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Captains: How to register your RTA Winter League Team
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Registration Instructions for RTA Winter League Team Captains

1. Sign up Your Team for the RTA Winter League 2024 at www.matchtime.com:  You should use the same email address as the league coordinator is using and after signing up, your team will be automatically visible in your account. MAKE SURE YOU AND YOUR PLAYERS ARE USING THE SAME EMAIL THAT IS IN YOUR MATCHTIME PROFILE.  Otherwise, the system will not recognize your registration and will apply your fee incorrectly.

​2. Add Your Players:  You add your players using the “add/edit players” link on the “matches & teams” (top tab navigation) page.  You only need a player’s name and email address to add them to the team.  After adding all your players, the checkbox next to their name (in the list on the right side of the page) should be checked since they are probably not yet a MatchTime member.  Click the “send invite email to checked” button and all of your players will get a customized message for each one inviting them to register and signup for the team.  Each player will fill out his/her registration details and be automatically dropped into the team upon registration as well. Make sure that your players are using their updated 2024 USTA NTRP in their MatchTime profile.

3. Match Schedule:  The league coordinator will create the “match schedule” which will show you your opponent match dates, locations, and times.  The team schedule is visible from the “matches & teams” page.  Before the schedule is published, you will purely see a list of your players and be able to add/edit your players or email the team.

4. Match Availability:  Each player can mark whether he/she is available or not from the “Set/View Availability” page (link found on the “matches & teams” page above the match schedule on the far left).  It can be very helpful on the captain already knowing who is available to play which match.  Availability can ONLY be set after the schedule is published.  We do recommend after the schedule is published by the league administrator, that the captain email the team about the schedule and direct players to set their availability.

5. Match Lineup:  Captains and co-captains can all “create lineup”.  The lineup is the list of players playing each line.

​6. Match Confirmation Email:  After creating the lineup, you can automatically email all your players alerting them to who is in the lineup.  Those in the lineup can also confirm on MatchTime that they are still available to play and will be there -- this gives a little peace of mind knowing that the player is aware he is in the lineup and will be there at the match.  Some captains may choose to not create a match lineup before the match -- this is OK too.  The lineup will need to be created though before the match scores can be entered.

7. Play the Match:  Go have lots of fun and win your matches! You can print a “match scorecard” (PDF file) and take it with you to the match so that you can mark down all the match scores.  Remember to also fill in your opponent’s players who played each line as well since that is required when entering scores.  The match scorecard makes this easy and has both team’s rosters on the scorecard.  

8. Enter Match Scores:  Captains can enter the match scores after the match is played. Remember to get the names of your opponents since the captain entering the scores will need to enter the opposing players for each line as well. There is an automatic 48-hour auto-approve for the opposing captain after the scores have been entered.  Any score conflicts can be edited by the league coordinator.  If a match is played early, the scores can be entered early as well.