Ottawa Elementary Student Handbook

2016-2017

FOREWORD

This student handbook was developed to answer many of the commonly asked questions that you and your parents may have during the school year.  This handbook contains important information that you are responsible for knowing and you should become familiar with the following information and keep the handbook available for frequent reference.  If you have any questions that are not addressed in this handbook, you are encouraged to talk to your teachers, guidance counselor, or building administrator.  This handbook replaces all prior handbooks and other written material on the same subjects.

OTTAWA ELEMENTARY SCHOOL

MISSION STATEMENT

Ottawa Elementary School will strive to provide the best possible educational opportunities for all students.  

We exist to continually offer innovative and stimulating instructional approaches that serve to effectively prepare all of our students for further educational experiences to provide them with practical skills and positive habits for the world of work and for daily living.  Our objective is to help students experience success and feelings of self-worth.  

In support of these goals, we will work to establish a relationship of open communication and trust among the board, administration, parents, faculty, staff, and the community to promote a positive learning environment.

EQUAL EDUCATION OPPORTUNITY

It is the policy of Ottawa-Glandorf Schools to provide an equal educational opportunity for all students.

Any person who believes that the school or any staff person has discriminated against a student on the basis of race, color, creed, disability, religion, gender, ancestry, national origin, place of residence within the boundaries of the District, or social or economic background, has the right to file a complaint.  Complaints and/or questions should be directed to Ottawa-Glandorf Compliance Officer:

Mr. Don Horstman, Superintendent                                         Ottawa-Glandorf Schools  419-523-5261

Complaints placed in writing will be investigated and a response will be provided to the person filing the complaint within thirty days.  The Compliance Officer can provide additional information concerning access to equal educational opportunity.  Under no circumstances will the District threaten or retaliate against anyone who raises a complaint.

SCHOOL HOURS

School will begin at 7:55 a.m. and end at 2:35 p.m. for all students in grades K - 8.  In the morning the buses will arrive between 7:45 and 7:55 a.m.  Students who do not ride a bus should arrive between 7:45 and 7:55 a.m.  Supervision of children by the Ottawa Elementary staff begins at 7:30 a.m.   Children should not arrive or be dropped off before that time.

STUDENT RESPONSIBILITIES

The school’s rules and procedures are designed to allow students to be educated in a safe and orderly environment.  Students are expected to follow staff members’ directions and obey all school rules.

In order to keep parents informed of their child’s progress in school, parents will be provided information on a regular basis and whenever concerns arise.  Many times it will be the responsibility of the student to deliver the information.  

SAFETY & STUDENT WELL-BEING

Student safety is the responsibility of both students and staff.  All staff members are familiar with emergency procedures such as fire and tornado drills and accident reporting procedures.  If a student is aware of any dangerous situation or accident, they are to notify a staff person immediately.

Students with specific health care needs should submit those needs, in writing and with proper documentation by a physician, to the school office.

Students may be photographed by security cameras on school property or on school buses.    

INJURY AND ILLNESS

All injuries must be reported to a teacher or the office.  If the injuries are minor, the student will be treated and may return to class.  If medical attention is required, the office will follow the school’s emergency procedures.

A student who becomes ill during the school day should request permission from the teacher to go to the office.  The office staff, with the help of the school nurse and parent, will determine whether or not the student should remain in school or go home.  No student will be released from school without proper parental permission.

SECTION I – GENERAL INFORMATION

ENROLLING IN THE SCHOOL

Students are expected to enroll in the school district in which they live even when enrolling under the district’s open enrollment policy.

Students that are new to the Ottawa-Glandorf School District are required to enroll with their parents or legal guardian.  When enrolling, the parents will need to bring:

•a birth certificate or similar document,

•court papers allocating parental rights and responsibilities, or custody (if appropriate),

•proof of residency,

•proof of immunizations,

•social security numbers.

Under certain circumstances, temporary enrollment may be permitted.  If that is done, the parents will be told what records are needed to make the enrollment official.

A student who has been suspended or expelled by another public school in Ohio may be temporarily denied admission to the district’s schools during the period of suspension or expulsion, even if that student would otherwise be entitled to attend school in the district.  Likewise, a student who has been expelled or otherwise removed for disciplinary purposes from a public school in another state, and the period of expulsion or removal has not expired, may be temporarily denied admission to the district’s schools during the period of expulsion or removal or until the expiration of the period of expulsion or removal which the student would have received in the district had the student committed the offense while enrolled in the district.  Prior to denying admission, however, the Superintendent shall offer the student an opportunity for a hearing to review the circumstances of the suspension or expulsion and any other factors the Superintendent determines to be relevant.

SCHEDULING AND ASSIGNMENT

The Principal, along with the child’s previous teachers, will assign each student to the appropriate classroom and the program in which the student will be participating.  Any questions or concerns about the assignment should be discussed with the Principal.

EARLY DISMISSAL

No student will be allowed to leave school prior to dismissal time without either (a) a written request signed by the parent or guardian, or (b) the parent or guardian coming to the office or calling the office requesting the release.  No student will be released to a person other than a custodial parent or guardian without a permission note signed by the custodial parent or guardian.

TRANSFERS FROM SCHOOL

If a student plans to transfer to another school, the parent must notify the principal.  School records will be transferred within fourteen (14) days of the request for these records by the new school district.

IMMUNIZATIONS

Each student should have the immunizations required by law or have an authorized waiver.  If a student does not have the necessary shots or waivers, the principal may remove the student or require compliance with a set deadline.  This is for the safety of all students and in accordance with State law.  Any questions about immunizations or waivers should be directed to the principal or the school nurse.

EMERGENCY MEDICAL AUTHORIZATION

The Board has established a policy that every student must have an Emergency Medical Authorization Form completed and signed by his/her parent in order to participate in any activity off of school grounds.  This includes field trips, spectator trips, athletic and other extracurricular activities, and co-curricular activities.  The school has made the form available to every parent at the time of enrollment.  A copy of each form must be kept in the school office.

PICKING UP AND DROPPING OFF OF STUDENTS

Any parent wishing to pick up or drop off their child during the regular school hours must sign their child out at the office.  

USE OF MEDICATIONS

In those circumstances where a student must take a prescribed medication during the school day, the following guidelines are to be observed:

  1. Parents should, with their physician’s counsel, determine whether the medication schedule could be adjusted to avoid administering medication during school hours.

  1. The appropriate form must be filed with the building principal before the student will be allowed to begin taking any medication during school hours.

  1. All medication must be registered with the Principal’s Office.

  1. Medication that is brought to the office will be properly secured.  Medication MAY NOT be sent to school in a student’s lunch box, pocket, or other means on or about his/her person.

  1. Any unused medication unclaimed by the parent will be destroyed by school personnel when a prescription is no longer to be administered, or at the end of a school year.

  1. The parents shall have sole responsibility to instruct their child to take the medication at the scheduled time.

  1. A log for each prescribed medication shall be maintained which will note the personnel giving the medication, the date, and the time of day.  This log will be maintained along with the physician’s written request and the parent’s written release.

  1. Medications must be provided in the containers in which they were dispensed by the prescribing physician or licensed pharmacist.

Nonprescribed (Over-the-Counter) Medications

No staff member will be permitted to dispense non-prescribed, over-the-counter (OTC) medication to any student.  If a student is found using or possessing a non-prescribed medication, s/he will be brought to the school office.  

A student may possess and use a metered dose inhaler or a dry powder inhaler to alleviate asthmatic symptoms or before exercise to prevent the onset of asthmatic symptoms, at school or at any activity, event, or program sponsored by or in which the student’s school is a participant, if the appropriate form is filled out and on file in the Principal’s office.  A student who is authorized to possess and use a metered dose or dry powder inhaler may not transfer possession of any inhaler or other medication to any other student.

CONTROL OF CASUAL-CONTACT COMMUNICABLE DISEASES

Because a school has a high concentration of people, it is necessary to take specific measures when the health or safety of the group is at risk.  The school’s professional staff has the authority to remove or isolate a student who has been ill or has been exposed to a communicable disease or highly transient pest, such as lice.

Specific diseases include: diphtheria, scarlet fever, strep infections, whooping cough, mumps, measles, rubella, and other conditions indicated by the Local and State Health Departments.

CONTROL OF NONCASUAL-CONTACT COMMUNICABLE DISEASES

In the case of noncasual-contact communicable diseases, the school has the obligation to protect the safety of the staff and students.  In these cases, the person in question will have his/her status reviewed by a panel of resource people, including the County Health Department, to ensure that the rights of the person affected and those in contact with that person are respected.  The school will seek to keep students and staff persons in school unless there is definite evidence to warrant exclusion.

Noncasual-contact communicable diseases include sexually transmitted diseases, AIDS (Acquired Immune Deficiency Syndrome), ARC-AIDS Related Complex, HIV (Human Immunodeficiency), Hepatitis B, and other disease that may be specified by the State Board of Health.

As required by Federal law, parents will be requested to have their child’s blood checked for HIV and HBV when the child has bled at school and students and staff members have been exposed to the blood.  Any testing is subject to laws protecting confidentiality.

INDIVIDUALS WITH DISABILITIES

The American’s with Disabilities Act (A.D.A.) and Section 504 of the Rehabilitation Act provide that no individual will be discriminated against on the basis of disability.  This protection applies not just to the student, but to all individuals who have access to the District’s programs and facilities.

A student can access special education services through the proper evaluation and placement procedure.  Parent involvement in this procedure is required.  More importantly, the school wants the parent to be an active participant.  To inquire about the procedure or programs, a parent should contact the principal at 419-523-4290.

