Current as of March 3, 2017, as amended October 2016
The Bylaws of the Brandeis University Undergraduate Student Union
Article I: Supremacy
The Bylaws of the Brandeis University Undergraduate Student Union Government (hereinafter referred to as “Bylaws”) shall be enacted and enforced in accordance with the guidelines set forth in the Student Union Constitution and these Bylaws.
Article II: Union Officers
All Student Union Executive Officers, Senators, Allocations Board Members, Justices of the Union Judiciary, and Union Representatives shall be considered “Union Officers.”
Executive Officers and Senators shall publish project reports online prior to every meeting of the Senate. All other Union Officers shall publish reports online upon completion of projects and duties.
Is as follows:
- Executive Officers shall report before the Senate at least once every two Senate meetings.
- All other Union Officers shall periodically report before the Senate.
- The Senate may, by majority vote, mandate that a particular Union Officer report before the Senate.
All Union Officers shall hold weekly office hours.
- Executive Officers shall hold five office hours per week.
- All Senators, Union Representatives, and Members of the Allocations Board shall hold three office hours per week.
Student Representatives shall be appointed to University Committees by the Union President, subject to confirmation by the Senate
Article III: Allocations Board
The Allocations Board shall act in accordance with the following guidelines:
- Each semester, the Allocations Board shall elect a Chair whose duties shall be set forth in the Union Constitution. The Allocations Board may, by a two-thirds vote, remove a Member from the position of Chair for failure to adequately perform the duties of the office.
- The Allocations Board shall not act unless a quorum is present. A quorum of the Allocations Board shall consist of all Members for a Full Board Meeting. A quorum of the Allocations Board shall consist of one less than the majority of Members of the Board for Small Decisions Meetings. A quorum of the Allocations Board shall consist of two Members for any Marathon Sessions. For any other meeting of the Allocations Board, quorum shall be a simple majority.
- Each member of the Allocations Board shall have one vote. Approval of any allocation requires a majority vote. Members of the Allocations Board may not cast their votes by proxy.
- All Allocations Board meetings shall be convened by the Chair. In the absence of a Chair, meetings shall be convened by the Treasurer.
- The Allocations Board may, by a two-thirds vote, close all or part of its meetings to non-Board Members.
- The Allocations Board shall reserve the power to recommend any chartered UAO for decharter by the Senate.
- All Allocations Board checks must be signed by the Treasurer or the Union President.
The Allocations Board shall hear requests for funding and make decisions through Funding Marathons. The procedure for a full Marathon shall be as outlined below.
- The Allocations Board shall hold Marathon Sessions for at least one week before the funding request deadline such that club leaders may present their cases for funding in detail and ask clarifying questions.
- Following the request period, the Allocations Board shall hold a Full Board Meeting to prepare for Small Decisions Meetings. The Members shall establish an acceptable preliminary budget for the semester and delegate duties for decisions meetings.
- In Small Decisions Meetings, Allocations Board Members shall come to an agreement and record their decisions on any requests for which they are responsible.
- After Small Decisions Meetings have concluded, the Allocations Board shall reconvene for a final Full Board Meeting to review all decisions and pass final judgement on all decisions by majority vote. At this time, any decisions made in Small Decisions Meetings may be reviewed or altered by the entire Allocations Board.
- The Chair of Allocations Board shall submit the final proposed decisions to the Budget Analyst from Students & Enrollment. When decisions have been approved, the Chair shall then publish decisions to the Brandeis community.
There shall be four types Marathon meetings:
- Before final exams, the Allocations Board shall hold an Early Marathon for the allocation of funding for the following semester. The period funded by Early Marathon shall end when decisions for Regular Marathon are published.
- At the beginning of every semester, the Allocations Board shall hold a Regular Marathon for the allocation of funding for the current semester. The period funded by Regular Marathon shall end when the semester has concluded. Regular Marathon must within fifteen academic days of the start of a semester.
- The Allocations Board shall hold an Appeals Marathon no later than three academic days following the official release of allocation decisions from Early Marathon or Regular Marathon.
- Club leaders shall have the right to appeal allocations given to their clubs during either Marathon period.
- The Allocations Board shall have the right to turn down any appeal prior to an Appeals Marathon.
- The Allocations Board shall hold Emergency Marathon meetings between the Regular Marathon and Early Marathon of any given semester at the discretion of the Chair.
There shall be established a grievance process for Allocations Board allocation decisions.
- A decision of the Allocations Board may be reopened for review and debate if:
- A majority of the Allocations Board decides in favor of it.
- The Organization for whom the request was made requests it, and two members of the Allocations Board agree to support the request.
- The Allocations Board may, by a 2/3 vote, prevent any further review of a decision.
The Union President may veto any decision of the Allocations Board within 5 academic days of the decision. The Allocations Board may, by a 2/3 vote, overturn any Presidential veto. The Allocations Board vote must take place within 5 academic days of the veto.
