Land O’Lakes Quilt Guild, Inc.
President: Nancy Russell
1st Vice President: Lori Andreasen
2nd Vice President: Rachel Graviett
3rd Vice President: Marie Parker
Newsletter: Nancy Gaudette
Secretary: Elizabeth Herman
Treasurer: Colyn Bryant
Show and Tell David Van Vooren
TAQG Representative Jeanne Fletcher
Social Media Dianna Martinez
Quilt Garage Sale Marilyn Van Vooren
Block of the Month Gloria Baldwin
Membership Table Marie Parker
Bee Keeper Stephanie Jacobson
Community Service Liz Moyer and Nancy Russell
Hospitality Cynthia Nolan
Sunshine and Shadows Dena Doane
Door Prizes Valerie Peters
The purpose of the Land O’ Lakes Quilt Guild, Inc. is to preserve and promote interest in quilting. We strive to provide a forum for quilters and quilt enthusiasts to learn the art and history of quilting.
Benefits of Membership
Benefits of membership in LOLQG include being able to attend monthly meetings, participating in workshops, retreats, and friendship groups. Members will also receive the Guild’s monthly newsletter, Going to Pieces as well as the annual directory.
Members may show their Guild membership card at various area quilt and fabric shops for a 10% discount on purchases. Not all shops participate in this program, so you have to ask each one.
Meetings are held each month which include a speaker or demonstration, Show and Tell, patterns available for the Block of the Month, door prizes, birthday drawing, along with various other fun activities. A brief business meeting is held so that current and upcoming issues and projects can be discussed.
Guild Officers and Duties
The Board of Directors consists of at least seven officers. Each officer shall be elected in November for a one-year term that begins January 1st. Below is a description of each of the officers.
President: Presides over all regular meetings, may sign checks from the treasury and is responsible for scheduling and conducting board meetings. She is a standing member of all committees and is responsible for Publicity, which involves keeping area quilt and fabric shops supplied with information about LOLQG and notifies area newspaper of upcoming events.
1st Vice President: Responsible for coordinating, arranging and following up on programs, retreats, and workshops. She must prepare an annual report for the President at the end of the year. In the absence of the President, the 1st Vice President shall perform the duties of the President.
2nd Vice President: Responsible for the Block of the Month, fabric and/or ornament exchanges, Door Prizes, Birthday drawing, and the annual Challenge. She must prepare an annual report for the President at the end of the year which is to include an inventory of door prizes.
3rd Vice President: Responsible for greeting all members and guests to the monthly meetings and for making sure all attendees sign in upon arrival; keeps a current, updated list of all members and provides the Newsletter Editor with the names of any new members as well as updates or corrections to current member information; keeps a supply of new member packets; is responsible for keeping information on small groups; and is over the Community Service, Membership and Hospitality committees. She must prepare an annual report for the President at the end of the year.
Secretary: Keeps the minutes of all regular monthly meetings and board meetings, provides a copy of the minutes of every meeting to the President and to the Newsletter Editor, keeps an updated copy of the bylaws and standing rules.
Treasurer: Prepares the annual budget, makes monthly and annual reports to the guild, handles all banking aspects (receives, deposits and disperses all funds), keeps record of all financial activities.
Newsletter Editor: Collects articles from various board members and committee chairpersons and compiles them into a monthly newsletter, coordinates the printing and mailing of newsletters to members each month.
Bee Keeper: Keeps track of on-going friendship groups, informs new members and visitors of the Bees; helps new bees get started and keeps the members updated on current group activities and needs through the newsletter and guild meetings.
Sunshine & Shadows: Collects news about guild members and submits it to the newsletter editor for publication in the monthly newsletter.
TAQG Rep: Represents LOLQG at monthly TAQG meeting, informs Guild of current activities and needs, and submits updates to the newsletter editor for publication in the monthly newsletter.
Texas Association of Quilt Guilds: TAQG is a not-for-profit association. Representatives from each of the 33 member Guilds form the TAQG Board of Directors. The purpose of TAQG is to support and assist their sister Guilds. This is done by holding meetings every other month in Lewisville. While the Board of Directors meets, Guild chairmanships are invited to attend an additional meeting in which they share information about their specific areas. The largest event of the year is Rally Day which is held in July. A nationally known quilter is invited to speak. The Land O’ Lakes representative is Jeanne Fletcher (firstname.lastname@example.org).
