Virtual Assistant Job Descriptions

Hi! My name is Alana. My last virtual assistant and I were very close, but he needed a full-time role and was no longer able to help me in this role, so I need to find a replacement. He is willing to help you with any spare time he has and will be a great resource for any questions you may have! Details of what I need are below…

Job Description 1 - Job Applications

Plain and simply, I need someone to help me hunt for jobs and submit applications on my behalf. Looking to hire someone immediately. If all goes well, I may even ask for support with tasks I have in my new role, or for someone to learn things like Google Ads with me (which will DRASTICALLY increase your earning potential, btw), and/or who will just be a warm body for me to think out loud and talk things through with to make tasks seem less daunting. This may just mean listening to me ramble and getting paid for it. Lol

Must use Telegram! Find me at shelby_bozelli and shoot me a DM.

Tasks

More specifically, here is an overview of what I need for this person to do…

JOB HUNT

Apply for jobs for me to help ensure I don’t end up homeless (Step-by-step detailed instructions listed below)
File Weekly Unemployment Claim
Manage my Interview Calendar

JOB SUPPORT (FOR LAST ROLE BUT MAY ALSO NEED IN NEXT ROLE - CAN IGNORE FOR NOW)

Draft and design monthly social media that I can pass off to my boss as being my own work. I’m willing to train, but experience with CANVA is a huge plus! (I’ve developed detailed step-by-step instructions for this so that you know exactly what to do - Please read them HERE!)
Research job-related things I don’t have the energy to look up
Brainstorming support (use your brain, your dog, your distant cousin, ChatGPT, I don’t care) to help build out various campaigns.
Learn Google Ads with me (this will be a HUGELY valuable skill for you to have that people will pay big money for) by way of listening to an audiobook with me, watching videos together, and discussing them, and then coming up with ideas/building out a plan with me as we learn the content.
Ad Hoc Tasks as they come up

PERSONAL

Keep me and my ADHD self organized and on task
Listen to me ramble and act as a sounding board when I need to think out loud and pitch ideas (this may be boring, but it’s a hugely important and very easy part of the role. I need someone who will actively listen and try to learn without tuning me out at times when I just need to think out loud with someone. I don’t expect you to have much feedback to offer, esp at first, but I need someone who learns how I think, is willing to ask questions, and then offer support accordingly).

Expectations & Compensation

Hours: Unlimited

Pay Structure:

$1 per 4 one-click apply applications
$45
$2 an hour with a 5 NON 1-Click Apply apps/hr minimum
$5 bonus for every week NON 1-Click Apply submission average reaches 6 apps/hr
$10 bonus for every week NON 1-Click Apply submission average reaches 7 apps/hr
$15 bonus for every week submission average reaches 8 apps/hr
$20 bonus for every week submission average reaches 9 apps/hr

Spot bonuses for scheduled round 1 interviews
Bonus for # hours put in - paid time off earned?

* NOTE: Payouts will only be made if applications meet the criteria listed within this document.

Start/End Time: While I cannot guarantee this will always be the case (as it will largely depend on the role I end up with), right now, I am flexible on hours as I’m usually up very, very late. However, I ask that you remain consistent with whatever hours you choose so that if I ever need you, I know exactly when you’ll be available. I’m not going to be watching the clock. It’s not a huge deal if you’re late for work or need to adjust your hours, so long as you just keep me informed and complete your work. I should just be able to reach you quickly, and without fail, during those times you do give.

Please only work if you can dedicate your time to this task to ensure that there are no disputes regarding hours. I will be relying on time stamps from form entries to manage time worked.

Clocking In/Out: You will be responsible for notifying me when you begin work, when you end work, what you accomplished during that time (number of jobs applied to from what sites, etc), and any questions/tasks you might have for me. This will determine what hours I will be paying out. I will also be conducting spot checks to ensure that your average weekly applications are satisfactory. If applications drop below 50 applications per week for 2 weeks in a row, your employment may be terminated.

Priorities: Tasks for my current role

Below you will find the details for the job hunt portion of the role. We will revisit this a few times to iron out any kinks that may arise as you work on this project.

Promotion Potential: Once I land a full-time job, this position will likely convert to full-time with a hefty raise if you prove to be reliable, trainable, and the role is one that offers tasks that I can contract out.

STEP 1: CLOCK IN

Log your hours by clocking in to the Time Logs form. Pay will depend on the timestamp of logged hours.

