MS-Word is a word processing software package. You can use it to type letters, reports, and other documents. This tutorial teaches Microsoft Word 2007 basics. Although this tutorial was created for the computer novice, because Microsoft Word 2007 is so different from previous versions of Microsoft Word, even experienced users may find it useful.
This lesson will introduce you to the Word window. You use this window to interact with Word. To begin this lesson, open Microsoft Word 2007. The Microsoft Word window appears and your screen looks similar to the one shown here.
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पाठ 1: माइक्रोसॉफ्ट वर्ड 2007 के साथ परिचित हो रही विंडोज के लिए
माइक्रोसॉफ्ट वर्ड एक शब्द संसाधन सॉफ्टवेयर पैकेज है। तुम पत्र, रिपोर्टों, और अन्य दस्तावेजों को टाइप करने के लिए इसका इस्तेमाल कर सकते हैं। इस ट्यूटोरियल माइक्रोसॉफ्ट वर्ड 2007 मूल बातें सिखाता है। हालांकि इस ट्यूटोरियल, कंप्यूटर नौसिखिया के लिए बनाया गया था क्योंकि माइक्रोसॉफ्ट वर्ड 2007 माइक्रोसॉफ्ट वर्ड के पिछले संस्करणों से बहुत अलग है, यहां तक कि अनुभवी उपयोगकर्ताओं के लिए यह उपयोगी मिल सकता
Note: The screen will probably not look exactly like the screen shown. In Word 2007, how a window displays depends on the size of your window, the size of your monitor, and the resolution to which your monitor is set. Resolution determines how much information your computer monitor can display. If you use a low resolution, less information fits on your screen, but the size of your text and images are larger. If you use a high resolution, more information fits on your screen, but the size of the text and images are smaller. Also, Word 2007, Windows Vista, and Windows XP have settings that allow you to change the color and style of your windows.
नोट: आपकी स्क्रीन शायद ठीक स्क्रीन दिखाया तरह नहीं लगेगा। वर्ड 2007, कैसे एक विंडो प्रदर्शित करता है अपनी खिड़की के आकार, अपनी निगरानी के आकार, और अपनी निगरानी सेट किया गया है, जो करने के संकल्प पर निर्भर करता है। संकल्प कितना जानकारी अपने कंप्यूटर मॉनीटर प्रदर्शित कर सकते हैं निर्धारित करता है। आप एक कम संकल्प का उपयोग करते हैं, कम जानकारी आपकी स्क्रीन पर फिट बैठता है, लेकिन अपने पाठ और छवियों के आकार में बड़े होते हैं। यदि
In the upper-left corner of the Word 2007 window is the Microsoft Office button. When you click the button, a menu appears. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks.
वर्ड 2007 विंडो के ऊपरी-बाएं कोने में माइक्रोसॉफ्ट ऑफिस बटन है। आप बटन क्लिक करते हैं, एक मेनू प्रकट होता है। आप एक नई फ़ाइल बनाने के लिए मेनू का उपयोग कर सकते हैं, एक मौजूदा फ़ाइल को खोलने, एक फ़ाइल को बचाने, और कई अन्य कार्य करते हैं।
Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar provides you with access to commands you frequently use. By default Save, Undo, and Redo appear on the Quick Access toolbar. You can use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back.
माइक्रोसॉफ्ट ऑफिस बटन के बगल में त्वरित पहुँच उपकरण पट्टी है। त्वरित पहुँच उपकरण पट्टी आदेशों को आप अक्सर उपयोग पहुँच प्रदान करता है। डिफ़ॉल्ट बचाओ, पूर्ववत, और फिर से करें द्वारा त्वरित पहुँच उपकरण पट्टी पर दिखाई देते हैं। आप अपनी फ़ाइल को बचाने के लिए एक कार्रवाई तुम ले लिया है रोलबैक को पूर्ववत, और एक कार्रवाई तुम वापस लुढ़का हुआ है पुन: लागू करने के लिए फिर से करना बचाने के लिए उपयोग कर सकते हैं।
Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the document on which you are currently working. Word names the first new document you open Document1. As you open additional new documents, Word names them sequentially. When you save your document, you assign the document a new name.