The Treasurer may, in consultation with the Chair of the Allocations Board, empower members of the Allocations Board to assist in the entry, collection, completion, and processing of financial requests and other forms.
The Allocations Board may, by a 2/3 vote of the all those members present and voting, purchase equipment for the use of all Union Organizations. Such purchases may not exceed 10% of the Allocations Board’s semester budget.
Article IV: Duties of Senators
Senators shall attend all meetings of the Senate and committees on which they are
assigned and may miss up to three Senate meetings per semester. If a Senator misses
four meetings in a semester, they will be removed from the Senate. The following
conditions shall apply to this attendance policy:
- In the event of a university emergency (including but not limited to a snow
emergency) or a meeting scheduled outside the regular meeting time with less
than one week’s notice, no Senator shall be penalized for absence.
- The Vice President, in conjunction with the Executive Senator and Clerk of the Senate,
shall maintain a publicly accessible attendance document which lists every
Senator and which meetings they have missed. Any discrepancies should be
- The Vice President, Executive Senator, or a designee shall notify a Senator after their
third absence that another absence will lead to their removal. This message shall
be sent to the Senator’s official brandeis.edu email address, though the sender
may choose, at their discretion, to notify them through additional means.
- If a Senator cannot attend a meeting in person for whatever reason, the Vice President
may, at their discretion, allow that Senator to virtually attend via video chat or
similar means. The Vice President is not required to allow this, and may reject
any request to do so for any reason. If the Vice President allows this, it will not
count as an absence.
- If a Senator is removed under this provision, an election may be held at the discretion
of the Secretary. If no election takes place then the seat shall remain vacant for
the remainder of the term.
Each semester, the Senate shall elect an Executive Senator as a liaison between the Senate and the Executive Office.
- The duties of the Executive Senator shall include:
- Preparing the agenda for Senate meetings and posting it to the Union Website at least two days before the Senate meeting.
- To appoint a Clerk of the Senate, with duties as defined by the Executive Senator.
- The Executive Senator shall have the right to deny an individual or group admittance to the Senate agenda. The Executive Senator shall inform the Senate of their execution of this right by the next Senate meeting. The Senate can overrule the Executive Senator’s decision on this matter by a majority vote.
- The election procedure for the Executive Senator shall be as follows:
- At the penultimate meeting of each semester, the President of the Union Senate shall announce the voting procedures, and willing Senators shall announce their candidacy to the rest of the Senate.
- At the final meeting of the semester, the Senate shall enter into executive session to elect the Executive Senator.
- All voting shall be by secret ballot with the candidates not present at the time of voting.
No individual shall serve in an appointed capacity as a member of the Union Government unless nominated by the Union President and confirmed by the Senate, except as otherwise provided in these Bylaws. The Senate may require, by majority vote, the production of any application, or the presence of any nominee, for such a position.
Article V: Senate Meeting Procedure
The Parliamentary rules, as set out in the most recent edition of Robert’s Rules of Order, shall govern the conduct of all official meetings of the Student Union Senate, except as may otherwise be provided for in the Union Constitution and these Bylaws.
Meetings of the Senate shall be held at least once every ten academic days during the Spring and Fall Semesters.
All business and legislation of the Senate must be submitted to the Executive Senator at least three days prior to the Senate meeting. Executive session may not be discussed with people who were not present for discussion.
The following shall be special rules of order:
A straw poll vote shall be taken upon the request of one senator.
Members of the Senate shall be limited to three minutes per speech, at the discretion of the Chair, except as otherwise provided in these Bylaws.
Senators can cast a ne semester
- All Senate Chairs may be re-appointed
- Senate Chairs for the Fall semester shall be appointed following inaugurations in the Spring and shall take office prior to summer recess
- Senate Chairs for the Spring semester shall be appointed in the Fall semester and take office after Finals conclude
- Senate Chairs retain the right to appoint non-senate committee members at their own discretion.
- At the discretion of the President of the Union and Senate, as specified above, committee co-chairs may be appointed to any committee.
The rules and procedures of Senate Committees are as follows:
- The actions of Senate Committees must be in line with the general goals and aims of the Senate. It shall be the responsibility of the Senate Chair of the Committee to ensure that the Committee remains in line with the goals of the Senate.
- Meetings shall be held regularly and shall be called by the Senate Chair of the Committee and the Non-Senate Chair of the Committee.
- All decisions made by the Senate Committee Chairs - be it policy, finances, or otherwise - shall not be made without consultation of the Non-Senate Chair of the Committee and the Committee.
- The Senate Chair of the Committee has the ultimate authority on Committee finances but shall not act without first consulting the Non-Senate Chair of the Committee and the Committee.
- Each Committee shall be required to report to the Senate at the meeting immediately following the Committee Meeting. The report shall be submitted by the Senate Chair of the Committee. In the absence of the Senate Chair of the Committee, the Non-Senate Chair of the Committee or another committee member shall submit the report.
