MINUTES

Children’s Kiva Montessori School

Children’s House - Board of Directors Meeting

03.13.17 @ 5:00 pm - EMS

BOD Approved on 04.17.17

  1. Call to Order: Gabi called the meeting to order at 5:06 pm.

  1. Roll Call: Gabi Morey, VP; Tamia Hurst, Secretary; Chad Fish, Treasurer; Shamai Buckel, Member; Andrew Campo, Member; Eric Ikenouye, Member; Cayce McCain, Member

Absent from BOD: Matt Clark, President

Staff: Alexia Hudson, CHD; Aaron Knox, FD; Amy Cook (stayed until 5:20 pm)

Community Members: None present

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - The Early Childhood Program at Children’s Kiva Montessori School uses authentic Montessori methods in a safe, nurturing, and developmentally appropriate environment to inspire students’ sense of wonder, innate desire to work and learn, and positive engagement with their community.


Montessori Article Discussion - Alexia (no article this month)

Lead for next Montessori Article Discussion (TBD at meeting) - Alexia

  1. Approval of the 02.11.17 minutes: Gabi moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Gabi moved to approve the agenda with the addition of the Nomination Committee report as item X.e.ii. and the elimination of item X.a. BOD President report due to Matt’s absence.  Motion seconded, no further discussion, approved unanimously.  Motion carried.

  1. Community Member Forum
  1. No discussion

  1. Staff Comments
  1. Amy Cook visited a school in Silverton that focuses on an ‘Expedition of Learning’ process.  Although it was a great experience, she realized the philosophy, culture, expectation, etc. of our school is a powerful thing and something to be embraced and proud of.

  1. Consent Agenda
  1. Not applicable

  1. BOD Task Calendar
  1. Tamia: discuss the placement of items under the BOD Task Calendar with Matt.

  1. Reports:

  1. BOD President (eliminated from the agenda)
  1. Google updates
  2. Review BOD Task Calendar (moved to X.e.ii.1)

  1. Budget & Financial Oversight Committee
  1. Report

  1. Children’s House Director
  1. Report
  2. The staff is currently looking for conferences that are closer to this area.
  3. Kindergarten Transition Meeting
  1. Childcare will be provided by PTO
  1. PTO meeting debriefing
  2. Alexia is reaching out to Dan Porter re: CPP
  1. Alexia: update the BOD regarding CPP status.
  2. Alexia: attend Re1 BOD meeting on Tuesday, March 14th at 7 pm.

  1. Finance Director
  1. Report

  1. Additional Committee Reports (uploaded to Google)
  1. Fundraising Committee
  1. Erin Tanner is going to do something different than what is on the report.
  2. Alex Prime will be joining the committee.
  1. Gabi: email Alex Prime’s contact info to Tamia.
  2. Tamia: give Alex Prime access to the Development and Fundraising Committee folder.
  1. Nomination Committee
  1. CH Task Calendar
  1. Shamai and Kelly have met and aligned the two BOD task calendars.
  1. We need to be looking for potential board members; specially: educators and those with financial background.

  1. New Business
  1. Board members communicate their next term intent
  1. Matt will not be returning after his term ends.
  2. Andrew, Eric, Tamia, Gabi, Cayce all agreed to stay on the board another year.
  1. Shamai: check on Tamia’s term, as this may be her third term which will then require a private, unanimous vote to begin a third term.
  1. Chad and Shamai are undecided at this time.
  1. Chad: email Shamai your next term intent.
  1. Alexia: email the board regarding retreat documents/action items.
  2. Tamia: invite Alexia to access the Google Drive using a personal email address (in order to transfer ownership of documents already uploaded).

  1. BOD Report for Monthly Newsletter
  1. Gabi has been providing Alexia with updates for the newsletter.

  1. Shared Board Information
  1. Nothing to report.

  1. Calendaring – BOD President
  1. Upcoming events
  1. Kindergarten Transition Meeting: Tuesday, March 14th at 5:30 pm at E/M S
  2. Spring Break: March 17-24
  3. Family Night at CH: Thursday, April 13th @ 5:30 pm
  1. Gabi: attend Family Night on April 13th as a Board Member.
  1. Parent Orientation: April 21st @ 4 pm
  2. PTO Kiva Yard Sale / Navajo Taco: April 29th
  3. Children's Fair: April 29th
  4. Parent Orientation: May 4th @ 5:30 pm
  1. Shamai: attend Parent Orientation on May 4th as a Board Member.
  1. Next BOD meeting
  1. 04.17.17 at 5 pm

  1. Status of previous meeting’s action items – Tamia
  1. Finance committee: discuss and prepare a 5-year growth plan.
  2. Alexia: create a report for the board concerning personnel issue.
  3. BOD: Review “Values” section from the Board Retreat Packet.
  4. BOD: Actively review Strategic Plan from the Board Retreat Packet.
  5. Alexia: Upload Strategic Plan to the Drive.
  6. BOD: Review ‘Lives in the Balance’ website.
  7. Alexia: Revise MOU to include Grievance Policy.

  1. Review all Action Items – Tamia
  1. Next Montessori Article: Alexia
  2. Tamia: discuss the placement of items under the BOD Task Calendar with Matt.
  3. Alexia: update the BOD regarding CPP status.
  4. Alexia: attend Re1 BOD meeting on Tuesday, March 14th at 7 pm.
  5. Gabi: email Alex Prime’s contact info to Tamia.
  6. Tamia: give Alex Prime access to the Development and Fundraising Committee folder.
  7. Shamai: check on Tamia’s term, as this may be her third term which will then require a private, unanimous vote to begin a third term.
  8. Chad: email Shamai your next term intent.
  9. Alexia: email the board regarding retreat documents/action items.
  10. Tamia: invite Alexia to access the Google Drive using a personal email address (in order to transfer ownership of documents already uploaded).
  11. Gabi: attend Family Night on April 13th as a Board Member.
  12. Shamai: attend Parent Orientation on May 4th as a Board Member.

  1. Items for Future Agenda(s)
  1. Oath of Office - Board Retreat (February 2017)
  2. Alexia to present numbers for strategic plan on building - (September 2016/ASAP)
  3. Financial Policies and Procedures – (Fall 2016) TBD
  4. Budget & Financial Oversight Committee: consider refinancing the note - (September 2017)
  5. Complete March and April Task Calendar To-Do’s (April 2017)

  1. Joint Board Meeting (6:15 - 6:45)
  1. Curriculum Alignment updates led by Susan and Alexia

  1. Adjournment: Tamia moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 6:17 pm.

Prepared by Tamia Hurst, BOD Secretary

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