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SPONSOR
INFORMATION SHEET

     

SHIPPING PROCEDURES:

IF YOU ARE SHIPPING MEETING MATERIALS OR GIFT AMENITIES TO THE HOTEL, PLEASE FOLLOW THESE BASIC INSTRUCTIONS TO HELP ENSURE TIMELY AND HASSLE FREE SHIPPING!

Ship all items to:

Seafire Resort + Spa - A Kimpton Hotel

ATTN:  Darren Thorpe

60 Tanager Way

Seven Mile Beach, Grand Cayman

KY1-9008

Cayman Islands

HOLD FOR:  Your Company Name / CRCA Conference / November 16, 17, 2017 / Marian Ralph

**PLEASE NOTE THAT THE SEAFIRE RESORT WILL BE CHARGING A $10 HANDLING FEE PER BOX .  YOU WILL BE INVOICED DIRECTLY BY THEM.  Also, you will be charged a holding fee if your packages arrive prior to 5 days before the conference.

Packages should not be delivered to the Hotel more than five (5) working days prior to the Event dates outlined in this Agreement.  All packages, boxes, and/or materials received by Seafire Resort + Spa will be assessed a $10.00 handling fee, per item, that will be billed to individual conference sponsors room upon receipt. The first two (2) boxes per group will be received complimentary.

Shrink-wrapped deliveries and/or pallet deliveries will be charged according to the total number of packages included in the shipment and will not be regarded as a single package.  The Hotel must be contacted in advance of shipping any pallets, due to very limited pallet storage availability.

Those packages arriving prior to the five (5) working days outlined, will be assessed a fee based on the length of storage time required, at the discretion of the Conference Services Manager.  Any packages and/or boxes exceeding any combination of 200 pounds must be stored at a local warehouse and be delivered to the Hotel at the client's expense and request at prevailing rates.  Please contact your Conference Services Manager for additional materials and shipping instructions.

The Hotel recommends the use of a customs broker.  Please see their suggested broker below.

Sta-Mar Enterprises

Address: 226 Dorcy Dr. Industrial Park, George Town, Grand Cayman KY1-1009

Phone: 345-949-2399

Email: stamar@candw.ky

Web: www.sta-mar.com

Fax: 345-949-3007

Office Hours: Mon to Fri: 8:00 am to 5:00 pm

At the conclusion of your function, Group is responsible for ensuring the proper arrangements have been made either to take your remaining materials with you, or to have them shipped to another address.  The Hotel will not be held responsible for any items left at the conclusion of your event.

LABEL ALL BOXES with

Your complete shipping address

Your phone number

Contact person staying at the hotel

 

In several places on the box, write –

CRCA Conference and                         

(Use a black permanent marker and large bold print)

 

NUMBER ALL BOXES

i.e. “1 of  7”, “2 of 7”, “3 of 7”, etc.