STUDENT RECORDS

Many student records are kept by the teachers, counselors, and administrative staff.  There are two (2) basic kinds of records – directory information and confidential records.

Directory information can be given to any person or organization for nonprofit making purposes when requested, unless the parents of the student notify the principal in writing that they wish to restrict the release of such information.  An annual notice will be sent notifying parents what information will be considered directory information with instructions on how to prohibit its release.

Confidential records contain educational and behavioral information that has restricted access based on the Family Education Rights and Privacy Act (FERPA) and Ohio law.  This information can only be released with the written consent of the parents.  The only exception is to comply with State and Federal laws that authorize the release of such information without consent.

Confidential records include test scores, psychological reports, behavioral data, disciplinary actions, and communications with family and outside service providers.  The school must have parents’ written consent to obtain records from an outside professional or agency.  Confidential information that is in a student’s record that originates from an outside professional or agency may be released to the parent through the originator and parents should keep copies of such records for their home file.  Parents may also provide the school with copies of records made by non-school professional agencies or individuals.

Students and parents have the right to review all educational records generated by the school district, request amendment to these records, insert addendum to records, and obtain copies of such records.  Copying cost may be charged to the requestor.  If a review of records is wanted, please contact the principal in writing, stating the records desired.  The records will be collected and an appointment will be made with the appropriate persons present to answer any questions there may be.

SCHOOL NEWSLETTER

The school newsletter will be posted online at www.ottawaglandorf.org periodically from September through May.  

GUIDANCE PROGRAM

Ottawa Elementary School has a guidance counselor available for all students in grades K-8.  The main goal of the guidance program is to encourage and provide the positive and healthy development of every student and to offer support when something interferes with that process.  Services provided include individual counseling and small group counseling including divorced group, self-esteem group, and anger management group.  The counselor also teaches classroom activities, consults with staff and parents and does outside referrals when necessary.  

SCHOOL SUPPLY LIST

A school supplies list for grades K-8 is sent home in the final grade card at the end of the year and will also be available before school begins.  Students should have their supplies the first day of school.

STUDENT FEES, FINES, AND CHARGES

Ottawa Elementary School charges specific workbook fees for each grade level.  A price list for student workbooks will be sent home at the beginning of each school year.  Parents may pay book-bills at the school office.  Book-bills should be paid during the first two weeks of the school year.  Fees may be waived in situations where there is financial hardship.  Parents are to contact the building principal for information.  Failure to pay fines, fees, or charges may result in the withholding of grades.

All students will be issued several different items for their own use throughout the school year (i.e., textbooks, library books, art materials, etc.)  Students are responsible for the items assigned to them.  Students using school property and equipment can be fined for excessive wear and abuse of the property and equipment.

STUDENT FUND-RAISING

Students participating in school-sponsored groups and activities will be allowed to solicit funds from other students, staff members, and members of the community in accordance with school guidelines.    No student should participate in fund-raising activities off school property without proper supervision by approved staff or other adults.    Parents have the final decision as to whether their child will participate in any fund raising activity.

Students should not attempt to sell items at school that are not part of an approved Ottawa-Glandorf School’s sales project.  No student is permitted to sell any item or service without the prior approval of the building principal.  Violation of this may lead to disciplinary action.

STUDENT VALUABLES

Students are encouraged not to bring items of value to school.  Items such as jewelry, expensive clothing, electronic devices and equipment, and the like, are tempting targets for theft and extortion.  The school is not responsible for their safekeeping and will not be liable for any loss or damage to personal valuables.

Cell phones are allowed to be brought to school.    During the academic school day, the cell phone must be turned OFF and be kept out of sight.   Students may choose to give their cell phone to their homeroom teacher for safekeeping during the day (and to help them avoid the temptation of using them.).     These items as well as other items that are not appropriate for school may be confiscated and the student may be subject to disciplinary action.    

LOCKERS

Students in grades 5, 6, 7, and 8 will be issued lockers to store their coats and other belongings during the school year.  The school authorities reserve the right to inspect and/or search student lockers at any time.  Locks will not be permitted.  Nothing will be permitted to be displayed on the outside of the lockers except items that are school related and/or have been approved in advance by the principal.

MEAL SERVICE

The school participates in the National School Lunch Program and makes lunches available to students for a fee of $2.50.  Ala Carte items are available.  Students may also bring their own lunch to school to be eaten in the school’s cafeteria.  No student will be allowed to leave the school premises during the lunch period.  Breakfast is available daily, even on 2 hour delay days.   (Breakfast is not served on 3 hour delay days.)  The cost of a breakfast is $1.25. 

Applications for the school’s Free and Reduced-Priced Meal program are distributed to all students.  If a student does not receive one and believes s/he is eligible, contact the school office and an application will be provided.

Rules and Regulations for Lunch Grades 5, 6, 7, & 8

Cafeteria:

  1. All students are to line up along the wall in the cafeteria.
  2. No one is to leave the gym/playground early in order to get to the cafeteria early.
  3. Students will sit in their assigned seating area.  You are not to move from place to place or move chairs.
  4. Students should clean all paper and food from the table before leaving.
  5. Students are not permitted to take food from the cafeteria.  This includes fruit roll-ups and bottled beverages.  Students should purchase only the amount of food they will eat during that lunch period.

Gymnasium:

  1. Students do not have to play on the gym floor.  You may sit in the first five rows of the bleachers, but no running or playing of tag.
  2. You must ask permission to use the restrooms.
  3. There is to be no throwing or shooting of long shots past the white lines of the volleyball court.
  4. Students are not to be in the locker rooms during inside recess.
  5. Students may not leave the gymnasium without permission from the lunch recess monitor.

FIRE, SAFETY (LOCKDOWN), AND TORNADO DRILLS

Ottawa Elementary School complies with all fire and safety laws and will conduct fire and safety drills in accordance with State law.  Specific instructions on how to proceed will be provided to students by their teachers who will oversee the safe, prompt, and orderly evacuation of the building.  

Tornado drills will be conducted during the tornado season using the procedures prescribed by the State.  The alarm system for tornadoes is different from the alarm system for fires and consists of a siren over the PA system.

EMERGENCY CLOSING AND DELAYS

If the school must be closed or the opening delayed because of inclement weather or other conditions the school will notify the following radio and television stations:

Radio stations:        WQTL        WDFM        WNDH        WIMA        WIMT        WONW        WFIN        WZOQ        WDOH

Television stations:        Channels 11, 12, 13, and WLIO Lima 35 or their websites.   Many will text you if you follow their procedure for registering your number.

Sign up for School First Alerts and get a text message or e-mail almost instantly when the decision is made to delay/cancel school.    Go to the school website, click on School First Alert, and fill in the blanks.

Parents and students are responsible for knowing about emergency closings and delays.  Please do not call the school to inquire about delays.

Delay Schedules

One-Hour Delay: School will begin at 8:55 a.m. and will be dismissed at the regular time of 2:35 p.m.  Morning Kindergarten will be held from 8:55 a.m. – 10:40 a.m. and afternoon Kindergarten will be held at the normal time.

Two-Hour Delay: School will begin at 9:55 a.m. and will be dismissed at the regular time of 2:35 p.m.  Morning Kindergarten will be from 9:55:00 a.m. – 11:40 a.m., and afternoon Kindergarten will be from 12:30 p.m. – 2:35 p.m.  

Three-Hour Delay:  School will begin at 10:55 a.m. and will be dismissed at 3:35 p.m.  Morning Kindergarten will be from 10:55 a.m. – 12:55 p.m. and they will be fed lunch.  Afternoon Kindergarten will be from 1:35 p.m. – 3:35 p.m.

VISITORS

Visitors, particularly parents, are welcome at our school.  In order to properly monitor the safety of students and staff, each visitor must report to the office upon entering the school to sign in.  Any visitor found in the building without signing in shall be reported to the principal or office staff.  If a person wishes to confer with a member of the staff, s/he should call for an appointment prior to coming to the school in order to prevent any inconvenience.

Students may not bring visitors to school without first obtaining written permission from the principal.  This permission must be obtained at least 24 hours prior to the expected visit.

USE OF THE LIBRARY

The library is available to students throughout the school day.  Books on shelves may be checked out and returned according to library procedures.  There is a 5-cent per day charge for overdue items.

In order to avoid late fees, all materials checked out of the library must be returned by the printed due date.

USE OF SCHOOL EQUIPMENT AND FACILITIES

Students must receive permission of the teacher before using any equipment or materials in the classroom and the permission of the principal to use any other school equipment or facility.  Students will be held responsible for the proper use and safekeeping of any equipment or facility they are allowed to use.

LOST AND FOUND

The lost and found area is in the school office.  Students who have lost items should check there and may retrieve their items if they give a proper description.  Unclaimed items will be given to charity at the close of the school year.

USE OF TELEPHONES

The telephones in the school office are for office use only.  Students may be permitted to use these telephones in emergency situations only with the permission of the school secretary or principal.

ADVERTISING OUTSIDE ACTIVITIES

No announcements or posting of outside activities will be permitted without the approval of the principal.  A minimum of twenty-four (24) hours’ notice is required to ensure that the principal has the opportunity to review the announcement or posting.

SECTION II – ACADEMICS

ACADEMIC PROGRAM

The Ottawa-Glandorf Schools have a complete academic program that meets and exceeds the State of Ohio guidelines.  Regular academics are enhanced by specialist teachers in Art, Physical Education, Computer Technology, and Vocal Music for students in grades K-8.  Junior High students also have Instrumental Music available to them.  

