Butterflies en Mexico by Mariposa Project
Policies and Procedures
Subject: Annual Meeting
Policy Section: Administration
Supersedes Policy and Procedure No:
P & P No: 6
Approved on: 2-29-12
Approved by: Board
Review: 9-27-12, 9-23-14, 10-04-16
PURPOSE: To clearly identify the dates and content of the bi-annual meeting of the Board of Directors for the Mariposa Project (MP).
RESPONSIBLE PERSON (S): President of MP
The President will call for the best dates available for scheduling of an bi-annual meeting.
The President will consider the quorum needs for the annual board meeting and will schedule the meeting far enough in advance in order to accommodate the potential rescheduling of the meeting.
After the call of the annual date the board will adhere to attendance at the meeting, or the President will reschedule the meeting if a quorum is not possible.
The bi-annual meeting will be held in the months of May – October of even years and may be considered as part of a retreat.
The President will set the agenda for the bi-annual meeting with the help of the Director.
The agenda will include, but not exclude, important issues of the site for the upcoming year:, program development, training of staff and board, assigning of committee participation, board members recruitment, grant writing and acceptance of grants, review and ideas for new policy and procedures, annual budget review and vote on the budget, etc.
WHO/WHAT WAS CONSULTED IN THE PREPARATION OF THIS P & P:
Current President of the Board
ATTACh P & P’s
AABA P & P’s
If necessary the policy will be reviewed, and revised at any time and bi-annually
THINGS THAT NEED COMPLETION PRIOR TO THE P & P BEING IMPLEMENTED:
Discussion of yearly retreat