Al Sahwa Schools Admissions Policy
Al Sahwa Schools Admissions Policy, Procedures and Selection
We are a learning community committed to our core values and Oman’s rich cultural heritage while embodying high quality international education. We exist to educate students to become the leaders of the future.
At Al Sahwa Schools, we offer a bilingual, gender segregated education delivered through international programmes whilst retaining Omani culture and identity.
We welcome you to Al Sahwa Schools and we are pleased to clarify the admissions policy, its requirements, admissions tests and registration procedures.
- Al Sahwa Schools has a clear and defined admission policy.
- At Al Sahwa Schools, while the majority of our students are Omani, we welcome applications from students of other nationalities who are prepared to embrace our unique culture.
The school has 56 homerooms distributed as follows:
8 homerooms in KG - 4 for KG1 and 4 for KG2
12 homerooms in Primary School for Grades 1- 6 Boys
12 homerooms in Primary School for Grades 1- 6 Girls
12 homerooms in Secondary School for Grades 7-12 Boys
12 homerooms in Secondary School for Grades 7-12 Girls
Number of students in each grade cannot exceed the following:
KG1: 16 KG2: 22 Grades 1-6: 22 Grades 7-12: 24
The Board of Trustees may grant discretionary additional places up to a maximum of 1 per class.
There is a specific age to accept students in KG1 to Grade 12 as follows:
KG1: student is not less than three and half years old on 1st September of every academic year.
KG2: student is not less than four and half years old on 1st September of every academic year.
Grade 1: student is not less than five and half years old and not more than seven years old on 1st September of every academic year
Information about the tests for all grades:
- Applicants who would like to join the school should sit an admission test, which measures the skills the applicant requires to be admitted in the specific grade level.
- KG1 and KG2 (30 minutes test): the applicant will be interviewed by English and Arabic teachers to measure their ability in different areas such as kinaesthetic, social, mental and linguistic (in both languages) skills. There will also be a short social test including a range of play based activities to assess the applicant’s social skills. (Minimum of 50% in each area).
- Grades 1 to 4 (duration 2 hours): the applicant will be tested in writing in Arabic, English, and Mathematics, supervised by subject teachers. Applicants should score a minimum of 50% in each subject.
- Grades 5–12 (duration 3.5 hours): a writing test in Arabic language, in which applicants should score a minimum of 50%, a writing test in English language, an online test in English, and Mathematics to measure their knowledge abilities (Cognitive Abilities Test). This test is prepared by the Assessment Educational Institution (GL Education). The tests are designed as multiple choices questions and include four categories: (Verbal, Non-Verbal, Quantitative, Spatial). Applicants should score a minimum of 80 out of 140 in each category but an overall mean minimum of 90 out of 140.
The hierarchy of entry criteria is as follows:
- Pass entrance tests and demonstrate proficiency in English and Arabic language.
- Be an Omani National.
- Have a sibling in the school.
- The child of a member of staff or the owners of the school.
- The child of a former student of the school.
- Performance on the entrance test as well as previous school records.
*In the case of two or more applicants equally satisfying the criteria, the place will be offered to the one whose original application was received first by the School
1. Initial Inquiry (any time)
Responsibility – Registrar & Marketing Officer
- Interview parent/applicant
- Explanation of criteria & overview of programme
- Parent completes the online application form
- School information is available online (School Profile, Vision/Mission, School Fees, transport & uniform information).
- Prospective applicant data received on Engage
2. Application Received (maximum 12 months in advance)
Responsibility – Admissions Officer + Data Entry Officer
- Receive Application Form, official copy of last school report, applicant’s passport.
- Email to the parent acknowledging receipt of the application form.
- Email to the parent to notify the date and time of the entrance tests and list of essential documents needed.
3. Day of the entrance tests
Responsibility – Data Entry Officer + Accounts
- Payment of application fee of 20 R.O.(one-time, non-refundable) on the day of the entrance test
- Scan and upload the essential documents to Engage (the school management system)
- Applicant is added to Prospective Database on Engage
Responsibility – Student Welfare Officer & Principals of School
- Sit the relevant entrance tests in English, Arabic and Mathematics
- Interview with the relevant Principal of School
- Assessment team makes the decision of Waiting List/Rejected/Accepted*
- Admissions Form B to relevant principal of school for signature
- Admissions Form B to Director for final approval
- If no places are available, the student is placed on the waiting list#
- Admissions Form B to Accounts and Principal’s Office Coordinator if the student is accepted
*Rejection Letter by Email/Letter
# Waiting list managed by Registrar & Marketing Officer
Responsibility – Registrar & Marketing Officer + Data Entry Officer + Accounts
- Email Acceptance Letter to parents from Principal
- Parents pay registration fee/security deposit to Accounts
- Application Data checked by Data Entry Officer
- Student Information transferred from Prospective Database to New Intake
6. Data Completion
Responsibility - Registrar & Marketing Officer + Data Entry Officer + Accounts
- Application data on permanent Data Base
- Actual Date of admission checked /entered /amended on Current Data Base
- Check that the relevant documents have been uploaded
7. Enrolment Completion
Responsibility – Registrar & Marketing Officer + Data Entry Officer
- Application Data checked on Current Data Base
- Insert completion date
- Student entered on homeroom register
- Relevant teachers are informed
1. Essential Documentation
- Enrolment Request form signed and stamped by Private Schools Directorate
- Official copy of last school report
- Student’s School Card
- Copy of Student’s Medical Card and vaccination card
- Copy of student’s birth certificate
- Copy of student’s ID card and passport
- Copy of ID card and passport for both parents
- Four passport sized photographs
- Any other reports related to the student
- Good Behaviour Certificate/Report
2. Admissions Tests
- KG2 - Grade 12 Applicants complete written entrance tests in January.
- Applicants entering KG are tested via an interview in both Arabic and English
- KG1 applicants complete the entrance test and social skills activity in late March/April
3. Admissions Assessment Team
- Admissions Panel consists of the Principal of School and when required KG Coordinator or Deputy Primary Principal. The Registrar & Marketing Officer is present but not part of the admissions panel
- The Registrar & Marketing Officer will communicate the decision of the Admissions Team to the parents within 14 working days of the test. All results will remain confidential to the school
- To be made to the Board of Trustees
- Application Fee (20 R.O. non-refundable): This is payable by all new students upon submission of an application form. (covers test costs)
- Registration Fee – 30 R.O. upon admission (non-refundable)
- Security Deposit (refundable) 100 R.O.
- Student re-registration must be completed by 15th March each year.
- Current tuition fee details available on our website and from the school.
Elisabeth Craig, November 2016