- If the position of Senate Chair of the Committee becomes vacant, all authority delegated to the Senate Chair of the Committee shall fall to the Executive Senator or the President of the Union Senate until another is appointed.
- Committees shall have the right to use Union resources at the discretion of the Union Secretary.
- All campus communications prepared by Committees must be approved by the Executive Senator or the President of the Union Senate prior to distribution.
- In the event that the Senate Chair of the Committee or the Non-Senate Chair of the Committee fails to adhere to these rules and procedures and/or the duties prescribed to the Senate Committee Chairs in these Bylaws, the President of the Union Senate shall have the authority to remove him/her from the chair position.
- All Senate Committees must produce a report at least once a year detailing the work they have done as a committee and present it at the Senate meeting prior to Spring Inaugurations.
- All Senate Chairs must take attendance at committee meetings to ensure that Senators are fulfilling committee obligations.
The Services and Outreach Committee shall address any concerns or issues raised regarding the nature and availability of services provided by the Student Union Senate and foster a stronger relationship between Union officers and the Brandeis Undergraduate Student Body. The committee will also work to connect officers with their constituents, to increase awareness of the role of the Student Union Government, and to publicize and encourage participation in Union projects. These concerns and issues shall include, but not be limited to, the following:
- The Committee shall organize and run transportation services to high-volume train stations and airports preceding breaks where large portions of the student body are expected to be travelling. proxy vote by means of video-chat during the meeting, or by emailing the President of the Senate two hours before the meeting wi
- If the Senate determines that an emergency exists, it may, by a 2/3 vote suspend this rule and bring legislation to the floor.
- Except as stated elsewhere in these Bylaws, only the Union President and members of the Union Senate may submit legislation to the Senate.
The Senate shall have the power to enter executive session by majority vote.
- Unless mentioned in these Bylaws, no business may be voted upon in executive session.
- The Senate may, by majority vote, move out of executive session.
- Executive session may be recorded but not broadcast.
Proxy votes can only be accepted for excused absences by the President of the Senate.
- Proxy votes are only for amendments, clubs or SMRs which have been discussed at a meeting prior to the vote. This is not applicable to club chartering/recognition votes the day of the meeting.
- Proxy votes can be overridden by the discretion of the Executive Senator or a ⅔ Senate vote.
An amendment shall be adopted without a vote if there are no objections.
The order of business of meetings of the Union Senate shall be:
- Call to Order
- Roll Call
- Student Communications
- Administrative Communications
- University Committee Reports
- Executive Officer Reports
- Senate Committee Chair Reports
- Unfinished Business
- New business
- Senator Reports
- Open Forum
Article VI: Senate Committees
Standing Senate Committees shall be established in these Bylaws. The following shall be the standing committees of the Senate:
- Services and Outreach Committee
- Social Justice and Diversity Committee
- Bylaws Committee
- Club Support Committee
- Dining Services Committee
- Sustainability Committee
- COW-G Committee
- Health and Safety Committee
Committees shall operate as follows:
- The President of the Union Senate shall, subject to confirmation by the majority of present and voting Senators, appoint all Senate and Non-Senate Chairs of standing committees.
- All Senate Chairs shall be appointed for a period of o
- The Committee shall work to develop new services to address student needs.
- Maintain Union outreach tools, such as social media accounts and Union Government publications.
- Coordinate other events and programs to foster the committee’s goals.
The Social Justice and Diversity Committee shall be composed of Senators and other interested students who will work together in the interest of social justice and diversity. The Committee shall investigate, publicize, and act upon student concerns. It shall serve to reflect and represent students’ convictions to one another, the administration, and the community at large in expression of our University’s sense of and commitment to Social Justice. The committee shall also promote institutional change, and work to encourage interaction and connections among the different groups that make up the student body. Through these efforts, the Committee will work to give underrepresented groups a voice on campus, and to help organize efforts improving coexistence, civil rights, and civil liberties at Brandeis.
- The Committee shall undertake at least one major project per semester.
- The Committee shall hold an event to address issues of diversity at least once per year.
The Bylaws Committee’s purpose is to enhance the efficiency of the Senate and to streamline the legislative process. The Committee will strive to assist people bringing business before the Senate and on how to adhere to the rules and guidelines set forth in the Union Constitution and these Bylaws. This committee shall act in accordance with the following:
- The Committee shall only be open to members of the Senate. There shall be no Non-Senate Chair.
- Only members of the Union Senate are permitted to attend Committee meetings. At the discretion of the Chair or the majority of present Committee members, those who are not Student Union Senators may attend.
- Prior to each meeting of the Senate, the Bylaws Committee shall meet to review the agenda and business to come before the Senate.
- The Committee Chair is ultimately responsible for contacting those students and/or club leaders who submitted legislation so that any issues addressed at the committee meeting are resolved prior to the Senate meeting. The Chair may delegate responsibility as they deem appropriate.
