Heritage PTO

Meeting Notes

Date August 19, 2024

Board Members: 

President: Kathy Giles

Secretary: Gina Carney

Treasurer: Megan Brown

Volunteer Coordinator: Katie Reynolds

VP/Fundraising: Roula Ellenburg

Book Fair Chair-Casey VanKampen

Popcorn Friday Chair: Alesha Matthews & George Allard

Fun Run Chair: Ashley Moran

Conference Food Chair: Open

Literacy Night Chair: Alex Rose

Staff Appreciation Week Chair

5th Grade Celebration Chair(s): Kelli Brigolin & Jennifer Robi; Kaylee Harmon (staff chair)

ATTENDEES : Kathy Giles, Gina Carney, Katie Reynolds, Roula Ellenburg, Ashley Moran, Alex Rose, Stacy Wood, Monique O’Leary

Meeting time: 10:05 - 11:15
AGENDA

• Welcome/Introductions (Giles)

• PTO meets once monthly, at 9am 0n the 2nd Thursday of the month. Chairpeople need to attend!

• DPC Update: First Meeting 9/18 4PM @ Liberty School

• DPC= District Parent Council
• Any board member is welcome to attend these meetings
• DPC Directory

• If you are a board member, please update your info on the 24-25 tab

• Building updates (DeGrand/Cochran)
  None noted

• Teacher updates

• Will need teacher rep for 24-25 school year; KG will reach out at back to school meeting 8/21
  

• Volunteer Coordinator updates (Reynolds)

• Sign up genius is our platform

• If you are running an event, coordinate with Katie to create

• Popcorn Fridays

• Once or twice monthly
• Alesha Matthews & George Allard will chair
• First one 9/27
• Do not need to be a parent to volunteer, but must bring ID!        

• VP Fundraising (Ellenburg)

• Fun Run with Schoolfundr

• Teachers encourage students to run at least one lap; they do not track laps
• Schoolfundr is the new platform

• Old platform was expensive - this one doesn’t keep any money
• Many high school programs use this
• Teachers will get a letter to send to parents with directions
• No family pages, but easier for donors
• They do ask for tips; this is how they make money

• PTO provides Outshine popsicles

• Usually on sale this time of year at Sam’s (Katie and Gina both have memberships)

• Passive fundraising

• Busch’s & Kroger
• Raise Right

• Really push this this year

• Treasurer updates (Brown)

• 2023-24 Budget
• Kelly O did audit a couple weeks ago
• Scholastic needs to be paid
• Busch’s check to deposit

• Social Media: Does anyone want to take this over?

New Business

• 24-25 Tentative Calendar

• 2024-25 Calendar

• Fall Events

• Open House
• Picture Day 9/5

• Rula and Gina will help

• Family Fun Night 9/19

• With WM
• Food trucks available, yard games, Just Dance in Heritage gym, Bingo in WM gym
• No food in buildings
• Trash bins and tables already arranged for

• Fun Run 10/4

• This is a volunteer heavy event

• Fall Fest 10/8 and 10/9

• At Colemans
• Cost is $10 / families pay through Rev Track
• Volunteers needed
• Dinner not available this year

• Kalahari Night 10/17

• This will be shared on Facebook
• $149 for a family of 4

• PTO Budget

• Monetary Allocations: teachers given $100, new teachers given $200, pay for transportation for all field trips, $5000 for 5th grade camp, 4th and 5th grade assemblies, 5th grade celebration
• This information is on the website
• Create an infographic with this info? Ashley will send examples from MW to Kathy

• Conference Dinners 11/21

• Ask parents to donate drinks, snacks, desserts
• TBD based on schedule

• Winter RUNderland 1/25

• Canceled last year due to weather
• 5k with WM
• Needs a chair!
• Not a fundraiser

• March Combo event: Pancake supper & Literacy Night in Cafeteria / March is Reading Month Book Fair in Media Center

• No pancakes this year: We need another idea! Pizza? Use local businesses

• Staff appreciation week May 5-9: Biggest thing we need help with this year!

• Eats a big portion of our budget
• A lot of work

• Field Day May 23

• Gym teachers plan this
• We provide popsicles for this

• Remember to buy Outshine Popsicles at Sams while they are on sale - Katie can
• When you buy things for PTO, ask for the debit card. This is easier than reimbursement

• Additional Fundraising ideas

• Dine to donate
• Monetary donations from food trucks
• Watch scheduling of things like literacy night to avoid multiple events per day for families with children at more than one school.

Meeting adjourned at 11:15

NEXT MEETING:

• September 12, 2024