त्वरित पहुँच उपकरण पट्टी में अगला शीर्षक पट्टी है। शीर्षक पट्टी दस्तावेज है जिस पर आप वर्तमान में काम कर रहे हैं के शीर्षक को प्रदर्शित करता है। शब्द के नाम आप Document1 खोलने के पहले नए दस्तावेज़। आप अतिरिक्त नए दस्तावेज, क्रमिक रूप से शब्द के नाम उन्हें खोलने के रूप में। आप अपने दस्तावेज़ सहेजते हैं, आप दस्तावेज़ को एक नया नाम आवंटित।
You use commands to tell Microsoft Word what to do. In Microsoft Word 2007, you use the Ribbon to issue commands. The Ribbon is located near the top of the screen, below the Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related command groups. Within each group are related command buttons. You click buttons to issue commands or to access menus and dialog boxes. You may also find a dialog box launcher in the bottom-right corner of a group. Clicking the dialog box launcher gives you access to additional commands via a dialog box.
आप माइक्रोसॉफ्ट वर्ड बताने के लिए कि क्या करना आदेशों का उपयोग करें। माइक्रोसॉफ्ट वर्ड 2007 में, आप आदेश जारी करने के लिए रिबन का उपयोग करें। रिबन त्वरित पहुँच उपकरण पट्टी के नीचे, स्क्रीन के शीर्ष के निकट स्थित है। रिबन के शीर्ष पर कई टैब कर रहे हैं; एक टैब पर क्लिक कई संबंधित आदेश समूहों को प्रदर्शित करता है। प्रत्येक समूह के भीतर संबंधित आदेश बटन रहे हैं। आप आदेश या पहुँच मेनू और संवाद बॉक्स के लिए
The ruler is found below the Ribbon.
You can use the ruler to change the format of your document quickly. If your ruler is not visible, follow the steps listed here:
रूलर बार नीचे पाया जाता है।
आप शासक का उपयोग जल्दी से अपने दस्तावेज के प्रारूप को बदलने के लिए कर सकते हैं। अपने शासक दिखाई नहीं है, तो यहाँ सूचीबद्ध चरणों का पालन करें:
Just below the ruler is a large area called the text area. You type your document in the text area. The blinking vertical line in the upper-left corner of the text area is the cursor. It marks the insertion point. As you type, your text displays at the cursor location. The horizontal line next to the cursor marks the end of the document.
पाठ क्षेत्र
बस शासक के नीचे एक बड़े पाठ क्षेत्र कहा जाता है क्षेत्र है। आप पाठ क्षेत्र में अपने दस्तावेज़ टाइप करें। पाठ क्षेत्र के ऊपरी-बाएं कोने में पलक खड़ी रेखा कर्सर है। यह सम्मिलन बिंदु के निशान। आप लिखते हैं, अपने पाठ कर्सर स्थान पर प्रदर्शित करता है। क्षैतिज रेखा कर्सर को अगले दस्तावेज़ के अंत का प्रतीक है।
The vertical and horizontal scroll bars enable you to move up, down, and across your window simply by dragging the icon located on the scroll bar. The vertical scroll bar is located along the right side of the screen. The horizontal scroll bar is located just above the status bar. To move up and down your document, click and drag the vertical scroll bar up and down. To move back and forth across your document, click and drag the horizontal scroll bar back and forth. You won't see a horizontal scroll bar if the width of your document fits on your screen.
कार्यक्षेत्र और क्षैतिज और ऊर्ध्वाधर स्क्रॉल पट्टियों
ऊर्ध्वाधर और क्षैतिज स्क्रॉल सलाखों आप ऊपर और नीचे स्थानांतरित करने के लिए सक्षम है, और अपनी खिड़की के पार बस स्क्रॉल पट्टी पर स्थित आइकन खींचकर। ऊर्ध्वाधर स्क्रॉल पट्टी स्क्रीन के दाहिनी ओर के किनारे स्थित है। क्षैतिज स्क्रॉल पट्टी सिर्फ स्थिति पट्टी के ऊपर स्थित है। अप और अपने दस्तावेज़ नीचे ले जाने के लिए, क्लिक करें और ऊर्ध्वाधर स्क्रॉल पट्टी ऊपर और नीचे खींचें। आगे
The Status bar appears at the very bottom of your window and provides such information as the current page and the number of words in your document. You can change what displays on the Status bar by right-clicking on the Status bar and selecting the options you want from the Customize Status Bar menu. You click a menu item to select it. You click it again to deselect it. A check mark next to an item means it is selected.
