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Arkansas STEM Festival

STEM Project Submission Guideline


Eligibility / Limitations

  1. Arkansas STEM Festival project submission is open to all students who are enrolled in 5th through 12th grade. The project submission deadline is February 5.
  2. All students MUST register their projects online through arstem.org website and submit the required paperwork (Recognition and Assumption of Risk Agreement | Physician Release | Photo Release Form).
  3. Arkansas STEM Festival Review Committee will evaluate the projects and notify the students of their eligibility to participate in the Festival.
  4.  A student, or group of students, can exhibit more than one project each year.
  5.  All team members should be fully involved with the project, know all aspects of the project.
  6.  The same project may not be re-entered by the same student unless it is a continuation to the project or changes have been made to it.
  7. All project presenters must attend Arkansas STEM Festival with an adult supervisor. Adult supervisor might be a parent, a teacher, or a project supervisor.
  8. Any demonstrations that have live animals must email arstemfestival@gmail.com to be considered by the festival committee.

Items Not Allowed in the Exhibit Area

The exhibits must not include any of the following:

  1. Microbial cultures or fungi, live or dead. Try photographs instead.
  2. Preserved vertebrate animals, whether whole or their parts (this includes humans). Teeth, hair, nails, and histological sections are permissible if properly acquired and form is filed.
  3. Photographs showing vertebrate animals in any abnormal the condition.
  4. Hazardous chemicals.
  5. Highly combustible solids, fluids, or gases.
  6. Controlled substances.
  7. Radioactive materials.
  8. Human or animal food.
  9. Project sounds, lights, odors or any other display items must not be distracting.
  10. Batteries with open-top cells.
  11. High voltage equipment must be shielded with a grounded metal box or cage to prevent accidental contact. Wiring, switches, and metal parts must be located out of reach.
  12. Electric circuits for 110 volts AC must have an underwriters laboratories approved card equipped with a grounded (3 pronged) plug. Exhibits are limited to 300 watts.
  13. All wiring must be properly insulated.
  14. Bare wire and exposed knife switches are permissible only in low voltage, low current circuit of 12 volts or less.
  15. Electrical connections in 110 volt circuits must be soldered or fixed with approved connectors.
  16. Devices emitting ultraviolet light must be equipped with the proper filters for eye protection.

Other Exhibit Area Information

  1. Displaying a project data book and/or a research paper is not required.
  2. No food or drinks, except small containers of bottled water for personal consumption, are allowed in the exhibit hall.
  3. No cell phones or pagers are allowed to be used in the exhibit hall.
  4. CD, MP3 Players, Games are not allowed in the exhibit area.
  5. Note that under no circumstances are students allowed to remove their projects unless they are instructed to do so. Regular display time is from 10:00 A.M. to 12:30 P.M.

Event Schedule (Tentative)

08:30 - 10:00 Project Setup

10:00 - 12:30 Project Display & Students Demos 12:30 - 01:30 Award Ceremony

Categories

   Physical Science

   Life Science

   Mathematics

   Programming / Engineering

Dress Code:

Students are expected to dress in an appropriate manner for the festival. Anyone deemed to be in inappropriate attire will be asked to leave the festival immediately.

Procedures:

Before the Festival: Presenters must submit their information through the form located at arstem.org and register their presentation there as well.  Presenters should bring their presentation materials in labelled containers to the festival. Any items that could leak, break, etc. should be labelled appropriately. Prior to the public viewing and judging period, presenters should set up their presentations and ensure that they are working properly.

During the Festival: Presenters are expected to remain at their assigned presentation space for the entirety of the presentation period, as the public will continuously be viewing presentations and judges may evaluate presentations at any time.

After the Festival: At the conclusion of the festival, presenters are expected to disassemble their presentations, and ensure that the space allotted to them is clean and neat.

Presentation Suggestions:

Presenters are the heart and soul of the Arkansas STEM Festival and in order for presenters to showcase their work in the best way possible, The Arkansas STEM Festival has some presentation suggestions. Presenters should:


Recognition and Assumption of Risk Agreement | Physician Release | Photo Release Form

I, ________________________ the  undersigned  parent/legal guardian of  ________________________  , authorize said child's full participation in the Arkansas STEM Festival, including the opportunity to visit and perform experiments at the University of Arkansas at Little Rock. It is my understanding that participation in the activities that make up the Arkansas STEM Festival is not without some inherent risk of injury. As such,  in consideration of my child's participation in the AR STEM FESTIVAL, I hereby release, waive, discharge, and covenant not to sue the program, Arkansas STEM Festival’s volunteers , its employees from any and all liability, claims, demands, action, and causes of action whatsoever arising out of or related to any  loss, damage, or injury that may be sustained by my child, whether caused by the negligence of the releases, or otherwise while participating in such activity, or while in, or upon the premises where the activity is being conducted.

I also give my permission for any emergency medical care or treatment by a physician, surgeon, hospital, or medical care facility that may be required, including transportation, and accept responsibility for the cost. I also understand that I should make sure my child is covered with family insurance in the event of a serious accident.

Print Student's Name: ________________________

      Emergency Contact Name: ________________________

Phone: ________________________

I understand that my child’s full first name with last name initial, picture, and name of school may be published on the internet under the arstem.org website and/or in any Arkansas STEM Festival printed publications. No addresses will be associated with photos.

Parent/Guardian Signature:                                                                                                                    

_________________________

I agree to follow all instructions and procedures in order to maintain a maximum level of safety.

Student Signature:                                                                                                                

_________________________