- The Committee Chair shall compile a recommendation to the Senate no less than one day prior to each meeting, discussing the findings of the Committee.
- The Committee may advise persons bringing legislation and other business before the Senate on how to conform such business to the rules of the Senate.
- Neither the Committee nor its members may require that persons bringing business before the Senate make modifications to that business.
- The Chair retains the right to prevent legislation or other business from reaching the floor but must notify the Senate of the reasons. By a 2/3 vote, the Senate may bring said business to the floor.
The Club Support Committee shall serve the clubs of the Brandeis campus by educating club leaders and their memberships on resources available and beneficial to clubs and organizations of the Brandeis Student Union. Additionally, the Committee shall serve as an outlet for club advocacy related issues between clubs and the Union Government and/or the Administration of Brandeis University. The Committee shall provide services related to, but not limited to, the following:
- Human, material, and financial resources of the Brandeis Student Union, the Brandeis University, and the greater Brandeis University community. It shall provide this service by proactively engaging with and directly meeting with Union Accredited Organizations.
- The Club Support Committee will be responsible for contacting and requesting testimony from any and all groups that the prospective new group may have duality of purpose with.
The Dining Services Committee shall coordinate with the University Dining Committee in representing the Union when dealing with dining services and other dining-related affairs including but not limited to food quality, dining location hours, service quality, food offerings, meal plans, and availability of healthy food options.
- The Committee shall assign a senator to every dining location on-campus to act as a liaison with the manager and gather student feedback about that location.
- The Committee Chair shall meet with a representative from Dining Services at the end of every semester to report general student concerns in the area of dining. Following this meeting, the Chair must compile a dining report.
- The Committee will identity at least one significant change desired by the student body every semester and campaign for it.
- The Committee will gather relevant student feedback through a campus-wide poll on dining affairs at least once every year. This information may be received through another organization’s poll as long as a section is dedicated to dining affairs. This information shall be used to determine any major problems that the Committee needs to address.
The Sustainability Committee shall investigate, advocate for, and implement policies that help to create a sustainable, environmentally consciousness campus on behalf of the Senate.
- The Committee shall work with relevant faculty, staff, and Union Organizations in order to promote environmentalism and sustainability on campus.
The COWG Committee shall be responsible for working with COWG (Campus Operations Working Group) and University Services to improve Brandeis Facilities.
- The Committee shall work with University Administrators and advocate for improvements to campus facilities.
- All Quad Senators are required to serve on the committee.
The Health and Safety Committee shall serve to promote and improve the well-being and security of students on campus.
- The committee shall coordinate and work with related clubs, Student Union committees and members, campus resources, faculty, and staff in order to maximize efficiency.
- The committee shall advocate for health and safety of students in the areas of sexual health and safety, alcohol and drug awareness and safety, mental health, physical health, emotional health, safety for students on and off-campus, healthy academic and non-academic life balance, and more.
- The committee shall advocate for improvements to campus health and safety in university policy, provide awareness and information to students, host events, and pursue relevant initiatives.
Article VII: Counseling and Advisory Service Organizations
Organizations listed in Article VII, Section 3 of these Bylaws shall be known as Counseling and Advisory Service (CAS) Organizations
In order for a group to become a CAS Organization, it must meet all of the following criteria:
- The organization must perform counseling and/or advisory service to the Brandeis Community, which by its very nature causes membership to be restrictive and unavoidably selective.
- Member training must be necessary to participate in the organization.
- Members cannot profit financially in any manner from organization activity.
The following organizations are CAS Organizations, and are permitted to obtain Charter from the Senate:
- Brandeis Counseling and Rape Crisis Hotline (x6TALK)
- Queer Resource Center (QRC)
- Peers Education on Responsible Choices (PERC)
- Students Talking About Relationships (STAR)
- Student Sexuality Information Service (SSIS)
Should the Senate hold a vote concerning the eligibility of a CAS Organization, the Executive Senator must notify a member of the Executive Board of said organization at least four academic days before the vote.
Article VIII: Union Accredited Organizations
The Senate shall have the discretionary power to accredit two types of Union Organizations, known collectively as Union Accredited Organizations (UAOs). They shall be defined as Recognized Organizations and Chartered Organizations. An organization may be Recognized by a majority vote and Chartered by a vote of two-thirds.
In order to be accredited as a Recognized, an organization must:
- Be demonstrably organized and efficient in operating as defined by their Organization’s Constitution to do at least one of the following:
- Advance an interest or initiative.
- Create a community beneficial to the Brandeis undergraduate student body.
- Provide meaningful opportunities to partake in a specific activity.
- Not be a fraternity or sorority.
- Not duplicate the purpose of any other Union Accredited Organization.
- Not charge its members fees or dues or frequently engage in cost prohibitive activities without an attempt to offset costs through fundraising or allocated monies.
- Not discriminate against members on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, age, genetic information, disability, political affiliation and ideology, veteran status or any other category protected by law.
