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Minutes 6/12/24
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VUES Community Group

Regular Meeting: VUES Room B2 and Google Meets (Google Meets info warned separately)

Meeting Minutes 6/12/2024

5:00-6:30 p.m.

  1. Call to order Cheri called the meeting to order @ 5:00 p.m.
  1. Welcome, introductions & attendance                                          1 min
  1. Present: Cheri Petrin, Sammy Kepes, Amanda Anderson, Sarah Oemcke, Katelyn Jaring, Jay & Allison Stetzel, Alyssa Saunders, Kelsey Bradford & Matt Deblois
  1. Approval of minutes from 5/8/24                                                  1 min
  1. Amanda made a motion to table the approval of the 5/8/24 minutes until the August meeting (since there was a delay in receiving the minutes), Sammy seconded, all in favor-motion passed.
  1. Treasurer’s report                                                                     5 min
  1. Balance: $6,157.23
  2. Please see the above link for the full Treasurer's report.
  1. Staff funding requests                                                                    5 min
  1. No formal requests via the google form at this time.
  2. Discussed an informal request from Anna Smith, asking VUES CG to recognize the mentors. Matt reported that there are other funds that can likely be used to recognize the mentors.
  1. Walk & Roll                                                                                2 min
  1. Report out        
  1. The last Walk & Roll of the 23/24 school year went well.
  2. Cheri will create a post to acknowledge the class winners.
  1. Next date
  1. 9/4/24
  2. Walk & Roll will continue in the 24/25 school year.
  1. 1st Wednesday of every month.
  1. Spring Concert Bake Sale                                                                2 min
  1. How it went      
  1. The Bake Sale went really well, raised around $650 for the VUES Music Program.
  1. Book Fair report out                                                                 2 min
  1. Another big success, students were very excited about being able to bring home a book from the book fair, free of charge to them.
  2. Jay reports there is a little bit less than $200 left in the Scholastic E-Wallet to be used in the 24/25 school year.
  1. Nominate and vote Allison Stetzel to finish term of the vacant seat                2 min 
  1. Amanda made a motion for Allison Stetzel to finish the vacant term, Katelyn seconded, all in favor-motion passed.
  1. Officer Roles (nominate & vote on the following):                                5 min
  1. Chair (1): Cheri Petrin
  2. Co-Chairs (4) Alyssa Saunders, Allison Stetzel, Sarah Oemcke, Katelyn Jaring
  3. Secretary (1) Kelsey Bradford
  4. Treasurer (1) Jay Stetzel
  5. Social Media Amanda Anderson/Website Coordinator  Jay Stetzel (1)
  1. Jay made a motion to approve the slate of officer roles listed above, Amanda seconded, all in favor-motion passed.
  1. THANK YOU to departing member Sammy Kepes!!
  1. VUES CG can not thank Sammy enough for all she’s done-we look forward to working with her in the future.
  1. Four Winds                                                                                  5 min
  1. Allison will work on sending letters asking for donations from previous donors.
  2. Process for recruiting volunteers in August?
  1. Discuss ideas at the August meeting.
  1. End of year Event                                                                          15 min
  1. Pool Party 6/14 who is doing what?
  1. Weather looks iffy with possible thunderstorms, make the decision by 7pm on Thursday 6/13.
  2. If the event happens, Martha from Vergennes Rec has the life guards lined up ($200). Matt has Rainbow Ice lined up. Event has been advertised, no drop offs, bring a picnic dinner.
  1. Vote on amount for pool use
  1. Sammy made a motion to spend up to $200 on the End of Year Pool Party, Katelyn seconded, all in favor-motion passed.
  1. Think about flyer of events for next school year/who we are                        5 min
  1. Send out with beginning of year info
  1. Discussed making a flyer using photographs from events VUES CG held this school year, asking for more volunteers-really letting families & the community know what we do.
  1. Day & time for 2024/25 school year meetings                                        5 min
  1. Keep or change?
  1. Meetings will continue on the 2nd Wednesday of each month from August thru June for the 24/25 school year, at 5pm.
  2. Gala committee will meet after the VUES CG in the months of Sept, Oct and Nov.
  1. Next meeting date        8/14/24, 5pm Location TBD                                 2 min
  2. Other
  1. VUES Student Directory for 2024-2025
  1. Finalize at the August meeting.
  2. Continue with Google form, but add a section asking families if they would like a printed copy OR a digital copy.
  1. Retirement Cards for Sandy Kayhart (Vergennes Green Gift Certificate) & Denise Walther (Outdoor Exchange Gift Certificate) were prepared.
  1. Adjourn Amanda made a motion to adjourn, Sammy seconded, all in favor-meeting adjourned at 6:01 p.m.
  2. TBD: Next meeting tentative: August 14th @ 5:00pm, Location: TBD. To request the registration information for Google Meets, please email us: vuescgvt@gmail.com.