STEP 2: LOGIN

STEP 3: SEARCH TERMS

Search for jobs using the following keywords (you could also mix and match some of them. For example maybe “content marketing” and then “senior content marketing”):

HubSpot + Keyword Below (then Keywords below without HubSpot)
Marketing Manager
Marketing Director
Senior Marketing
Lead Marketing/Marketing Lead
Marketing Manager
Marketing Director
Content Marketing
Product Marketing
Brand Marketing
Digital Marketing
Marketing Automation
Demand Generation
Lead Generation
Marketing Project Manager
Email Marketing
Campaign Marketing
Marketing Strategist
Marketing Operations
SEO Marketing Consultant
Marketing Analyst
Corporate Communications

Searches should exhaust HubSpot keywords on all platforms prior to searches without (i.e. ‘HubSpot senior marketing’ or ‘HubSpot lead marketing,’ etc.). Once you’ve exhausted all of those, THEN search for the same keywords WITHOUT HubSpot in it.

I am OVERqualified for specialist/coordinator/assistant/field roles and UNDERqualified for Vice President/Chief/Executive roles. If the salary range is right, you can apply, but please do NOT apply for these types of roles otherwise.

STEP 4: ADD PARAMETERS

Filter using the following search parameters:

Minimum Salary as Stated Below
Job posted within the last week or two
Remote, hybrid, or on-site roles in one of the following cities in Virginia:

Remote
Reston
Herndon
Sterling
Ashburn
Fairfax
Leesburg
Tysons
McLean
Great Falls
Centreville
Burke

* NOTE - It doesn't matter if they're part-time or full-time. I prefer full-time, but you can apply for part-time or temp as well. Only apply for hybrid roles once remote roles have been exhausted on all platforms.

** REMEMBER - Most platforms will remove these parameters when you search a new keyword, so make sure you reset the remote, salary range, etc., for each new search term you use.

STEP 5: EXCLUDE THESE

Jobs to Avoid:

Intern, Coordinator, and Field roles are below my skill level. Don't apply for those.
Senior Director, Head of Marketing, VP, or Vice President, CEO, or roles with the word ‘chief’ in them are above my skill level. Don't apply for those either.
Advertising-heavy roles (mainly based on job title, but also if it asks a lot of advertising/SEM/Paid Media questions in the application, you can probably skip it)
Anything with the word ‘sales’ in it, just avoid - Note: Business Development is another term used for Sales
Roles unrelated to marketing

STEP 6: APPLY

Apply for these jobs using my resume at tinyurl.com/mawresume. No need to read the job descriptions. I will read the job description once an interview is requested. It shouldn’t take more than 5 min per job. The title is what you need to pay attention to. Do not alter the resume in any way without prior approval.

STEP 7: COMPLETE FORM

Fill out the following form after submitting EACH application to help track your submissions: tinyurl.com/mawvajobhunttrackerform

If you find a job I’ve already applied for, you can add that to the tracker as well if you want, but I’m going to try to start using this tracker as well.

Message me after about an hour so we can touch base on any issues you’re having or questions that arise and adjust accordingly. Feel free to message me any time with any questions, for that matter. There’s no such thing as a dumb question. I’m also happy to go through a few with you to get you started if you’d be more comfortable.

STEP 8: MANAGE EMAIL & TRACK INTERVIEW STATUS

Delete all application confirmation emails. Add any interview requests to the designated tab in the sheet that records application history. Either COPY and paste the job from the master list or at least include the following:

Company Name
Job Title (Hyperlinked to the job)
Contact Name
Method of Contact (How did they reach out? Email? LinkedIn? etc)
Date of Contact (Just initial contact)
Status

Shoot me a message when I get an interview request to draw it to my attention, unless it’s for LinkedIn, because I do get those and respond to the legitimate ones. If I don't respond after a day or two, and you think it's important, then remind me. If you think it's a good fit and all they're asking for is my resume, you can go ahead and send it.

INTERESTED IN BEING MY VA?

Fill out the application HERE.

OTHER INFO

Most info is found here and in my resume. Please consult these documents prior to asking me to keep messages down in my inbox.

First Name - Please note my first name is Mary, but I go by my middle name (Alana). You can use Alana in the search unless it asks for a first name AND a preferred name, then use Mary for the first name.
Cover Letter - You can find my cover letter at tinyurl.com/mawcoverletter for any jobs requiring one. But please make sure to update the job title in the one location and the company name in the other locations
Desired Salary Range -

If it's an OPTIONAL FIELD - Always leave it BLANK whenever you can
If salary RANGE is NOT LISTED -

Use $105,000-$135,000 range for manager roles
Use $110,000 if you have to put a single number
Use $115,000-$145,000 range for director roles
Use $120,000 if you have to pur a single number

If salary RANGE IS LISTED -

If range is HIGHER or LOWER than my range, I do not wan to price myself out of an otherwise good opportunity nor do I want to leave money on the table so message me.

