UNIFIED SCHOOL DISTRICT #331

BOARD OF EDUCATION

JANUARY 12, 2015

DRAFT

 

 

CALL TO ORDER/WELCOME

President David Lux called the Board of Education meeting to order on January 12, 2015 at 7:00 p.m. at the District Office.  David welcomed everyone.

 

MEMBERS PRESENT

Tammy Schrag, Allen Young, David Lux, Matt Ricke, Andrea Shipley, Jeff Branstetter, Jeff Samuelson

 

ADMINISTRATION

Dr. Bob Diepenbrock, superintendent; Max Clark, assistant superintendent and board clerk; Adrian Howie, principal, Kingman Elementary; Andy Albright, principal, Kingman High

Late:     Wayne Morrow, principal, Norwich 7:05

         Dennis Albright, technology coordinator 7:15

Absent: Bill Kelley, assistant principal, Kingman High School

          Brent Garrison, principal, Kingman Middle

 

OTHERS

Bob Morris, Scott Strong, Jake Graber, Dr. Kent Stewart, Mrs. Kent Stewart,

Susan Boen, Hannah Jacobs

                 

APPROVAL OF AGENDA

                Jeff Branstetter moved, seconded by Jeff Samuelson to approve the agenda

 

Vote    Yes          7              No           0

 

PATRON COMMENTS

                None  

 

CONSENT AGENDA

                Minutes of the December 8, 2014 regular meeting

                Clerk’s/treasurer’s reports

                Warrants in the amount of $478,485.55

                Approval of resignations

                            None

Approval of new hires

                            None

 

Allen Young moved, seconded by Andrea Shipley to approve the consent agenda

                            

                Vote        Yes          7              No           0              

 

KES LEARNING UPDATES ON PLTW

Susan Boen and Hannah Jacobs provided an update to the board on the Project Lead The Way- Launch implementation schedule. They reported plans are to begin teaching PLTW during the second semester.  This elementary science/STEM (Science Technology Engineering and Math) program is aligned with the middle school PLTW Gateway To Technology (GTT) program that in turn leads into PLTW courses offered at KHS.  These same PLTW courses are also being taught at Norwich in elementary, middle and high school so it is an district-wide initiative to improve our science and technology educational opportunities.  We plan to add more Launch modules as they become available and will provide teachers the appropriate professional learning this coming summer on campus at Wichita State University.

                 

FACILITIES AUDIT REPORT

Dr. Kent Stewart presented an overview of the draft report he prepared as part of the facilities audit he conducted for the school district.  Dr. Stewart reviewed a brief history of when each building was constructed along with additions.  He shared observations of enrollment trends in the district.  He was complimentary of the physical appearance of the district buildings but cautioned that all of the buildings have sections that are at least 50 years old with the newest construction already 15 years old.  Though the buildings look nice and well cared for, the parts we cannot easily see are the areas of concern.  Specifically he pointed out infrastructure such as plumbing, sewer, wiring, heating, boilers, cooling towers, air conditioners and roofs as the hidden items that need to be attended to.

 

COMMERCIAL INSURANCE PACKAGE REVIEW

The district renews property insurance, liability, workers compensation, etc. annually and our insurance renewal through Strong’s Insurance (EMC) is again due.  Scott Strong of Strong’s Insurance, along with Jake Graber attended the meeting to answer any questions.  Scott and Jake met with Dr. Diepenbrock and Max Clark  to present a workers compensation plan from another company besides EMC which will result in significant savings for that part of the insurance package.  The insurance package was acted on at the end of the board meeting in other action.

                 

KASB POLICY UPDATES FOR CONSIDERATION

Kansas Association of School Boards (KASB) makes recommendations for board policy updates twice a year generally.  Dr. Diepenbrock attended the session on policy updates in December at the KASB annual conference.  He made some slight modifications to fit our district based on discussions with the board. He advised the board they could either wait until February to act on the policy updates or could approve them in other action.

 

SPECIAL EDUCATION REPORT

The December special education board of directors meeting was very short.  Assistant directors gave a few reports and action was taken on a few personnel matters.  The January meeting was scheduled for January 19, 2015.

 

 

ADMINISTRATIVE REPORTS

                Administrators provided written reports to the board.

 

SUPERINTENDENT REPORT

                Dr. Bob Diepenbrock, superintendent, presented information on the following:

·      Revisited the topic of a food service management company and updated board on the status    of completing the RFP

·      Will submit a grant application for rubber chips on KES playground to KDHE

·      QZAB update that we still have just over $85,000 left in this fund

·      The most expensive requirements for corrective action from fire marshal will be a door at KMS and additional pull stations.