In addition, Ottawa Elementary has intervention services, Title I services, special education services, and the services of the Putnam County Educational Service Center.  These services are provided to assist students in accomplishing class and school goals.

POLICY FOR SCREENING AND IDENTIFYING GIFTED STUDENTS

Methods used for Screening and Selection.  School districts must us a three-part approach to screen students who perform or show potential for performing high levels of accomplishment in the areas of superior cognitive ability, specific academic ability, creativity, and visual and/or performing arts.

Pre-assessment involves gathering student data from a variety of sources including teachers, parent, grades, observations, review of student records, and outstanding products or performances.  All students are involved in the pre-assessment phase.

During the screening phase we examine the date from the pre-assessment and determine if additional assessment is necessary.  The final stage involves assessment and possible identification.

Sources of Assessment Data and Instruments Used.  Assessment strategies provide additional data necessary for identification as gifted.  These strategies for additional assessment include individual and group achievement and ability testing, such as the Iowa Test of Basic Skills and Cognitive Abilities Test given to all students in grade 4.  Other assessments such as teacher checklists of creative thinking ability, etc. are also used as needed.  When this assessment is completed, the data are evaluated and the identification decision is made and the student’s educational needs are determined.

Methods to Ensure Equal Access.  Equal access is accomplished by including all students in the pre-assessment phase of the identification process.

Equal Opportunity Assurances.  The Ottawa-Glandorf School District ensures equal access to screening and further assessment by all district children, including culturally or linguistically diverse children, children from low socioeconomic backgrounds, children with disabilities, and children for whom English is a second language.

FIELD TRIPS

Field trips are academic activities that are held off of school grounds.  There are also other trips that are a part of the school’s co-curricular and extra-curricular program.  No student may participate in any school-sponsored trip without parental consent and a current emergency medical form on file in the office.  The Student Code of Conduct applies to all field trips.

Attendance rules apply to all field trips.

While the district encourages the student’s participation in field trips, alternative assignments will be provided for any student whose parent does not give permission to attend.

Students who violate school rules may lose the privilege to go on field trips.

GRADES

Ottawa Elementary has a standard grading procedure, as well as additional notations that may indicate work in progress or incomplete work.  The purpose of a grade is to indicate the extent to which the student has acquired the necessary learning.  In general, students are assigned grades based upon test results, homework, projects, and classroom participation.  Each teacher may place a different emphasis on these areas in determining a grade and will so inform the students at the beginning of the course work.  If a student is not sure how his/her grade will be determined, s/he should ask the teacher.

Ottawa Elementary School uses the following grading scale:

        100        -                A+        84         -         82        C+

        99        -        96        A        81        -        78        C

        95        -        93        A-        77        -        75        C-

        92        -        90        B+        74        -        72        D+_

        89        -        87        B        71        -        68        D

        86        -        85        B-        67        -        65        D-        

                                                -        64        F

S        -        Satisfactory/Passing

U        -        Unsatisfactory/Failing

I        -        Incomplete        

For S/U grading, teachers may assign a “+” or “-“ at their discretion and according to their criteria, however, these additional marks will not be figured into semester or final averages.

Grading Periods

Students in grades 1-8 will be graded at the end of each nine-weeks grading period indicating their grades for each course of study for that portion of the academic term.  Interim reports will be issued to parents at the middle of each grading period for all students, with exception of first grade that will not receive an interim report in September.  First grade students will be evaluated on a skills checklist, which will be sent and explained to parents.   Kindergarten students will receive grade reports at the end of each semester.

When a student appears to be at risk of failure, reasonable efforts will be made to notify the parents so they can talk with the teacher about what actions can be taken to improve poor grades.   Parents are encouraged to talk to their child’s teachers regularly about the their progress.   Parents will be provided with passwords to Progress Book, an electronic grade book program.   They may view their child’s grades at any time.

PROMOTION AND RETENTION

Promotion to the next grade level is based on the following criteria:

• Current level of achievement

• Potential for success at the next grade level

• Emotional, physical, and/or social maturity

A student will be considered for retention if s/he is truant (absent without excuse) for more than ten percent (10%) of the required attendance days of the current school year AND has failed two or more of the required curriculum subject areas in the current grade.  

Even if s/he falls in the preceding category, a student may be promoted or placed if the principal and the teachers of the classes that the student failed agree that the student is academically prepared.

RECOGNITION OF STUDENT ACHIEVEMENT

Students who have displayed significant achievements during the course of the year are recognized for their accomplishments.  Areas that may merit recognition include, but are not limited to, academics, athletics, performing arts, citizenship, and volunteerism.  Recognition for such activities is initiated by the staff and coordinated by the principal and dean of students

Honor Rolls

Students who achieve a grade point average of 3.25 – 3.99 will be named to the Honor Roll, while students achieving a 4.00 GPA will be part of our “All A” Honor Roll.  

All “A” Honor Roll (4.0 Grade Point Average)

All courses and subjects will be used to determine a student’s Grade Point Average.  This includes health, art, music, computer education, and physical education.

Honor Roll (3.25 GPA or higher)

All courses and subjects required by the Minimum Standards in the State of Ohio will be used to determine a student’s Grade Point Average.  This includes health, art, music, computer education, and physical education.  Any grade lower than a “C” excludes a student from being named to the honor roll regardless of the grade point average.

All courses are “weighted” based on the number of days the class meets per week.  

Athletic Awards

Requirements for athletic awards are developed by each head coach with the approval of the athletic director.  These requirements will be reviewed with interested students by the appropriate coach.

Special Awards

In addition to the academic and athletic awards, student achievement is recognized through the Leadership by Example, the Achievement and Attendance Awards, the Principal’s Award, and the Super Friday award program.

COMPUTER TECHNOLOGY AND NETWORKS

Before any student may enhance his/her school career through participation in the school’s computer network, s/he and his/her parents must sign an agreement that defines the conditions under which the student may participate.  Failure to abide by all of the terms of the agreement may lead to suspension and/or termination of the student’s computer account and possible disciplinary action as outlined in the Student Code of Conduct or referral to law enforcement authorities.

The computer lab is open daily for student use when adult supervision is provided.  Students are to use computer equipment, including printers, for school-related projects only.  Personal use of the computer lab is prohibited.

ACHIEVEMENT ASSESSMENTS

The State of Ohio Achievement Assessments will be administered to students in grades 3-8.  The school must keep these assessments secured until it is time for the students to take the assessment.  Any student suspected of cheating on an achievement assessment will be entitled to due process.  If it is determined that a student has cheated, the score for that assessment will be invalidated.  The classroom teacher will review all rules will students before the assessment is given.  A complete copy of the district achievement assessment security provisions is available in the school office.

SECTION III – STUDENT ACTIVITIES

Ottawa Elementary School provides students with the opportunity to broaden their learning through curricular-related and extra-curricular activities.  

A curricular related activity may be for credit, required for a particular course, and/or contain school subject matter.

Extra-curricular activities do not reflect the school curriculum, but are made available to students to allow them to pursue additional worthwhile activities.

The school has many student groups that are authorized by the school.  It is the district’s policy that only authorized groups are those approved by the Board of Education and sponsored by a staff member.    Authorized groups include:

Titan Transformers               Student Council                         Quiz Bowl Team                      Peer Mediation                         

All students are permitted to participate in the activities of their choosing, as long as they meet the eligibility requirements.  Participation in these activities is a privilege and not a right, and students may be prohibited from all or part of their participation in such activities by authorized school personnel without further notice, hearing and/or appeal rights in accordance with Board Policy 5610.05.

NONSCHOOL-SPONSORED CLUBS & GROUPS

Nonschool-sponsored student groups organized for religious, political, or philosophical reasons may meet during non-instructional hours.  The application for permission can be obtained from the principal.  The application must verify that students are initiating the activity, attendance is voluntary, that no school or staff person is actively involved in the event, that the event will not interfere with school activities and that nonschool persons do not play a regular role in the event.  School rules will still apply regarding behavior and equal opportunity to participate.

Membership in any fraternity, sorority, or other secret society as proscribed by law is not permitted.  All groups must comply with school rules and must provide equal opportunity to participate.

No non-   district-sponsored organization may use the name of the school or school mascot.

ATHLETICS

Ottawa Elementary School provides a variety of athletic activities in which students may participate providing they meet eligibility requirements that may apply.  Participation in these activities is a privilege and not a right, and students may be prohibited from all or part of their participation in such activities by authorized school personnel without further notice, hearing and/or appeal rights in accordance with Board Policy 5610.05.

The following is a list of activities currently being offered.  For further information contact the Athletic Director, at 419-523-4290.

Volleyball                Boys’ Basketball                Girls’ Basketball                Cheerleading

Boys’ Cross Country        Boys’ Track                Girls’ Cross Country        Girls’ Track        

        

ACADEMIC ELIGIBILITY

The Ohio High School Athletic Association guidelines require that all 7th and 8th grade athletes must pass 75% of all subjects in which they are enrolled 4 or more days/week the immediately preceding grading period in order to remain academically eligible to participate in sports.  All incoming 7th grade students are eligible for athletic competition during the first grading period of their 7th grade year.  Student-athletes must maintain a 1.00 Grade Point Average for the grading period.  Students who are determined to be ineligible by violating these guidelines will be ineligible for the entire grading period with no opportunity to become eligible until the next official grading period.