स्थिति पट्टी
स्थिति बार अपनी खिड़की के बहुत नीचे दिखाई देता है और वर्तमान पृष्ठ के रूप में इस तरह की जानकारी और अपने दस्तावेज़ में शब्दों की संख्या प्रदान करता है। आप बदल सकते हैं स्थिति पट्टी पर राइट क्लिक करके स्थिति पट्टी और विकल्प आप अनुकूलित स्थिति पट्टी मेनू से चाहते हैं के चयन पर क्या प्रदर्शित करता है। आप यह चयन करने के लिए एक मेनू आइटम पर क्लिक करें। आप इसे फिर से यह अचयनित करने के लिए क्लिक करें। एक चेक मार्क एक आइटम के बगल में मतलब है कि यह चयन किया जाता है।
In Word 2007, you can display your document in one of five views: Draft, Web Layout, Print Layout, Full Screen Reading, or Online Layout.
Draft View
Draft view is the most frequently used view. You use Draft view to quickly edit your document.
Web Layout
Web Layout view enables you to see your document as it would appear in a browser such as Internet Explorer.
Print Layout
The Print Layout view shows the document as it will look when it is printed.
Reading Layout
Reading Layout view formats your screen to make reading your document more comfortable.
Outline View
Outline view displays the document in outline form. You can display headings without the text. If you move a heading, the accompanying text moves with it.
You should use Draft view for these lessons. Before moving ahead, make sure you are in Draft view:
During the lessons that follow, you will be asked to "click" items and to choose tabs. When asked to click:
If you are asked to double-click an item:
If you are asked to right-click:
If you are asked to choose a tab, click the tab.
Certain characters, called nonprinting characters, do not print and will not appear in your printed document but do affect your document layout. You can elect to see these characters on the screen as you type or you can elect to have them remain invisible. For these lessons, opt to see them onscreen. This table describes most of them:
Character | Denotes |
A tab | |
. | A space |
¶ | The end of a paragraph |
Hidden text |
To view nonprinting characters:
If you type =rand() in your Word document and then press Enter, Word creates three paragraphs. You can use these paragraphs to practice what you learn. Throughout these lessons, you will be asked to select text. The following exercise teaches you how to create data and how to select data. You can select by using the arrow keys or by clicking and dragging. When using the arrow keys, use the up arrow to move up, the down arrow to move down, the left arrow to move left, and the right arrow to move right. When using the mouse, press the left mouse button and then drag in the direction you want to move.
During the lessons, you will often be asked to place the cursor at a specific location (the insertion point) on the screen. You place the cursor by moving the cursor to the specified location and pressing the left mouse button or by using the arrow keys to move to the specified location.
There are many methods you can use to accomplish tasks when using Word. Generally, you choose an option by clicking the option on the Ribbon. However, you can also use shortcut keys. A key name followed by a plus and a letter means to hold down the key while pressing the letter. For example, Ctrl+b means you should hold down the Ctrl key while pressing "b." A shorthand notation of the above would read as follows:
Press Ctrl+b
Typists who are slowed down by using a mouse usually prefer using keys.
When you type in Microsoft Word, you do not need to press a key to move to a new line. To start a new paragraph, press the Enter key.
You have completed Lesson One. Typically, you save your work before exiting.
Lesson 1 familiarized you with the the Microsoft Word window. You are now ready to learn how to create a Word document. This lesson covers typing, using the Backspace key, using the Delete key, inserting text, bolding, underlining, and italicizing. To begin, open Microsoft Word.
In Microsoft Word, you create documents by typing them. For example, if you want to create a report, you open Microsoft Word and then begin typing. You do not have to do anything when your text reaches the end of a line and you want to move to a new line—Microsoft Word automatically moves your text to a new line. If you want to start a new paragraph, press Enter. Microsoft word creates a blank line to indicate the start of a new paragraph. To capitalize, hold down the Shift key while typing the letter you want to capitalize. If you make a mistake, you can delete what you typed and then type your correction.