In order to be accredited as Chartered, an organization must:
- Adhere to all definitions given to Recognized organizations.
- Unless specified otherwise by the Senate Club Support chair, a minimum of 40 academic days must pass between the time a club is recognized and when a club can petition the senate for accreditation.
- Provide compelling evidence that they have worked to fulfill their Constitutional purpose as it was presented when the organization was first recognized by the Senate.
- Not utilize Allocations Board funding for anything other than furthering their Constitutional purpose.
An organization shall be defined as duplicating the purpose of another Union Accredited Organization if the prospective organization’s operations or impact would substantively be the same as that of an existing Union Accredited Organization. The following shall be the relevant issues when discussing Duality of Purpose:
- If a prospective organization would facilitate similar activities or offer Brandeis students substantially similar experiences or opportunities to an existing Union Accredited Organization.
- The National or International affiliation of an existing or the prospective UAO will have no bearing in determining duality of purpose between groups. All UAOs, whether or not they have non-Brandeis affiliations, will all be treated equally to one another regarding duality of purpose. Differing National or International affiliation in and of itself is not a substantial difference in terms of duality of purpose between groups.
- If a prospective Union Accredited Organization would have on-campus effects which are substantially similar to those of an existing Union Accredited Organization. An organization’s impact beyond Brandeis University, in and of itself, will not factor into determining duality of purpose.
Any organization that wishes to be accredited as a Recognized Organization must do the following:
- Submit a proposed constitution which includes the following:
- Officers - including their method of selection
- Membership criteria
- Meeting procedures
- Amendment procedures
- Statement of non-exclusivity
- Submit the signatures of 150 current Brandeis Undergraduate Students who approve of the prospective organization’s request for accreditation. These signatures shall be collected on petition sheets provided by the Student Union and shall include a student’s signature, Brandeis email, and class year.
- The Senate may consider a proposed UAO that has failed to obtain the required number of signatures in the event that the very nature of the organization precludes it from obtaining the required number of signatures. In order to be considered, the proposed organization must submit a letter explaining how the nature of the organization precludes it from obtaining the required number of signatures. At the discretion of the Executive Senator, such an organization may be added to the agenda for accreditation consideration.
- Submit a detailed strategy of what their first two semester’s prospective operations and impact would be.
- Attend a meeting of the Club Support Committee to discuss the merits of their organization and to discuss preparation for accreditation.
- Hold an organizational meeting, attended by at least ten students who wish to join the organization. This must occur prior to meeting with the Club Support Committee.
- Submit a list of the initial E-board members with each member’s respective position and Brandeis email attached.
- Attend Senate meeting in order to be accredited. Clubs must present their reasons for being accredited.
Any organization that wishes to be accredited as a Chartered organization must do the following:
- Follow all guidelines set forth for Recognized organizations set forth in Article VIII, Section 5 of these Bylaws.
- All documents submitted must be up-to-date. The required signature list, as detailed in Article VIII, Section 5, subsection 2. An organization may not re-submit petition sheets used for recognition.
- A submission detailing performed operations and hosted events in the previous year.
The privileges of Union Accredited Organizations shall be the following:
- Any Union Accredited Organization shall be allowed to use University facilities and Union resources.
- Any Chartered Organization may request funding from the Union Allocations Board.
Union Accredited Organization are forbidden from doing the following:
- Spending Allocated Student Activities Fee funds on activities that do not affect the Brandeis University Student Body.
- Paying salaries, wages, or stipends to Brandeis students unless approved otherwise at the discretion of the Treasurer.
Union Accredited Organized are responsible for the following:
- Maintaining a website for the organization as prescribed by the Department of Student Activities and the Student Union. It shall include:
- A description of the Organization.
- Up-to-date contact information for the Organization and its officers.
- An up-to-date copy of the Organization’s Constitution in the designated file space. Any changes to the Constitution must be uploaded within 5 academic days of the change.
- Submitting a copy of the Organization’s Constitution to the Union Secretary upon request.
- Complying with yearly renewal requirements, as is prescribed by the Student Union Secretary.
- The deadline for the Anti-hazing/Club Renewal Form shall be 40 academic days from the beginning of the academic year.
- Complying with the Student Union Advertising Policy, as is prescribed by the Student Union Secretary.
The following shall be the relevant requirements for Officers in Union Accredited Organizations:
- All Union Accredited Organizations must have a President and a Treasurer or Officers that have comparable duties necessary for successful club operations.
- All Officers must be students enrolled in the undergraduate program or the Myra Kraft Transitional Year Program at Brandeis University.
- All Officers must complete Bystander Training once annually as recorded by the Office of Prevention Services.
Union Accredited Organizations shall reserve the right to change their names and Constitutional purposes subject to the following restrictions:
- Any name changes must be submitted to the Club Support Committee Chair for approval. The Chair will submit name changes to the Department of Student Activities and notify the Senate of any name changes at the following regularly scheduled Senate meeting.