STUDENT ATTENDANCE AT SCHOOL EVENTS

Ottawa Elementary School encourages students to attend as many school events held after school as possible, without interfering with their schoolwork and home activities.  Enthusiastic spectators help to build school spirit and encourage those students who are participating in the event.

However, in order to ensure that students attending evening events as non participants are properly safeguarded, it is strongly advised that students be accompanied by a parent or adult chaperone when they attend the event.  The school is not responsible for supervising unaccompanied students nor will it be held responsible for students who arrive without an adult chaperone.

Rules and Regulations for Junior High Basketball and Volleyball Games

Student Cheering Section

  1. All students are to sit in one place.  Students are to sit in the seating areas directly behind the home bench.  Please allow three rows for the coaches, players, cheerleaders, and their equipment.  No students are to be elsewhere in the gym.

  1. Once a student enters the gym, they are to remain in the gym.  If you pay to get into the game, then stay at the game.  If you leave then you are to remain outside.  We will not allow students to go in and out of the building during the course of the game.

  1. Once the game starts, there should not be any students in the lobby.  The concession stand will be open before game time and closed after half time of the second game.

  1. There are to be no negative cheering (booing, yelling at officials or opponents) by Ottawa Elementary students.  We are to conduct ourselves with the highest level of class and sportsmanship.

  1. Display Good Sportsmanship at ALL TIMES.  Let’s help our teams and school to be the most respected in the area!

SECTION IV – STUDENT CONDUCT
ATTENDANCE

It is imperative that students be in attendance each school day in order not to miss a significant portion of their education.  Many important lessons are learned through active participation in classroom and other school activities that cannot be replaced by individual study.

Regulations Governing Absence from School

Compulsory education in Ohio has been established by law for many years.  Every child of compulsory school age shall attend a school that conforms to the minimum standards prescribed by the State of Ohio. (Section 3321.03 Ohio Revised Code)

Compulsory school age in Ohio is between six (6) and eighteen (18) for the purpose of compulsory school attendance.  (Section 3321.01 Ohio Revised Code)  Kindergarten attendance is also mandatory.

Each parent, guardian, or other person having charge of any child of compulsory school age must send such child to school for the full time the school attended is in session.  (Section 3321.04 Ohio Revised Code)  According to these regulations a student may be given excused absence from school for the following reasons only:

Excused Absences:

1.        Personal Illness - The principal of the school may require the certificate of a physician if he/she deems it advisable.  If a student is really ill, he/she should stay out of school for his/her own welfare as well as for that of other students.  However, parents should make sure students are really ill and not just indisposed towards school.

2        Students with a health condition that causes repeated absences are to provide the school office with         an explanation of the condition from a registered physician.

  1. Illness in the family - The absence under this condition shall not apply to children under fourteen (14) years of age.  The student should not be kept out of school for this reason unless there is an absolute need for his/her services.  Proof may be required.

4.        Funerals or Death of a Relative - A reasonable amount of time will be allowed without penalty to prepare for and attend funerals of relatives or close friends.

5.        Religious Holidays - Recognized religious holidays are considered valid reason for absence, but must be counted as a day of absence for attendance purposes.  On special days (not recognized religious holidays) where special services are held outside of school hours, students are expected to attend such services before or after school.

6.        Medical and Dental Appointments - These appointments should be arranged outside of school hours if at all possible.  .

7.        Vacation - Up to 5 days may be excused. Vacation days will not be approved during statewide testing in April for grade 3 and from April 1-April 30 for grades 3-8 due to Achievement Assessment review and testing.   All vacation day requests must be submitted in writing at least one week in advance to the building principal in order to be excused.    It is the student's responsibility to make arrangements for the make-up of work.  If at all possible, students should complete the schoolwork prior to leaving on vacation or should make arrangements to complete work within 2 days after returning from vacation.

8.        Students who are excusably absent for more than 3 days in a grading period, regardless of the reasons, will be considered "frequently absent".  If there is a pattern of frequent absence for "illness", the parents will be required to provide a statement from a physician describing the health condition that is causing the frequent illness and the treatment that is being provided to rectify the condition.  Without such a statement, the student's permanent attendance record will indicate "frequent unexplained illness", a possible sign of poor work ethic and irresponsible behavior.  

                During the next grading period, a "frequently-absent" student will be placed on "attendance watch" to monitor whether or not the pattern continues.  If it continues, the student may be denied the opportunity to participate in non-curricular school activities and events and a notation made on his/her grading record concerning his/her frequent absence from school.  Such a report may be provided post secondary institutions and/or possible employers.

Unexcused Absences:

Some examples of unexcused absences include, but are not limited to:

1.        Oversleeping

2.        Absences not called in or in excess of 3 days (of absence or tardy) in a nine weeks without a doctor’s excuse turned in within 24 hours of return to school

3.        Personal business unless excused by the principal

A TARDY counts as an unexcused absence and counts toward the three occurrences in a nine weeks.

The Putnam County Schools policy and procedures in accordance with State Attendance Law provides attendance guidelines for parent(s), guardian(s), and school officials as follows:

The primary responsibility for a student's attendance rests with his/her parent(s) or guardian(s).  The parent/guardian, or their designee must notify school personnel when their child is absent by phone and/or by written note before 8:30 a.m.

If the parent/guardian fail in their responsibility to notify school authorities on any day the schools are in session that their child is absent, the principal or the principal's designee is required to make a reasonable attempt to notify by phone the student's parent(s), custodial parent, guardian, legal custodian or other dependable adult so designated by the parent(s) that the child is absent.  A written notice shall be mailed that the student was absent when the principal or the principal's designee was unable to make notification.  Parent(s)/ guardian(s) shall provide the school with their current home and/or work telephone numbers and home addresses, as well as emergency telephone numbers.

Students who fail to bring an excuse to school upon their return will be unexcused.   If a student brings an excusable note within 24 hours, the absence will be changed to excused. This excuse should include the date or dates of absence, reason for absence, and the signature of parent or guardian or doctor if a doctor’s note is required.  If this information is not provided, the absence will remain as unexcused when warranted.

Absences of Less Than One Day

Following are the procedures that will be used to determine when a student is tardy or when a student is counted absent for a full or half-day:

Late Arrivals:

If a student (grade 1-8) arrives between 7:55 and 9:35, the student will be considered tardy.  If a student arrives after 9:35 but before 11:25, the student will be counted absent for a half-day.  If a student arrives after 11:25, the student will be considered absent for the full day.  

Early Dismissals:

If a student leaves before 11:25 and does not return, the student will be counted absent for the full day.  If a student leaves after 11:25 but before 1:10, the student will be counted absent for a half-day.  If a student leaves after 1:10, no absence will be counted.  No absence will be counted when students have excused absences due to dental or medical appointments in the morning and return prior to 9:35 a.m.

Early Dismissals With Return:

If a student leaves school for less than 1 hour, 25 minutes, no absence will be counted.  If a student leaves school for 1 hour, 25 minutes or more but less than 3 hours, 15 minutes, the student will be counted absent for a half-day.  If a student leaves school for more than 3 hours, 15 minutes, the student will be counted absent for a full day.

Illness

Besides being a distraction in the classroom, illness spreads quickly in the school setting.  The following are guidelines that are suggested in an attempt to reduce health related problems and illness in the school.

Consider not sending your child to school:

• When fever is 100 degrees or more.

• When temperature is between 99 and 100 degrees and there are other complaints such as stomach ache or headache.

• When vomiting (especially during the night)--wait 12 hours after last vomiting episode before sending to school.

• When diarrhea with fever--wait 12 hours from last diarrhea movement before sending to school.

• When fever with cold symptoms--wait 24 hours after fever is gone before sending to school.

• Keep in mind if your child has a sore throat or coughing with no fever, a day of rest may be the best medicine.

Also notify the school as to what illness or injury will keep your child out of school for an extended period of time.  

Truancy

Unexcused absence from school (truancy) is not acceptable.  Students who are truant will receive no credit for schoolwork that is missed.  A student will be considered habitually truant if the student is absent without legitimate excuse for five (5) or more consecutive days, for seven (7) or more school days in one (1) month, or twelve (12) or more school days in one (1) school year.  Furthermore, a student will be considered chronically truant if the student is absent without a legitimate excuse for seven (7) or more consecutive school days, for ten (10) or more school days in one (1) month, or fifteen (15) or more school days in one (1) school year.

If a student is habitually or chronically truant and the student’s parent has failed to cause the student’s attendance, a complaint will be filed with the Judge of the Juvenile Court in compliance with State law and Board Policy 5200.

Attendance Policy for Ottawa-Glandorf Schools

A student may only be "called in " with legitimate excuses a maximum of three absence occurrences during any nine-weeks period.  All absences after three occurrences must be accompanied by a doctor’s note within 24 hours of return in order to be excused.  All absences after the third absence occurrence that are not accompanied by a doctor's note will be handled using the following policy.

In addition, a student who is late to school without a legitimate excuse is viewed as having a "truant occurrence" and the following policy applies to all subsequent lateness to school.

A student who is absent without a legitimate excuse for three (3) or more days will be placed on alert and notice will be sent by the District to the parent and to the county attendance officer.

A student who is absent without a legitimate excuse for four (4) or more consecutive days will receive a call and or visit from the county attendance officer.  A warning letter will be sent from the attendance officer.  Only one warning letter will be sent per student per school year.

A student who is absent without a legitimate excuse for five (5) or more consecutive days, seven (7) days in a month, or twelve (12) days in a year, will be considered HABITUALLY TRUANT.

