Google Drive Navigation and Organization

Create and Share a Document

The Basic Layout of Google Drive

My Drive:

Folders:

Shared with me:

Starred:

Search

Narrow your search results

Sort

Preview

Activity:

Recently opened:

I can’t find a file!

Trash view

Organize your files

Create a folder in Google Drive on the web

Move files to a folder

Share a folder

Create and Share a Document

Create a Google Doc, Spreadsheet, Drawing, Folder, or Presentation by clicking the red Create button.

Share to exactly who you want — without email attachments.

The Basic Layout of Google Drive

My Drive: 

The list of files, folders, and documents that you see when you sign into Google Drive. Includes everything you've created or uploaded. This list order is alphabetical by Title (folders first).  

Folders:  

Shared with me: 

Files that others have shared with you.

You can drag folders that have been shared with you into My Drive for easy access if you would like to.  It does not change the sharing settings of the folder.

Starred:

Star documents you use a lot and they automatically go into the Starred Docs.  Click on Starred Docs to see a list of just your important files.

Search 

The best way to find your docs, files and folders is by searching.

Narrow your search results

In the search box, click the down arrow to see advanced search options:

Sort

To find Folders Shared with you.         

                

Preview 

Files and Google Docs.

Activity: 

Everything in your Google Drive in the order it was last updated.

You can remove from Activity if things get too busy for you.

Recently opened: 

Everything you've recently viewed or worked on in the order it was last updated.

I Can’t Find a File!

The best way to find a missing file is to click on All items (More/All Items on the left) and then search for it.

Trash view

Trash contains everything you’ve deleted. To delete an item, check the item and click the trash icon that appears:

Note: You can only trash items that you own. For items you don't own, click More > Remove to take them out of your Google Drive, but not remove them for everyone else.

Your trash is never automatically emptied, so you’ll probably want to clean it out sometimes. Items in your Trash still count toward your storage quota, so this helps free up some space. To clean it out:

In the Trash view, click Empty trash to permanently delete everything:

Organize your files

You probably have a lot of files in My Drive, or will soon. Use folders to organize the contents, just like you do on your computer.

Create a folder in Google Drive

  1. Click the red Create button and then select Folder:


  2. Enter a name for the folder and click OK. Your new folder is created in My Drive:

Move files to a folder

  1. Check the box by the item (or items) you want to move.
  2. Click the icon that looks like a folder:


  3. In the Organize dialog, check the folder where you’d like to move your items:


    Tip: Do you want to store your file (or files) in multiple folders? Use the Ctrl or Command key to check all the places where you want to find your items.
  4. Click Apply changes.

Note:  You can also drag your item from the list to the folder on the left hand side.  

Share a folder

In the image above, you might notice that the “Support” folder has a little person on it. That means the folder is shared with other people. You can share a file or folder just like you might already share your Google Docs. It’s easy:

  1. Check the box next to the file or folder you'd like to share in my drive.
  2. Click the Share icon:

See Docs sharing and collaboration to learn about your sharing options.

Bibliography:

Modified and adapted from: Edina Apps Google Drive Navigation and Organization