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By Laws Highland Catholic School Men's Club
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        Highland Catholic Men’s Club By-Laws (Version 1, Jan 2016)

HIGHLAND CATHOLIC MEN’S CLUB BY-LAWS

ARTICLE I

 NAME

  1. The name of this organization shall be Highland Catholic School Men’s Club.

ARTICLE II

OBJECTIVES

  1. To advance the fellowship and camaraderie of the men of the Highland Catholic School.
  2. To promote and support programs for the youth at the Highland Catholic School.
  3. To support the Highland Catholic School (“the School”), and the greater community through fundraisers, public service, and grants.

ARTICLE III

 MEMBERS

  1. All men who are past or present parents or guardians of registered students of the Highland Catholic School & pre-school are members of the Highland Catholic Men’s Club (“Members”).
  2. Annual membership contributions will be solicited in such amount as determined by the Men's Club Board (“Board”).

 

ARTICLE IV

MEN’S CLUB BOARD

  1. There shall be a Men’s Club Board, which shall consist of all Officers and no fewer than six men selected from the full Men’s Club membership. Members to sit on the Board are nominated by the Nominating Committee  and elected by the membership.
  2. The Nominating Committee (“Nominating Committee”), appointed by the President, shall meet at the direction of the President toward the end of the fiscal year and shall be charged with nominating new Board members. Board members shall be elected by the full Board at the May meeting. New Board members will assume office as soon as they are elected and shall hold office until resignation, removal or a period of one year whichever comes first.
  3. By majority agreement of the Board, a Board member who has served as a Board member for a minimum of 10 years can be designated “Board member emeritus.”

ARTICLE V

MEETINGS

  1. The Board shall meet jointly in person on the third Thursday of every month (“Meeting”) and via conference call on the Thursday two weeks prior and the Thursday two weeks after the Meeting (“Meeting Calls”); September through May.
  2. A special meeting may be called by the President or Vice-President if necessary.
  3. The presence of a majority of the Board members shall constitute a quorum at any        meeting, but the Board members present at any meeting, although less than a quorum, may call the meeting to order, pending the arrival of late Board Members. If a Board member emeritus is present at a meeting, he shall be counted for purposes of determining a quorum of the entire Board. However, if a Board member emeritus is not present at a meeting, his absence (and his spot as a Board member) shall not be counted for purposes of determining a quorum.
  4. Attendance by all Board members at the Meeting and Meeting Call is presumed. Notification of absence for good cause shall be made to the President or Secretary prior to a scheduled meeting.
  5. Any and all Men’s Club projects that have been approved by the President will provide updates at the Meeting and on the Meeting Calls by the Project Chairman, the Project Co-Chairman, or shall be given to President in advance in lieu of attendance by either Chairperson.
  6. All votes must be cast in person. There shall be no voting by proxy or electronic means.

         

ARTICLE VI

OFFICERS AND THEIR ELECTION

  1. The Officers of this organization shall be a President, Vice-President, Secretary, Treasurer, Counsel and Immediate Past President.
  2. Unless otherwise appointed by the President, the Nominating Committee shall be comprised of the current year officers and three members.  The Nominating Committee shall meet at the direction of the President and be charged with nominating a slate of Officers for election for the following year.  The membership may also nominate candidates for a contested election.  All Officers, except for the President, shall be elected by a vote of the membership in May of each year.
  3. New Officers will assume office as of June 1 and shall hold office until May 31 of the next calendar year.
  4. Tenure of office shall be one year. The Vice-President shall serve as Vice-President for one year and automatically become President the next year, for one year, and then Immediate Past President the next year, for one year. After serving as Vice-President, President and Immediate Past President, the member may not be re-elected to these positions. The Secretary, Treasurer and Communications Director may be re-elected.
  5. Project Chairman and Project Co-Chairman need not be elected by the Board and are not Officers of the Men’s Club, but may be part of the Nominating Committee.  A Project Chairman will remain Chairman until, he and Project Co-Chairman determine.  At the time the Project Chairman steps down, the Project Co-Chairman will become Project Chairman and is responsible for recruiting a new Co-Chairman.  

