August 15, 2018
Dear GHS parent:
This letter informs you that Guyer High School has adopted an Emergency Operations Plan and has procedures in place to address student and staff safety issues that may arise during the school year. The GHS Emergency Operations Plan is a proactive measure designed to prepare students, staff, and faculty for the most common emergencies a school may face, and we enact this plan in the event of a local disaster or school emergency. Each school in our district has a safety and security audit every three years in cooperation with the Denton Police Department, Denton Fire Department, and Central Administration officials.
Even though statistics show schools are still among the safest places to be on a day-to-day basis, disasters can occur. Because of this, no community can be complacent in its efforts to make its schools even safer. To ensure everyone knows what to do, we conduct drills and training all through the year to ensure that students, staff, faculty, and first responders know what is expected of them.
In addition to practicing the drills, we will also be discussing with the students the appropriate actions to take during a number of emergencies. These drills and accompanying discussions are designed to prepare your child to act quickly and to minimize your child’s fear should an emergency occur.
Planned Drills 2018-2019 school year
In certain types of emergencies, neither the building nor the school grounds are safe. These situations would necessitate students and staff leaving the campus. In this case, the GHS Crisis Management Team has constructed a plan that includes two off-campus sites for evacuation. The first location is directly across the street (Teasley) from Guyer High School at the Hickory Creek Baptist Church, 5724 Teasley lane. The second off-campus evacuation site is McNair Elementary School, located at 1212 Hickory Creek Road. Guyer administrators have been in contact with the principal of McNair, Mrs. Hailey, and have her cooperation and permission to move our students to that location if necessary. At both evacuation sites, the Guyer Emergency Response Team will have a designated parent pick-up location as well as a parent/public information location.
We know crisis situations are stressful for students, staff, and parents. We continue to be proactive in practicing for emergencies and keeping students, staff, and parents informed.
Your cooperation is vital in any emergency. In case of such an emergency, please help us by reviewing and putting into action the following:
Students will be released only to parents and persons identified on the School District Emergency Card. They must have picture identification.
During an extreme emergency, students will be released at designated reunion gates located on school campuses. Parents should plan on being patient and understanding with the student release process. It is a methodical process designed to ensure you that your child has been released to the adult of your choice or is being taken care of by us until you, the parent, arrive. Please instruct your student to remain at school until you or a designee arrives. Since local telephone service may be disrupted, also list an out-of-state contact on the emergency card since calls may still be made out of the area while incoming calls are affected.
The basic disaster responses are:
Evacuations may be ordered in the event of such incidents as fire and/or explosions. All students are to quickly go to their assigned exit and report to their appropriate classroom teacher.
In case of a “hazardous release event” (chemical spill) or “police emergency” near the school area, “Shelter-in-Place” procedures will be implemented to provide in place protection. All students and staff will clear the areas, report to their rooms, and all efforts will be made to prevent outside air or intruders from entering classrooms during the emergency. Students arriving at school during a “Shelter-in-Place” drill or event should report to the school office or to a previously designated area at the school since classrooms will be inaccessible. When the dangerous incident has subsided, an all clear signal will be given.
During the threat of severe weather, the students in the portables will be evacuated to the main building well before the weather is predicted to hit. The weather is monitored in a variety of ways by office staff. If necessary, other inside students will move to assigned weather safe rooms.
Please discuss these matters with your immediate family. You may even want to begin your own family plan of action. Planning ahead will help alleviate concern during any type of emergency or disaster incident that may occur.
It is our hope and prayer that an emergency situation would never happen at Guyer. I believe with parents, students, and staff working together, we can be proactive in making Guyer a safe place. Should you have questions regarding the Emergency Operations Plan, please contact me at 940-369-4905 or firstname.lastname@example.org.
J. Michael Parker
GHS Safety Coordinator