are all finished streaming the live meeting and can go back and edit any agenda timestamps as you please.

Open.Media | | 720-222-0159