Publicity: Keeps area quilt and fabric shops supplied with information about LOLQG and notifies area newspapers of upcoming events.
Webpage: Maintains LOLQG web site with monthly updates such as the current issue of newsletter.
Community Service: Coordinates the making of quilts to be donated to local charities; decides to which charities quilts will be given and takes the quilts to them; collects donated batting and fabric from local vendors.
Advertising: Solicits area quilts shops for advertisements to be placed in the monthly newsletters and annual directory; submits ads to the newsletter editor for placement in the newsletter; submits ads for the directory to the directory editor.
Historian: Keeps history of the Guild through photographs taken at Guild meetings of speakers, demonstrations, and show and tell; compiles the photos into a photo album.
Raffle Quilt: Submits ideas for the quilt to the Guild and then facilitates the making of the quilt from start to finish. Then has tickets made and oversees the selling of tickets through Guild members and local venues such as area guild, craft shows, and other locations as they arise.
Challenge: Decides a theme for the annual challenge, presents it to the Guild, establishes prize categories, and obtains awards for prizes, finds people from outside the Guild to act as judge, and officiates over the challenge at the July meeting.
Show & Tell: At the monthly Guild meetings the Show & Tell Chairman will have a sheet for people to write their name and a description of what they are showing. The person will tell about their project while the committee displays it. After the meeting, the Chairman gives the sheet to the Newsletter Chairman to be published in the next month’s newsletter.
New Member Social: Twice a year a new member social is held before a scheduled meeting. The board members will bring refreshments and the Officers and Chairpersons explain, in detail, the different aspects and activities of the Guild.
Land O’ Lakes Quilt Guild Bylaws
Revised March 14, 2014
ARTICLE I - NAME
1.01 The name of this organization shall be the Land O’ Lakes Quilt Guild, Inc. (henceforth, called the Guild).
ARTICLE II - PURPOSE
2.01 The Guild is organized and will be operated exclusively for education purposes within the meaning of Section 501(c)(4) of the Internal Revenue Code of 1986 or the corresponding provisions or provision of any subsequent United States revenue law.
2.02 The Guild shall promote interest in and appreciation of fine quality quilts, to sponsor and support quilt activities, to encourage quilt making and collecting, to expand knowledge of quilting techniques, textiles and patterns and to foster common interests.
ARTICLE III - MEMBERS
3.01 Any person shall be declared a member of the Land O’Lakes Quilt Guild, Inc. upon payment of the annual dues.
3.02 The amount of annual dues shall be determined by a recommendation of the Board of Directors (henceforth, called the Board), subject to a vote of ⅔ members at a regular guild meeting.
3.03 Members whose dues are not paid by the February Guild meeting will be automatically dropped from the membership of the Guild.
3.04 Membership in the Guild is not transferable or assignable. Dues are not refundable.
3.05 Each members present at the meeting is entitled to one vote on each matter submitted to a vote. (See Article IV - 4.06.)
3.06 Any person may attend two meetings of the guild as a guest; however, further attendance requires payment of the annual dues. In the event of a special speaker, the board may decide to charge a fee for guests.
ARTICLE IV - MEETING
4.01 Regular meetings of the members of the Guild shall be held each month (unless otherwise ordered by the Guild or by the Board), for the purpose of transacting any business which may properly come before the meeting. Such meetings shall be at the place and time designated by the Guild President, Board or by majority vote of the Guild members present at the preceding regular meeting.
4.02 The regular meeting in November shall be known as the annual meeting and shall be for the purpose of electing officers. (See Article IV - 4.02.)
4.03 Special Guild meetings may be called by the President, by the Board or may be called by the written request of at least twenty-five percent of the voting members of the Guild. The purpose of the meeting shall be stated in the request. Except in cases of emergency, at least three days notice.
4.04 The President, the Board or the Guild members calling any special meeting may designate any place as the place of meeting for such special meeting.
4.05 A quorum shall be twenty-five percent of the current membership as determined by the 3rd Vice President of Membership. If a quorum is not present at any meeting of members, no business shall be conducted except that a majority of the members present may adjourn the meeting. A majority vote of the members in attendance at the meeting shall rule unless otherwise noted in the bylaws.
4.06 The President votes only to break a tie.
ARTICLE V - BOARD OF DIRECTORS
5.01 The Board of Directors shall be comprised of the following officers of the Guild: President, 1st Vice President, 2nd Vice President, 3rd Vice President, Secretary, Treasurer, and Newsletter Editor, and shall have authority to manage the affairs of the Guild in a manner consistent with the policies of the Guild as outlined in the Articles of Incorporation and these bylaws. (See Article VI - 6.01, vacancy 6.06 removal 6.07.)
