Macedon Public Library Board of Trustees

Minutes of the October 21, 2015 Meeting

Parkwood Heights Fireside Room

Macedon New York


Anne Stahr, President, called the regular meeting of the Board of Trustees for the Macedon Public Library to order at 12:34 p.m.

Present: Anne Stahr, Carol Deys, Nancy Simpson, Kim Leonard, Stacey Wicksall,  June Hamell, Gary Crane, Sandy Pagano, Steve Hanrahan, Helen Darrow,  and Warren Jeffries. .  Absent: Nick  Deming and  Mert Bartels.  


AGENDA APPROVAL: RESOLVED, that the agenda for October 21, 2015, meeting is approved on motion by W. Jeffries and second by  S. Hanrahan.  Motion carried.


APPROVAL OF MINUTES:  RESOLVED, that the minutes of the September 16, 2015, meeting are approved as written, on motion by N. Simpson and second by W. Jeffries. Motion carried.


FINANCIAL REPORT: K. Leonard reported that she looked at revenues and disbursements through September 30 and everything seems to be on track.   The possible shortages indicated in the July meeting were relieved by grants and gifts .  RESOLVED on motion made by N. Simpson and second by H. Darrow to accept the financial report.  Motion was passed unanimously.


APPROVAL OF EXPENDITURES: Three trustees verified claims 155-170 of Abstract 10-2015. RESOLVED, that payment be made of claims 155-170 inclusive in the amount of $7,493.58, on motion made by A. Stahr and second by W. Jeffries.  Motion carried.


DIRECTOR’S REPORT (WITH STAFF UPDATES): S. Wicksall passed around two notes indicating patrons pleasure with the library.  She also shared a comment that patrons have made about liking MPL so much that it is the only library they use.

S. Wicksall shared that patrons for the most part like the iPad stands as OPACs and that patrons are saying our library is looking like a 21st century library and we are keeping up with the times.

The Director shared that she has received many congratulations on her award as Most Innovative Director in the Pioneer Library System in 2015.

 S. Wicksall shared that the attendance to evening story times started out slow but seems to be picking up.  In looking at the library statistics, children's programming had a lower attendance than last year for September, the difference being 3 weeks of programming (2014) compared to 1 week (2015).  Adult and teen programming had steady and good attendance levels.  


BULLIS ROOM REPORT: Pre-read - No questions or comments.


FRIENDS/CRUMPL REPORT:  Pre-read - No questions or comments.


TOWN LIAISON: S. Pagano – The Library Building, Town Hall Building, Public Safety Building, and Highway  Building are all having HVAC and lighting  upgrades.  The library is closed Wednesday through Sunday this week (Oct. 21-25) and the Town Hall will be closed the same next week.  On Town budget workshops, there will be one September 27th in which the town board will work through the budget and another on Sept. 29th where department heads will be invited to present their requested budget by appointment.  Both meetings are open to the public.  The Public Hearing will be November 5.



IT UPDATES: In N. Deming's absence S. Wicksall reported that the two 1st generation iPads  will be ready to circulate soon.  One will be for patrons to learn how to use an iPad and the other will have classic children's programming pre-loaded on it.


DIRECTOR’S ACTION ITEMS:  RESOLVED, on motion by W. Jeffries to authorize the creation of a subcommittee to revise and update the MPL policy manual that would meet monthly.  The motion was seconded by S. Hanrahan and was carried.  The subcommittee will consist of S. Hanrahan, H. Darrow, N. Simpson, S. Wicksall and A. Stahr (acting in an advisory capacity).


BUDGET STATUS: The budget has been submitted to the Town Supervisor's Office.  


FUNDING FROM FARMINGTON:  The second check for 2015 has not been received.  G. Crane and S. Wicksall will contact Farmington to determine why and to present data to back a request for funding in 2016.



A. Stahr and M. Bartels nominated S. Wicksall for Most Innovative Director in Pioneer Library System for 2015.  The award was given to our Director at the Annual Dinner of the system on October 14.


DECEMBER MEETING:  N. Simpson will contact Parkwood Heights to schedule the meeting at 10:30 and our Holiday Celebration Luncheon at noon on December 16.  Spouses are welcome.


TRUSTEE HANDBOOK ASSIGNMENTS:  Trustees are assigned to read through page 5 as a general introduction and read pages 6-10 on Library Law and Regulations for discussion at next meeting.


BOARD SELF EVALUATION AND GOALS:  A. Stahr will share criteria on which the Board of Trustees can measure their performance in November.  In January 2016 the Board will be able to self evaluate their performance and from that evaluation develop goals for 2016 that can be fine-tuned with the Director.  At the end of 2016 the Trustees will be able to determine if they met their goals or not.


A discussion of coffee being available in the library was had.



RESOLVED, that the meeting adjourn at 1:16 p.m., on motion by S. Hanrahan and second by N. Simpson.  The next meeting will be November 18, 2015 at 12:30 p.m in the MPL Community Room.



June Hamell