Creative Commons (BY NC SA) licence granted by the authors. First published on March 09, 2012

Last Modified on April 11, 2016. Please keep us updated if you adopt this model and make improvements.

By Tiberius Brastaviceanu,  add your name here

Only SENSORICA logo is copyright. Content on this document is Creative Commons (BY NC SA)

Rules related to the use and sharing of materials

NOTE: This doc is old, need to be revised...

This document describes the rules we follow for using and sharing materials within SENSORICA, which is an open, decentralized, and self-organizing value network, designing, producing and distributing optical fiber-based sensors.

What is your interest?

  1. Only read the rules: go directly to the Rules and Procedures section.
  2. Understand the context, read the Introduction.
  3. Contribute to the development of this new rule read everything and start editing. This is a co-creative  document. Please follow Content rules


Consumables

Contributions with consumables

Tools and Instruments

Contributions with tools and instruments

Access to Tools and Equipment

Bundles of equipment

For materials in the pool of shareables

Borrow materials from the lab

On renting equipment

Introduction

History

Rationale behind the rules and measures

Procedure to modify these rules

Procedure for creating new rules

Links

Discussion


Rules and Procedures

Consumables

Contributions with consumables

OVN affiliates can contribute to projects by purchasing consumable materials, like chemical substances for example, used in R&D or manufacturing processes.

The affiliate who purchases a consumable material item has two choices:

Tools and Instruments

Contributions with tools and instruments

OVN affiliates can contribute to projects by purchasing tools and equipment, like microscopes, 3D printers, servers/computers, etc., which will be used in office work, R&D, manufacturing or other processes.

OVN affiliates have the choice:

 

Access to Tools and Equipment

Need governance here.

Bundles of equipment

For simplicity, tools and instruments can be bundled into facilities, like a lab for example. Labs can be part of the pool of shareables if they are built using crowdfunding, using the name of SENSORICA (see Materials in the pool of shareables section). In most cases labs will belong to a affiliate or to some other external entity, like a University, for example.

Labs can be considered as a unique material item shared with the network. If it is NOT part of the pool of shareables its estimated use value will be captured by the value accounting system as a contribution of the owner, to specific projects.  

For materials in the pool of shareables

See also the section on Sherables and Commons in the Value system document.

Materials can be part of the pool of sherables or belong to affiliates. Only materials that can be shared can be part of the pool of shareables.

Affiliates can decide to donate materials, to put them into the pool of shareables. Very expensive built capital will most probably not go into the pool of shareables. Small assets have a greater chance to end up into the pool of shareables.

Everything acquired using the name of SENSORICA, through crowdfunding for example, will automatically go into the pool of shareables.

Affiliates using items from the pool of shareables for SENSORICA projects must take care the items they use, if they are destructible. Careless usage of destructible items can affect reputation.

Tools and instruments have costs associated with their maintenance. Maintaining materials in the pool of sherables is considered as a value contribution and it is captured by the value accounting system 

Co-ownership of tool and equipment

See the FDM 3D printer Governance doc.

Borrow materials from the lab

Only SENSORICA affiliates that work on SENSORICA projects can take materials out of the lab.

PROCEDURE: Before taking any material(s) out of the lab other affiliates must be notified. Another affiliate that has an important role in the lab and is trusted by the community handles the procedure: takes pictures of all the materials the individual takes out of the lab and composes an email to the borrower and CCs a few other affiliates. This message has subject line borrowing materials and reads (you can copy and paste in the email):

Date of borrowing: month, day, year

Date of return: month, day, year

Name: full name of the borrower

Subject:

The individual named above, who is an active affiliate of SENSORICA OVN, borrows the following material(s) on the date of borrowing entered above. List of material(s):  [list all the items]. The material(s) appear in the picture(s) attached to this email. By replying to this email with the exact following phrase “I acknowledge the fact of borrowing described in the previous email and I promise to return the material(s) at the “date of return” in a reasonably good condition” this individual acknowledges this fact of borrowing and promises to return the material(s) in time and in reasonably good condition.

