Cross Country Playing Rules 2017-18

Convener:

Danny Thomson - dthomoson@harrowschool.hk

1. ELIGIBILITY

1.1 Be eligible for competition under the ISSFHK Constitution, By Laws and Standing Rules

1.2 Team Rosters must be sent in to the convenor by September 11.  Single additions to rosters may be made after that date through the convenor.

1.3 Please refer to ISSFHK constitution regarding player moves between divisions

1.4 Championship Only: Deadline for submission of entry should be 1 week before the race day. Any change of entry should be made 48 hours before the race day.

1.5 To be eligible for the Championships each school must provide officials (based on set ratios in 3.1) who are in addition to team supervisors or coaches.

1.6 An athlete must enter a minimum of one mini meet and have a time recorded to qualify for the XC ISSFHK Champs.

2. TEAM COMPOSITION

2.1 The convener sets the maximum entry level per age group and gender group based on safety concerns of the venue. Same with Mini meets.

2.2 A minimum 4 runners in each division must complete the race in the allotted period of time for the team to be eligible for the divisional championship.

3. OFFICIALS

3.1 Each school is required to supply one official for the ISSFHK Championship Race. If the team size is greater than 20, the school must provide a second official. If the team size is greater than 40 the school must provide a third official.

4. SCORING

Divisional Championships

4.1 : based on a scoring system that assigns each

runner points based upon their place in the race (ie. 1st – 1 point, 2nd – 2

points, 25th – 25 points, etc).

4.2 The total points of the top 4 runners from each school will be posted. (Changed from 5 runners to 4 runners at the 2016 ISSFHK AGM)

4.3 The team in each division with the lowest score is awarded the Divisional Championship.

Overall Championships:

4.4 based on a scoring system that rewards the top five finishers in each divisional race (ie. 1st – 5, 2nd – 4, 3rd – 3, 4th – 2, 5th – 1.

4.5 The school with the highest total score in all four Girls’ Divisions will be award the Overall Girls Championship. The school with the highest total score in all four Boys’ Divisions will be awarded the Overall Boys Championship.

4.6 Each school may post only one team score in each division and the overall championship

4.7 A school does not need to field a team in each division to qualify for the overall championships

5. UNIFORMS

5.1 All competitors on each team must have either an identical school singlet or an identical school gym t-shirt displaying clearly their school's name and/or emblem.

5.2 Uniforms will be checked at the starting line.

5.3 Competitors can wear running shoes or a waffle-type racing shoe.

6. EQUIPMENT

6.1 Invitational Races: schools hosting invitational races must provide all of the required equipment (ie. electronic timers, stop watches, megaphone, placement cards, pylons, clip boards, recording sheets, and medals).

6.2 Support may be provided by other participating schools, but it is the responsibility of the host school to arrange this assistance.

6.3 ISSFHK Championship Race: all of the required equipment will be arranged by the convener/s.

7. RACE DISTANCES

7.1 Approximate distance to be covered by each runner in each division is as follows:

For the  Championship race distances:

U20/U16 boys - 5km,

U20/U16 girls - 4km,

U14 and U12 - 3km.

Mini meet convenors may choose their own distances based on the above but with the flexibility to increase and decrease.  Distances should be published in the mini meet invitation.

8. RACE TIME LIMITS

8.1 Runners must complete their respective races within the following time limits. Boys – 35 minutes Girls – 30 minutes

8.2 If a runner does not complete the race within the set limit, then his/her placement may not contribute to the overall team result.

9. SCHEDULING

9.1 Scheduling of all events, including the ISSFHK Championship race, will be coordinated by the convener/s and posted on the ISSFHK website.

9.2 Invitational Races: should be held Monday to Friday, commencing no earlier than 3:30pm and finishing no later than 6:30pm.

9.3 ISSFHK Championship Race: will be held on Friday February 9th.

The order of races will be as follows:

Order of Events

U12 Boys 3km

U12 Girls 3km

U14 Boys 3km

U14 Girls 3km

U16 Boys 5km

U16 Girls 4km

U20 Boys 5km

U20 Girls 4km

Prize Giving

10. TIE BREAKING PROCEDURES

10.1 The following tie breaking procedures may be needed when determining the divisional and/or overall champions:

a) Divisional Championships: if two teams have the same total score, the team whose top runner places highest in the race will be award the championship.

b) Overall Championships: if two teams have the same total score, the team with the greatest number of 1st place finishers will be awarded the championship. If a tie still exists, the team with the greatest number of second place finishers will be awarded the championship. This pattern should be followed until an overall winner is determined.

11. RESPONSIBILITIES

Entries:

  1. Submit Cross Country Roster on to the Google doc by November 10th.
  2. Submit XC Mini Meet hosting date by November 7th, every school must host (or co-host a mini meet to be eligible for the Championships.
  3. The mini meet schedule of events is sent out to all schools November 10th.
  4. Schools contact the host directly to enter. (host sets max number of participants and max number of schools with safety being prime factor to consider)
  5. Mini Meet host enters the time of every athlete onto the master roster.
  6. An athlete who has a time entered has qualified for the XC Champs.
  7. No mini meet participation by an athlete means no championship entry.

Updated sanctions for schools racing ineligible runners at the

12. RACE RESULTS

12.1 Mini meet Races: the organizer must send the results (times entered) for all divisions to the convener/s within 48 hours.

12.2 For the championship; Results should include division, first and last name of runners, school, place (ie. 1st, 2nd 3rd, etc), and times.

12.3 It is the responsibility of the convener/s to ensure that the results are posted on the ISSFHK website.

12.4 ISSFHK Championship Race: it is sole the responsibility of the convener/s to ensure proper recording and posting of individual and team results on the league website.

13. DISCIPLINE

As outlined in the ISSFHK constitution.

14. AWARDS

14.1 Individual Awards: medals will be awarded to the first 3 runners in each division. (For invitational meets, these should be provided by the host school).

14.2 Medals for the ISSFHK Championships will be provided by the league, and arranged by the convener/s.

14.3 Team Awards: banners will be awarded to the winner of the Overall Girls Championship and the winner of the Overall Boys Championship.

14.4 Banners will be provided by the ISSFHK and arranged by the convener/s.