Registered attendees will receive a link that allows them to access each day’s sessions. Register for both days to get access to all content. If you have not registered, you may do so by going to http://newprairiepress.org/cpndam/.

All sessions will be Central Standard Time

Program:


TUESDAY, NOVEMBER 15, 2016

Start

End

Event

9:00 AM

9:10 AM

Opening Statements

9:15 AM

10:00 AM

The James Merrill Digital Archive: Channeling the Collaborative Spirit(s)

Shannon Davis, Washington University in St. Louis

Joel Minor, Washington University in St. Louis

The James Merrill Papers, housed in Washington University Libraries Special Collections, contains manuscripts, drafts, and other materials from the renowned poet. In 2013, work began to digitize and deliver a selection of the Merrill Papers towards his epic poem, The Book of Ephraim. Because the Libraries’ already used Omeka digital exhibit software for a number of projects, the materials were delivered in an Omeka exhibit, The James Merrill Digital Archive. The process of transforming an archival collection into a digital exhibit required the expertise and input of many collaborators including library staff in Special Collections and Scholarly Publishing, and students and staff from the Humanities Digital Workshop. Through this collaborative effort, scanning, metadata, initial arrangement of materials, and creation of an Omeka exhibit was completed over the course of a summer. The exhibit showcases Merrill’s writing and editing process for The Book of Ephraim, including Ouija board session transcripts, poem drafts, and typescripts. Development of the digital archive has continued, as students and staff transcribe and encode some of Merrill’s handwritten and typed manuscripts using Subversion versioning software and oXygen XML editor. Future goals for the project include continuing TEI XML markup; adding Merrill materials from other archives; and continuing to train and work with students to add to the exhibit. The James Merrill Digital Archive is a demonstration of cross-campus and interdepartmental collaboration, employing student workers to perform high-level exhibit curation and encoding, and using and customizing Omeka for delivering sophisticated digital collections. Presented by Shannon Davis, Digital Library Services Manager, and Joel Minor, Curator of Modern Literature Collection and Manuscripts, this presentation will be delivered by project contributors who can speak to both the digital and archival aspects of the collection.

10:10 AM

10:55 AM

The Yellow Brick Road to Digitization: Two Small Kansas Colleges and their Journey

Gloria Creed-Dikeogu, Ottawa University

Danielle Dion, University of St Mary

In 2015, The Council of Independent Colleges (CIC) offered small private academic member colleges an opportunity to compete by writing collection proposals, for a three year grant digitizing teaching and research collections, funded by the Andrew C. Mellon Foundation. Forty-two CIC member teams were selected to participate in the Consortium on Digital Resources for Teaching and Research. Teams consisted of a librarian, and a faculty member, who worked with CIC and Artstor staff, using Artstor Shared Shelf to digitize proposed collections. Teams made digital collections accessible and usable in the classroom, wrote yearly project reports for CIC and attended yearly team workshops in Washington, DC. Two Kansas teams were selected in 2015: the University of St. Mary, De Paul Library and Ottawa University, Gangwish Library. The University of St Mary team consisted of the special collections librarian, a history professor and the library director. The team has digitized photographs and ephemera from the Bernard H. Hall Abraham Lincoln collection.

The Ottawa team consisted of two faculty members and the library director. The team digitized two Sociology teaching collections: The John Henry Kilbuck Collection, a collection of Yup’ik Indian artifacts, SOC 30152: Indigenous People in the Contemporary World Collection, a collection of Ottawa Indian articles and images and an archival collection for Communications, Pi Kappa Delta: National Honor Society for Forensics. Session presenters will provide a description of how the team projects have been implemented at their colleges, what has been learned during implementation and how projects have benefited their student communities and how they will be used for teaching in the future.