You can use the Backspace key to delete. Each time you press the Backspace key, Microsoft Word deletes the character that precedes the insertion point. The insertion point is the point at which your mouse pointer is located. You can also delete text by using the Delete key. First, you select the text you want to delete; then you press the Delete key.
Delete the word "very" from the sentence you just typed.
While creating your document, you may find you need to insert text—place new text between existing text. Suppose, you type the sentence, "Joe has a large boat." After typing it, you decide you want to change the sentence to "Joe has a large blue boat." With Microsoft Word, inserting a word, phrase, or even several paragraphs is easy.
Alternatively, you may want to overtype text—replace old text with new text. For example, suppose you type the sentence, "Joe has a large blue boat." After typing it, you decide you want to change the sentence to "Joe has a large gray boat." With Microsoft Word, overtyping the word blue with the word gray is also easy. Before you attempt to insert or overtype, you should check the mode you are in—Insert or Overtype. You right-click the Status bar and then use the Customize Status Bar menu to place the Insert/Overtype button on the Status bar. You can then use the Insert/Overtype button to switch between Insert and Overtype mode. When you are in Insert mode, you can insert text. When you are in Overtype mode, you can overtype text. By default, Microsoft Word is in the Insert mode.
Make sure you are in Insert mode before proceeding. You are going to insert the word "blue" between the words "large" and "boat."
You can type over the current text (replace the current text with new text) in the Overtype mode. Do the following to change to the Overtype mode.
Change the word "blue" to "gray."
Note: You can overtype text without changing to Overtype mode by selecting the text you want to overtype and then typing.
When creating a document, you may need to emphasize particular words or phrases by bolding, underlining, or italicizing. Also, certain grammatical constructs require that you bold, underline, or italicize. You can bold, underline, and italicize when using Word. You also can combine these features—in other words, you can bold, underline, and italicize a single piece of text.
When you need to perform a task in Microsoft Word, you can usually choose from several methods. The exercises that follow show you how to bold, underline, or italicize using four different methods: using the launcher, the Ribbon, the Mini-toolbar/context menu, and the keyboard.
Type the following exactly as shown. Remember, pressing the Enter key starts a new paragraph. Press the Enter key at the end of each of the following lines to start a new paragraph.
Launcher: Bold Italicize Underline these words. All three Regular
Ribbon: Bold Italicize Underline these words. All three Regular
Mini Toolbar: Bold Italicize Regular
Keys: Bold Italicize Underline these words. All three Regular
Your screen should look similar to the one shown here.
You can underline when using Word. Word provides you with many types of underlines from which to choose.The following are some of the underlines that are available if you use the dialog box launcher:
The following illustrates underlining with the dialog box launcher:
You must save your documents if you wish to recall them later. You can use the Save option on the Microsoft Office menu, to save a document. You can also save a document by typing Ctrl+s. The first time you save a document, the Save As dialog box appears. Use the Save As dialog box to locate the folder in which you want to save your document and to give your document a name. After you have saved your document at least once, you can save any changes you make to your document simply by clicking the Save after you click the Microsoft Office button.
The following exercise shows you how to save the file you just created and close Word. You will name your file Lesson Two.
Every time you save your document, you overwrite the previous version of your document. For example, you create a document and save it. Later you delete several passages from the document and then save your changes. The passages from the first draft of the document no longer exist. If you want to save both the original draft of your document and the revised document, you must save the second draft of the document using a different name. To save the document using a different name, click the Microsoft Office button. A menu appears. Click Save As. The Save As dialog box appears. Use the File Name box to give your document a new name.
The features in Word 2007 can make your work easier, make your documents more attractive, and/or enable you to work more efficiently. This Microsoft Word lesson teaches you how to open a file, cut, copy, paste, use AutoText, use spell check, use Find and Replace, and change fonts. All of these features either make your work easier or make your document more attractive.
When you do not have time to complete your work or when you finish your work, you can save and close your file. After saving a file, you can later open it to revise or finish it. You learned how to save a file in Lesson 2. In the exercise that follows, you learn how to open the file you saved.
If you are using Windows Vista:
If you are using Windows XP:
You can use Word's Cut feature to remove information from a document. The you can use the Paste feature to place the information you cut anywhere in the same or another document. In other words, you can move information from one place in a document to another place in the same or different document by using the Cut and Paste features. The Office Clipboard is a storage area. When you cut, Word stores the data you cut on the Clipboard. You can paste the information that is stored on the Clipboard as often as you like.
