MINUTES

Children’s Kiva Montessori School

Children’s House - Board of Directors Meeting

04.17.17 @ 5:00 pm - EMS, 25 N. Beech

Approved by the BOD on 05.15.17

  1. Call to Order: Gabi called the meeting to order at 5:04 pm.

  1. Roll Call: Matt Clark, President; Gabi Morey, VP; Tamia Hurst, Secretary; Chad Fish, Treasurer; Shamai Buckel, Member; Andrew Campo, Member; Eric Ikenouye, Member; Cayce Hamerschlag, Member

Absent from BOD: None

Staff: Alexia Hudson, CHD; Susan Lucas (for staff comment only)

Community Members: Rebecca Milholland, Trena Murphy, Urulu Yazzie

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - The Early Childhood Program at Children’s Kiva Montessori School uses authentic Montessori methods in a safe, nurturing, and developmentally appropriate environment to inspire students’ sense of wonder, innate desire to work and learn, and positive engagement with their community.


Montessori Article Discussion - Alexia        

http://ilslearningcorner.com/2016-03-brain-hierarchy-when-your-childs-lower-brain-levels-are-weak-they-cant-learn/

Alexia: create a ‘building block’ presentation and upload it to the school’s website.

Lead for next Montessori Article Discussion (TBD at meeting) - Alexia (Social Justice Standards)

  1. Approval of Previous Minutes
  1. 03.13.17 - Regular CH BOD Meeting Minutes
  2. 03.13.17 - Joint Board Meeting Minutes

Matt moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Matt moved to approve the agenda with the addition of the following items to X.e.: i. Fundraising Committee Report, ii. Mission and Vision Committee Report, iii. Nominations Committee Report (verbal). Motion seconded, no further discussion, approved unanimously.  Motion carried.

  1. Community Member Forum
  1. No discussion

  1. Staff Comments
  1. Susan shared information about field trips that the students have been and will be taking.  Some of the students have been on a tour of the dump, which focuses on recycling, and found it to be very educational and fun.  Ms. Susan’s class will be taking that field trip in the near future.  All classes will participate in an Earth Day celebration by spreading annual and perennial seeds; two classes will spread the seeds around behind the school and one class will be going to Carpenter Trail.  Susan’s class took a field trip to the pet store, which was a lot of fun.  Susan acknowledged the positive presence of a dad on that field trip and would like to encourage more dads to participate if possible.

  1. Consent Agenda
  1. Not applicable

  1. BOD Task Calendar
  1. Evaluation and performance goals for CHD
  1. Matt and Andrew: finalize and upload the CHD’s evaluation.
  2. All BOD: review and add comments to the CHD’s evaluation.
  3. Future Agenda Item: Approve CHD’s evaluation (May)
  1. Review BOD evaluation goals and/or progress
  1. Shamai: create a summary of the BOD evaluation and upload it to the drive.
  2. Future Agenda Item: BOD Evaluation Summary (May)
  1. Academic Calendar approval
  1. A draft calendar has been uploaded to the drive.
  2. Shamai moved this item to the May BOD Task Calendar.
  1. Approve Family Handbooks for next fiscal year
  1. Shamai moved this items to the May BOD Task Calendar.
  1. Approve Employee Handbooks for next fiscal year
  1. Shamai moved this item to the May BOD Task Calendar.

  1. Reports:

  1. BOD President
  1. Switch to new Google for Edu.
  1. Matt, Tamia, Alexia: meet Tuesday, April 25 at 8 am at CH.

  1. Budget & Financial Oversight Committee
  1. Report

  1. Children’s House Director
  1. Report
  1. Outdoor/playground needs: consider planning a family work day if possible.  If not, use allocated funds to hire out.
  2. Tamia and Chad: inquire of BSA’s interest in taking on an outdoor project.
  3. The Strategic Plan has been uploaded to the Drive
  1. All BOD: review and make comments on the Strategic Plan.
  2. Future Agenda Item: Discuss Strategic Plan (May)
  3. Shamai: add Strategic Plan to BOD Task Calendar, quarterly.