11:05 AM

11:50 AM

Eyes on the Prize: Delivering archival content with synchronized transcripts in Hydra

Irene Taylor, Washington University in St. Louis

Shannon Davis, Washington University in St. Louis

Regarded as the definitive work on the Civil Rights Movement, the documentary series, Eyes on the Prize, has been seen by millions since its PBS debut in 1987. However, what remains unseen is the nearly 85 hours of interview outtakes that provide further insight into the series’ original stories of struggle, resistance, and perseverance. Through the Eyes on the Prize Digitization and Reassembly project, funded by the National Historical Publications and Records Commission, Washington University Libraries has made the complete, never-before-seen interviews and TEI XML encoded, synchronized transcripts freely accessible through its newly developed Hydra digital repository. This session will provide focuses on the development of workflows, metadata management, and the related challenges of implementing large-scale digitization projects, including digitization specifications, technical decisions, quality control, metadata creation, and Hydra implementation.

12:00 PM

12:45 PM

The Rescuing Texas History Mini-Grant Program: Collaboration, Digital Collection Development and Preservation

Marcia McIntosh, University of North Texas

Jake Mangum, University of North Texas

The University of North Texas Libraries (UNT Libraries) have for, almost a decade, directed a digitization service called Rescuing Texas History Mini-Grant Program (RTH) with the goal of helping local and state-level cultural heritage institutions and private owners digitize and preserve their holdings. The RTH has allows UNT Libraries to work toward the goals of developing mutually-beneficial relationships with regional organizations while preserving and providing access to a large variety of historical items in The Portal to Texas History digital repository. Its overall structure can serve as a model for sustainable, large-scale digitization initiatives. The model described in this presentation will explain the funding, workflow, and lessons learned over the years of conducting the program.

2:00 PM

2:45 PM

Collaborating across workflows: Managing creative assets from legacy works

Patrice-Andre Prud'homme, Illinois State University

Jennifer Hunt Johnson, Illinois State University

From the perspective of two distinct workflows, this presentation will illustrate how library departments, Digital Collections and Conservation collaborate on the production of digital assets. In essence, both digitization and analog preservation workflows aim to guarantee that collections are easily retrieved and usable. This case study will illustrate two examples. The first one is more linear yet regional; it aims to create digital assets to engage the community by means of crowdsourced transcription. The second one is hands-on, as it addresses the long-term research value of the physical material for use in classrooms by Special Collections. While these workflows may exist within the constraints of restricted resources, collaboration is key to creating successful outcomes. In small departments collaboration helps units to advocate for each other through shared knowledge and promotion of services. In this way legacy projects are managed more efficiently, through sustainable solutions, where digital assets then become the primary points of access for the public. For example, the Historical Costumes book by Charles Bianchini is extremely fragile to handle and its binding has greatly deteriorated over time. Making the decision that this legacy piece can be digitally transformed is to offer a secondary pathway to preservation and alternative mode of access ensuring that the passage of time does not lessen the educational asset it represents and the value it offers. The management of creative assets produced from legacy materials, including accessioning those assets within a digital preservation schema are important steps to ensuring the sharing of knowledge.

2:55 PM

3:15 PM

Numbers, Numbers, Numbers—Is it Working?! Meaningful Measurement of Digital Collections

(poster presentation)

Allison Ringness, Kansas State University

#cpndam16numbers    

After a digital project is completed and made available online, the work is not over: digital projects managers must quantify the value of these digital collections. There are a plethora of tools to measure usage, but inferring value from usage requires careful interpretation of the data. After interpretation, the results must be communicated effectively to administrators. This poster will identify sources of digital collection use data, identify pitfalls in these sources, explore ways to derive meaning from use data, and suggest strategies for communicating value measurements to library administrators.                    