- Any change in a Union Accredited Organization’s purpose as defined by its Constitution are subject to approval by the Senate. These changes will be approved by a majority vote.
The Senate shall reserve the right to suspend accreditation indefinitely or for a defined period of time, revoke accreditation, or impose additional regulations around accreditation for any Union Accredited Organization or prospective Union Accredited Organization by a two-thirds vote. All uses of this power may be appealed to the Student Union Judiciary. Instances in which the Senate may invoke these powers include, but are not limited to, the following:
- Instances in which an organization has been dishonest in the accreditation process.
- Instances in which an organization has failed to meet any obligations as defined in these Bylaws or otherwise.
- Instances in which an organization fails to adhere to its purpose as defined in its Constitution.
- Instances in which the Senate feels that an organization exists or operates to the detriment of the Brandeis community.
After being recognized by the Senate, a Recognized Organization may:
- Prior to 13 academic weeks, the Organization must obtain signatures in the manner set forth under Article VIII, Section 5, of these Bylaws.
- After 13 academic weeks, expedite the accreditation process and appear before the Senate to be accredited a Chartered Organization, if it resubmits its constitution and with the names, signatures, class years, phone numbers, and e-mail addresses of at least 10 Union members wishing to join the organization and to commit to active involvement after accreditation and the 25 signatures from Union members who wish to show their support of the organization becoming a Chartered Organization on campus. Both of these lists must be submitted on forms provided in the Student Union Office.
All organizations must report to the Senate within 10 academic weeks of being accredited. If the Senate is not satisfied with the progress of the new club within those first 10 weeks, the Senate reserves the right to revoke accreditation status upon a two-thirds vote.
The Senate shall have the power to revoke the accreditation of a UAO by a 2/3 vote under any of the following conditions:
- If a UAO fails to follow any of the mandates and prohibitions of Sections 7, 8, 9, 10, or 13. This may be appealed to the Union Judiciary.
- If a UAO is shown to have been dishonest or purposefully misleading during their accreditation process. This may be appealed to the Union Judiciary.
- If a UAO fails to follow their constitutional purpose to the best of their abilities given their resources and extenuating circumstances. This may be appealed to the Union Judiciary.
There shall exist Student Production Services (SPS). SPS shall provide Brandeis University and Student Union-Accredited Organizations with lighting and sound equipment and the technicians required to operate said equipment at any event upon request by the event or club, based on staff and equipment availability. SPS shall be a free service to all undergraduate clubs of Brandeis University. SPS employed members are salaried by Brandeis University through the Department of Student Activities and the purchasing budget is provided by the Student Union Financial Board.
- The leader of SPS is known as the coordinator
- There can be multiple coordinators as deemed fit by the current coordinator in conjunction with Student Activities
- The coordinator(s) has the primary task of organizing SPS. Their duties include:
- Being the main contact from SPS with contracting groups
- Talking with groups to discover their needs and helping SPS to do their best to provide for these needs
- Assigning technicians to events
- Repairing broken equipment in a timely manner (either personally or through an outside company)
- Provide training for new and existing members in SPS’s equipment
- Being the main supervisor for SPS events
- The coordinator can assign captains to events at their discretion
- These captains will take over all the coordinator’s duties for the duration of the event
- The coordinator will be in charge of requesting funding through the Union Treasurer to the Allocations Board and maintaining SPS’s budget
- SPS will receive a budget of at least $4,000 per year from the Student Union Allocations Board with the ability to request for additional funding at the discretion of the coordinator through the Treasurer.
- Additional funding should be used for emergency situations and large purchases that may include but are not limited to new equipment and broken equipment.
- The Union Allocations Board will oversee how SPS's funding is being spent.
- SPS's budget should comply with the funding scopes of the Allocations Board.
- SPS will have an advisor from the Department of Student Activities
- This advisor will serve as a liaison between the Department of Student Activities and SPS
- The coordinator will have at least bi-weekly meetings to discuss SPS, its current issues, successes, upcoming events, etc.
- Technicians are those selected by the coordinator(s) to be a part of the core team of SPS
- The coordinator(s) is also a technician of SPS.
- Technicians are trained members of SPS with time to work multiple events per semester.
- They are salaried by the Department of Student Activities.
- All technicians must be approved by the Department of Student Activities before they are hired.
- Selection of Coordinator
- Coordinators will be selected as needed.
- There is no term of office for coordinators.
- A current coordinator can decide that s/he wants to hire a second coordinator.
- This could be for any number of reasons, including but not limited to: decreased time available for SPS, going abroad, taking a semester off, etc.
- The current coordinator(s), with help from the Student Activities, will select the new coordinator.
- There is no official selection process for a new coordinator, although it is suggested the following process is followed:
- An email is sent out to all the SPS technicians saying a position has become available
- All technicians will have time to express interest
- Once the allotted time has expired the coordinator(s) with the Student Activities advisor will interview all candidates and decide on a new coordinator within the pool of applicants
- Due to the knowledge required, new coordinators may only be selected from currently employed technicians.