·      Council of superintendents meeting on Wednesday in Topeka

·      Superintendents special education meeting in Pratt tomorrow

·      Homecomings will be this Friday at both high schools

·      KSDE audit will be the week of January 26, 2015

·      Kansas lottery fund is paying for the state’s KPERS contribution this month

·      Planning to begin the lighting project at KHS parking lot to be paid for out of S3 funds

·      Paperless Board Meeting update

·      Shared a possible draft calendar for next school year that was simply corresponding dates from this year

 

 

EXECUTIVE SESSION

Andrea Shipley moved, seconded by Jeff Branstetter to go into executive session for matters of negotiations, non-elected personnel and student matters to protect the privacy interests of the individuals to be discussed. I propose we invite the superintendent. We will return at 9:00 p.m. after a five-minute break.

 

Vote    Yes          7              No           0

 

Those attending: David Lux, Allen Young, Jeff Samuelson, Matt Ricke, Tammy Schrag, Andrea Shipley, Jeff Branstetter and Dr. Bob Diepenbrock

 

Andrea Shipley moved, seconded by Matt Ricke to go into executive session for matters of non-elected personnel to protect the privacy interests of the individuals to be discussed for twenty minutes. We will return at 9:20 p.m.

 

Vote        Yes          7              No           0

 

Those attending: David Lux, Allen Young, Jeff Samuelson, Matt Ricke, Tammy Schrag, Jeff Branstetter and Andrea Shipley

 

 

 

Matt Ricke moved, seconded by David Lux to go into executive session for matters of non-elected personnel to protect the privacy interests of the individuals to be discussed for ten minutes. We will return at 9:30 PM.

 

Vote    Yes          7              No           0

 

Those attending: David Lux, Allen Young, Jeff Samuelson, Matt Ricke, Tammy Schrag, Jeff Branstetter and Andrea Shipley

 

Dr. Bob Diepenbrock was invited into executive session at 9:25 p.m.

 

Andrea Shipley moved, seconded by Tammy Schrag to go into executive session for matters of non-elected personnel to protect the privacy interests of the individuals to be discussed for five minutes. I propose we invite the superintendent. We will return at 9:35 PM.

 

Vote    Yes          7              No           0

 

Those attending: David Lux, Allen Young, Jeff Samuelson, Matt Ricke, Tammy Schrag, Jeff Branstetter, Andrea Shipley and Dr. Diepenbrock

 

 

Allen Young moved, seconded by Matt Ricke to go into executive session for matters of non-elected personnel to protect the privacy interests of the individuals to be discussed for five minutes. I propose we invite the superintendent. We will return at 9:40 PM.

 

Vote    Yes          7              No           0

 

Those attending: David Lux, Allen Young, Jeff Samuelson, Matt Ricke, Tammy Schrag, Jeff Branstetter, Andrea Shipley and Dr. Diepenbrock

 

 

OTHER ACTIONS AS REQUIRED

Andrea Shipley moved, seconded by Matt Ricke to accept the retirement of Mike Klaver as a teacher at Norwich at the end of the 2014-15 school term.

 

Vote        Yes          7              No           0

 

Tammy Schrag moved, seconded by Andrea Shipley to approve the commercial insurance package quote from Strong Insurance in the amount of $203,571.00.

 

Vote        Yes          7              No           0

                

Allen Young moved, seconded by Jeff Branstetter to approve the policy updates as recommended.

 

Vote        Yes          7              No           0

 

Dr. Diepenbrock recommended the approval of the USD 331 Board of Education negotiations team with members being Allen Young and Andrea Shipley with the superintendent being named chief negotiator.

 

Matt Ricke moved, seconded by Jeff Branstetter to approve the board negotiating team as recommended.

 

Vote        Yes          7              No           0

 

 

Jeff Branstetter moved, seconded by Jeff Samuelson to acknowledge the receipt of the facilities audit from Dr. Kent Stewart.

 

Vote    Yes          7              No           0

 

 

Allen Young moved, seconded by Tammy Schrag to extend the superintendent’s contract by one year, through 2016-17 fiscal year.

 

Vote    Yes          7              No           0

 

 

 

SITE COUNCIL MEETINGS

                KES/KMS                           February 9, 2015 at 5:00 p.m.                                David Lux

Norwich School              February 9, 2015 at 5:30 p.m.                            Jeff Samuelson

KHS                                    February 9, 2015 at 5:00 p.m.                            Jeff Branstetter

 

NEXT MEETING

The next regular meeting will be February 9, 2015 at 7:00 p.m. at Kingman High School in the library.

 

ADJOURN MEETING

                The meeting was adjourned at 9:50 p.m.

 

 

                                                                President

 

                                                                 Clerk                                  February 9, 2015            Date