The borrower MUST reply to all to this email with the exact following phrase:

I acknowledge the fact of borrowing described in the previous email and I promise to return the material(s) at the “date of return” in a reasonably good condition”.

Once this exchange is done, the borrower can leave with the material(s). 

For large and expensive items that are listed in SENSORICA’s inventory the person who handles the borrowing event must change the location of the material(s).

On renting equipment

We don’t rent equipment.

Introduction

There are two types of materials, those that are consumed during their use, we’ll call them consumables, and those that are not consumed, like tools and instruments.  

Consumables can be materials used during R&D, like chemicals, optical fiber, etc., or in manufacturing, including anything that goes into the fabrication of a product. A consumable is a material that enters our network and exits it as soon as it is used, either by being destroyed during the use process or by integrating a product which is exchanged on the market.

The value of consumables that is to be recorded as a contribution is actually their cost, their market value. The value recorded is associated with the project for which they are used.

Non-consumables, like tools and instruments, are materials that can be used many times. They have a lifetime, and there are costs associated with maintenance. Some of these materials can be shared and therefore can be part of the pool of shareables. Tools and instruments have use value.

History

SENSORICA develops in an agile manner. We started tabula rasa in February 2011 and we developed our governance, the normative system and our legal structure as a response to problems that we have encountered. This section is an historical overview, presenting issues, problems that have occurred, which justify the creation of these new rules. 

Related to taking materials out of the lab.

Tibi reporting - In early 2015 Mohamed took hardware at home to work on the WiFi project. He keep it at home for a few weeks and his progress was slow, blocking others from working on it to advance the project faster. I sent a few emails to tell Mohamed to bring the materials back to the lab and got them back with a bit of pain. Around the same time, Michael did the something similar with hardware for prototyping the Matchmaking Device System. He left in vacation, work was slow, and no one else could advance the project. He brought it back to the lab after a few emails. I think we need to avoid this.

Rationale behind the rules and measures

What is the reason behind these rules. Start by providing some general considerations and by presenting the philosophy and the approach. After that, take the rules one-by-one and provide the rationale behind them, as well as the expected results.

Ass text here ...

Procedure to modify these rules

NOTE: before doing anything, read the Introduction, History and Rationale behind the rules and measures sections. Make sure you are not proposing something that has already been considered in the past.

Only active SENSORICA affiliates can change rules. See organizational structure.

To modify these rules contact the SENSORICA affiliates by using SENSORICA’s main communication channel Sensorica@googlegroups.com  to propose your changes. Your message should have the following subject: IMPORTANT - governance - change of rules!

Have a discussion on the rules and try to reach a consensus. You can use Loomio for consensus building. If a consensus is reached, apply lazy democracy to institute the rules: create a form, send it to everyone using the same communication channel, the SENSORICA’s main communication channel Sensorica@googlegroups.com  and invite everyone to vote. You can place this decision on SENSORICA’s decision making page. Decisions are also listed on the Working space page. If a consensus is not reached, submit the different versions of the rule to a vote using lazy democracy as described above. Majority wins.


Procedure for creating new rules

NOTE: New rules are proposed and created only in response to problems. You need to present a pattern of problems or to justify the proposition of new rules based on a pattern that can lead to problems in the future.

Only active SENSORICA affiliates can create new rules. See organizational structure.

Use the (S) New rules document - Template to create the space for the new rules. Do not use directly the template, make a copy and place it in ...GOVERNANCE/NORMATIVE SYSTEM folder. Contact the SENSORICA affiliates by using SENSORICA’s main communication channel Sensorica@googlegroups.com  to propose your new rule. Your message should have the following subject: IMPORTANT - governance - new rule!

Have a discussion on the rules and try to reach a consensus. You can use Loomio for consensus building. If a consensus is reached, apply lazy democracy to institute the new rules: create a form, send it to everyone using the SENSORICA’s main communication channel Sensorica@googlegroups.com  and invite everyone to vote. You can place this decision on SENSORICA’s decision making page. Decisions are also listed on the Working space page. If a consensus is not reached, submit the different versions of the rule to a vote using lazy democracy as described above. Majority wins.

