Macedon Public Library Board of Trustees

Minutes of the November 28, 2016 Meeting

Teen Seating Area of Macedon Public Library

Macedon New York



Present: Warren Jeffries (President), Steve Hanrahan, Stacey Wicksall (Director), Gary Crane (Financial Officer), Mert Bartels (Vice President), Carol Deys, Helen Darrow, Nancy Simpson (Secretary), Sandy Pagano (Town Board Liaison), Chris Harris (Treasurer) and June Hamell (Scribe).

Visitor(s): None

Absent: Christina Henley


 APPROVAL OF MINUTES:  RESOLVED, that the minutes of the October 24, 2016 meeting are approved on motion by H. Darrow and second by M. Bartels.  Motion carried.


APPROVAL OF EXPENDITURES: Three trustees verified claims 160-176 of Abstract 11-2016. RESOLVED, that payment be made of claims 160-176 inclusive in the amount of $8,486.24, on motion made by S. Hanrahan and second by C. Deys.  Motion carried.


FINANCIAL REPORT:  Treasurer, Chris Harris, will prepare reports that the Director and Financial Officer can go over prior to the Board meetings.  He will prepare analyses beyond raw data and tie that into the strategic plan and building the budget.


DIRECTOR’S REPORT (WITH STAFF INPUT): Macedon Public Library was in 6th place of 42 libraries in the Pioneer Library System for circulation for the month of October.  The Director reported receiving positive feedback on the Trunk or Treat program in October.  She received grants to enhance our Discovery Room and for the “1000 Books Before Kindergarten” program.

The Director also spoke on the tax cap and asked for a resolution to exceed the tax cap.  RESOLVED, that the Macedon Public Library exceed the tax cap if necessary in 2017 on motion by S. Hanrahan.  M. Bartels seconded the motion.  Motion carried.

The Director spoke on two opportunities for Public Library Administrator education.  The Library Board President asked her to submit a proposal at the next meeting for the further education.



Policy:  The Policy Committee consisting of H. Darrow, S. Wicksall, M. Bartels, N. Simpson, W. Jeffries, and C. Henley met in November.  Their focus was in Section I of the Policy Manual– the Introduction and Financial.  Copies of proposed changes will be sent out via email/link/hard copy for consideration prior to the December Library Board meeting.


BULLIS ROOM REPORT: J. Hamell reported that the Bullis evaluation results are completely totaled.  The new total is $275,004.  She also shared the value of different items in the collection.  S. Pagano will verify that the insurance coverage is adequate.





TOWN LIAISON: S. Pagano suggested quarterly reports from the Library to the Town Board.  She asked that one of the reports be given in person but the other 3 can be sent via email to her and she will share at the Town Board meeting.  She also mentioned that the Recreation Department is doing Family Photos on December 6.  Call the Recreation Dept. and register.  The Town Board Organizational meeting will be the 1st week of January.


OLD BUSINESS:  The last meeting of the year will be held at 5:30 p.m. on Monday, December 19 at the library.   The holiday dinner will be at Flaherty’s, 113 Pittsford-Palmyra Road, Macedon, at 7 p.m.  Board members and their spouses are welcome.   If you haven’t already, please let H. Darrow know if you plan to attend the dinner.



RESOLVED, G. Crane made a motion that we accept the following slate of officers for the year of 2017:  President – Helen Darrow

                        Vice President – Steve Hanrahan

                        Secretary – Nancy Simpson

                        Financial Officer – Gary Crane

C. Deys seconded the motion and the motion carried.



RESOLVED, that the meeting adjourn at 8:01 p.m., on motion by S. Hanrahan and second by M. Bartels.  Motion carried.  The next meeting will be December 19, 2016 at 5:30 p.m. at the Library.



June Hamell