3:15 PM

3:30 PM

Common Management Gaps in the Life Cycle of Digitized Objects

(poster presentation)

Jocelyn Wehr, University of Kansas

Presented from the perspective of someone responsible for creating the digital objects that will eventually be included in a digital preservation program, this poster session will identify common issues that make the management and preservation of digital objects more challenging. Digital preservation needs to be talked about within the digitization workflow, because it takes a lot of work to produce the best digital objects possible. We are often focused on the immediate use of the digital objects and less focused on their long-term use. Even with best practices in mind, there is often an immediate need (patron orders, for example) that takes precedence over the long-term need. The trick is to avoid putting the cart before the horse – that is, embarking on large-scale and on-demand digitization initiatives without first having the people, workflow, and management tools to curate the digital objects. My objective is to take the familiar life cycle diagram of digital objects and enhance it with common preservation-related gaps in the digitization workflow. Past and current experience will help identify problem areas and recommend changes at various life cycle stages. For example, file names assigned during the creation stage that are too long or complex – a solution would be choosing a convention that ensures the file names are only as long or complex as they need to be in order to be unique.

3:50 PM

4:35 PM

3D Model Creation and Management in an Academic Digital Repository

Marcia McIntosh, University of North Texas

#Marcimic

3D printing and scanning is new digital horizon for digital asset managers. Many fields have a history of utilizing 3D scanning and printing such as medicine, dentistry, art, entertainment, architecture, and archaeology. Now, many cultural heritage institution are also beginning to explore the unique benefits 3D models and prints can provide to constituents interested in their collections. The University of North Texas Digital Libraries embarked on a case study to gain a better understanding of 3D scanning and to determine its capacity to host and provide access to 3D models. This presentation will explore the workflows, metadata, and preservation of 3D scanned models in an academic digital repository. Details regarding 3D scanning and scanners, the selection of materials, scanning and processing methods, metadata creation, model access in an academic repository, and 3D printing of materials will be discussed in detail. Recommendations and suggestions for those interested in pursuing 3D model creation and hosting will also be provided.                        

4:35 PM

4:45 PM

Closing Statements

WEDNESDAY, NOVEMBER 16, 2016

Start

End

Event

9:00 AM

9:10 AM

Opening Statements

9:15 AM

10:00 AM

Digital Preservation Efforts at USM

Elizabeth La Beaud, University of Southern Mississippi

The University of Southern Mississippi (USM) has steadily been working to improve its digital preservation infrastructure over the past four years. In 2013, with funding from a NEH Preservation Assistance Grant, consultants Tom Clareson and Liz Bishoff conducted a digital preservation readiness assessment and jump started USM’s education on the topic. Since then, USM has added geographically distributed backups, manual fixity checks, manual metadata logs, and manual file format migrations to its arsenal with varying degrees of success. The influx in needed manpower and technical infrastructure precipitated a financial commitment from the university and the purchase of a robust digital preservation system. Using the National Digital Stewardship Alliance’s (NDSA) Levels of Digital Preservation as a guide, this session will follow the progression of USM’s digital preservation efforts over the past four years from education to implementation. Attendees will learn how to evaluate an institution’s digital preservation readiness using the NDSA’s Levels of Digital Preservation, and come away with ideas for lost cost, high impact ways to improve their own digital preservation efforts.

10:10 AM

10:55 AM

Quick-Start Guide to Digital Preservation for Audio

Sandy Rodriguez, University of Missouri-Kansas City

This presentation focuses on practical strategies and use of open-source tools in order to establish “good enough” preservation management practices for digital audio files. Using her experience at the Marr Sound Archives, University of Missouri—Kansas City, the presenter will discuss assessing current practices, identifying gaps, prioritizing, making recommendations, and selecting and implementing a suite of open-source tools to improve the preservation process. Tools demonstrated in the presentation are AVPreserve’s BWF MetaEdit, MDQC, and Fixity.

11:05 AM

11:50 AM

MOMMMA: Master Objects Migration and Metadata Mapping Activity

Daniel W. Noonan, The Ohio State University

Darnelle O. Melvin, The Ohio State University

So you’ve got nearly 2 million digital files from 8 collecting units with minimum, scattered or unknown metadata—how do you prepare to migrate those objects into a digital preservation repository that acts as a “light archive” providing access to your digital collections? This presentation will delve into data wrangling efforts, the creation of workflows, and the challenges encountered while preparing digital resources for migration from a limited access FTP server into a preservation environment created in FEDORA, layered with Hydra heads for access and other functional requirements. We will discuss project planning, the de-duplication efforts, development of a collection assessment tool and its implementation that allows us to prioritize migration efforts, as well as techniques used to transform, normalize, restructure, and link metadata to the accompanying digital resources.

