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Library Council Final Minutes - September 30, 2015
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Library Council Minutes - September 30, 2015

10:00am - 12 noon Library Conference Room

Attending:  Mark Leggott (M. Leggott) (chair), Cindy MacDonald (C. MacDonald), Simon Lloyd (S. Lloyd), Donald Moses (D. Moses), Lindsey MacCallum (L. MacCallum), Melissa Belvadi (M. Belvadi) (recording), Rosie Le Faive (R. Le Faive), Robyn Thomson (R. Thomson), Dawn Hooper (D. Hooper)

Regrets:  undergrad and grad students TBA

Agenda

  1. Approval of Agenda approved
  2. Approval of Minutes (August 27, 2015) - approved with minor punctuation correction
  3. Standing Items
  1. Budget
  1. M. Leggott will continue to lobby for an increase to library fee, no other news about library budget.
  2. Non-space is different this year, our request is for funds to expand Learning Commons; all requests for staff computers were extracted from non-space to go to ITSS to be considered part of new "Evergreening" process (and as a result we may be switched to Windows computers in the future); M. Leggott sent email to D. Sanderson highlighting need to replace LINC computers and Black Commons printers (IT responded they will look at replacing the BCs this year).
  3. Discussion about teaching labs and problem with language lab booking taking a long time (TODO: M. Leggott to look into why the delays to get response to book);
  4. Discussion about Syrian students and Dells at Circ and a discussion with D. Sanderson as to how to refresh the fleet.
  5. Noted that we are down to about 35 Dell laptops circulating and that we should aim for batches of not less than 10 of any new model because of image maintenance for both Jerrad Gilbert and Circulation staff.
  1. Staffing
  1. Librarians - no updates.
  2. Library Technicians - Oct 12 Meghan Landry backfile spec coll; Sherry Hutchinson and Graeme Magill were hired in casual contracts through April for evening/weekend shifts.
  3. Students - all new hires in place.
  1. Travel/PD Plans
  1. L. MacCallum is participating in an online course on the ACRL Framework in October and will offer related "brown bag lunches".
  2. M. Leggott in North Carolina at iPRES last two weeks of October.
  3. R. Le Faive, C. MacDonald gone week of Remembrance Day.
  4. S. Lloyd going this week to Copyright in Canada 1-day conference in Ottawa.
  5. M. Belvadi out the week of Oct 19.
  1. Post-Library Council CUPE
  1. Maps moved - need catalogue change; M. Belvadi noted that the pamphlets are also due to move down to the Learning Commons when Facilities gets to that work order.
  1. Student Concerns/Issues
  1. M.  Belvadi noted that both the graduate and undergraduate organizations were contacted for representatives for this year's meetings, but both were unable to appoint someone in time for this meeting.
  1. Business Arising
  1. Mould Clean-up
  1. More detail at Staff meeting this afternoon; M. Leggott moved most mouldy books to an area where a contractor is removing covers, then M. Leggott will finish P-Z and then the company will come back and finish; then ducts will be cleaned, and M. Leggott will have Facilities do a thorough cleaning of compst area; staff with health issues (e.g. mould or dust) can send requests for retrieval to other staff or M. Leggott.
  2. If staff have health issues or concerns, they should go through M. Leggott to resolve; discussion about duct cleaning having started and security/alarm issues.
  1. Strategic Planning - no updates, probably draft in late Oct/early Nov.
  2. Learning Commons
  1. Furniture - new chairs arriving today, other new furniture very popular, may decide to leave it and not build study rooms in this area.
  2. Single Service Desk - M. Leggott has asked Facilities for update on architect’s work.
  1. Update from APCC - none.
  2. LMMI Update - Donna Campbell visit in September - was here for 2 days; goal of mid-January to get new website live; hoping to digitize most books and periodicals in time for next LMMI conference.
  3. data.upei.ca Update - launch Wed Oct 21 during Open Access Week; M. Leggott will present about this to VPs Research in mid-November in Alberta.
  4. Coffee House in the Pit - idea to have small group to plan weekly events (at same time/day each week) mostly related to student experience -  M. Leggott, James Murphy, Freya Qi from the International Office
  5. Website Redesign - R. Le Faive reported it was moved to new server, so it should be faster: let her know if there are issues.
  1. New Business
  1. Campus Evergreen(ing) Project - discussed in Budget.
  2. Syrian Student Scholarship Project - discussed in Budget.
  3. Open Access Week - Oct 19 - 25, see also 4f above; have new bookmarks; will highlight UPEI faculty who have published OA.
  1. Article for discussion:
  1. Yang, S. Q., & Dalal, H. A. (2015). Virtual reference: where do academic libraries stand? In spite of the types and sizes, academic libraries must find ways to cope with the shortage of staff and budget cuts, while still providing their best service against all odds. Computers in Libraries, (4). 4.

  1. Roundtable
  1. S. Lloyd - fire drill stuff - will tell us about new wardens.
  2. C. MacDonald - Sarah takes over her seat in LC next month.
  3. M. Leggott - handout for departmental meetings; can get copy from Pauline.