E-Safety Policy

January 2017


Introduction and Overview


The purpose of this policy is to:

The main areas of risk for our school community can be summarised as follows:




This policy applies to all members of Hagbourne CE Primary School (including staff, pupils, volunteers, parents / carers, visitors, community users) who have access to and are users of school  ICT systems, both in and out of Hagbourne CE Primary School.

The Education and Inspections Act 2006 empowers Headteachers to such extent as is reasonable, to regulate the behaviour of pupils when they are off the school site and empowers members of staff to impose disciplinary penalties for inappropriate behaviour. This is pertinent to incidents of cyber-bullying, or other e-safety incidents covered by this policy, which may take place outside of the school, but is linked to membership of the school. This is covered by the Behaviour Policy.

The school will deal with such incidents within this policy and the anti-bullying policy and will, where known, inform parents / carers of incidents of inappropriate e-safety behaviour that take place out of school.


Key Responsibilities

Headteacher who is also the Designated Child Lead and E-Safety Co-ordinator.

  • To take overall responsibility for e-safety provision including day to day responsibility for e-safety issues and has the leading role in establishing and reviewing the school e-safety policies / documents.
  • To take overall responsibility for data and data security.
  • To ensure the school uses an approved, filtered Internet Service, which complies with current statutory requirements.
  • To be responsible for ensuring that staff receive suitable training to carry out their e-safety roles and to train other colleagues, as relevant.
  • To be aware of procedures to be followed in the event of a serious e-safety incident.
  • To regular monitoring the e-safety in school and to ensure that an e-safety incident log is kept up to date liaising with the Local Authority and relevant agencies when necessary.
  • Liaise with the school ICT technician.
  • To ensure that there is a system in place to monitor and support staff who carry out internal e-safety procedures( e.g. network manager).
  • Ensure that e-safety education is embedded across the curriculum.

To ensure that all staff are aware of the procedures that need to be followed in the event of an e-safety incident, provide regular training and advice for all staff so they are aware of the potential for serious child protection issues that may arise from:

  • sharing of personal data
  • access to illegal / inappropriate materials
  • inappropriate on-line contact with adults / strangers
  • potential or actual incidents of grooming
  • cyber-bullying and use of social media

Governors /

Safeguarding governor

  • To ensure that the school follows all current e-safety advice to keep the children and staff safe.
  • To approve the E-Safety Policy and review the effectiveness of the policy. This will be carried out by the Governors / Governors Sub Committee receiving regular information about e-safety incidents and monitoring reports. A member of the Governing Body has taken on the role of E-Safety Governor.
  • To support the school in encouraging parents and the wider community to become engaged in e-safety activities.
  • The role of the Safeguarding Governor will include: review of E-Safety including e-safety incident logs, filtering .

ICT technician

  • To report any e-safety related issues that arises, to the e-safety coordinator.
  • To ensure that users may only access the school’s networks through an authorised and properly enforced password protection policy, in which passwords are regularly changed.
  • To ensure that provision exists for misuse detection and malicious attack e.g. keeping virus protection up to date).
  • To ensure the security of the school ICT system.
  • To ensure that access controls / encryption exist to protect personal and sensitive information held on school-owned devices.

•        To keep up to date with the school’s e-safety policy and technical information in order to effectively carry out their e-safety role and to inform and update others as relevant.

•        That the use of the network / remote access / email is regularly monitored in order that any misuse / attempted misuse can be reported to the E-Safety Co-ordinator for investigation.

  • To ensure appropriate backup procedures exist so that critical information and systems can be recovered in the event of a disaster.
  • To keep up-to-date documentation of the school’s e-security and technical procedures.

Office staff

  • To ensure that all data held on pupils on the school office machines have appropriate access controls in place.


  • To embed e-safety issues in all aspects of the curriculum and other school activities.
  • To supervise and guide pupils carefully when engaged in learning activities involving online technology ( including, extra-curricular and extended school activities if relevant).
  • To ensure that pupils are fully aware of research skills and are fully aware of legal issues relating to electronic content such as copyright laws.

All staff

  • To read, understand and help promote the school’s e-safety policy.
  • To read, understand, sign and adhere to the school staff Acceptable Use Policy and code of conduct.
  • To be aware of e-safety issues related to the use of mobile phones, cameras and hand held devices and that they monitor their use and implement current school policies with regard to these devices.
  • To report any suspected misuse or problem to the e-safety coordinator.
  • To maintain an awareness of current e-safety issues and guidance.
  • To model safe, responsible and professional behaviours in their own use of technology.
  • To ensure that any digital communications with pupils should be on a professional level and only through school based systems, never through personal mechanisms, e.g. email, text, mobile phones etc.


  • To take responsibility for learning about the benefits and risks of using the Internet and other technologies safely both in school and at home.
  • Have a good understanding of research skills and the need to avoid plagiarism and uphold copyright regulations.
  • To understand the importance of reporting abuse, misuse or access to inappropriate material.
  • To know what action to take if they or someone they know feels worried or vulnerable when using online technology.
  • To understand the importance of adopting good e-safety practice when using digital technologies in and out of school and realise that the school’s E-Safety Policy covers their actions out of school, if related to their membership of the school.


  • To support the school in promoting e-safety which includes the pupils’ use of the Internet and the school’s use of photographic and video images.
  • To consult with the school if they have any concerns about their children’s or other children’s use of technology.

Handling complaints:

Pupil e-safety curriculum

This school has developed an e-safety scheme of work for reception to yr 6. This covers a range of skills and behaviours appropriate to their age and experience.  See E-safety scheme of work.