Event Policies

Thank you for your interest in Evercon. By choosing to submit/run/organize an event at Evercon, you:

All event space is reserved for organized events. Any unauthorized event will be removed at Evercon's discretion. If space is available, please contact Evercon staff if you would like to use it for your event. If there are problems or questions, do not attempt to fix it yourself. Please contact Evercon staff.

You are responsible for the security of all items you bring to your game. If any special care is necessary, please contact Evercon staff to make arrangements. Evercon assumes no liability for lost or stolen items.

If there is a reason that your game can not be run, contact Evercon staff immediately so the game can be cancelled.

Before Your Game

You should arrive at your table at least 5 minutes prior to start time to greet your players. If your designated table is in use, contact Evercon staff. Do not attempt to move a game to another table/location as this may affect other games.

The games desk is located at the registration desk in the Grand Ballroom.

During Your Game

Check that all players are wearing valid badges during all games. You need to be wearing a valid badge as well. If players or game masters are found to not be wearing valid badges, they will be warned and if necessary, removed or the game may be cancelled.

Games should run as they were represented in the initial submission. No changes can be made without Evercon approval. This includes start/end time, location and content. If any changes are necessary, contact Evercon staff.

If there are any problems with disruptive players or security issues, contact the nearest Evercon staff member.

After Your Game

Clean up your space. The area should be left as you found it. If you see areas of concern (trash, broken chairs/tables, spills), please contact Evercon staff.


If you have any questions, please contact us at Everconllc@gmail.com


Have a great Evercon!