A student who is absent without a legitimate excuse for seven (7) or more consecutive days, ten (10) days in a month, or fifteen (15) days in a year, will be considered CHRONICALLY TRUANT.

Legitimate excuses for the absence of a student who is otherwise habitually or chronically truant include but are not limited to:

  1. the student was enrolled in another school district;
  2. the student was excused from attendance in accordance with R.C. 3321.04; or
  1. the student has received an age and schooling certificate.

If a student is HABITUALLY TRUANT and the student’s parent has failed to cause the student’s attendance, the Board authorizes the Superintendent, or his designee, to file a complaint with the Judge of the Juvenile Court and/or to take any other appropriate intervention actions as set forth in this Board’s policy.

If a student is CHRONICALLY TRUANT and the student’s parent has failed to cause the student’s attendance; the Board authorizes the Superintendent or his designee to file a complaint with the Judge of the Juvenile Court.

In order to address the attendance practices of a student who is habitually truant, the Board authorizes the Superintendent or his designee to take any of the following actions:

  1. assign the student to a truancy intervention program
  2. provide counseling to the student
  3. request or require the student’s parent to attend a parental involvement program
  4. request or require a parent to attend a truancy prevention mediation program
  5. notify the Registrar of Motor Vehicles of the student’s absences
  6. take appropriate legal action
  7. assignment to an alternative school

 

Make-up of Tests and Other School Work

Students who are excusably absent from school shall be given the opportunity to make-up work that has been missed.  Parents may and should request that assignments missed be collected and made available for pick up at the end of the school day.  Otherwise, the student should contact their teacher as soon as possible to obtain assignments.

This homework will be due within two days of the child’s return to school.  Extensions may be granted in the cases of extended absences.  Students should check make arrangements with their teachers to determine the due dates of homework missed when on an extended absence.

Make-up work due to suspension must be completed by the time the student returns to school in order to get full credit.

If a student misses a teacher’s test due to an excused absence, s/he may make arrangements with the teacher to take the test.  

Suspension from School

A suspended student will be responsible for making up schoolwork lost due to suspension.  The student must complete missed assignments during the suspension and turn them in to the teacher upon his/her return to school.  Assignments may be obtained from the school office beginning with the first day of suspension.  Make-up of missed tests may be scheduled when the student returns to school.

The student will be given credit for properly completed assignments and a grade on any made-up tests.

The student’s grade for participation may be diminished and indicate “absence from school due to discipline”.

Unexcused Absences

Any student who is absent from school for all or any part of the day without a legitimate excuse shall be considered truant and his/her parents shall be subject to the truancy laws of the State of Ohio.

No credit shall be given for any schoolwork not completed as a result of truancy.

Tardiness

A student who is not in his/her assigned location by 7:55 a.m. shall be considered tardy.  Any student arriving late to school is to report to the school office before going to class.

Tardiness to school is very disruptive to both the class and to the student who is tardy.  Students will be required to be on time to class so as not to disrupt the educational process.   Frequent tardies may be referred to the attendance officer for further action.

A student who is tardy to school is subject to the same consequences as students who are absent from school.  When a student arrives late to school without a legitimate excuse, the school will consider this a truant occurrence.

CODE OF CONDUCT

A major component of the educational program at Ottawa Elementary School is to prepare students to become responsible citizens by learning how to conduct themselves properly and in accordance with established standards.

Expected Behaviors

Each student shall be expected to:

• abide by National, State, and Local laws as well as the rules of the school;

• respect the rights of others;

• act courteously to adults and fellow students;

• be prompt to school and attentive in class;

• work cooperatively with others when involved in accomplishing a common goal regardless of the other’s ability, gender, race, or ethnic background;

• complete assigned tasks on time and as directed;

• help maintain a school environment that is safe, friendly, and  productive;

• act at all times in a manner that reflects pride in self, family, and in the school.

Dress and Grooming

Students are expected to dress appropriately at all times.  Any fashion (dress accessory, or hairstyle) that disrupts the educational process or presents a safety risk will not be permitted.  Interpretation of the standards will be both the right and responsibility of the school administration.

This interpretation does not cover all items, but will serve as a guide.   A good guideline to follow—“When in doubt, choose something else to wear.”    No clothing or displays with reference to drugs or alcohol; no vulgar or profane language, messages, or pictures.   No exposed area on midriffs or excessively baggy clothing.   Pants need to stay up—wear a belt if necessary.  No display of colors or symbols associated with gangs.  No head coverings.   Hoodies may be worn as long as the hood is not worn once inside the school building.  Skirts and shorts should be appropriate for school.   No display of undergarments.   No exaggerated body piercings.   Footwear must be worn at all times.  No flip flops with heels (safety).  No face paint.   No hair color that couldn’t be in a natural color (for example green, blue, pink, etc.)  Hair must not cover the eyes.  No halters, spaghetti straps, tank tops, open mesh, off the shoulder, or see through clothing.  No sleepwear or loungewear.   Shorts may be worn during the months of August, September, October,  May, and June.   Students are reminded to dress for the weather, and not the calendar!   We do have cold days in October and May and you are going outside for recess!

Due to allergies, perfume should be left at home.   Students may bring deodorant for after gym class, but perfumed sprays are prohibited.

Students who are representing Ottawa Elementary at an official function or public event may be required to follow specific dress requirements.   Usually, this applies to athletic teams, cheerleaders, bands, field trips, and other such groups.

Care of Property

Damage to or loss of school equipment and facilities wastes taxpayers’ money and undermines the school program.  Therefore, if a student does damage to or loses school property, the student or his/her parents will be required to pay for the replacement or damage.  If the damage or loss was intentional, the student will be subject to discipline according to the Student Discipline Code.

STUDENT DISCIPLINE CODE

The Student Discipline Code includes the types of misconduct that will subject a student to disciplinary action and is included in the Code of Conduct.

Each of the behaviors described below may subject the student to disciplinary action including, but not limited to, study tables, in-school discipline, Saturday detention, assignment to the Alternative Opportunity Center, suspension and/or expulsion from school.  Furthermore, any criminal acts committed at or related to the school will be reported to law enforcement officials as well as disciplined at school.  Certain criminal acts may result in permanent exclusion from school.

Use of Drugs and/or Alcohol

A student will not possess, use, transmit or conceal, or be under the influence of, any alcoholic beverage, controlled substance including, but not limited to, narcotics, mood altering drugs, counterfeit controlled substances, look-alikes, over the counter stimulants or depressants, anabolic steroids or drug related paraphernalia; including lighters.

If a principal has a reasonable individualized suspicion, s/he may request the student in question to submit to any appropriate testing, including but not limited to, a Breathalyzer test or urinalysis.

The student will be taken to a private administrative or instructional area on school property with at least one other member of the teaching or administrative staff present as a witness to the test.

If a student refuses to take the test, s/he will be advised that such denial leaves the observed evidence of alcohol use unrefuted, thus leading to possible disciplinary action.  The student will then be given a second opportunity to take the test.

Use of Tobacco

The use of tobacco products is a danger to a student’s health and to the health of others.  The school prohibits the possession, consumption, purchase or attempt to purchase, and/or use tobacco products in school, on school grounds, on school buses, and at any interscholastic competition, extra-curricular event, or other school-sponsored event.  Tobacco products include, but are not limited to, cigarettes, cigars, pipe tobacco, chewing tobacco, snuff or any other matter or substance that contains tobacco.  Smoking clove cigarettes is also prohibited.

Use and/or Possession of a Firearm

Bringing a firearm (as defined in the Federal Gun-Free Schools Act of 1994) onto school property or to any school-sponsored activity, competition, program, or event, regardless of where it occurs, will result in a mandatory one (1) year expulsion under Ohio law.

Firearm is defined as any weapon (including a starter gun) which will or is designed to or may readily be converted to expel a projectile by the action of an explosive; the frame or receive of any such weapon; any firearm muffler or firearm silencer; or any destructive device (as defined in the Federal Gun-Free Schools Act of 1994).

Use and/or Possession of a Weapon

A weapon is any device which may be used for offensive or defensive purpose, including but not limited to conventional objects such as guns, pellet guns, knives, razor blades, or club type implements.  It may also include any toy that is presented as a real weapon or reacted to as a real weapon.  Possession and/or use of a weapon may subject a student to expulsion and possible permanent exclusion.

A knife is defined as any cutting instrument consisting of a sharp blade fastened to a handle.

Use of an Object as a Weapon

Any object that is used to threaten, harm, or harass another may be considered a weapon.  This includes, but is not limited to padlocks, pens, pencils, laser pointers, jewelry, and so on.

Knowledge of Dangerous Weapons or Threats of Violence

Because the Board believes that students, staff members, and visitors are entitled to function in a safe school environment, students are required to report knowledge of dangerous weapons or threats of violence to the principal.  Failure to report such knowledge may subject the student to discipline.

Intentionally Setting a Fire

Anything, such as fire, that endangers school property and its occupants will not be tolerated.  Arson is a felony.  An attempt to start a fire with any fire starting device is also prohibited.

Physically touching a staff member, student, person associated with the School District

Physical touching of a staff member, student, or other person associated with the District, which may or may not cause injury, will not be tolerated.  Assault on a staff member may result in charges being filed and subject the student to expulsion.  Fighting or unwelcome body contact (such as poking, slapping, hitting, biting, etc.) will also fall under this guideline.  Harm to one’s own body is also prohibited.

Verbally Threatening a Staff Member, Student, Person Associated with the School District

Any statement or non contact action that a staff member, student, or other person associated with the District feels to be a threat will be considered a verbal assault as well as profanity directed toward a staff member in a threatening tone.

