MINUTES

Children’s Kiva Montessori School

Children’s House - Board of Directors Meeting

10.17.16 at 5 pm – E/M S School

BOD Approved on 11.14.16

  1. Call to Order: Gabi called the meeting to order at 5:03 pm.

  1. Roll Call: Matt Clark, President; Gabi Morey, VP; Tamia Hurst, Secretary (attended until 5:30 pm); Chad Fish, Treasurer; Shamai Buckel, Member (attended until 5:30 pm); Andrew Campo, Member; Eric Ikenouye, Member; Cayce McCain, Member

Absent from BOD: None

Staff: Alexia Hudson, CHD; Susan Likes, E/M S HOS; Aaron Knox, FD

Community Members: None present

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - The Early Childhood Program at Children’s Kiva Montessori School uses authentic Montessori methods in a safe, nurturing, and developmentally appropriate environment to inspire students’ sense of wonder, innate desire to work and learn, and positive engagement with their community.


Montessori Book Discussion – Gabi

Montessori: The Science Behind the Genius, Chapter 10 (Final Chapter)

All: return books to Alexia.

Alexia: research a new book for the board to read/review.

  1. Approval of the 09.19.16 minutes: Gabi moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Chad requested that Curriculum Committee be discussed, added as item IX. New Business.  Gabi requested that the Consent Agenda item be moved to VIII.b. Budget & Financial Oversight Committee for further discussion.  Gabi moved to approve the agenda as revised.  Motion seconded, no further discussion, approved unanimously.  Motion carried.

  1. Community Member Forum
  1. No discussion

  1. Consent Agenda
  1. Item moved to VIII.b.ii.

  1. Reports:

  1. BOD President
  1. Matt is still working on Google for Education, he will get a date set up with Alexia for the staff to make the transition.

  1. Budget & Financial Oversight Committee
  1. Report
  2. Online, Paypal Payment Change
  1. Gabi asked for clarification - currently Paypal does not calculate the fee for an online, credit card transaction.  This could cause potential problems.
  2. Chad moved to allow Alexia to charge a transaction fee for the use of Paypal.  Motion seconded, no discussion, all approved.  Motion carried.
  1. Budget & Financial Oversight Committee: discuss and prepare a 5-year growth plan.

  1. Children’s House Director
  1. Report
  2. Alexia: add Gabi, Chad, and Eric to the newsletter email list.
  3. Shamai: add CH Director’s Letter of Hire to the June BOD Calendar.
  4. Aaron: send Matt the CHD’s previous Letter of Hire.
  5. Board Retreat Discussion
  1. Strategic Plan
  2. Alexia: check with Shamai on possible dates for a board retreat.
  3. Matt: send out a poll for dates in February and March for board retreat.

  1. Finance Director
  1. Report
  1. Compilation complete and will be reviewed in Budget & Financial Oversight Committee meeting in November and then presented to the board.
  2. Tax return will be completed by November deadline.

  1. Additional Committee Reports (uploaded to Google)
  1. Fundraising
  1. All: add contacts to the Annual Appeal spreadsheet that was uploaded to the drive.
  2. Alexia: continue working on annual appeal letter.

  1. New Business
  1. Curriculum Committee - Chad
  1. Curriculum Committee would like to see high level transition pieces across all levels at the schools.
  2. Programming falls under administration and therefore the board does not need to be directly involved in this committee.
  3. Community resource spreadsheet.

  1. Shared Board Information
  1. Discussion of the November BOD meeting date.
  1. CH BOD is open to meeting the 14th, as scheduled, or on the 28th.
  2. CH BOD is cancelling the December BOD meeting.

  1. Calendaring – BOD President
  1. Upcoming events
  1. Parent Night - October 20th at 5:30 pm
  1. Next BOD meeting
  1. November BOD meeting - TBD
  2. December BOD meeting - cancelled

  1. Status of previous meeting’s action items – Tamia
  1. Matt will move forward with the implementation of Google for Education.
  2. Alexia: The board would like to see numbers on enrollment status, needs for nappers, etc.
  3. Shamai: bring a copy of the Oath of Office to the next meeting.
  4. Alexia and Gabi: work together to create the Annual Appeal.
  5. All board members: provide feedback to Shamai regarding 2015 Summary of Board Self-Evaluation.

  1. Review all Action Items – Tamia
  1. All: return books to Alexia
  2. Alexia: research a new book for the board to read/review.
  3. Finance committee: discuss and prepare a 5-year growth plan.
  4. Alexia: add Gabi, Chad, and Eric to the newsletter email list.
  5. Shamai: add CH Director’s Letter of Hire to the June BOD Calendar.
  6. Aaron: send Matt the CHD’s previous Letter of Hire.
  7. Alexia: check with Shamai on possible dates for a board retreat.
  8. Matt: send out a poll for dates in February and March for board retreat.
  9. All: add contacts to the Annual Appeal spreadsheet that was uploaded to the drive.
  10. Alexia: continue working on annual appeal letter.

  1. Items for Future Agenda(s)
  1. Oath of Office - August
  2. Alexia to present numbers for strategic plan on building - September/ASAP
  3. Shamai to present goals from previous board evaluation - October
  4. Financial Policies and Procedures – TBD
  5. Budget & Financial Oversight Committee: consider refinancing the note - September 2017

  1. Adjournment: Chad moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 6:20 pm.

Prepared by Tamia Hurst, BOD Secretary

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