5.02 The number of Directors shall be at least seven. They shall serve a one year term being elected at the November annual meeting by the membership. (See Article VI-6.04.)
5.03 The annual meeting of the Board shall be held without other notice than this bylaw between the election in November and the first Guild meeting in January. Other regular board meetings may be held at the discretion of the President or Board.
5.04 The Board shall have general supervision of the place of meetings, make recommendations to the Guild, and shall perform such other duties as are specified in these bylaws. The Board shall be subject to the orders of the Guild and none of its acts shall conflict with action taken by the Guild.
5.05 Special Board meetings may be called by the President or upon the written request of three members of the Board of Directors. The person(s) calling such meeting shall designate the time and place of such meeting and shall provide at least three days notice.
5.06 A majority of the Board shall constitute a quorum. In the event of a quorum not being present, a majority of the Board present may adjourn the meeting without further notice.
5.07 The Board may accept on behalf of the Guild any contributions, gift or bequest for the guild.
ARTICLE VI - OFFICERS
6.01 The elected officers of the Guild shall be the Board of Directors. This Board shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the Guild. All of the Board shall be members of the Guild.
6.02 Officers, as such, shall not receive any compensation for their services, but may serve the Guild in any other capacity and receive just compensation.
6.03 The Officers shall be elected by the members present to serve for one year or until their successors are elected, and their term of office shall begin January 1st and end December 31st of the same year.
6.04 No members shall hold more than one office at a a time, and no member shall be eligible to serve more than three consecutive terms in the same office.
6.05 Each officer shall submit a copy of their annual report to the President. She will make three copies, one to be placed in the Information Book, one to be transferred to the incoming officer and one for the Secretary.
6.06 A vacancy in the office of President shall be filled by the 1st Vice President. Vacancies in any office other than the President shall be filled by a majority vote of the Board. An officer elected to fill a vacancy shall be elected for the unexpired term of his/her predecessor in office.
6.07 Any officer may be removed by the unanimous vote of the remaining members of the Board of Directors and by a two-thirds vote of the members present at the next regular meeting, whenever, in their judgment, the best interests of the Guild would be served.
6.08 President: The President shall be the principal executive officer of the Guild and shall, in general, supervise and control all of the business and affairs of the Guild.
6.09 1st Vice-President: Shall be responsible for coordinating, arranging, and following up on programs, retreats and workshops.
6.10 2nd Vice-President: Oversees all events of the monthly meetings.
1. Is a standing member of all committees.
6.11 3rd Vice-President: Oversees all items pertaining to Membership, hospitality and Community Service.
1. Notifies the President that a quorum is present before each meeting.
2. Is a standing member of all committees.
6.12 Treasurer: Shall have charge and custody of and be responsible for all funds and securities of the Guild.
1. Receives and gives receipts for monies to the Guild.
2. Deposits all monies in the name of the Guild in banks or institutions as directed by the Board of Directors.
3. Maintains all financial records.
4. Provides financial report at Board Meetings.
5. Provides a written condensed financial report at all general Guild meetings.
6. Has all records available for audit on request.
7. Prepares and presents a full financial report to the Board of Directors prior to the December (end of the financial year) meeting.
8. Has financial reports available for and participate in a semi-annual review by the President of the Guild and two volunteers
9. Is responsible for completion and submission of State and Federal forms regarding finances of the Guild in a timely manner.
10. Assists incoming and outgoing Presidents and Treasurer in preparation of projected budget.
6.13 Secretary: Keeps the minutes of the General meetings and Board meetings and conducts all general correspondence. Is Custodian of all corporate documents and maintains a record book which includes the bylaws, policies/standing rules, official annual reports, committee reports, newsletters and minutes. Should have the current book on hand at every meeting.
6.14 Newsletter Editor: Publishes and distributes a monthly newsletter notifying guild members of general meetings, programs and workshops as information is provided.