Misconduct Against a School Official or Employee or the Property of Such a Person, Regardless of Where it Occurs.

Examples of misconduct include, but are not limited to harassment (of any type), vandalism, assault (verbal and/or physical), and destruction of property.

Misconduct Off School Grounds.

Misconduct by a student that occurs off of school property but is connected to activities or incidents that occurred on property owned or controlled by the District will be handled as though it occurred on school grounds.  Misconduct is defined as any violation of the Student Discipline Code.

Extortion

Extortion is the use of threat, intimidation, force, or deception to take, or receive something from someone else.  Extortion is against the law.

Gambling

Gambling includes casual betting, betting pools, organized-sports betting, and any other form of wagering.  Students who bet on an activity in which they are involved may also be banned from that activity.

Falsification of School Work, Identification, Forgery

Forgery of hall/bus passes and excuses as well as false I.D.’s are forms of lying and are not acceptable.  Students shall not fraudulently affix or have affixed parents’ or other authorities signatures on notes or official school forms; nor shall students falsify times, dates, or grades.

Plagiarism and cheating are also forms of falsification and may subject the student to academic penalties as well as disciplinary action.

False Alarms and  False Reports

A false emergency alarm or report endangers the safety forces that are responding to the alarm/report, the citizens of the community, and the persons in the building.  What may seem like a prank is a dangerous stunt that is against the law.

Explosives

Explosives, fireworks, and chemical-reaction objects such as smoke bombs, small firecrackers, and poppers are forbidden and dangerous.

Trespassing

Although schools are public facilities, the law does allow the District to restrict access to school property.  When a student is removed, suspended, expelled, or permanently excluded, the student is not allowed within 100 feet of school property without authorization of the principal.

Theft

When a student is caught stealing, s/he will be disciplined and may be reported to law enforcement officials.  Students are encouraged not to bring anything of value to school without prior authorization from the principal or dean of students.  The school is not responsible for personal property.

Insubordination

If given a reasonable direction by a staff member, the student is expected to comply.  Failure to comply with directions or acting in defiance of staff members will result in disciplinary action.

Damaging Property/Theft

Vandalism and disregard for school property will not be tolerated.    No person shall knowingly obtain or exert control over property of another, without consent of the owner or person authorized to give consent.   No person shall knowingly receive, retain, damage, or dispose of property of another knowing it to have been, or having reasonable cause to believe that it had been obtained through the commission of a theft offense.

Persistent Absence or Tardiness

Attendance laws require students to be in school all day or have a legitimate excuse.  It is also important to establish consistent attendance habits in order to succeed in school and in the world of work.  Penalties can range from after school study tables to referral to the Juvenile Courts.

Unauthorized Use of School or Private Property

Students are expected to obtain permission to use any school property or any private property located on school premises.  Any unauthorized use shall be subject to disciplinary action.

Refusing to Accept Discipline

When a student refuses to accept the usual discipline for an infraction, the refusal can result in a sterner action.

Aiding and Abetting Violation of School Rules.

If a student assists another student in violating any school rule, they will be disciplined.  Students are expected to resist peer pressure and exercise sound decision-making regarding their behavior.

Displays of Affection

Affection between students is personal and not meant for public display.  This includes but is not limited to holding hands, touching, petting, kissing, etc.  Sexual activity of any nature is prohibited and will result in disciplinary action.

Possession of Electronic Equipment

Most electronic equipment necessary in school is supplied by the school.  Students must follow the Board of Education Policy with regard to electronics.  Teachers may allow students to use electronic devices as deemed appropriate.   All cell phones must remain out of sight during school hours..  Students who violate this rule will be subject to having their property confiscated and disciplinary action will be taken.  (Remember:  the school is not responsible for lost/stolen electronic equipment.).  The first offense of an electronic device being taken will result in the principal holding on to the device until the end of the day.  The parents will have to pick up the device from the principal after the first offense.

Violation of individual school/classroom rules

Each learning environment has different rules for students.  Individual rules are for the safe and orderly operation of that environment.  Students will be oriented to specific rules, all of which will be consistent with the policy of the school.

Violation of bus rules

Please refer to Section V on transportation for bus rules.

Disruption of the educational process

Any actions or manner of dress that interfere with school activities or disrupt the educational process are unacceptable.  Such disruptions include, but are not limited to, delay or prevention of lessons, assemblies, field trips, athletic and performing arts events.

Harassment

The school believes that every individual deserves to come to school without fear of demeaning remarks or actions.  The harassment/bullying of other students, members of staff, or any other individuals is not permitted.  This includes any speech or action that creates a hostile, intimidating, or offensive learning environment.

Conduct constituting harassment/bulling may take different forms, including but no limited to the following:

Sexual Harassment:

A.  Verbal:

The making of electronic, written or oral sexual innuendoes, suggestive comments, jokes of a sexual nature, sexual propositions, or threats to or by a fellow student, staff member, or other person associated with the District, or third parties (visiting speaker, athletic team member, volunteer, parent, etc.)

B.  Nonverbal:

Causing the placement of sexually suggestive objects, pictures, or graphic commentaries in the school environment or the making of sexually suggestive or insulting gestures, sounds, leering, whistling, and the like to or by a fellow student, staff member, or other person associated with the District, or third parties will be considered nonverbal harassment.

  1. Physical Contact:

Threatening or causing unwanted touching, contact, or attempts at same, including patting, pinching, brushing the body, or coerced sexual activity, with or by a fellow student, staff member, other person associated with the District, or third parties.

Gender/Ethnic/Religious/Disability/Height/ Weight Harassment:

A.  Verbal

Written, electronic act*, or spoken innuendoes, comments, jokes, insults, threats, or disparaging remarks concerning a person’s gender, national origin, religious beliefs, etc. toward or by a fellow student, staff member, or other person associated with the District, or third parties.

Conducting a “campaign of silence” toward or by a fellow student, staff member, or other person associated with the District, or third parties by refusing to have any form of social interaction with the person.

Nonverbal

Placing objects, pictures, or graphic commentaries in the school environment or making insulting or threatening gestures toward or by a fellow student, staff member, or other person associated with the District, or third parties.

Physical

Any intimidating or disparaging action such as hitting, biting, pushing, shoving, hissing, or spitting on or by fellow student, staff member, or other person associated with the District, or third parties.

Any student who believes that s/he is the victim of any of the above actions or has observed such actions taken by another student, staff member, or other person associated with the District, or by third parties should make contact with the guidance counselor, principal, or the student’s homeroom teacher.

The student may make contact either by a written report or by telephone or personal visit.  During this contact, the reporting student should provide the name of the person(s) whom s/he believes to be responsible for the harassment and the nature of the harassing incident(s).  A written summary of each such report will be prepared promptly and a copy forwarded to the principal.

Each report shall be investigated in a timely and confidential manner.  While a charge is under investigation, no information will be released to anyone who is not involved with the investigation, except as may be required by law or in the context of a legal or administrative proceeding.  No one involved is to discuss the subject outside of the investigation.

If an investigation reveals that any harassment complaint is valid, then appropriate remedial and/or disciplinary action will be taken promptly to prevent the continuance of the harassment or its recurrence.

Given the nature of harassing behavior, the school recognizes that false accusations can have serious effects on innocent individuals.  Therefore, all students are expected to act responsibly, honestly, and with the utmost candor whenever they present harassment allegations or charges.

Some forms of sexual harassment of a student by another student may be considered a form of child abuse that will require that the student-abuser be reported to the proper authorities.

Under no circumstances will the school tolerate threats or retaliation against anyone who raises or files a harassment complaint.

*Electronic act means an act committed through the use of a cellular telephone, computer, pager, personal communication device, or other electronic communication device.

Bullying and other forms of aggressive behavior

Harassment, intimidation, or bullying toward a student, whether by other students, staff, or third parties is strictly prohibited and will not be tolerated.  This prohibition includes aggressive behavior, physical, verbal, and psychological abuse, and violence within a dating relationship.   The Board will not tolerate any gestures, comments, threats or actions which cause or threaten to cause bodily harm or personal degradation.   This policy applies to all activities in the district, including activities on school property, on a school bus, or while enroute to or from school, and those occurring off school property if the student or employee is at any school-sponsored, school-approved, or school related activity or function, such as field trips or athletic events where students are under the school’s control, in a school vehicle or where an employee is engaged in school business.

Harassment, intimidation, or bullying means:

  1. Any intentional written, verbal, electronic, or physical act that a student or group of students exhibits toward another particular student(s) more than once and the behavior both causes mental or physical harm to the other student(s) and is sufficiently severe, persistent, or pervasive that it creates an intimidating, threatening, or abusive educational environment for the other student(s); or
  2. Violence within a dating relationship.

“Electronic act” means an act committed through the use of a cellular telephone, computer, pager, personal device, or other electronic communication device.

Aggressive behavior is defined as inappropriate conduct that is repeated enough, or serious enough, to negatively impact a student’s educational, physical, or emotional well being.  This type of behavior is a form of intimidation and harassment, although, it need not be based on any of the legally protected characteristics such as sex, race, color, national origin, marital status or disability.  It would include, but not be limited to, such behaviors as stalking, bullying/cyberbullying, intimidating, menacing, coercion, name calling, taunting, making threats, and hazing.  

