THE LA JOLLA COVE BRIDGE CLUB SPECIAL EVENT RENTAL INFORMATION

Saturday All-Day Rental Fees

Sunday Evening Rental Fees

Visiting the Facility

The best times to visit are between 10:30 a.m. and noon. on Wednesdays, Fridays and Sundays when the members are setting up for their noon bridge game. You can give your self a self- guided tour and anyone who is in the building can answer questions you may have. If the morning is an inconvenient time to visit you may come after the bridge game begins, but please be quiet as you look around so as to not disturb the bridge game in progress.

Capacity of Club

The club can accommodate 90-100 guests for a sit- down dinner and dancing inside and can accommodate 150- 175 If guests eat at tables on the outside lawn.

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Payments

The rental fee and "damage deposit"  should be made in two payments:  50% (one-half) of the rental fee only  is paid at the time a contract is signed and  the balance of the rental fee and the damage deposit should be paid at least 90  days prior to the event date. Lol

Payment can be made by personal check, cashiers check or money order only.  We do not have the capability of receiving payments by credit card.  Any check returned for insufficient funds will be subject to a $35 handling charge.

Alcohol

You may serve your guests wine, champagne and beer, but not hard liquor.. Beer should be served from kegs or cans and not bottles. Beer kegs should not be placed on the carpeted or hardwood floors.  Please insure that people under age 21 are not served alcoholic beverages. Serving hard liquor is not permitted.

Glassware

Glass drinking ware  is not allowed on the lawn and alcoholic beverages are allowed on the lawn only between the hours of noon and 8:00 p.m. Alcoholic beverages may be consumed in the building and on the patio until the close of your function.

Vendors

You may select any vendor you wish, but are responsible for any damages to the club that may be caused by any vendor you use. For that reason you may wish to require that the vendors you choose carry liability insurance to help protect you.

A list of vendors  that would like your business  appears on this website in the "Vendors" tab. though the Bridge Club makes no recommendation concerning any of the vendors whose names appear there.

Cleanup

It is the tenant’s responsibility to remove all items, including garbage and trash, created by the event from the building and adjacent grounds  at the conclusion of the event..DO NOT use the dumpsters in the park to dump trash.  The club will provide a cleaning crew to clean the restrooms, kitchen, and sweep and vacuum the large room and entertainment room.

Dancing

Dancing is allowed inside the building, in the main room or the entertainment room (hardwood floor) only.  Dancing is not allowed on the patio or on the lawn.

 

Decorations

The club asks that you not use tape, nails or staples to affix decorations to walls inside or outside the building.

Dining

Formal dining  is  allowed on the lawn and inside the main room of the building as well as on the patio.The only exception is that glass drinking containers are not permitted on the lawn.

Loading and Unloading Vehicles

 

Furniture

You are free to use whatever furniture is present at the club on the date of the event..  If you wish to have additional furniture, you are free to bring in  any furnishings you desire, including tables and chairs, canopies, special lighting, space heaters, and so on.

Insurance

The city of San Diego  requires that  the tenant, (NOT vendors) obtain what’s known as  "Special Event" Insurance for the date of the event.The liability limit should be  one million dollars per occurrence and two million dollars aggregate.Unless you hire  a licensed bartender for your event  then the policy must contain a “liquor liability” provision.

The policy  should name the tenant  as  the principal insured and should name TWO additional insureds:

In late 2016  the website the eventhelper   offered this insurance for around $100

Music

You may select your band or disc jockey, who may set up in either the main room or the entertainment room.  If the band or DJ sets up in the main room, you will need to bring in a dance floor to cover the carpet.  In the entertainment room, no additional dance floor is required.

Amplified music and microphones are not allowed on the lawn or patio except  during your wedding ceremony itself.  Amplified music may not be played on the lawn or patio, even if intended merely as background music.  If you plan to dine on the lawn or patio, you may have a small band or single musician playing acoustic (non-amplified) music.

Amplified music is allowed inside the building.  However, while the music is playing, all doors facing the east must remain shut unless the speakers are facing the ocean, in which case the doors may remain open.

City ordinances require noise levels, including microphones, to be no greater than 60 db from 8:00 a.m. to 7:00 p.m., or 55 db from 7:00 p.m. to 10:00 p.m. Please insure that your band or DJ is aware of, and abides by this ordinance

Opening and Closing the Building on the Day of Your Event

For Saturday events you may arrange with the Rental Manager a time at which to have the building opened for you on the day of your event.

For Sunday events you may enter the building when the director of the bridge game that day gives you permission to enter, usually around 3:30 pm, but in no event later than 4:00 pm. You may bring items to the outside of the club any time in the afternoon of a Sunday event.

When all of your and your vendors' belongings are removed from the building, no later than 10:45 pm, please close all windows, turn off the air conditioner or heating system, turn off the lights and close all doors.  The doors will self-lock.

Overnight Storage of Personal or Rental Items

Due to weekly classes and seminars, we are unable to accommodate any requests to store personal or rental items overnight, either the night before your event or on the night of your event.

Parking

Besides the free- of- charge two and three hour  street parking in the area which is enforced Saturdays until 6 pm  but not enforced Sundays, there are numerous parking garages within easy walking distance of the bridge club..The La Jolla Financial Building at 1200 Prospect Street, 858 454-8559  is one such garage .

Signs Announcing Your Event

Signs announcing your private function may be placed on the edge of any of the walkways leading into our site, on the day of your event.  Walkways may not be completely blocked with signs, ribbons or rope.

Tents and Canopies

Tents are not allowed on the premises; a maximum of one canopy, no larger than 20 feet by 20 feet, may be used in lieu of a tent.  If you rent a canopy, you will be responsible for any damage that may occur in putting the canopy up or taking it down.

A canopy consists of a roof cover and may have one side; if there are two or more sides, it is a tent.

For More Information:

For more information please  call the club’s rental liaison, Tom Sauer at (858) 257 7229; or send  him an email at thomaslambertsauer@gmail.com.. He will be happy to answer any questions you may have.