 

ARTICLE VII

DUTIES OF OFFICERS

  1. The President shall preside at all meetings of the organization or Board; shall be an ex-officio member of all committees; shall appoint special project committees if needed; shall designate the Board member(s) responsible for checking the mail; and shall perform all other duties usually pertaining to the office.
  2. The Vice-President shall act as an aide to the President; shall perform the duties of the President in the absence of that officer. He may also serve as a project Chairman. In case of resignation, removal or death of the President, the Vice President automatically becomes the President for the remainder of the vacating President’s term and then shall serve his own term.
  3. The Secretary shall keep a permanent record of all meetings of the organization and the Board; shall keep an up-to-date list of members, together with their addresses, telephone numbers and emails; shall be webmaster of the organization’s website and shall perform other duties as may be delegated to him. The Secretary shall keep a writing instrument on his person at all times.
  4. The Treasurer shall receive all monies of the organization; shall keep an accurate record of all receipts and disbursements; shall expend no money without the consent of the President, provided, however, that any expenditure in excess of $300.00 shall require prior approval of the Officers. The Treasurer shall ensure that all monies are deposited in a bank or account agreed upon by the Board. The Treasurer shall make a written monthly Treasurer’s Report to the full Board at each monthly Board meeting and shall make a written annual report to the full Board at the May Board meeting. The Treasurer shall be responsible for maintaining a minimum of $2,000 in the Men’s Club accounts to be used to fund future Men’s Club events.  The Treasurer shall be responsible for the distribution of funds to Highland Catholic School  (“SAT distribution”).  The Treasurer shall perform other duties as may be delegated to him.
  5. The Communications Director shall be in charge of recruiting, welcoming new members, social media communications, and shall perform other duties as may be delegated to him by the President.  The Communications Director shall be responsible for announcing meetings and events, communicating with the membership and generally ensuring positive and consistent communications with the Highland Catholic Community.  
  6. All officers, upon retiring or removal from office, shall deliver to their successors all monies, accounts, papers, or other property belonging to the organization and shall extend any assistance to the incoming officers and chairman as needed.

ARTICLE IX

FISCAL YEAR

  1. The fiscal year shall be June 1 to May 31.
  2. It is the intent of the Men’s Club to maintain a minimum balance of $2,000 in its accounts at the end of each fiscal year.   Any funds remaining above the minimum balance may be disbursed at the discretion of the Board in accordance with the Rules of Procedures.

ARTICLE X

RESIGNATION AND REMOVAL

  1. Any Officer or Board member may resign at any time by sending a written notice of the resignation to the President or, in the case of the President, to the Vice-President. Unless otherwise specified therein, the resignation shall take effect upon receipt thereof by the President or Vice-President.
  2. Any Board member may be removed either with or without cause at any time by the majority of votes by the Board at a special meeting called for that purpose.
  3. Any Officer, after an opportunity for being heard, may be removed with or without cause by a majority vote of the Board, at a special meeting called for that purpose.

   

ARTICLE XI

RULE OF PROCEDURES

  1. All meetings of the Men’s Club Board, the Nominating Committee or for any Men’s Club Project shall be conducted in accordance with Robert’s Rules of Order, Revised, as amended by these Bylaws, interpreted, under the direction of the President, by the Secretary.
  2. Any funds distributed to Highland Catholic School will be for support of either sports, the arts, or technology (“SAT distribution”).
  1. Requests for Men’s Club funds are to be submitted by the school Principal to the President and reviewed by the Board at the Meeting which follows the date of the request.  The President will respond back to the Principle within a week of the Meeting in which the request was reviewed by the Board

ARTICLE XII

AMENDMENTS

  1. After recommendation by a Bylaw sub-committee appointed by the President and chaired by the Secretary, these By-Laws may be amended by the Men’s Club Board by a two-thirds vote of the entire Men’s Club Board. The proposed amendment shall be submitted in writing to the members of the Men’s Club Board five days prior to a vote.

Dated: January 19, 2016

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Men’s Club President

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Men’s Club Vice-President

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Men’s Club Treasurer

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Men’s Club Secretary

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Men’s Club Immediate Past President