Harassment, intimidation, or bullying also means cyberbullying through electronically transmitted acts (ie internet, e-mail, cellular telephone, personal digital assistance (PDA), or wireless hand-held device) that a student(s) or a group of students exhibits toward another particular student(s) more than once and the behavior both causes mental and physical harm to the other student and is sufficiently severe, persistent, or pervasive that it creates an intimidating, threatening, or abusive educational environment for the other student(s).

Retaliation against any person who reports, or is thought to have reported, files a complaint, or otherwise participates in an investigation or inquiry concerning allegations of aggressive behavior is prohibited and will not be tolerated.   Substantiated retaliation may result in disciplinary action.

Deliberately making false reports about harassment, intimidation, bullying and/or other aggressive behavior for the purpose of getting someone in trouble is prohibited and will not be tolerated.   Deliberately making false reports may result in disciplinary action.

Hazing

Hazing by any individual, school group, club, or team is not permitted.  This includes any form of initiation that causes or creates a risk of causing mental or physical harm, no matter how willing the participant may be.  Hazing activities are prohibited at any time in school facilities, on school property, and/or off school property but connected to activities or incidents that have occurred on school property.

Anti-Hazing Policy

It is the policy of the Ottawa-Glandorf Board of Education and School District that hazing activities of any type are inconsistent with the educational process and shall be prohibited at all times.  No administrator, faculty member, or other employee of the school district shall encourage, permit, condone, or tolerate any hazing activities.  No student, including leaders of student organizations, shall plan, encourage, or engage in any hazing.

Hazing is defined as doing any act or coercing another, including the victim, to do any act of initiation to any student or other organization that causes or creates substantial risk of causing mental or physical harm to any person.  Permission, consent, or assumption of risk by an individual subject to hazing does not lessen the prohibition contained in this policy.

Violent Conduct

Committing an act at school, on school property, at an interscholastic competition, extracurricular event, or any other school program, or directing an act at a Board official or employee, regardless of where or when that act may occur, or their property and the act would be a criminal offense if committed by an adult and results in serious physical harm to person(s) may result in expulsion for a period of up to one (1) school year.

Bomb Threats

Making a bomb threat against a school building or any premises at which a school activity is being held at any time the threat is made may result in expulsion for a period of up to one (1) year and charges being filed with the Juvenile Court.

Computer and Internet Use

Students are given the opportunity to work on computers in both their classrooms and the computer lab.  Every computer in the building is wired for Internet usage.  In order for a student to access the Internet, parents must sign an Internet Usage Form.  If a student intentionally views any inappropriate material on the Internet, the following consequences will occur.  All violations will be reported to the principal or dean of students.

First Offense

  1. Loss of Internet privileges for one week.
  2. Appropriate disciplinary action taken.
  3. Parents notified.

Second Offense

Loss of Internet privileges for nine weeks.

Appropriate disciplinary action taken.

Parents notified.

Third Offense

Loss of Internet privileges for the rest of the year.

Appropriate disciplinary action taken.

Parents notified.

Cheating.    Whenever a student is found to be cheating, the teacher may collect the work in question, give the student a zero grade, contact the parents and inform the principal.

Hallway conduct.   Proper conduct is expected in the hallways at all times.  This means that while students are changing classes the noise should remain at a low level.  There should be no running or pushing.

Profanity.   Swearing and inappropriate language will not be tolerated and may result in disciplinary action.    When in doubt, choose other words.

Other situations.    The administration has made every attempt to develop rules and regulations which would address most situations occurring at Ottawa Elementary.   If a situation occurs that is not covered in this handbook, it is the responsibility of the administration to take prudent and responsible actions to protect the educational process from disruption and/or safety and welfare of students and staff in the school building.

DISCIPLINE

The Ottawa-Glandorf Local School Board, in compliance with the Ohio Revised Code 3313.66 and 3313.661, known as the suspension/expulsion, due process law, establishes the following code as procedure to be followed by this school system.

The behavior of students in school is ultimately the responsibility of the parents.  Parents need to be aware that if a student’s behavior becomes disruptive to the educational program, is a danger to others, or becomes uncontrollable, the school may legally suspend or expel the student from school.  Parents may also be held legally liable for vandalism, damage to school property, or injury to any person for which their child is responsible.

Parents are encouraged to talk to both their child and their child’s teacher concerning school.  If small problems are taken care of immediately, this will help everyone in having a better learning environment.

Serious discipline problems during school will be reported to the school office.  The rights of others must be respected.  Getting along with people is an important part of the learning process.

Violations of rules will be dealt with in a fair manner giving the students the opportunity to correct themselves.  Occasionally parents may be called in for a conference.

Tolerance for individual differences will be respected, but recurring misbehavior, violation of school rules, and infringement upon the rights of others will not be tolerated.  All rules of proper conduct apply to halls, cafeteria, gymnasium, playground, bus, and library, as well as the classroom.  Students are to remember that that the teachers and staff have complete authority on the school premises at all times.

It is important to remember that the school’s rules apply going to and from school, at school, on school property, at school sponsored events, on school transportation, and on property not owned or controlled by the Board but that is connected to activities or incidents that have occurred on property owned and controlled by the Board.  Furthermore, students may be disciplined for conduct that, regardless of where or when it occurs, is directed at a Board official or employee, or the property of such official or employee.  In some cases, a student can be suspended from school transportation for infractions of school bus rules.

Ultimately, it is the principal’s responsibility to keep things orderly.  In all cases, the School shall attempt to make discipline prompt and equitable and to have the punishment match the severity of the incident.

  1. DISCIPLINARY ACTIONS/PROCEDURES:
  1. One or more detentions
  2. One or more Saturday Schools/After-School Detentions
  3. One or more days of in-school suspension/Alternative Opportunities Center
  4. One or more days of out-of-school suspension
  5. Recommended expulsion

Note: Repeated violations or severity of misconduct may accelerate the above actions/procedures

Note: In addition to the above, the students may also be prohibited from attending any school-related activities.

  1. Resource Room/Lunch Detention:
  1. Issued for student misbehavior
  2. Teacher records on GoogleDrive
  3. Four incident result in Saturday School/After-School Detention
  4. Every two incidents after that results in a Saturday School/After-School Detention

  1. AFTER SCHOOL DETENTION:
  1. Philosophy: The After-School Detention is an attempt to provide an alternative to in-school and out-of-school suspensions. It will not be used in place of suspension but as an intermediate method to enable a student to attend school and not lose any class time. After-School Detention is a positive attempt to encourage behavioral change without invoking the academic penalties that accompany a suspension. This will be used for both MAJOR and MINOR misconduct.

  1. Rules: The rules of the school as listed in the Ottawa-Glandorf Student Handbook will apply to the After-School detention program
  1. The hours for the After-School Detention program will be from 2:45-3:30 P.M. Students who are late will NOT be admitted to the After-School Detention. If a student is tardy, he/she will be referred for further disciplinary action.
  2. Students may not use the telephone or go to lockers during After-School Detention hours.
  3. Students MUST bring appropriate books and materials to read/study and must remain seated during the entire time. Students are not allowed to talk, put their heads down or sleep. Students not prepared to study will not be admitted and will be referred for further disciplinary action.
  4. No food, beverages, radios, cards, or games will be allowed in the room.
  5. Students assigned to After-School Detention will not be dismissed early except for an emergency.
  6. If a student cannot attend After-School Detention because of illness or emergencies, the PARENT must call the Ottawa Elementary office  any time before 2:35 P.M. the day of the assigned after-school detention.
  7. Students who fail to attend After-School Detention without an excuse approved by the building administrator will automatically face another After-School Detention and/or suspension from school.
  8. Transportation will be the responsibility of the student or parents/guardian. Arrangements must be made for the students to be picked up right at 3:30. We urge parents to pick up their child on time, especially during colder weather.
  9. If weather is questionable and cancellation of After-School Detention is necessary, the school will contact the students in advance.

  1. SATURDAY SCHOOL:
  1. Philosophy: The Saturday School is an attempt to provide an alternative to in-school and out-of-school suspensions. It will not be used in place of suspension but as an intermediate method to enable a student to attend school and not lose any class time. Saturday School is a positive attempt to encourage behavioral change without invoking the academic penalties that accompany a suspension. This will be used for both MAJOR and MINOR misconduct.

  1. Rules: The rules of the school as listed in the Ottawa Elementary Student Handbook will apply to the Saturday School program
  1. The hours for the Saturday School program will be from 8:00-10:00 on the third Saturdays of each academic month. Students who are late will NOT be admitted to the Saturday School. If a student is tardy, he/she will be referred for further disciplinary action. Doors will be opened at 7:55 and locked at 8:00.
  2. If a student cannot attend Saturday School because of illness or emergencies, the PARENT must call the high school office @ 419-523-4290 between the hours of 8:00 A.M. – 8:30 A.M. on Saturday.
  3. Students will be allowed one locker/restroom visit during Saturday School hours.
  4. Students MUST bring appropriate books and materials to read/study and must remain seated during the entire time. Students are not allowed to talk, put their heads down or sleep. Students not prepared to study will not be admitted and will be referred for further disciplinary action.
  5. No food, beverages, radios, cards, or games will be allowed in the room.
  6. Students assigned to Saturday School will not be dismissed early except for an emergency.
  7. Students who fail to attend Saturday School without an excuse approved by the building administrator will automatically face another Saturday School and/or suspension from school.
  8. Transportation will be the responsibility of the student or parents/guardian. Arrangements must be made for the students to be picked up right at 10:00 A.M. We urge parents to pick up their child on time, especially during colder weather.
  9. If weather is questionable and cancellation of Saturday School is necessary, the school will contact the students in advance.