In Microsoft Word, you can copy information from one area of a document and place the information you copied anywhere in the same or another document. In other words, after you type information into a document, if you want to place the same information somewhere else, you do not have to retype the information. You simple copy it and then paste it in the new location. As with cut data, Word stores copied data on the Clipboard.
As you cut or copy, Word can store the information you have cut or copied on the Clipboard in a hierarchy. Then each time you cut or copy, the data you just cut or copied moves to the top of the Clipboard hierarchy and the data previously at the top moves down one level. When you choose Paste, the item at the top of the hierarchy is the item Word pastes into your document. The Clipboard can store up to 24 items. You can paste any item on the Clipboard into your document by placing your cursor at the insertion point, displaying the Clipboard pane, and then clicking the item.
The Clipboard pane includes an Options button. You can click the Options button to set the Clipboard options described in the following table.
Option | Description |
Show Office Clipboard Automatically | Shows the Clipboard automatically when you copy items. |
Show Office Clipboard When Ctrl+c Pressed Twice | Shows the Clipboard when you press Ctrl+c twice. |
Collect Without Showing Office Clipboard | Copies to the Clipboard without displaying the Clipboard pane. |
Show Office Clipboard Icon on Taskbar | Displays the Clipboard icon on your system taskbar. |
Show Status Near Taskbar When Copying | Displays the number of items copied on the taskbar when copying. |
Cut and Copy both store information on the Clipboard. Information you store on the Clipboard is eventually lost. If you want to store information permanently for reuse, use AutoText. AutoText permanently stores information for future use.
Note: Whenever you need the text, simply type the name (AT) and then press F3.
Word checks your spelling and grammar as you type. Spelling errors display with a red wavy line under the word. Grammar errors display with a green wavy line under the error. In Word 2007, you can use the Review tab's Spelling & Grammar button to initiate a spell and grammar check of your document.
Note: You can also press F7 to initiate a spelling and grammar check. If you don't have anything selected, Word checks the entire document.
If you need to find a particular word or phrase in your document, you can use the Find command. This command is especially useful when you are working with large files. If you want to search the entire document, simply execute the Find command. If you want to limit your search to a selected area, select that area and then execute the Find command.
After you find the word or phrase you are searching for, you can replace it with new text by executing the Replace command.
A font is a set of characters (text) represented in a single typeface. Each character within a font is created by using the same basic style. In Microsoft Word, you can change the size of your font. The following exercise illustrates changing the font size.
Note: If you know the font size you want, you can type it in the Font Size field.
You can also change the size of your font by clicking the Grow Font and Shrink Font buttons. Selecting text and then clicking the Grow Font button makes your font larger. Selecting text and then clicking the Shrink Font button makes your font smaller.
In Microsoft Word, you can change the font (the "family" of type you use for your text). This feature is illustrated in the following exercise:
This is the end of Lesson 3. You can save your file and close Word. See Lesson 2 to learn how to save and close.
When you type information into Microsoft Word, each time you press the Enter key Word creates a new paragraph. You can format paragraphs. For example, you can indent the first line of a paragraph, you can set the amount of space that separates paragraphs, and you can align a paragraph left, right, center, or flush with both margins. Styles are a set of formats you can quickly apply to a paragraph. For example, by applying a style, you can set the font, set the font size, and align a paragraph all at once. In this lesson, you will learn about the various formats you can apply to a paragraph and about styles.
When you are formatting a paragraph, you do not need to select the entire paragraph. Placing the cursor anywhere in the paragraph enables you to format it. After you format a paragraph, pressing the Enter key creates a new paragraph in the same format.
To begin a new Word project, you start by opening a new document.To begin this lesson, open a blank document in Microsoft Word.
This lesson uses sample text provided by Microsoft for training and demonstration purposes. You can type the text; however, there is a quicker way. You can use the rand function.