ARTICLE VII - COMMITTEES
7.01 Any standing or special committees shall be appointed by the President of the Guild or the Board.
7.02 The chairperson(s) of any standing or special committee shall be appointed by the Board.
7.03 The Nominating Committee shall consist of a chairperson appointed by the Board of Directors. The additional 2 members and 1 alternate of the Nominating Committee shall be elected at the July regular meeting. Members from a Nominating Committee may be candidates, but if they accept a nomination, they must resign from the Nominating Committee and be replaced by the alternate. The Nominating Committee shall prepare and present a slate of officers consisting of one or more candidates for each elected office in the September edition of the newsletter. The Nominating Committee shall also present the published slate of officers at the September regular meeting. Nominations form the floor will be accepted at the October regular meeting. Nominees from the floor must be present to accept their nominations. The Nominating Committee shall also serve as the election tellers at the annual election of officers.
ARTICLE VIII - AMENDMENT OF BYLAWS
8.01 These bylaws may be amended at any regular meeting of the Guild by a two-thirds vote of members present, provided the amendment has been published in the most recent newsletter or at a previous general guild meeting.
8.02 Changes to the bylaws may be proposed by the membership-at-large or by the Board.
ARTICLE IX - PARLIAMENTARY AUTHORITY
9.01 Rules of business will be guided by Robert’s Rules of Order or comparable parliamentary procedure guidelines
9.02 The Board may appoint a Parliamentarian.
ARTICLE X - LAND O’ LAKES QUILT GUILD, INC. DISSOLUTION
10.01 In the event of the dissolution or disbanding of Land O’Lakes Quilt Guild, Inc. any and all funds remaining in the treasury of the Land O’Lakes Guild Guild, Inc., will be turned over to another educational, tax-exempt quilt guild, or to a charitable organization. The recipient organization will be determined, upon the recommendation of the Board of Directors, by a majority vote of the members present at a regular Guild meeting.
LAND O’LAKES QUILT GUILD, INC. STANDING RULES
1st Vice President
2nd Vice President
3rd Vice President
Schedules of Dues for New Members
Join in: Member: Senior/Junior
Jan-Apr $30 $25
May-Aug $25 $20
Sept-Dec $20 $15
Community Service Guidelines:
1 Month 3 Months 6 Months
Business Card $7.50 $15.00 $27.00
¼ Page $10.00 $22.00 $39.60
½ Page $15.00 $35.00 $63.00
Full Page $25.00 $60.00 $108.00
Historian: “The office of Historian will be suspended until such time as a majority of the guild membership requests the office be reinstated as active.”
Texas Association of Quilt Guilds (TAQG) Representative:
General Rules for all Board Members and Chairmen:
Land O’Lakes Guild Past Presidents:
Susan Mayer & Mary Strauch
Anne Marie Jennings
Juanita Lange (½ year)
Debbye Espe (½ year)
The President’s Award, formerly called the Golden Thimble, has been awarded since 1995 by
the Guild President. The award traditionally has gone to the person who helped the President
and/or the Guild in an outstanding way over the past year (many times, behind the scenes). It is
An honor to receive this award, and it is usually given at the end of the President’s term.
President Award Recipient
Judy Benton Liz Reinkin
Liz Beinkin Sandy Brawner
Juanita Lange Jackie Stockard
Debbye Espe Elizabeth Gage
Debbye Espe Joan Lush & Mary Thomas
Melissa Clark Annette Kingery
Susan Robinson Nanci Gardner
Elizabeth Gage Mary Thomas
Elizabeth Gage Donna Benedetto & Vick Spink
Dina Dye Donna Benedetto & Kim Saxton
Dina Dye Nita Hinshaw
Anne-Marie Jennings Connie Litfin
Anne-Marie Jennings MaryAnn Rainey, Dorothy Skeels, and Riva Wolff
Laurie Say Riva Wolff
Maria Hall Dianna Martinez
Land O’Lakes Quilt Guild Bee Information
Laughing to Pieces
1st & 3rd Thursdays
Lewisville Recreation Center on Corporate Dr.
Time: 6:30 p.m. - 8:30 p.m.
Est May 2000
2nd Wednesdays - Members’ homes
4th Wednesdays - Coppell Library
Time: 10:00 a.m. - 2:00 p.m.
Est July 2005
1st & 3rd Mondays
Time: 9:30 a.m. - 1:00 p.m.
Needles and Hoops
Starbucks in Barnes and Noble at Vista Ridge
Time: 9:30 a.m. - 11:30 a.m.
Quilt Country at 135 & Fox
Time: 6:00 p.m. - ?
Not Your Mama’s Quilt Shop in Plano
Time: 10:00 a.m. - ?
Nita Hinshaw’s home
10:00 a.m. - 12:00 a.m.