  1. Finance Director
  1. Report

  1. Additional Committee Reports (uploaded to Google)
  1. Fundraising Committee Report
  2. Mission and Vision Committee Report
  1. Working on creating the Community Goals and Expectations document into a brochure/handout.
  2. All BOD: review and comment on the ‘Community Goals and Expectations New Edition’ (found in the Board Packet for Upcoming Meetings/Children’s House).
  1. Nominations Committee Report - Verbal
  1. Future Agenda Item - Tamia would be entering into her third term on the board in December.  A vote will need to take place in order for her to join for another term (November)
  2. Future Agenda Item - Select Board officers (June)
  3. All BOD: Complete the Doodle Poll re: interviewing potential board members.

  1. New Business
  1. No Discussion

  1. BOD Report for Monthly Newsletter
  1. Gabi: provide Alexia with updates for the newsletter.
  1. The board is in need of additional board members.
  2. Thank you to our Kiva families who have made this another great year.
  3. We are grateful for the overall fiscal health of the school and the growth that we have seen in both the staff and board.

  1. Shared Board Information
  1. E/M S BOD will be looking at scheduling their BOD meetings for a different time/day.

  1. Calendaring – BOD President
  1. Upcoming events
  1. April 20th - Children’s House celebrates Earth Day
  2. Parent Orientation: April 21st @ 4 pm
  3. PTO Kiva Yard Sale / Navajo Taco: April 29th
  4. Children's Fair: April 29th
  5. Parent Orientation: May 4th @ 5:30 pm
  1. Shamai: attend Parent Orientation on May 4th as a Board Member.
  1. Next BOD meeting
  1. 05.15.17 at 5 pm

  1. Status of previous meeting’s action items – Tamia
  1. Finance committee: discuss and prepare a 5-year growth plan.
  2. Chad: email Shamai your next term intent.

  1. Review all Action Items – Tamia
  1. Next Montessori Article: Alexia - Social Justice Standards
  2. Alexia: create a ‘building block’ presentation and upload it to the school’s website.
  3. Matt and Andrew: finalize and upload the CHD’s evaluation.
  4. All BOD: review and add comments to the CHD’s evaluation.
  5. Shamai: create a summary of the BOD evaluation and upload it to the drive.
  6. Matt, Tamia, Alexia: meet Tuesday, April 25 at 8 am at CH.
  7. Tamia and Chad: inquire of BSA’s interest in taking on an outdoor project.
  8. All BOD: review and make comments on the Strategic Plan.
  9. Shamai: add Strategic Plan to BOD Task Calendar, quarterly.
  10. All BOD: review and comment on the ‘Community Goals and Expectations New Edition’ (found in the Board Packet for Upcoming Meetings/Children’s House).
  11. All BOD: Complete the Doodle Poll re: interviewing potential board members.
  12. Gabi: provide Alexia with updates for the newsletter.
  13. Shamai: attend Parent Orientation on May 4th as a Board Member.

  1. Items for Future Agenda(s)
  1. BOD Task Calendar
  2. Alexia to present numbers for strategic plan on building - (September 2016/ASAP)
  3. Financial Policies and Procedures – (Fall 2016)
  4. Oath of Office - Board Retreat (February 2017)
  5. Approve CHD’s evaluation (May 2017)
  6. BOD Evaluation Summary (May 2017)
  7. Discuss Strategic Plan (May 2017)
  8. Select Board officers (June 2017)
  9. Budget & Financial Oversight Committee: consider refinancing the note - (September 2017)
  10. Tamia would be entering into her third term on the board in December.  A vote will need to take place in order for her to join for another term (November 2017)

  1. Adjournment: Tamia moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 6:28 pm.

Prepared by Tamia Hurst, BOD Secretary

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