Education

Highest level of education completed is a postgraduate MPA or Master of Public Administration degree. If it doesn’t give you that option, use MBA. If that option doesn’t exist either, Master of Science is fine.
I got my BA and BS from May 2005 - Dec 2009 and my master's from Dec 2009 - May 2011
I put BS Corporate Communications & Public Relations and BA Professional Writing & Document Design and leave minors blank. If it won’t let you do that, you can put them as minors and use Communications and English as majors if you have to.
My communications degree was an honors degree and I graduated Cum Laude for all 3 degrees. GPAs: MPA - 3.53, BS - 3.7, BA - 3.67

Answers to Commonly Asked Job Application Questions:

Citizenship Status - I’m a US citizen authorized to work in the US and will not require a visa or sponsorship
Relocation - I am not willing to relocate
Noncompetes - I do not have any non-compete agreements
Self Identifiers - Please answer ‘do not wish to answer’ or ‘decline to identify’ on all self-identification questions regarding sex, veteran status, disability, etc.
Relatives - Always answer no if it asks if I have any relatives working there
Start Date - Put “Flexible”. If it requires you to pick an actual date, just do two weeks in the future.
Additional Information - When it asks for additional information, ALWAYS include my cover letter and video resume here if it didn’t already ask you for one. No need to upload it twice, but do find a way to include it where you can.
Why am I looking for a new job? Put…The startup I work for was supposed to get a $40 million investment that has not come through, and there are stability concerns I can no longer overlook.
Security Clearance - I do not have an active security clearance, but I’ve held a public trust before.

Experience

12 years of Marketing
3 Years Agency
5 Years SaaS
8 Years B2B (Business to Business)
7 Years BTC (Business to Consumer)
3 Years B2G (Business to Government)
7 years Leadership/Management
9 years of Email
10+ Years Communication Strategy
2 years of Google Ads/PPC Advertising
1 Year Government Contract Experience

Additional Application Questions - If you don’t know the answer to a question, just copy and paste it on the form, and I will either provide the answer for you to complete the application or tell you to skip it.
Creating Profiles - If you are directed to the company’s website to create a profile, go ahead and do it using the same email and password used for the job boards.
Writing Samples/Portfolio - If it asks for a website or portfolio, give them tinyurl.com/mawportfolio and tinyurl.com/mawvideoresume.
Job Boards - If you feel like you’ve exhausted all good job matches on the sites I have listed and want to look on other job boards, that’s fine, just run it by me first.
References - If it asks for references, you can provide this document: tinyurl.com/mawreferences. If it wants each form field separately, you can use Kim and Mario
Recommendations - While these are on my LinkedIn profile, I like to draw attention to these, so upload this document whenever there’s the opportunity to: tinyurl.com/mawlinkedinrecs
Additional Questions - I want to make this job as scalable as possible. Let me know if you have any questions or suggestions at all. There's no such thing as a dumb question. But please do refer to this document for answers before coming to me. I don’t want to be a bottleneck on an application because of information that could just as easily have been found here.
Longer Version:

You can stop your search, you've found your girl. As your most eager applicant, I encourage you to read my cover letter to find out how being featured on Oprah and MTV launched my marketing career! If I'm unable to include a cover letter in this application form, I'd love to email it to you if you send me your email address!

While I don’t intend to come across as braggadocious, I hope this story will pique your interest enough to keep my application top of mind as you compare against the competition.

As a candidate who is being very selective in their search to find a company where I feel like I could really make an impact, this is one of those places where I’m confident I WILL get results.

As a generalist marketer who is a lifelong learner, my educational background proves my aptitude. My decade of experience is packed with success stories. And my LinkedIn has an abundance of previous supervisors and colleagues vouching for my skills.

You can find a copy of my portfolio at: tinyurl.com/mawportfolio.

Also, check out my video resume to learn more about the value I could bring to the team: tinyurl.com/mawvideoresume

And lastly, check out my references here: Tinyurl.com/mawreferences

I look forward to hearing from you soon!

Shorter Version:
You can stop your search, you've found your girl. As your most eager applicant, I encourage you to read my cover letter to find out how being featured on Oprah and MTV launched my marketing career! If I'm unable to include a cover letter on ZipRecruiter, I'd love to email it to you!

While I don’t intend to come across as braggadocious, I hope this story will pique your interest enough to keep my application top of mind as you compare against the competition.

Also, check out my video resume to learn more about the value I could bring to AFCU! tinyurl.com/mawjobhuntvideo

Hi! I saw you commented on someone's post about interest in a VA job. Are you still looking? If so, would you be interested in the job below?

[Hiring]

Hours: Unlimited

Pay:

Job 1 - $1 per job applied to

Job 2 - $1 per 4 listings created

Check out the full JD at:

https://docs.google.com/document/d/15eY4E6u2FrXqIBA3OJhwKu6KmDbNj7QwfAOfIoMeMBw/edit?usp=sharing

Interested?

Text me at 202.436.1482, find me on Telegram @Shelby_Bozelli, or email me at mwelc004@gmail.com (Telegram strongly preferred).