12:00 PM

12:45 PM

Beyond Electric Dreams: Instituting a DAM Program Where it is Needed But Maybe Not Wanted

Gregory Johnson, Knox College

Digital content is created every second of everyday and can be found everywhere. And the need to preserve this content, as well as the have it available to your students, patrons, or faculty and staff is at a premium while budgets for DAM dwindle. And while the need and want for DAM is often there, the drive and funds to make it a reality sometimes is not.

This presentation will cover one such DAM implementation project at a Fortune 500 company, beginning with the vetting and purchasing of a DAM system through implementation and show how the lessons from its successes and failures can be used in preserving assets in the academic world.

2:00 PM

2:45 PM

Developing an Outreach Plan for UNT Scholarly Works

Pamela Andrews, University of North Texas

Daniel Alemneh, University of North Texas

The University of North Texas Scholarly Works collections functions as our institution’s open access repository. This summer, we conducted a preliminary analysis of the collection’s holdings to assess our progress in archiving UNT faculty research in support of our Open Access and Long-term Digital Stewardship policy as passed in 2012. As we do not subscribe to any current research information systems (CRIS), this analysis took the form of a census using current faculty senate data to understand who is and is not contributing to the repository. After looking at our contribution population, we also examined what resource types are contributed to the repository to further leverage those relationships between contributor and resource type. As of August 2016, the UNT Scholarly Works collection contains work from 25% of our current, active faculty members. Although the collection is populated through mediated deposit, this analysis revealed trends for likelihood of contribution to the collection. In looking at these trends, we understand that disciplinary differences exist in terms of support (or not-supporting) open access, particularly as the type of desired scholarly output and its ability to be archived within the repository can change between disciplines. However, the main bottleneck in developing this collection lies in increasing both the number of contributors and the number of items contributed from the UNT community. By identifying contributing and non-contributing faculty, and by drawing attention to their contributed resource types, we can more accurately understand how to perform outreach for the collection. In this presentation we’ll discuss the results of our preliminary analysis of faculty contributions, and our subsequent outreach plan to double our collection’s holdings as well as our contributors.

2:55 PM

3:40 PM

Digitization in the classroom : teaching undergraduates the art of digitizing history

Sophie Rondeau, Virginia Wesleyan College

In the fall 2015 semester, a new course was offered at Virginia Wesleyan College (VWC) that involved a unique project collaboration between Professor Richard E. Bond and librarians, Patty Clark and Sophie Rondeau. The course, entitled Digital History 250, provided students with an introduction to how history is made and used in digital environments. Bond presented students with topics related to history and social media, spatial mapping, digital literacy, and the implications of crowd sourcing historical narratives, among others. The students were given a final project that involved creating digital exhibits using curated content from VWC yearbooks housed in the College Archives. Using the Omeka content management system - which provides Dublin Core metadata elements for item description - students were also expected to create metadata to describe each digitized item. Alongside teaching students about digital literacy, librarians Clark and Rondeau provided instruction about metadata, controlled vocabularies, and the intricacies of describing visual resources. What's more, their work involved building content standard guidelines suitable for undergraduate students new to resource description and a guide built of the tools they would need to be successful. This presentation will examine the delivery, approach, and tools they used to teach students about item description, as well as the challenges, successes, and failures of the digitization project from the perspective of all parties involved. What's more, future plans for a Digital History course are underway, and this presentation will discuss how the final digitization project will differ, and why.

3:40 PM

3:50 PM

Closing Statements

3:55 PM

4:55 PM

CPN-DAM Business Meeting (agenda)

Ad Hoc Executive Committee

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