Links

Physical resource governance wiki

SENSORICA inventory management systems document

Equipment management system document

Manufacturing/Materials page



Discussion

March 05, 2014

To list all available commands enter "/?".


me

3:48 PM

http://valuenetwork.referata.com/wiki/Physical_resource_governance


Bob Haugen

3:49 PM

lucid chart

pool = like shareables

or resources that require permission from owner


Yasir Siddiqui joined group chat.


Yasir Siddiqui

3:52 PM

hello


Bob Haugen

3:52 PM

don't need to use pool unless it is convenient


Yasir Siddiqui

3:52 PM

Just going to listening-in

thanks


Bob Haugen

3:55 PM

like at philippes, what are you allowed to consume

labs:

phillippes

?

?

location of resource


me

3:59 PM

identify resource

locate resource

consult access rules

ask permission


Bob Haugen

4:00 PM

permission already granted?


Lynn Foster

4:00 PM

bob, per the rules


me

4:00 PM

requirements for use


Bob Haugen

4:00 PM

use only in project is already in rules


Lynn Foster

4:01 PM

yes


me

4:01 PM

scope - project(s)...

skills

timesharing


Bob Haugen

4:01 PM

skill requirements already in rules

timesharing?

ask students in lab for available time

schedule

coordination schedule

phillippe's lab: only 4 people have access

others must be accompanied by one of that four?

can use some equipment

need permission for tools

consuming materials: require permission

are the materials in philippe's lab in the system? Do you log your consumption?


me

4:06 PM

https://docs.google.com/document/d/15qjUaiAxvn_H9ORYvsa46O46FzgNZoy_jsnw0dYD4sc/edit


Bob Haugen

4:07 PM

Rules related to the use and sharing of materials

location within phillippe's lab?

like the 2nd shelf on the west side?

would a lot of locations be re-used for lots of resources?

yes

lab space is dynamic

things move around

rfid for resource

qr code

sticker with name of owner

tacit agreement, ask the owner

some rules apply to all objects of an owner

owner = legal owner


me

4:15 PM

distinction between custodian and manager


Bob Haugen

4:15 PM

resources in the system now have both owner and custodian, could have different uses

usual definition of custodian is not legal owner, but given custody and manager role by legal owner

custody implies responsibility

tibi is custodian of 3d printer

everybody asks daniel

he's doing all the maintenance

two roles, owner and manager


Lynn Foster

4:19 PM

so, two roles - custodian and manager (custodian could be owner, but could be renter, etc. - legally responsible


me

4:19 PM

custodian + nondominium agreement


Bob Haugen

4:20 PM

nondominium: community owns, custodian given responsibility by community?

custodian has legal ownership but has no rights of use, only to give access

we have the links to the documents

access governed by rules defined by community

we will need a set of roles with names and definitions

defined by the network

roles mentioned so far:

- owner

- custodian

- manager

- contact


Yasir Siddiqui left group chat.


Bob Haugen

4:31 PM

shareables with broad access rules could be a pool

legal owners and managers

daniel cd be 3d printer manager

somebody else cd take same role

so more than one person could have the same role for the same resource

cd have a contact as well as a owner

owner cd be a company

contact shd be a person?

i will copy and share the chat text

priorities for implementation:

location

roles

it's about what gets built on top of what

can't put the top brick on before the bottom brick

notifications

to ask permission

Tiberius Brastaviceanu

3:37 PM

https://docs.google.com/document/d/15qjUaiAxvn_H9ORYvsa46O46FzgNZoy_jsnw0dYD4sc/edit#


me

3:42 PM

filter resource lists by rules


Tiberius Brastaviceanu

3:43 PM

https://docs.google.com/document/d/1qcV6hAPU-eXM5rGDSJdxwm4Yn3naGicirnFLyJxbEhM/edit#heading=h.q02jv53yn1g1