- Coordinators must be approved by the Department of Student Activities before taking the position
- How to Book SPS
- In order to request that SPS provide support for an event, a member of the event’s planning committee or club’s E-Board must submit a request at least two weeks prior to the event to the coordinator(s) through email or through the online submission form available through the Student Activities website.
- The request must contain the following information at minimum:
- Contact Information (E-mail, phone number, club name)
- Date and Time
- Requirements for event (Type of event, number of performers, name of DJ, etc)
- Due to time, equipment, technician restraints, or untimely submission, the coordinator reserves the right to decline service to clubs based on a first-come first-serve basis with priority given to undergraduate clubs and organizations then to all other Brandeis groups.
- If multiple events are received in the same day, priority first goes to undergraduate clubs, followed by university organizations.
- Student Union will be considered a club with all rights and privileges associated with that title
- SPS does not work events for off-campus groups or groups unrecognized by Brandeis University.
Article IX: Financial Activities
Funding requests to the Senate must meet certain conditions:
- The request for funding must be submitted at the Senate meeting prior to the meeting at which the vote shall be taken. If the Senate determines that an emergency exists, it may by a 2/3 vote suspend this rule and allow the funding request to be voted on at the first meeting.
- Voting on the funding will require a simple majority to pass.
- The Senate is allowed to change the dollar value of the request, and this will not require any additional meetings to vote on the entire measure.
- A reimbursement or preauthorization check relating to an event must be requested no later than the date submitted on the Senate Money Resolution. If funds are not requested within two weeks of the event the Senate Money Resolution becomes null and void, and the Senate shall have no obligation to pass a similar money resolution.
- For money resolutions not relating to an event, a timeline must be presented with the request. If two weeks pass after the money should have been requested, as dictated by the timeline, the Senate Money Resolution shall become null and void, and the Senate shall have no obligation to pass any similar money resolution. Prior to submission, all Senate Money Resolutions must be accompanied by proof of cost for the items to be purchased or services to be obtained. This rule can be overridden by a majority vote of present members.
- Prior to the disbursement of any funds resulting from a Senate Money Resolution, the Treasurer must be provided with proof of cost for the items purchased or services obtained.
- The Senate Money Resolution must contain exact values of funds for each item that will be requested. Aggregate or estimated values are not permitted.
- Resolution differs significantly from projected cost, the Treasurer shall make a report of the discrepancy to the Senate at the next regular meeting.
- Only Union Officers, University Committees, and Senate Committees are permitted to submit Senate Money Resolutions.
- All Senate Money Resolutions must be used for Student Union Government projects and/or operations.
All money left in the Senate discretionary budget at the end of each and every fiscal semester shall be reallocated to the following fiscal semester’s Senate discretionary. When these funds are discovered and appropriately calculated, the Union Treasurer must submit an outline of said values to the Union Senate to be approved and officially transferred. The Senate must make every attempt to allocate unspent money and/or spend all money in their budget and reserves the right to reallocate to subsequent budgets only as a last resort.
The Union Treasurer shall set a date at the penultimate Senate meeting of each semester by which all allocated funds from the Senate Discretionary must be requested from the Treasurer by its recipients. Unless a deadline is set by the Senate on the specific Senate Money Resolution, all Senate Discretionary allocations remaining unclaimed by the recipients after this date shall be considered unspent for the semester.
All financial allocations from the Executive Office discretionary budget during any given week shall be reported to the Senate at the following Senate meeting.
Article X: Union Election Procedure
At least ten academic days prior to the start of balloting, the Chief of Elections shall communicate to the Union the timeline for elections and shall promulgate the rules and procedures for that election period. At the start of balloting, the Chief of Elections shall communicate to the Union the commencement of an election and shall promulgate appropriate voting instructions.
Candidates for office must attend a mandatory candidates meeting and indicate their intent to run for office in accordance with the rules set by the Chief of Elections.
- Candidates who cannot attend the mandatory candidates meeting may make alternative arrangements at the discretion of the Chief of Elections.
- Candidacies are not valid until accepted by the Chief of Elections.
Candidates shall be allowed to campaign for at least five academic days prior to the start of balloting.
Candidates must abide by the following “fair elections” rules:
- No money may be spent on a campaign by a candidate or their supporters.
- No libelous or slanderous statements may be made by a candidate or their supporters.
- No vote may be obtained through a mobile voting station operated by a candidate or their supporters.
- A mobile voting station shall be defined as any portable device with access to the Student Union voting system.
- Elections Commissioners may be permitted to operate mobile voting stations during balloting at the discretion of the Chief of Elections.
Failure to observe the provisions of this article or any other provision of the Student Union Constitution and these Bylaws may result in forfeiture of candidacy at the discretion of the Chief of Elections.
