Children’s Kiva Montessori School

Children’s House - Board of Directors Meeting

02.11.17 @ 2:00 pm - 11033 Road 29, Cortez, CO

BOD Approved on 03.13.17

  1. Call to Order: Matt called the meeting to order at 2:37 pm.

  1. Roll Call: Matt Clark, President; Gabi Morey, VP; Tamia Hurst, Secretary; Shamai Buckel, Member; Andrew Campo, Member; Eric Ikenouye, Member; Cayce McCain, Member

Absent from BOD: Chad Fish, Treasurer

Staff: Alexia Hudson, CHD

Community Members: None present

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - The Early Childhood Program at Children’s Kiva Montessori School uses authentic Montessori methods in a safe, nurturing, and developmentally appropriate environment to inspire students’ sense of wonder, innate desire to work and learn, and positive engagement with their community.

Montessori Article(s) Discussion - Alexia

Lead for next Montessori Article(s) Discussion (TBD at meeting) - Alexia

  1. Approval of the 11.14.16 minutes: Matt moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Matt moved to approve the agenda with the elimination of items VIII.e and VIII.f.i. and the addition of Nominations Committee (01.23.17) as item VIII.e.i.  Motion seconded, no further discussion, approved unanimously.  Motion carried.

  1. Community Member Forum
  1. No discussion

  1. Consent Agenda
  1. Not applicable

  1. Reports:

  1. BOD President
  1. Report on Google saga
  1. Matt continues to work with Google to establish our Google for Education account.

  1. Budget & Financial Oversight Committee
  1. Report
  2. Approve budget as necessary
  1. Matt moved to approve the draft budget as uploaded to the drive, motion seconded, no discussion.  All in favor.  Motion carried.

  1. Children’s House Director
  1. Report

  1. Finance Director - (not present)
  1. Report

  1. Additional Committee Reports (uploaded to Google)
  1. Nominations - Shamai

  1. New Business
  1. Letter of Concern re. Performance
  1. The board would like to see Alexia be more proactive in informing the board of any concerns that may arise in the future.
  2. The board advised Alexia to contact Chad and then have Chad reach out to Nate, E/M S BOD President, to provide more insight.
  3. Where does CH want to go moving forward with contractual agreements?
  4. Alexia has financial oversight at this point with the board’s blessings.
  5. Alexia: create a report for the board concerning this issue.

  1. Shared Board Information
  1. CH BOD would like to be kept well informed of item IX.a.
  2. The CH BOD supports the communication pathway that Alexia took regarding item IX.a.

  1. Calendaring – BOD President
  1. Upcoming events
  1. Next BOD meeting
  1. 03.13.17 at 5 pm (note the date change due to Spring Break)

  1. Status of previous meeting’s action items – Tamia
  1. Finance committee: discuss and prepare a 5-year growth plan.

  1. Review all Action Items – Tamia
  1. Next Montessori Article: Alexia
  2. Alexia: create a report for the board concerning this issue.

  1. Items for Future Agenda(s)
  1. Oath of Office - Board Retreat (February)
  2. Alexia to present numbers for strategic plan on building - September/ASAP
  3. Financial Policies and Procedures – TBD
  4. Budget & Financial Oversight Committee: consider refinancing the note - September 2017
  5. BOD Task Calendar - March
  6. Board Terms - March

  1. Adjournment: Shamai moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 3:35 pm.

Prepared by Tamia Hurst, BOD Secretary

Page  of