  1. IN-SCHOOL SUSPENSION:
  1. Philosophy: An in-school suspension is an alternative to an out-of-school suspension. If a student is assigned to an in-school suspension, it provides the school an opportunity to administer immediate, effective and corrective discipline when a student has broken school rules. It allows the student to pay the assessed penalty without interrupting his/her educational program.

  1. Rules: The rules of the school as listed in the Ottawa Elementary Student Handbook will apply to in-school suspensions
  1. An in-school suspension can be for a length of time to be determined by the principal with input from the classroom teacher.
  2. If a student is assigned to an in-school suspension, he/she will be given class assignments to be done while serving and receive credit for work completed.
  3. The principal is to establish administrative guidelines for the proper operation of such programs.
  4. As long as the in-school disciplinary alternatives are served entirely in the school setting, they will not require any notice, hearing or appeal rights.
  5. A student serving an in-school suspension may not attend any school – related activity, either at home or away, during the length of the suspension.

  1. OUT-OF-SCHOOL SUSPENSION:
  1. Philosophy: An out-of-school suspension removes the student from the educational program for a brief period of time. Students who receive an out-of-school suspension as punishment have violated the code of conduct in a serious and possibly threatening fashion and should therefore be removed from the building for temporary amount of time.
  2. Rules: The rules of the school as listed in the Ottawa Elementary Student Handbook will apply to out-of-school suspensions
  1. If a student is given an out-of-school suspension, they must remain off school property and may not attend any school-related activity, either home or away, during the length of the suspension.
  2. If the student violates this condition, he/she may be charged with trespassing.

3. Due Process: Out-of-school suspensions will be handled as follows:

  1. Written notification of the reasons and the intention to suspend must be given to the student.
  1. An informal hearing will be given to the student to challenge the reasons for the intended suspension or otherwise to explain his actions.
  2. The school official intending to suspend the student will hold the hearing.
  3. The student has the right to rebut adverse testimony
  4. If the suspension is to be carried out, within twenty-four (24) hours of the suspension, the parent/guardian of the student must be notified in writing.
  5. The principal may call the parents prior to the written notice being sent.
  6. The notice must include the reasons for the suspension and the right of the student, parent/guardian, to appeal the action to the board of education or its designee, the right to be represented in the appeal and the right to request that the hearing be held in executive session.

  1. EXPULSION:
  1. Philosophy: The superintendent may expel a student from school for major or repeated offenses. A student has the right to appeal the decision to the board of education.
  2. Rules:
  1. The student will be prohibited from participating in any extracurricular activities.
  2. The student must remain off school property and may not attend any school-related activities, either home or away, during the length of the expulsion.
  3. If the student violates this condition, they may be charged with trespassing.
  4. An expulsion can carry over from the first to the second semester and may also carry over to the next school year.
  5. Expulsions could be for a maximum of one (1) year.
  6. Procedures: Expulsions will be handled as follows:
  7. The superintendent must give written notice to the student and his/her parents/guardian.
  8. The notice must include the written reasons for the intended expulsion and that the student and his/her parent/guardian or representative has the opportunity to appear before the superintendent or his/her designee to challenge the expulsion or explain the student's action.
  9. The notice should reference the specific section in the Student Code of Conduct and must state the time and place to appear, not less than three (3) nor later than (5) days after the notice is unless the superintendent grants an extension of time.
  10. The student or his/her parent/guardian or representative may request an extension of time.
  11. The superintendent is required to notify the student and his parent/guardian or representative of the new time and place.
  12. A hearing is held before the superintendent or his/her designee at the appointed time and place.
  13. The student and/or his/her parent/guardian or representative is given the opportunity to defend against the charges.
  14. Written notification of the decision and the right to appeal to the board of education or its designee is required, as if for a suspension.
  15. The notice must include the reasons for the expulsion, the right to be represented in the appeal and to request the hearing is held in executive session.

A student who does not attend a scheduled Saturday School will be given another Saturday School or suspension. If a second scheduled Saturday School is skipped, the student will be suspended from school. Any further absence from a scheduled Saturday School will also result in a suspension or expulsion.

Discipline of Students with Disabilities

Students with disabilities will be entitled to the rights and procedures afforded by the Individuals with Disabilities Act (I.D.E.A.), the Americans with Disabilities Act (A.D.A.), and/or Section 504 of the Rehabilitation Act of 1973.

Suspension of Bus Riding/Transportation Privileges

When a student is being considered for suspension of bus riding/transportation privileges, the administrator in charge will notify the student of the reason.  The student will then be given an opportunity to explain his/her side.  After that informal hearing, the principal will make a decision whether or not to suspend his/her bus riding/transportation privileges for all or part of the school year.

If a student’s bus riding/transportation privileges are suspended, s/he and his/her parents will be notified, within one (1) day, in writing,of the reason for and the length of the suspension.

SEARCH AND SEIZURE

School authorities are charged with the responsibility of safeguarding the safety and well being of the students in their care.  In the discharge of that responsibility, school authorities may search the person or property (including vehicles, purses, knapsacks, gym bags, etc.) of a student, with or without the student’s consent, whenever they reasonably suspect that the search is required to discover evidence of a violation of law or of school rules.  The extent of the search will be governed by the seriousness of the alleged infraction and the student’s age.  General housekeeping inspection of school property may be conducted with reasonable notice.  Student lockers are the property of the School, and random searches of the lockers and their contents may be conducted.

Anything that is found in the course of a search that may be used as evidence of a violation of school rules or the law and may be taken, held or turned over to the police.  The school reserves the right not to return items which have been confiscated.

STUDENT RIGHTS OF EXPRESSION

The School recognizes the rights of students to express themselves.  With the right of expression comes the responsibility to do so appropriately.  Students may distribute or display, at appropriate times, non- sponsored, noncommercial written material and petitions; buttons, badges, or other insignia; clothing, insignia, and banners; and audio and video materials.  All items must meet school guidelines.

Material cannot be displayed if it:

is obscene to minors, libelous, indecent or vulgar;

advertises any product or service not permitted to minors by law;

intends to be insulting or harassing;

intends to incite fighting or presents a likelihood of disrupting school or a school event.

Material may not be displayed or distributed during class periods, or between classes.  Permission may be granted for display or distribution during lunch periods and after school in designated locations, as long as exits are not blocked and there is proper access and egress to the building.

Students who are unsure whether or not materials they wish to display meet school guidelines may present them to the principal twenty-four (24) hours prior to display.

SECTION V – TRANSPORTATION

The school provides bus transportation for all students who live farther than one (1) mile from school.  The bus schedule and route is available by contacting the Superintendent’s Secretary at 419-523-5261.

Students will ride only assigned buses and will board and depart from the bus at the assigned bus stops.  Students will not be permitted to ride unassigned buses for any reason other than an emergency, except as approved by the principal.

A change in a student’s regular assigned bus stop may be granted for a special need, if a note from a parent is submitted to the building principal stating the reason for the request and the duration of the change, and the principal approves.

Bus Pass Procedure

If a change in transportation is needed occasionally for your child, a note describing this change must be sent to the homeroom teacher.  If a note is not sent to the teacher, the student will be sent home based on their transportation assignment.  When the note is received, a Bus Pass will be issued.  A Bus Pass is good for one day only.  If the change in transportation is needed for more than one day, parents should obtain a long term Bus Pass from the office.  This form must be completed and returned to the school office.

Bus Conduct

While the law requires the School District to furnish transportation, it does not relieve parents of students from the responsibility of supervision until such time as the child boards the bus in the morning and after the child leaves the bus at the end of the school day.

Once a child boards the bus--and only at that time--does s/he become the responsibility of the School District.  Such responsibility will end when the child is delivered to the regular bus stop at the close of the school day.

Guidelines regarding conduct on school buses, as well as general information about the school transportation program, will be approved by the Board of Education and made available to all parents and students.

Students who are riding to and from school on transportation provided by the school are required to follow some basic safety rules.

The driver is responsible for student safety and may assign seating or direct the student in any reasonable manner to maintain safety.

The following behaviors are expected of all students:

Prior to loading (on the road and at school), each student shall:

  1.  be on time at the designated loading zone (2 minutes prior to scheduled stop);
  2. stay off the road at all times while walking to and waiting for the bus;
  3. line up single file off the roadway to enter;
  4. wait until the bus is completely stopped before moving forward to enter;
  5. refrain from crossing a highway until the bus driver signals it is safe;
  6. go immediately to an assigned seat and be seated.

It is the parent’s responsibility to inform the bus driver when their child will not be riding the bus.  The bus will not wait.

During the trip, each student shall:

remain seated while the bus is in motion;

keep head, hands, arms, and legs inside the bus at all times;

not litter in the bus or throw anything from the bus;

  1. keep books, packages, coats, and all other objects out of the aisle;
  2. be courteous to the driver and to other bus riders;
  3. not eat or drink on the bus;
  4. not tamper with the bus or any of its equipment;
  5. not destroy property;
  6. not distract the driver through misbehavior.

Exiting the bus

Each student shall:

  1. remain seated until the bus has stopped;
  2. cross the road, when necessary, at least ten (10) feet in front of the bus, but only after the driver signals that it is safe;
  3. be alert to a possible danger signal from the driver.

The driver will not discharge students at places other than their regular stop at home or at school unless s/he has proper authorization from school officials.

Students will be suspended from the bus for multiple offenses regardless of the offense.

For the safety of everyone, students need to sit in their assigned seat and follow the bus rules.  

Every student starts with a clean slate!