Functions are used to obtain information. You tell the function what you want and the function returns that information to you. By default, in Word, when you type the rand function, Word returns three paragraphs. When working with functions, you use arguments to be specific about what you want the function to return. There are two arguments you can use with the rand function. The first one tells Word how many paragraphs you want, and the second one tells Word how many sentences you want in a paragraph. You place arguments between the parentheses and you separate them with a comma. For example, if you type =rand() and then press Enter, word returns three paragraphs. To tell Word you want two paragraphs with three sentences in each paragraph, you type =rand(2,3).
On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your current document look. ¶ You can easily change the formatting of selected text in the document text by choosing a look for the selected text from the Quick Styles gallery on the Home tab. You can also format text directly by using the other controls on the Home tab. Most controls offer a choice of using the look from the current theme or using a format that you specify directly. ¶ To change the overall look of your document, choose new Theme elements on the Page Layout tab. To change the looks available in the Quick Style gallery, use the Change Current Quick Style Set command. Both the Themes gallery and the Quick Styles gallery provide reset commands so that you can always restore the look of your document to the original contained in your current template. ¶ |
When creating a document, space is often used to clearly identify where each paragraph begins and ends. By default, Word may place slightly more space between paragraphs than it does between lines in a paragraph. You can increase or decrease the amount of space that appears before and after paragraphs by entering amounts in the Before and After fields in the Paragraph section of the Page Layout tab. Use the up arrows next to the Before and After fields to increase the amount of space before or after each paragraph; use the down arrows to decrease the amount of space before or after each paragraph. The following illustrates:
Note: You can click the down arrows next to the Spacing Before and the Spacing After fields to decrease the amount of space before or after a paragraph. You can also type the amount of space you want to use directly into the fields. Space is measured in points. There are 72 points to an inch.
Line spacing sets the amount of space between lines within a paragraph. The spacing for each line is set to accommodate the largest font on that line. If the lines include smaller fonts, there will appear to be extra space between lines where the smaller fonts are located. At 1.5, the line spacing is set to one-and-a-half times the single-space amount. At 2.0, the line spacing is set to two times the single-space amount (double space).
Some people and organizations delineate the start of a new paragraph by indenting the first line. If you want to indent the first line of your paragraphs, you can use the Paragraph dialog box to set the amount by which you want to indent. In the Special Field of the Paragraph dialog box, you tell Word you want to indent the first line by choosing First Line from the menu options. In the By field, you tell Word the amount, in inches by which you want to indent.
EXAMPLE: First-line Indent On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your current document look. |
Special Note: To remove the first line indent:
Indentation allows you to indent your paragraph from the left and/or right margin. You may find this necessary when you are quoting a large block of text. The following exercise shows you how to indent a paragraph 1 inch from each side.
Microsoft Word gives you a choice of several types of alignments. Left-aligned text is flush with the left margin of your document and is the default setting. Right-aligned text is flush with the right margin of your document, centered text is centered between the left and right margins, and Justified text is flush with both the left and right margins.
EXAMPLE: Left-Aligned Sample Paragraph On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your current document look. EXAMPLE: Right-aligned Sample Paragraph On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your current document look. EXAMPLE: Centered Sample Paragraph On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your current document look. EXAMPLE: Justified Sample Paragraph On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your current document look. |
The following exercises demonstrate how to justify text.
The hanging indent feature indents each line except the first line by the amount specified in the By field, as shown in the example.
EXAMPLE: Hanging Indent
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When working with Word, you can use styles to quickly format your documents. A style is a set of formats consisting of such things as fonts, font colors, font sizes, and paragraph formats. Word 2007 supplies you with predesigned style sets that contain styles for titles, subtitles, quotes, headings, lists and more. The sections that follow all show you how to work with styles. The exercises are based on a file you must download. Right click here to download the file. Click Save Target As from the menu that appears, and save the linked file to a directory on your computer.
The file will download as a zip file. A zip file is a file that is compressed. Compressed files are smaller and easier to download. To open the file:
You can see of all the styles available to you in the style set by clicking the launcher in the Styles group and opening the Styles pane. You can leave the Styles pane open and available for use by docking it. To dock the Styles pane, click the top of the pane and drag it to the left or right edge of the Word window.
You do not need to select an entire paragraph to apply a style. If the cursor is anywhere in the paragraph, when you click on the style, Word formats the entire paragraph.
Headings and subheadings mark major topics within your document. With Word 2007, you can easily format the headings and subheadings in your document.