Should a candidate be disqualified during balloting, the election shall be voided and a new election for that position shall be held. Should a candidate be disqualified after balloting has been completed, a new election for that position shall be held if the disqualification affects the outcome of the ballot.
The Chief of Elections and all Elections Commissioners shall not:
- Release any information pertaining to ongoing elections results, including vote tallies, to parties not involved in overseeing the Election.
- Provide any advantages to one candidate over another candidate.
Article XI: Special Union Programs
The David Alexander ‘79 Memorial Award for Social Consciousness and Activism in the Brandeis community was established in 1980 by the Senate in honor of former Senate Secretary, Parliamentarian, and social activist David Alexander who died in a tragic auto accident in January 1980.
- The Senate shall announce to the community by the first week in March that it is accepting nominations for this award.
- Nominations may be made to the Dean of Student Life until the deadline set by the Union Executive Office.
- Any member of the Brandeis Student Union may make a nomination.
- Nominations must be typed and state the name of the nominee, the name of the nominator, and explanation of the qualifications of the nominee.
- If a member of the Union Executive Office is a nominee, they may not participate in the voting process.
- After receiving all nominations the Union Executive Office shall meet to determine by majority vote the recipient of the award.
- All nominees must be graduating seniors who meet the following criteria:
- The award is based on a student’s actions on any social problem or set of societal problems, be they environmental, political, social, cultural, etc. These actions must have had a significant impact on the Brandeis community.
- The services rendered by the student during their time at Brandeis ought to have been services provided directly to the Brandeis community. This award is not for social consciousness and activism outside the university.
The Senate shall each year, through the appointment of an editor, produce and publish a Course Evaluation Guide (CEG).The editor may share their stipend with as many assistants as they feel are necessary.
- The Union President shall, in consultation with the most recent CEG editor, select the editor.
- The appointment must be confirmed by a majority vote of the Senate.
- The selection process shall consist of applications and interviews. The Union President shall make applications available by the second week in February.
- The duties of the CEG editor shall be:
- To compile summaries of the comments of the course evaluations.
- To compile numerical statistics with the assistance of the office of the Dean of Arts and Sciences.
- To arrange for all facets of publication of the CEG.
- The CEG editor(s) shall be granted a total stipend of $1,750 and shall increase every year by a rate equal to the percentage change in tuition (C.O.L.A.). Forty percent of the total stipend shall be paid during the last week of the spring semester. The rest shall be paid upon the publication of the CEG.
- The CEG must be readily available to all undergraduates by the Friday before the new students arrive for the fall semester. 1. Each working day that the CEG is not available to students past this deadline, $100 will be deducted from the editor’s total salary, at the discretion of the Union President.
There shall exist the Student Union Office for Student Rights and Advocacy (OSRA). The OSRA shall serve the student body by providing advisory services for students involved in, and as a student oversight body for, the University’s conduct and education system and academic policy disputes.
- The OSRA shall provide services including, but not limited to, the following: individual student advisory services, policy initiatives, administrative oversight, and general student body education.
- The OSRA shall be run by the Director, who shall be nominated to the Senate annually by the members of the Office, and confirmed by a majority vote of the Senate.
- The Director shall report to the Senate no less than once a month on the activities of the OSRA. The Senate can mandate the Director to report at a particular Senate meeting by a majority vote.
- The OSRA shall establish a structure and set of guidelines to instruct the Director on the selection of a staff, their responsibilities, and office practices.
- The OSRA shall produce an annual and public report on the activities of the office and a review of University policies and practices in the fields of student conduct and academic policies. This report shall be made available to the student body prior to the last academic day of each academic year.
- The Union President, at their discretion, may appoint the Director of the OSRA to the Union Executive Office. As a member of the Executive Office the Director of the OSRA may be assigned additional responsibilities by the President. A majority vote of the Senate is needed for the Director to be confirmed to the Union Executive Office. The Director of the OSRA may be removed from the Executive Office, by the Senate, through the mandated removal procedures.
- The Director of the OSRA may be impeached from their position on the OSRA through the impeachment procedures detailed in the Constitution. The Director may not be removed in any way except impeachment by the Union, or removal initiated internally by the OSRA, following office guidelines.
Article XII: Amendments to the Bylaws
Any and all legislation amending these Bylaws shall, prior to any vote of the Senate, be submitted for study to the Senate Committee on the Bylaws, which shall act pursuant to Section 6, Article VI of these Bylaws.
The Senate may, by a two-thirds vote, amend these Bylaws.
The Senate shall not introduce and vote on legislation amending these Bylaws within the course of one meeting of the Senate unless the Senate suspends normal procedural rules.
Upon the enactment of any bill containing an amendment to these Bylaws and in a timely manner, the Clerk of the Senate shall produce, certify, and file a copy of said bill with the Secretary of the Union. The Secretary of the Union shall, in a timely manner, produce an edition of the Bylaws reflecting any and all amendments duly enacted by the Senate.