You can also choose styles by selecting the option you want from the Styles group on the Ribbon. First you must place your cursor in the paragraph to which you want to apply the style. Then you click the More button in the Styles group to see all of the styles in the currently selected set. As you roll your cursor over each of the styles listed, Word 2007 provides you with a live preview of how the style will appear when applied.
Once you have applied styles, changing to another style set is easy. You simply open the Style Set gallery. As you move your cursor down the menu, Word 2007 provides you with a live preview of the effect of applying the style set. To choose a style set, you click it.
This is the end of Lesson 3. You can save you file and close Word. See Lesson 2 to learn how to save and close.
If you have lists of data, you may want to bullet or number them. When using Microsoft Word, bulleting and numbering are easy. The first part of this lesson teaches you to bullet and number.
After you have completed your document, you may want to share it with others. One way to share your document is to print and distribute it. However, before you print you may want to add page numbers and tell Word such things as the page orientation, the paper size, and the margin setting you want to use. In this lesson you will learn how to layout and how to print your documents.
In Microsoft Word, you can easily create bulleted or numbered lists of items. Several bulleting and numbering styles are available, as shown in the examples. You can select the one you wish to use.
EXAMPLES: Numbering
EXAMPLES: Bulleting
To remove the bulleting:
To remove the numbering:
You can quickly reverse most commands you execute by using Undo. If you then change your mind again, and want to reapply a command, you can use Redo.
Before you print your document, you may want to change the orientation of your pages. There are two orientations you can use: portrait and landscape. Paper, such as paper sized 8 1/2 by 11, is longer on one edge than it is on the other. If you print in Portrait, the shortest edge of the paper becomes the top of the page. Portrait is the default option. If you print Landscape, the longest edge of the paper becomes the top of the page.
Portrait |
Landscape |
The exercises that follow use a file named SamplePrint.docx. Right click here to download the file. Click Save Target As from the menu that appears, and save the linked file to a directory on your computer. The file will download as a zip file. A zip file is a file that is compressed. Compressed files are smaller and easier to download. To open the file:
Paper comes in a variety of sizes. Most business correspondence uses 8 1/2 by 11 paper which is the default page size in Word. If you are not using 8 1/2 by 11 paper, you can use the Size option in the Page Setup group of the Page Layout tab to change the Size setting.
Margins define the amount of white space that appears at the top, bottom, left, and right edges of your document. The Margin option in the Page Setup group of the Page Layout tab provides several standard margin sizes from which you can choose.
Page numbers help you keep your document organized and enable readers to find information quickly. You can add page numbers to the top, bottom, or margins of your pages, and you can choose where the numbers appear. For example, numbers can appear at the top of the page, on the left, right, or center of the page. Word also offers several number styles from which you can choose.
As you learned in Lesson 1, you can display your document in any of five views: Draft, Web Layout, Print Layout, Full Screen Reading, or Online Layout. In Print Layout view you see your document as it will appear when you print it. You can clearly see where each page ends and a new page begins.
As you review your document, you may find that you want to change the point at which a new page begins. You do this by inserting a page break. For example, if a page heading appears on one page and the first paragraph under the heading appears on the next page, you may want to inser a page break before the heading to keep the heading and the first paragraph together.
To delete a page break, you select the page break and then press the Delete key.
When you have your margins, tabs, and so on the way you want them, you are ready to print. In Word, You can preview your document before you print. In the Preview mode, you can review each page, view multiple pages at the same time, zoom in on a page, and access the Size, Orientation, and Margin options.
If you press the Zoom button while you are in Preview mode, the Zoom dialog box appears. In the Zoom dialog box you can set the sizes of the pages that display as well as the number of pages that display.
When you are ready to print, you use the Print dialog box. In the Print Range area, choose All to print every page of your document, choose Current Page to print the page you are currently on, or choose Pages to enter the specific pages you want to print. Type the pages you want to print in the Pages field. Separate individual pages with commas (1,3, 13); specify a range by using a dash (4-9).
Note: As you review your document, if you see changes you would like to make to the layout, use the Margin, Orientation, or Page Size options to make the changes. If you want to make other types of changes to your document, click the Close Print Preview button, to return to your document. Once you are satisfied with your document, you are ready to print.
You have completed Lesson 5. You can save your document and close Word.